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Internship Report On Allied Bank
Internship Report On Allied Bank
com
Internship Report On
Internship report submitted to the Institute of Management studies, University of Peshawar to full fill the requirements of BBA-IT !ons" #$%&$$
By
BBA-IT ession! 200"-200#
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In the Name of
Most Merciful and Compassionate the Most Gracious and Beneficent whose help and guidance I always Solicit at every step, at every moment.
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APPRO,A' &%%T
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Topic
*hapter2 $o 2
Intro34ction to or5anization
2.1 *ision 2.2 "ission 2.3.*alues 2. "eaning +f Bank 2.! "eaning of Banking 2.$ ,istory of AB% 2.& -mportant Statistics a.out AB% 2.' "ain +./ective 2.( +perational 0ivision 2.1) "anagement ,ierarchy 2.11 1unctional ,ierarchy 2.12 Board of 0irectors 2.13 "anagement 2eam 2.1 Services of A%%-30 BAN4 %td 2.1! #ole of AB% in Banking Sector
1
1! 1! 1! 1$ 1$ 1& 2) 2) 21 22 23 2 2! 2$ 31
*hapter2 $o 3
Intro34ction to 3epart6ents
3.1 AB% 4hy.er Ba5aar Branch 3.2 6urrent Saving 0epartment 3.3 Account 0epartment 3. Advance 0epartment
3!
3$ 3$ 3' ) iii
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3.! #emittances 0epartment 3.$ 6ash 0epartment 37& 1oreign 6urrency 0epartment 3.' 6learing 0epartment
3 ! ! $
&
' !1 ! $!
*hapter2 $o 9
+OT Ana7ysis
!.1 Strengths !.2 8eaknesses !.3 +pportunities !. 2hreats
$&
$' $( &1 &2
*hapter2 $o :
&3
& &! &! &$ &$ &$ && && &' &' &' ') ') ') '1 '1 '1
Bib7io5raphy
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PR%;A*%
This Report is specially meant for the student of BBA-IT (Hons). It is concerned to a brief study of the operation, Function, tas s and ser!ices of Allied Ban of "a istan. Ban in# play !ery important role in the commerce and economic de!elopment of a country. $o%-a-days ban s are usin# different modern technolo#ies, %hich influence the mana#erial acti!ities, that&s %hy I decided to do my internship Trainin# in the ban . In preparation of this Report is ha!e tried my best to pro!ide all "ossible information about the operation, function and tas s of AB' in brief and comprehensi!e form. It also includes a brief department %or ed durin# internship. I ha!e also tried my best to use simple and easy %ords and lan#ua#e. Then internship report ends %ith some recommendation after identification of some problems obser!ed durin# the course of internship.
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A*K$O+'%./%1%$T
All praise to Almi#hty Allah, the most merciful and compassionate, %ho #i!e me s ills and abilities to complete this report successfully I am #rateful to my parents %ho are al%ays been a source of encoura#ement for me throu#hout my life and from start to the end of this report I am than ful to all my staff members so Allied Ban (f "a istan 'imited )hyber Ba*aar branch "esha%ar. I found e!ery one !ery co-operati!e and helpful for pro!idin# me the Theoretical as %ell as practical no%led#e about the function and operation of the ban . I e+press my #reatest #ratitude to my indhearted ,uper!isor Mr. Shahid Hussain Minhas %ho %as the "erson %ho made me able to %rite this report, His enthusiasm sho%s the %ay for%ard to me to achie!e this success and %ho ept me in hi#h spirit throu#h his appreciation. He helped me a lot each time I %ent up to him.
+$) A-AI
(I..ANI BBA-IT
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/hapter /hapter11I I
<
1
*hapter 1
I$TRO.-*TIO$ TO R%PORT
121 BA*K/RO-$. O; T&% T-.(
2he study is a.out the general operations and management of Allied Bank %imited 4hy.er Ba5aar .ranch Peshawar7 and focuses on the online .anking and A2" ;Automated teller machine<7 which was conducted through interviews in the .ranch. 3very student of BBA:-2 ;,ons< ;-nstitute of "anagement Studies< has to under go an internship program of eight weeks in any organi5ation to get e=posure to the real time .usiness environment and to know what sort of changes -nformation 2echnology .rings in management activities. 2he real purpose of this internship program is to provide an opportunity to the students to see the practical applications of their .ackground professional studies. 2he repot is a reflection on my e=perience when - was internee in AB%7 4hy.er Ba5aar .ranch7 Peshawar. Since its inception in 1( 27 AB% has maintained a steady growth over the si=ty years span of its operations. After its nationali5ation in 1(& 7 it was denationali5ed in 1((1 and the employees .ecame the owners of AB%7 through the uni>ue concept of 3S+P ;3mployees Stock +wnership Scheme<.
122
12223
peci=ic P4rpose
Specific purpose of the study includes. #
A partial fulfillment as a re>uirement for the completion of "BA degree in Banking and 1inance Sector. 2o o./ectively o.serve the operations of Allied Bank of %td in general and the operations of AB%7 Scheme ? 2 1arid 2own Sahiwal in specific. 2o make recommendations or implementation plans for the improvement of the operations of AB%7 Scheme ? 2 1arid 2own Sahiwal in the light of our professional studies.
12"
2he study covers two areas with its varia.les7 which affects the operations of the .ranch directly7 or indirectly. 2hese two areas of varia.les are@ Branch specific varia.le. Bank specific varia.le.
2he .ranch specific varia.les are the varia.les under the control of the .ranch management and directly affect its operations e.g. %ayout of the .ranch. 6ustomersA relations. 0epartments in the .ranch A2" +nline .anking.
2he .ank specific varia.les are those varia.les7 which are not in control of the .ranch management e.g. ,istory of AB% Services provided .y AB% >
12: 'I1ITATIO$
2he Study was su./ect to the following limitations7 the a.sence of which could have made this report more accurate7 systematic and factual@ %ake of pu.lished financial data. %ack of A2"As .ack hand information with stuff. Access to data. 2he non cooperative .ehavior of some managers and staff mem.ers. "y weak financial position.
11
12<
2he report has .een divided into si= chapters. A .rief introduction of these chapters is given .elow@
*hapter 1 2his chapter contains a .rief introduction of the report. *hapter 2 A .rief organi5ational profile and history of AB% is presented in this
chapter7 and an overview of the services offered .y AB% is given in this chapter
*hapter "
2his chapter e=plains the 3:.anking used .y the organi5ation . under the headings of online .anking and automated 2eller "achine ;A2"< and what sort of changes e:.anking .rought in managerial activities
12
/hapter /hapter11II II
13
*hapter 2
221 ,I IO$
2o .ecome a dynamic and efficient .ank providing integrated solutions and the first choice of .ank for all customers.
