Introduction

The Technology nowadays plays a very important role in our society. It lessens human error by using machines. It makes us work easier and faster and reduces materials and labor costs. Manual processes and transactions can be computerized by using software applications or computer systems to make work easier. Nowadays, computer based system is commonly used by every company and institution and one of this is the Payroll ystem.

The Payroll

ystem is the heart of the !uman "esource Management of an ystem is one of the many transactions that can be

#rganization, Payroll processed

on a computer. The proponents worked on a custom$made payroll

system done for the specific need of an organization to provide an option to generate the salary automatically every month. This software also e%uipped with to enter the attendance of each employee in the organization, it helps them to track each employee attendance, based on this we can generate the salary. It also has option to generate the report for payroll deductions.

Description of the Existing System

The proposed payroll system provides accurate and efficient computation of employees& salary. The computation which includes deductions takes less time to accomplish. 'ttendance recording and monitoring thru the (aily Time "ecord is included in the system which makes getting the total number of hours worked fast and easy. The payroll covers all the transactions for all types of employees and contains payroll information of employees such as the I(, name, position, address, etc. who would receive an automatically generated salary for each pay period.

The payroll process starts by getting the hours worked by the employees within the inclusive dates. 'fter getting the hours worked, the system automatically computes salary for the given pay period. The salary of the permanent employees is based on the position while the wages of the employees with contractual status is based on the departmental pro)ect budget. The *eave of 'bsences of regular employees is deducted from the leave points, which is +.,- days gain per month. The computation includes deductions of personal shares of which are. / I , Pag$ ibig, Philhealth, and withholding ta0 and other deductions such as loans. 'ccurate calculations are done in order to come up with the correct amount of salary. 1omputation for the 2enefit and 'llowance of permanent employees that receive 'llowances such as +3th month pay, clothing allowance and productivity allowance is also included in the payroll.

Acknowledgement

The proponents would like to e0press their deepest gratitude to those who helped them complete this pro)ect.

!uge thanks to the parents and loved ones for the encouragement and support, both financially and emotionally and for providing them with everything they need.

To their Instructor, Mrs. Michelle 'lisna, who has been very considerate and understanding from the start.

To Mr. "yan 1arlo

antiago, for his positive and encouraging criticism that

guided the development of this pro)ect.

'nd above all, to #ur 'lmighty /od for giving them strength, guidance and blessings for, without !im this piece of work would not be possible.

Scope and Limitations

The system is designed for an enhanced and effective computerized payroll system.

4unctionalities. The system covers all the transactions for all generated type of employees. The system will determine the total number of hours rendered through the (aily Time "ecord. The system should effectively and efficiently compute the deductions such as. 5ithholding ta0es and *oans. The system will automatically check and compute *eave of 'bsences incurred within the pay period. The system is capable of accomplishing the ob)ective to provide better performance which is managed by providing desired fle0ibility, fast response, ability to support changes and ability to maintain the %uality of services

#n the other hand, this study limits only to the proposed enhancement computerized payroll system.

*imitations.

It does not support network topology implementation, online program or online transaction.

The system is incapable of eliminating the problem of insufficient and incomplete information. Business Rules

'n employee is either a 1ontractual or Permanent employee but not both. The Permanent 6mployee attributes are 6mp7I(, 6mp7Name, (#2, e0, 1ivil tat,

'ddress, Phone, and 1ellNo. ' 1ontractual entity has Pro)ect, (ate and (ept7code attributes, while the Permanent entity has / I , P!I*!6'*T!, *eavePoints, TIN, I(7No. and P'/$I2I/. ' permanent employee may or may not apply *eave. *eave has (ate#f4iling, Type, and inclusive(ates attributes. ' (epartment has many positions. ' (epartment has dept7code,and description attributes. The Position has a salary grade, description, and Mo"ate. 'n 6mployee has a mandatory one (T" for his8her (aily attendance record. The (T" has Time7in, Time7out, Inclusive(ates and Total!ours 5orked attributes. 'n 6mployee receives /ross Pay. /ross Pay has attribute 'llowance of which has many types and a Net pay. The (eductions attributes are P'/$I2I/, P!I*!6'*T!, / I , 5itholdingTa0, and Total(eductions. ' Permanent employee may or may not avail a *oan. *oan has *oan7I(, (escription, term, Mo'mmortization, 2al, and tart(ate attributes. 'n employee is either 1ontractual or Permanent but not both. Many employees belong to one (epartment only. ' (epartment has many positions. 'n 6mployee must have one (T". 'n 6mployee receives one /ross pay.

' /ross Pay may have many deductions. ' *oan has many deductions. ' Permanent 6mployee may or may not apply *eave. The (T" checks for *eave of 'bsence applied by a Permanent employee. DATA DI TI!"AR#

4ile Name. E$%L!#EE 4ield Type 6mp7I( 6mp7Name (#2 e0 'ddress Phone 1ellphone 6mp7type 4ile Name. 9'"1!'" 1!'" ('T6 *ength +: 3MM8((8;;;; (escription 6mployee I( No. 6mployee Name (ate of 2irth

!"TRA T&AL 4ield Type *ength (escription

Pro)ect (ate (ept7code

9'"1!'" ('T6 N<M26"

4ile Name. RE'&LAR 4ield Type / I P!I*!6'*T! I(7no. TIN P'/$I2I/ *eavePoints *ength (escription

N<M26" 4*#'T

3-

(escription alary /rade Mo"ate (escription alary /rade Mo"ate 4ile Name. DE%ART$E"T 4ield Type (ept7code (escription N<M26" 1!'" *ength (escription

4ile Name. %!SITI!" 4ield Type (escription alary /rade Mo"ate 'llowance /rants 1!'" N<M26" *ength (escription

4ile Name. DTR 4ield Type Total!ours 5orked Time7in Time7out Inclusive(ates 4ile Name. 'R!SS %A# 4ield Type 'llowance Net 4ile Name. DED& TI!"S *ength (escription *ength (escription

4ield Type

*ength

(escription Total7deductions P'/7I2I/ / I P!I*!6'*T!

P'/$I2I/ / I P!I*!6'*T! 5itholdingTa0 4ile Name. L!A"S 4ield Type *oan7I( (escription Term Mo'menortization 2al tart(ate 4ile Name. LEA(E 4ield Type (ate#f4iling Type Inclusive(ates *ength (escription *ength (escription