222 1I
OI$
2o provide value:added services to our customers 2o provide high:tech innovative solutions to meet customer re>uirements 2o create sustaina.le value through growth7 efficiency and diversity for all stakeholders 2o provide a challenging work environment7 and reward dedicated team mem.ers 2o play a proactive role in contri.uting towards the society
223 ,A'-%
-ntegrity 3=cellence in Service ,igh Performance -nnovation and Crowth
AB% has emerged as one of the foremost:privati5ed financial institutions in Pakistan endeavoring to gear up its operations to meet the demands of the future.
1"
-n other words7 we can say DA .ank is an institution for e=change of money7 sanctioning credit7 transferring funds .y domestic G foreign .ills of e=change.E 8e can also say that it is a pipeline through which money moves into G on of circulation. Shortly G conclusively we can say that the DBank is an institution that facilitates the matters in which the money is involvedE.
19
3.6.3
Australasia Bank was the only fully functional "uslim Bank on Pakistan territory on August the 1 th7 1( &. -t had .een severely hit .y the riots in 3ast Pun/a.. 2he .ank was identified with the Pakistan "ovement. At the time of independence all the .ranches in -ndia7 ;Amritsar7 1:
Batala7 Falandhar7 %udhaina7 0elhi and Angra ;Agra<< were closed down. New Branches were opened in 4arachi7 #awalpindi7 Peshawar7 Sialkot7 Sargodha7 Fhang7 Cu/ranwala and 4asur. %ater it network spread to "ultan G Juetta. 2he Bank financed trade in cloth and food grains and thus played an important role in maintaining consumer supplies during riot affected early months of 1( '. 0espite the difficult conditions prevailing and the su.stantial set .ack in the BankAs .usiness in -ndia7 Australasia Bank made a profit of #s !)7))) during 1( &: '. By the end of 1(&) it had 1)1 .ranches. 9nfortunately it lost !1 .ranches in the separation of 3ast Pakistan which .ecame Bengladesh. 2he .ank did well in despite losing lot of its assets. By the end of 1(&3 the .ank had 1'$ .ranches in 8est Pakistan.
3.6.7
1(& 7 the Board of 0irectors of Australasia Bank was dissolved and the .ank was renamed as Allied Bank. 2he first year was highly successful one@ profit e=ceeded the #s 1) million markB deposits rose .y over !) percent and approached #s 1 $) million. -nvestments rose .y &2 percent and advances e=ceeded #s 1)') million for the first time in .ank history. 11$ new .ranches were opened during 1(& and the Bank started participation in the spot procurement agriculture program of the Covernment. 2hose seventeen years of the Bank saw a rapid growth. Branches increased from 3!3 in 1(& to & ' in 1((1. 0eposits rose from #s 1. $ .illion7 and Advances and investments from #s 1.3 .illion to #s 22 .illion during this period. -t also opened three .ranches in the 94. 32:2" % OP Re?o74tion ;3mployee stock ownership plan< 9nder the philosophy of 3S+P ownership of an enterprise is transferred to its employees who are in an advantageous position in running the enterprise. 2he added advantage of 3S+P that it strengthens the workers stake in the free enterprise system7 in /o. securities7 .etter profita.ility G uni>ue corporate culture sym.oli5ing family feelings G professional fraternity. Septem.er 1)71((1 is the historical date as on this date the .ank .ecame the countryAs 1st .ank to .e reconstituted as an institution /ointly owned .y its employees through the uni>ue concept of 3mployees Stock +wnership plan K3S+PL developed .y the Allied "anagement Croup headed .y "r. 4halid %atif ena.led the .ank staff to react creatively to the privati5ation challenge. "ore that &!)) staff mem.ers ac>uired a share in the .ank . 2he articulation of the 3S+P is a landmark in the financial history of Pakistan:indeed 1<
of the entire world .-t is a practical step ensuring an increase in workers participation and in productivity a means for enhancing an e>uita.le redistri.ution of financial assets G an effective strategy for achieving the cherished goal of national self:reliance.
3.6.4
As a result of privati5ation in Septem.er 1((17 Allied Bank entered in a new phase of its history7 as the worldAs first .ank to .e owned and managed .y its employees. -n 1((3 the 1irst Allied Bank "odara.a ;1AB"< was floated. After privati5ation7 Allied Bank registered an unprecedented growth to .ecome one of the premier financial institutions of Pakistan. Allied BankAs capital and reserves were #s. 1.!2! ;Billion< and assets amounted to #s. '&.!3$ ;Billion< and deposits were #s. &$.)3' ;Billion<. Allied Bank en/oyed an envia.le position in the financial sector of Pakistan and was recogni5ed as one of the .est amongst the ma/or .anks of the country. -n August 2)) as a result of capital reconstruction7 the BankAs ownership was transferred to a consortium comprising -.rahim %easing %imited and -.rahim Croup. 2oday the Bank stands on a solid foundation of over $3 years of its e=istence having a strong e>uity7 assets and deposits .ase offering universal .anking services with higher focus on retail .anking. 2he .ank has the largest network of on:line .ranches in Pakistan and offers various technology .ased products and services to its diversified clientele through its network of more than &)) .ranches.
.$.$
!!%:
-n "ay 2))! -.rahim %easing %imited was amalgamated .y transfer to and vested in with and into Allied Bank %imited. -%% shareholders were issued AB% shares in lieu of the -%% shares held .y them. Application for the listing of AB% shares in all the Stock 3=change 6ompanies of Pakistan was made. AB% was formally listed and trading of the shares of the Bank commenced w.e.f. the following dates.
-slama.ad Stock 3=change : 'th August 2))! %ahore Stock 3=change : 1)th August 2))! 4arachi Stock 3=change : 1&th August 2))!
1#
3.6.8
22:2# To3ay
!!7
"ohammad Afta. "an5oor has taken charge as 63+ and President of the Bank on August 13 2))&. ,e is an e=:president of "6B Bank %td.
2oday7 with its e=istence of over $) years7 the Bank has .uilt itself a foundation with a strong e>uity7 assets and deposit .ase. -t offers universal .anking services7 while placing ma/or emphasis on retail .anking. 2he Bank also has the largest network of over &)) online .ranches in Pakistan and offers various technology:.ased products and services to its diverse clientele
telephone .ills from pu.lic and over hundred .ranches of Allied Bank %td. deal in foreign e=change were facilities are given to financial and commercial so its ultimate o./ective is to receive funds from the depositors and provides loansMcredit facilities to different sector including trade7 industry and agriculture in its most .ranches.
20
Presi3ent
enior %Aec4ti?e ,ice Presi3ent KrosodmemtPresident Re5iona7 /enera7 1ana5er "anager=ecutive *ice President Branch 1ana5er
1igure 2.1 "anagement hierarchy
2211
;-$*TIO$A' &I%RAR*&(
21
2he functional hierarchy represents the reporting order in the hierarchy of AB%. 2he hierarchy has president and directors at top management level and officers Crade -7 -- and Crade --- at the lower level management of AB%. 2he middle level management consists of regional general "anager and #egional 6ontroller of +perations. 2hese positions are not fi=ed. Any person in the hierarchy a.ove the .ranch manager can .e appointed as #C" and controller operations.
Presi3ent an3 *%O Boar3 o= .irector &ea3 o= .epart6ents Re5iona7 /enera7 1ana5er *ontro77ers o= Operation
22
Pervai5 ->.al Butt ;0irector< 1arrakh Jayyum ;0irector< A.dul A5i5 4han ;0irector< Sheikh Falees Ahmed ;0irector< "ohammad Afta. "an5oorM ;63+< "ohammad Naeem "ukhtar ;6hairman<
"ohammad 8aseem "ukhtar ;0irector< Sheikh "ukhtar Ahmed ;0irector< 2asneem ". Noorani ;0irector< Na5rat Bashir ;0irector< "u.ashir A. Akhtar ;0irector<
2a.le 2.3
23
Asim 2ufail ;Croup 6hief7 6onsumer G Personal Banking< ->.al Paidi ;Croup 6hief7 6ompliance< "ohammad Afta. "an5oor ;6hief 3=ecutive +fficer< "uhammad Qaseen ;Croup 6hief7 2reasury< Shafi>ue Ahmed 9>aili ;Croup 6hief7 ,uman #esources< 2ahir ,assan Jureshi ;6hief 1inancial +fficer< 8aheed ur #ehman ;6ompany Secretary<
1areed *ardag ;6hief #isk +fficer< "ohammad A..as Sheikh ;Croup 6hief7 Special Assets "anagement< "uhammad Fawaid ->.al ;Croup 6hief7 6oprate G -nvestment Banking< "u/ahid Ali ;Croup 6hief7 -nformation 2echnology< Syed Shahid #a5a ;,ead7 Business 2ransformation 2eam< 2ari> "ehmood ;Croup 6hief7 +perations< Pia -/a5 ;Croup 6hief7 6ommercial G #etail Banking< 2"
2a.le 2.
9mrah packages are of 1) days duration. 2he charges include Airline return ticket. 1ee *isa7 family accommodation and traveling within Saudi Ara.ia ;Feddah to "akka7 "akka to "adina and "edian to Feddah<. Application for whole 1amilyRCroup can .e filed through a single Application 1orm. All applicants of a familyRgroup are sent for 9mrah even if only one mem.er of that familyRgroup is declared successful in the draw. 0ue to any reason if 9mrah Applicant needs to withdraw hisRher application7 heRshe will given a refund of all money deposited through installments till that time. At the time of su.mitting the application Aa5meen has to deposit #s. 27))) per person as first installment. #est of the money is to .e deposited through monthly installments of #s. 27)))R: person on every !th day of the month. -f an Applicant wins in the draw heRshe is re>uired to pay the .alance amount through monthly installments on returning from 9mrah. Aa5meen have to su.mit a copy of their N- 6ards and Passports with the application. Applicants have to deposit the monthly installment using deposit slips still !th of every month. 0efaulters will not .e included in the draw.
2:
+nce purchases are made7 the customer signs a voucher and thatAs it he is not re>uired to take e=tra trou.les. 3very month the customer receives a statement showing details of transactions7 outstanding and the minimum amount due. 2he statements also give the last date for payment so the customer can avoid paying service charges. -n order to avoid disruption in use of the card7 it is essential that a least minimum paya.le amount of the .ill .e paid regularly. -n case the re>uired payment is not received the operation of the "aster 6ard is automatically7 suspended .y the system. -n such case7 the card is activated after receipt of overdue payment only.
2<
Prospective client will maintain a return free deposit for at least 3 months shall .e eligi.le to avail interest freeRmark:up free finance. 0eposit amount #s. 1))7)))R: and multiples thereof. "inimum deposit period7 3 months with automatic rollover facility. Premature encashment allowed7 without any penaltyRcharge. "inimum deposit period for eligi.ility of finance7 3 months. "a=imum period of finance7 $ months. "a=imum period to avail finance7 12 months from the maturity of deposit. 3very month ;3) days< completed .y the deposit shall .e taken into account for calculation of entitlement of finance. 1inance proposal processing fee #s. 1))R: ;non:refunda.le< plus documentation cost on actual .asis. -n case of defaultRdelay in repayment N ).)!!T per day ;2).)&!T p.a.O to .e placed in charity AR6. 1ormula for calculation of entitlement of finance. : : Same amount of finance for half the period of deposit or Same period of finance for half the amount of deposit.
&aCC er?ices
2he Bank serves the intending pilgrims .y helping them in performing this religious o.ligation. 2he ,a// forms and other related services are provided .y the .ank. ,owever7 the terms and conditions for accepting the ,a// forms from intending pilgrims are in accordance with the ,a// Policy announced .y the government7 each year. ,a// applications are availa.le with all .ranches during ,a// season7 immediately after the ,a// policy is announced .y the Covernment of Pakistan.
-ti7ity Bi77s
All .ranches of the Bank collect utility .ills of electricity7 gas and telephones. 1or convenience of the customers7 9tility Bills are collected .y the .ranches during .anking hours and also in he evening .anking on all working days. Bills can .e paid through cash or checks. 6onsumers may drop .ills with crossed checks into a drop .o= availa.le at the .ranches under D6hecks 0rop:inE system.
A5ric47t4ra7 ;inances
Bank under Agricultural 1inancing Schemes envisaged .y he State Bank of Pakistan e=tend short7 medium and long term7 farm and non:farm credits. 2he farm credits are e=tended for production ;inputs< and development purposes. Non:farm credits are allowed for livestock ;goats7 sheep and cattle<7 poultry7 factory including social forestry and fisheries ;inland and marine e=cluding deep sea fishing<.
'oc8ers
Allied Bank %ockers are availa.le in three different si5es Small7 "edium and %arge on a yearly fee. %ocker holders need not have an account in the Bank.
AB% Provides highly efficient trade finance services for importRe=port .usiness for our clientsRcustomers through large num.er of authori5ed .ranches where trained and motivated staff is availa.le to handle the .usiness on .ehalf of customer. 2>
6arrying cash to strange alien location can prove to .e risky as a single incident can render one without monetary .ackup of any sort. ,ence .anks introduce travelerAs checks in order to protect against any contingency.
easona7 ;inance
R4nnin5 ;inance is a short:term loan allowed .y the .ank for a period of one year. 2he running finance account can .e operated and daily sale proceeds can .e deposited into the account. 2he markup is recovered on the products of daily outstanding .alance. 2he running finance is suita.le for meeting day:to:day financial needs of the .usiness. *ash ;inance is allowed against pledge of goods. 2he delivery of goods is made against payment. .e6an3 ;inance is dis.ursed in lump sum or in accordance with the agreed dis.ursements schedule and it is repaya.le as per the agreed installments7 which could .e monthly7 >uarterly7 .iannual or annual.
30
AB% was esta.lished as a response to the cal of "uhammad Ali Finnah for having a "uslim representative .ank in him Su. 6ontinent. At the time of independence when Pakistan was in intense need of .anking services and e=pertise7 AB% rose to the occasion and rendered all its e=pertise at .est for the development of the newly .orn state.
AB% used novel methods of customers service instead of conventional ways of the day7 which was market oriented and appealed to if customers. AB%As dynamic7 radical and personali5ed style of .anking differed significantly for the conventional .usiness patterns of the period. -n fact every feature and aspect AB%As .ehavior reflected highlighted those differences most significantly7 the commitment to serve the customers.
AB% has provided its employees a .etter working environment and salary structure and facilities. -ncentives and awards were given to promote efficiency and .etter service to customers. A competitive environment was instrumental in introducing a thorough going professionalism7 which in the ultimate analysis transformed the entire outlook of the industry.
2he e=pansion and growth of he .anking sector in Pakistan has .een remarka.le. 9ntil 1( 27 the growth of .anking comprised the phases of laying the foundation of the .anking structure. 2he esta.lishment of AB% has started a new era in the .anking system. 2his was the phase competition with the already esta.lished giants. Banking underwent a complete metamorphosisB clients were naturally attracted to the .ank7 which provided .etter and >uicker .anking services. 8hen Allied Bank challenged the ma/or .anks of the time they .egan evaluate their policies and were surprised to find that they had a lot to change .efore long. 2hey .egan to change and adopt a more modern and relevant strategy.
.eposit 1obi7ization
2he .anking sector as a whole and AB% in particular has played an important role in helping to mo.ili5ed savings. 2he continuously rising importance of deposit 31
money in total money supply underscores the contri.ution of commercial .anks in this direction. 1rom its inception7 AB% has launched a num.er of successive drives for improving the deposit .ase of the Bank. An essential part of each drive was to populari5e the .anking ha.it among the people .oth rural and ur.an7 and to .ring a large num.er of customers into its or.it.
Branch %Apenses
Soon after commencing .usiness .y the end of Fune 1( 27 only few .ranches had .een opened. 2he management decided to .roaden the geographical coverage so .esides the cities7 the .ank .ranched out into small towns G the far:flung7 less development and un.aked areas of fulfill its social responsi.ility. 2he .ranches in small town and villages have .een vital help to the small industrialists and .usiness7 industrial workers7 farmerAs craftsmen and other persons of limited means. 2he .ank had e=tended its network to more than $!) .y the end of 0ec. 1(&3. At present the num.er e=ceeds '1( .ranches.
2he Bank contri.utions in handling home remittances .y over seas Pakistanis have also .een commenda.le.
;orei5n Tra3e
2he .ank has always played key role in the promotion of foreign trade especially in financing of e=ports. 2he .ankA achievement in the area is really commenda.le7 as it has not only to compete with the domestic .anks .ut with the large international financial agencies as well.
2he -slami5ation of economic system in Pakistan .egan from Fuly 1(&(. -n Fan 1('1 the P%S .anking was launched. -nterest free modes of financing had .een introduced7 and in the first half of 1('! a num.er of measures over taken for complete charge over of the whole system of domestic .anking to non interest .asis. And finally the process of transaction from interest .ase to non:interest .anking was completed. 32
Since the .anking companies are not allowed to accept deposits ;e=cluding foreign currency deposits< e=cept on the .asis of Profit G %oss sharing. A separate department at the head office was set up which was later on upgraded into a full:fledged -slamic .anking division apart from supervising the -slamic .anking operations. 2he division has conducted research and has .een a.le to add to the literature on -slamic .anking7 .oth of theoretical and practical significance.
*o6p4terization
8hile mechani5ation in AB%7 .egan as early as in 1(!)As the .ank also took the lead in introducing computers in .anking operation in Pakistan and now AB% is connected to its .ranches through online .anking.
-ti7ity Booths
2he .ank has 3 utility .ooths throughout of country to accept payments7 .oth in the morning and in the evening against utility .ills7 such as gas7 electricity and telephone .ills. 2he .ank also issues television licenses.
2he .ank instituted pri5es for those securing highest position in .ank diploma e=aminations. -n 1((37 three .onuses were awarded in a single year to recogni5e and reward to services and achievements of its employees.
AB% also plays it part in the development of society. -t has esta.lished pu.lic li.raries in many cities and towns. .
33
/hapter /hapter1177
3"
*&APT%R 3
- did my internship of eight weeks in AB% 4,QB3# BAPA# B#AN6, ;)312< from )1:)&:)& to 31:)':)&. -t is one of the small .ranches of AB%7 which is yet to .e renovated. - selected this .ranch .ecause of two reasons. 1irst7 - was of the view that one 39
can find more learning opportunities in a small .ranch as compare to a .ig one. Secondly it is situated near to my residence -n the same .ranch different departments of AB% are working. So - got the opportunity to know .riefly a.out every department
of
2o close the daily record a num.er of statements have to .e printed out. Statements like@ 0ayAs transactions ;se>uence< +verdrawn facilitated aRc statement "arkup sheet -nter .ranch transactions 0etail of P%S and 6urrent aRc
0ayAs transactions ;aRc wise< +perative7 0ormant7 -noperative and 9nclaimed aRc
All A2" transactions 0etail of C% entries ;official G non customer transactions< Summary of all aRc ;de.its7 credits G .alances< Profit due7 transferred7 dis.ursed7 etc.
on these deposits earned greater will .e the profit for the .ank. -t is .ecause of this interrelated relationship. 0eposits are referred to as the Dlife .lood smallE for any .anking sector. KI$. O; A**O-$T 2here are num.ers of account that AB% offers to its customer keeping in mind their needs and dealing 9. A,I$/ BA$K A**O-$T P E 'O A**O-$T . -n Pakistan the saving Bank accounts are know as profit and profit and loss sharing accounts ;P%S AR6< fowling the illumination of .ank. 2he owners of such account are not allowed to withdraw money more than once are twice a week. -n case of withdrawal of large sum7 the depositor is re>uired to give to prior notices a week or two. 2hus the .ankers are not re>uired is always availa.le to .ank for giving to loans to their customers. 2hus these deposits also serves as source of credit certain .y the commercial .anks. 2he rate or profit on this type of account varies from time to time. All the commercial .anks declare the rate of profit every year that is paid on these accounts on the .asis of their monthly credit .alance. 2he .ank will determine the proportion of profit G its decision will .e final. Profit will .e determined on daily product .asis while it will .e paid on monthly .asis G will .e paid on the minimum .alance .etween the first day G last day of the month. Pakat will .e deducted on the e=ceeding amount as e=empted from the Pakat deduction. 2a=es will .e imposed according to the rules G regulation.-n Pakistan post offices G national saving centers also maintain this savings .ank account to encourage saving ha.its among the people. At the time of opening this account7 a minimum amount of #s.!)) is to .e deposited. Su.se>uently the account is opened G account num.er is located. 2he depositor is given a che>ue .ook. 2he depositors who are wishing to close his account are re>uired to present his che>ues to the .ank in order to draw the credit .alance and to close the account. n this type of account you can open /oint account also which can .e operated .y anyone. 22 *-RR%$T A**O-$T
2here is no limit of withdraw of money from these accounts. -n practice the .ankers do not allow any profit to such deposits in Pakistan. 2he customers are re>uired maintaining the minimum credit .alance in their account in case of failing incidental charges are recovered from defaulters. 2his is .ecause the depositors may withdraw 3#
current deposits at any time and as such the .ank is not entirely free to employ such deposits. -n general7 the .ank allows the overdraft facilities to current account holders G the prevailing rate of markup is charged from these customers. -n AB% the minimum amount re>uired to open the current account is #s. !)). No profit is paid to account .eside this that the account holder has the facility to taking s much money as he wants. -ndividual account is opened in the name of the single personal one person on whose name it is opened only conduct it. 8hile two opens /oint account and partnership account are more person and the .ank fallow their instructions for the conduct of the account. Similarly limited companies can also open their current account. 32 ;I0%. .%PO IT A**O-$TDT%R1 .%PO IT
2hese deposits are also called as time deposits .ecause these deposits are .ased on the fi=ed duration. 2he period for which these deposits are kept with .ank are ranged from seven days to ten years in light of the agreement .etween the customer and the .anker. 2he profit allowed on these account depend on the duration longer the duration of the deposits the higher will .e the rate of profit. 2he operation of fi=ed account is different from saving G current accounts. 3very time money is deposited with the .ank an application from filled and the .ank issue a fi=ed deposit receipt for amount deposited along with specific period. 1i=ed deposit receipt is given to the depositor and the .ank retains the counterfoil of the same receipt. 1i=ed term deposits may .e in the /oint names of two or more person. 2he payment to one of those people will not discharge .y the .ank without the authority of others. 32321 OP%$I$/ A$. OP%RATIO$ O; BA$K A**O-$T As discuss earlier there is a prescri.ed procedure for opening different types of account . 1ollowing steps re followed while opening a new account. 9. App7ication =ro6 =or Openin5 o= Acco4ntin5 A person who wishes to open a .ank account is re>uired to complete this from the personal information is to .e furnished. 2he application signs the declaration to effect that he has understood the rules and regulation of the .ank. 22 Intro34ction As re>uired .y the .anking law the new customer needs to .e introduced .y the account holder of the same .ranch where the account is .eing opened. 3>
2he manager or any other .ank officer may introduce the new customer if they know them personally. I2 i5nat4re car3 At the time of opening an account a specimen signature card containing two signature of the customer is re>uired which the manager of the .ranch attaches with application form. 0uring the operation of account the signature is verified when the che>ue is presented for payment. II2 *heF4e Boo8 .ook After completing formalities for opening saving and current a che>ue s issued to the customer for withdrawing cash from his or her account at the time of need. 2he che>ue contains minimum 2! pages G ma=imum 1)) pages. 2he .ank also charges e=cise duty on che>ue .ook.
-t means that the lended money will come .ack along with interest or service charges etc. 2he .orrower should not invest the money .orrowed in unproductive or speculative .usiness. 'iF4i3ity Princip7e
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2he money which has .een lended to the .orrower should .e returned to the .ank on demand or as per repayment schedule provided .y the client. 2he sources of repayment should .e clear and definite P4rpose Princip7e 2he purpose of the advances should .e legitimate and productive. -t should .e ensured that the .anks7 funds are not .eing utili5ed for speculative .usiness. 2he credit restrictions .y the central .ank should not .e violated G it should also .e ensured. -t is always .eneficial for the .ank to finance for short:term re>uirements. Pro=itabi7ity Princip7e 2he end result of every .usiness activity should .e to earn some profit. Similarly the .ank must get some profit out of the activity of lending so that the depositors could get their shares as well as the shareholders could earn something for their investments.. ec4rity Princip7e
2he proposal should .e dealt on its merit not on security. 2he security should .e considered a safety for the .ank only in case of une=pected emergencies. All the relevant documents of securities must .e o.tained G got valuation of the property or any other security should .e assessed correctly. prea3in5 o= Ris8 Princip7e -t is always safe for the .ank to spread the risk in large num.er of .orrowers instead of loaning huge amount to few .ig shots7 it is .etter to o.tain different types of securities instead of concentrating on one security.. $ationa7 Interest an3 4itabi7ity Princip7e -t is our moral as well as legal o.ligation to ensure that no loaning is running counter to national interest. -t is also our duty to ensure that our lending policies are not against the social conditions or .indings
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%ien is the .ank right to with hold property until the claim on the property is paid. 2he .ank looks at their lien as a protection against loss or overdraft or any other credit facility. -n ordinary lien the .orrower remains the owner of the property7 .ut the actual or constructive possession remains with the creditor or .ank though the .orrower has no right to sell it. By *ash *re3it -n this the .ank lends money to the .orrower against tangi.le security. 2he total amount of the loan is not paid in one installment. 2he .orrower has to pay markup on the amount .orrowed. 6ash credit is favorite loan for large commercial G industrial concern. By O?er3ra=t 2his the most common type of .ank lending. 8hen a .orrower re>uires temporary accommodation7 AB% allows its customer to withdraw an e=cess of the .alance form their account which the .orrowing customers have in credit and thus called overdraft. 2his facility is given to regular relia.le G well esta.lished customer. 8hen it is against collateral securities7 it is called DSecured +verdraftE G when .orrowing customer can not offer any collateral security e=cept his personal security then the accommodation is called D6lean +verdraftE.
Allied Bank %td. receives the saving of the people and lends it for short term to its customers. Short:term finance is generally given for a period of one year or less in duration. 1e3i46 Ter6 ;inance 2he duration range of the intermediate term finance is from one year to three years. -t is also called term loan. -ntermediate term finance is usually given for the e=pansion of an e=isting .usiness or for the purchase of new e>uipments. 'on5 Ter6 ;inance "2
2his type of finance is re>uired for the period of more than five years. %ong term finance is generally given for the compilation of .ig pro/ects7 for the construction of .uilding and for the purchase of machineries. Pro34cer o= App7yin5 =or 'oan Any customer who applies for loan should have an account ;usually current account< with AB% .ranch concerned. 2hat account must .e in running position. 8hen approval from head office is given7 .ranch gives tern G condition to the party. Bank does not advance 1))T loan against a security7 rather the profit margin is different in different type of loan.
-f the customer is not the account holder of this .ank7 then firstly7 he has to deposit the money and than a.ove procedure will .e adopted to transfer his money. Te7e5raphic Trans=er
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8ith the changing re>uirements of the customer7 AB% has introduced the fastest transfer of money. 2he sender is re>uired to apply through a form in which he will give all the necessary details a.out the sender and .eneficiary. 2he sender deposits the money to .e transferred plus .ank charges at the .ank counter. 2he remittances officials send a telegram to concerned .ranch with specified code words and the receiving .ranch makes payment to the .eneficiary. *ouchers are sent .y ordinary mail to keep the record. +n 227 no e=cise duty is charged only commission and telegram charges are charged. Pay Or3er Pay order is the most convenient simple and secure way of transfer of money. -t is issued .y7 drawn upon and paya.le .y the same .ranch of the .ank. -t is neither transfera.le nor negotia.le and as such it is paya.le to the payee named there in. 2he following are the parties to a pay order. Purchaser is a person7 firm7 company or local authority. -ssuingRpaying .ranch is one which issuesRpays on presentation. Payee is a person named there in. .e6an3 .ra=t 0emand 0raft is another way of transfer of money from one .ank to another .ank. 9nlike pay order7 a form is re>uired to .e filled for the issuance of the demand draft in which necessary particulars a.out the .eneficiary and sender are given. 2he sender deposits the amount of 00 plus commission and other charges on the .ank counter7 from where he is given a receipt and in accordance with this receipt he is issued 2he following are the main essential of draft@ 1. 2. 3. -t is a Negotia.le -nstrument. 1illing a form and depositing the amount written on it prepare 2V 0raft. -t is a written order to its .ranches or to another .ank to pay the stated amount on draft.
Receipts
An individual who has account in the Bank can deposit money in his account. 1or deposit of the money the individual has to fill the deposit slip in which the account holder writes his name7 Account num.er7 amount of the money .oth in figures and in words. After filling the deposit slip the 6ash amount along with the deposit slip is su.mitted with the cashier. 2he cashier collects the cash and counts it and after verification the cashier stamps the deposit slip. +ne part of the deposit slip is given .ack to the customer and the other part of the deposit slip remains with the .ank for the record purposes . 2he cashier also record the deposits made .y the customers in credit sheets daily. 2he deposits of all customers of the .ank are controlled .y mean of ledger account. 3very customer has its own ledger account and has separate ledger cards in which his R her total record is kept. Bill collection is also one of the main functions of .ank. 6ashier has to prepare a list of .illsA serial num.er7 a copy of which is to .e sent to the corresponding organi5ation. Pay6ents
2he procedure of clearance of a che>ue or payments is as following. 1irst of all the customer presents his che>ue to the cashier 2he cashier records the account num.er and the amount7 which is to .e drawn. 2hen the cashier check the che>ue num.er in the computer for the verification whether the account holder has such amount in his account which he is demanding or not. -f the computer passes the che>ue7 the Passing officer signs the che>ue and sent it to the cash counter then cashier pays the written amount to the customer and then in the end cashier records the amount paid in computer. 3B < ;OR%I/$ *-RR%$*( .%PART1%$T %ike Pak rupees account the foreign currency has many accounts like Saving account 6urrent account 2erm deposit account. 2he .ank deal in three type of foreign currency account 1. 0ollar 2. 3uro 3. Pound "9
2he account is open with 1))) dollar if it is less !:dollar per month is deducted. 1or opening the account N-6 G introduction is re>uired of the same .ank. -f any person wants to import goods from foreign7 an account is re>uired and for international trading the 16 is needed. AB% provide foreign currency on Pak rupee at .ooking rate and the central office sent #ates -n foreign currency department the remittance is sent through 1oreign 2elegraphic 2ransfer. 2he account holder can sent the amount in foreign .ank account. -f any transaction is made the daily report is given to the central office 4arachi daily. 0ifferent accounts can . open like /oint account or company account. 2he thankful letter is sent for opening the foreign currency account to account holder and introducer. 8hen any transaction is made the .ank inform stock e=change daily. 2he foreign currency note is counted and recorded in the cash memo .ook. 2he people in the foreign country sent the amount through S.8.-.1.2. 8eekly and monthly report of all the transaction is given to the stock e=change. 6he>ue .ook is also issued to the account holder G the foreign currency Account num.er is given to him. -n this 1B6 G 1B# is done. 0e.it 6redit *oucher is used. 2he charges are deducted while closing the foreign currency account. And the che>ue .ook is return while closing the account. 2he .ranch sent e=cess foreign currency to its main .ranch. -f any .ranch needs foreign e=change they sent to this .ranch.
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2he clearance of che>ue is informed through advice. Some che>ue is not passed so they should return so #s. 1)) is deducted and if the che>ue is inter city then the postage charges is deducted. 1or this purpose the 0e.it G 6redit voucher is used. 8hen the che>ue is cleared the today stamp is re>uired. Some che>ue is drawn on AB%. 2his is called outward clearing. 2hese che>ues will .e entered in the outward clearing register. And the advice is sent for the clearance of che>ues. 2he account holder account is credited. O-T +AR. BI'' ;OR *O''%*TIO$
+B6 means the che>ue of other .anks. 8hen they sent +B6 the +B6 is credit G +B# is de.ited and the advice is made on that time7 one copy is remain in the .ank and the other copy is sent to the related .ranch. 8hen they reali5ed the opposite entry is made. -t is entered in the +B6 register. 2he income AMc commission is credited7 and postage
/hapter /hapter1144
%N.IN$ %N.IN$ BAN5IN( BAN5IN( : : A"!%'A!$) A"!%'A!$) !$..$# !$..$# 'A/,IN$ 'A/,IN$
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O$'I$% BA$KI$/ E A-TO1AT%. T%''%R 1A*&I$%
Being an -2 student my main focus was on online .anking and on automated teller machine. - have to learn and o.serve that what sort of changes has .een happened on managerial activities .y adopting such technologies. "#
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"2 9se of P6 workstations having remova.le drives andRor modem is not allowed7 -nternet access R internet mail - not permitted on any workstation of the .ranch system. Strict compliance of this must .e ensured. 92 -n case of any pro.lems related to end:of:day processing or in respect of hardwareR software7 the matter should invaria.ly . referred to the -2 6entre. Attempts to the fi= pro.lems without the knowledge of -2 6entre staff must . avoided. :2 TRA$ A*TIO$ A1O-$T 'I1T 2 *ash +ith3rawa7s! As per standing instruction the online transactions are restricted to a ma=imum of #s. !))7)))R: per instance for 6ash 8ithdrawals. Thir3 Party *heF4es %ncase6ent! 2he customers can encash third party che>ues of an account holder of Allied Bank su./ect to a ma=imum of #s. 2!7)))R: per instance7 ;4n3s Trans=er!
2he ma=imum amount is restricted to #s. !))7)))R: for funds transfer e=cept when the customer is transferring funds from the .ranch where his account is maintained7 to any other account in any AB% .ranch.
.eposit o= Thir3 Party *heF4es =or Instant *re3it! 2he account holders can deposit third party che>ues7 either drawn in his favor or .earer7 at the .ranch where he holds an account for instant credit. 2he ma=imum value of each third party che>ue7 which is .eing deposited7 should not e=ceed #s. !))7)))R: and utmost precautions must . undertaken to ensure authenticity and genuineness of the third party che>ues.
-t is essential for the account holder to present a che>ue in person at the remote .ranch for encashment from his account at the parent .ranch7 2he presence of customer is necessary in case of 1unds 2ransfer transactions7 ,owever customer presence is not necessary for cash deposit or third party encashment of che>ues up to #s 2!7)))R: # ;-$. TRA$ ;%R. 2he customers will .e allowed to transfer funds from an account in the local .ranch to an account in the remote .ranch and vice versa. -n this case the DfromE account must . 6ustomerAs own account whether in the local .ranch or the destination .ranch and a che>ue for the transfer would .e re>uired to .e presented. > -P%R,I IO$ O; TRA$ A*TIO$ All cash and 1und 2ransfer transactions re>uire immediate online supervision at the local .ranch .efore .eing transmitted to the remote .ranch for acceptanceB Supervision re>uires re:entry of all transactions particulars .y the Supervisor7 2ransactions relating to Balance 3n>uiries and 0isplay of statements of account do not re>uire and supervision 10 K(* D *- TO1R% .-% .I'I/%$*% 2he .anks are re>uired to perform 4Q6 R customer 0ue 0iligence as per Prudential #egulation issued .y State Bank of Pakistan7 Accordingly7 all a.normally high R suspicious transactions particularly cash transactions7 are re>uired to .e e=amined and reported to the concerned departments7
"2221 .%BIT *AR. ;A*I'ITI% I2 ;4n3s trans=er on AT1 A card holder can transfer funds on the A2" from his account to any other account in any .ranch of Allied Bank up to a ma=imum of #s. 1))7)) per day. II2 AT1 .ai7y +ith3rawa7 'i6it Previously the card holder were allowed to withdraw #s 2!7 ))) per day7 which has now .een enhanced as follows@ A2" 6ash 8ithdrawal %imit @ "er transaction limit Rs. ./,000 III2 .ebit *ar3 on PO 2he de.it transactions on P+S were previously up to a ma=imum limit of #s !)7))) per day which has not .een enhanced to #s 1))7))) per day. I,2 Other %nhance6ents 1or the convenience of the 6ardholders the following enhancements have also .een incorporated@ Screens have now .ecome .ilingual and the card holder has the option to opeate the A2" in 3nglish or 9rdu language. 1ast cash ma=imum amount7 which was previously #s 1)7)))7 has now .een enhanced to #s 2!7))) -aily limit Rs 100,000
"2222 /-I.% 'I$% ;OR TA$.AR.I ATIO$ O; AT1 OP%RATIO$ . 1. A77 branches 1- T carry o4t AT1 cash ba7ancin5 D rep7enish6ent on 3ai7y basis be=ore r4nnin5 en3 o= 3ay witho4t =ai7 *A & BA'A$*I$/ PRO*%.-R% 92
A!
2he actual cash in A2" is to .e .alanced with A2" Fournal #oll7 in order to identify the suspect transaction 1ollowing steps must .e taken .efore end of day @ Put the A2" in Supervisory mode. @ +.tain A2" 6ash position on A2" Fournal #oll
2he physical 6ash in A2" must . e>ual to the amount appearing in the A2" #eceipt. 9nder no circumstances the physical 6ash should .e placed shot in A2" while checking the cash in A2"7 cash in the #e/ect Bin should also .e checked and taken into account and the print in A2" /ournal for #e/ect 6ash should also .e verified. B@ -n case the physical R actual cash in A2 " is more than the cash appearing in the /ournal then it means that customerAs account has .een de.ited without cash dis.ursement7 now the individual suspected transactions are to .e identified on the .asis of the verification from A2" Fournal #oll7 Branches should immediately complete process of DAutomatic 6reditE as per procedure and time frame mentioned .elow. * o o PRO*%.-R% A$. TI1%'I$% ;OR A-TO1ATI* *R%.IT a6e Ban8- a6e Branch Branch to credit customer account on ne=t .usiness day. a6e Ban8-.i==erent Branch (within sa6e city)
A2" ac>uiring .ranch after verification of the transaction from their A2" Fournal #oll7 must issue 6redit Advice to the card issuing .ranch ;the .ranch from where the card was issued R account of the card holder is maintained< on ne=t .usiness day. o a6e Ban8 G .i==erent branch (3i==erent cities)
A2" ac>uiring .ranch7 W the .ranch where the A2" is installed< after verification of the transaction from their A2" Fournal7 #oll7 must issue 6redit Advice to the card issuing .ranch ; the .ranch from where the card was issued R account of the card holder is maintained< on ne=t .usiness day7 2his whole process should .e completed within ma=imum .usiness days. o AB' AT1 Branch an3 Other Ban8s D witches2 93
+n verification .y AB% A2" Branch ;ac>uiring .ranch< from the PANR 6ard num.er7 if it appears that the cash has .een retracted against the A2" card of a .ank other than AB% ;1irst si= digits of the A2" card represent the .ank7 in case of AB% -"0R Bank no7 is !'( 3)< the AB% A2" .ranch7 after verification from the A2" Fournal #oll will issue a credit advice of the suspected transaction in favor of Bath -sland Branch7 4arachi ;)( (< and A list containing identification num.er of the different .anks ;-"0< is enclosed as anne=ure 2hey will send the 6redit Advice through 26S to A2" 8ing 6+4 along with a copy o the A2" Fournal #oll as an evidence7 A2" 8ing upon receipt of the credit advice from the A2" .ranch will credit the same in settlement account and will issue a 0e.it Authority to the respective switchR.ank authori5ing them to 0e.it AB%As Nostro account against the suspected transaction for credit to the other .ankAs A2" card holder account. .2 AT1 *A & R%P'%$I &1%$T A2" cash replenishment is done on daily .asis which is /oint operation. 2he locking R opening of A2"s for replenishment is under dual control of the officers assigned .y the customer services manger. 1ollowing steps are performed .efore A2" cash replenishment a. Putting A2" in supervisory "ode. .. Part of A2" Fournal #oll fr same date shall .e taken out and signed .y .other officers. c. %ogging in as Supervisor on 9N-BAN4 running +ption D)$E for calculation of cash replenishment position which shall . signed .y .oth officers and attached with vouchers All remaining physical cash in A2" shall .e taken out and counted. 1resh currency notes shall .e fed in to A2" according to assigned .ranch limit.
switching and multiple=ing is employed and the information is routed in a calculated manner. 2his method makes it so that your transmission is constant and has a guaranteed capacity. - am taking help of some diagrams to show how A2" works. -n these diagrams we can understand that how data flows in A2".
99
6ard insertion
Allied .ank
-se cases. A use case descri.es a se>uence of actions that provide something of measura.le value to an actor and is drawn as a hori5ontal ellipse.
In above diagram four main use cases has been drawn 1. System startup 2. System shut down 3. Session . ransaction (Transaction
is an abstract #enerali*ation. 2ach specific concrete type of transaction implements certain operations in the appropriate %ay. The flo% of e!ents #i!en here describes the beha!ior common to all types of transaction. The flo%s of e!ents for the indi!idual types of transaction 9:
3%ithdra%al, deposit, transfer, in4uiry5 #i!e the features that are specific to that type of transaction)
Actors. An actor is a person7 organi5ation7 or e=ternal system that plays a role in one or more interactions with your system. -n a.ove diagram there are 3 Actors 1. +perator 2. 6ustomer 3. Allied Bank
Associations. Associations .etween actors and use cases are indicated in use case diagrams .y solid lines. An association e=ists whenever an actor is involved with an interaction descri.ed .y a use case
yste6 tart4p
2he system is started up when the operator turns the operator switch to the XonX position. 2he operator will .e asked to enter the amount of money currently in the cash dispenser7 and a connection to the .ank will .e esta.lished. 2hen the servicing of customers can .egin. 2 yste6 h4t3own
2he system is shut down when the operator makes sure that no customer is using the machine7 and then turns the operator switch to the XoffX position. 2he connection to the .ank will .e shut down. 2hen the operator is free to remove deposited envelopes7 replenish cash and paper7 etc. 3 yste6 ession
A session is started when a customer inserts an A2" card into the card reader slot of the machine. 2he A2" pulls the card into the machine and reads it. ;-f the reader cannot read the card due to improper insertion or a damaged stripe7 the card is e/ected7 an error screen is displayed7 and the session is a.orted.< 2he customer is asked to enter hisRher P-N7 and is then allowed to perform one or more transactions7 choosing from a menu of possi.le types of transaction in each case. After each transaction7 the customer is asked whether heRshe would like to perform another. 8hen the customer is through performing transactions7 the card is e/ected from the machine and the session ends. -f a 9<
transaction is a.orted due to too many invalid P-N entries7 the session is also a.orted7 with the card .eing retained in the machine. 2he customer may a.ort the session .y pressing the 6ancel key when entering a P-N or choosing a transaction typeM " yste6 Transaction
A transaction is started within a session when the customer chooses a transaction type from a menu of options. 2he customer will .e asked to furnish appropriate details ;e.g. account;s< involved7 amount<. 2he transaction will then .e sent to the .ank7 along with information from the customerIs card and the P-N the customer entered. -f the .ank approves the transaction7 any steps needed to complete the transaction ;e.g. dispensing cash or accepting an envelope< will .e performed7 and then a receipt will .e printed. 2hen the customer will .e asked whether heRshe wishes to do another transaction. -f the .ank reports that the customerIs P-N is invalid7 the -nvalid P-N e=tension will .e performed and then an attempt will .e made to continue the transaction. -f the customerIs card is retained due to three invalid P-Ns7 the transaction will .e a.orted7 and the customer will not .e offered the option of doing another. -f a transaction is cancelled .y the customer7 or fails for any reason other than repeated entries of an invalid P-N7 a screen will .e displayed informing the customer of the reason for the failure of the transaction7 and then the customer will .e offered the opportunity to do another. 2he customer may cancel a transaction .y pressing the 6ancel key as descri.ed for each individual type of transaction .elow. All messages to the .ank and responses .ack are recorded in the A2"Is log.
"2322
%H-%$*% .IA/RA1%
Se>uence diagrams demonstrate the .ehavior of o./ects in a use case .y descri.ing the o./ects and the messages they pass. 2he diagrams are read left to right and descending -n a.ove and .elow diagrams 2he rectangle represents the o./ect of a class 2he vertical rectangle represents the o./ect activation 2he dashed line represents the life of the o./ect. 9#
2he cross represents when o./ect is destroyed. 2he arrow represents when one
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:1
:2
-n .elow 2 diagrams obCects are. 9ser A2" 6onsortium ;An association of .anks for some definite purpose< Bank
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A;T%R Now AB% can provide 2 hour .anking to its customers so that customers can withdraw money at any time. Now customers have no need to wait for the payment in long >ueues. 8hen customer withdrawal the money and mini statement of his account is shown to the customer. A2" technology reduces the e=tra .urden on the cashier7 and now .ank donAt need e=tra cashier and clerks -f you need to verify your .ank account .alance7 /ust sign in to your .ankIs online services. No more waiting for the .ank statement7 or calling the .ank to get your .alance. 2o get an accurate .alance7 take the .ankIs .alance as shown online7 su.tract any outstanding checks7 and add any outstanding deposits.
2he remittances department transfers the funds from one .ank to other .ank and from one place to another place. A2" and online .anking has also effected the remittances department and increased its efficiency. B%;OR% Before A2" if customer wanted to transfer his fund to other .ank account or other .ranch account7 then he had to su.mitted a che>ue which takes a lot of time for clearance process Before online .anking to transfer the funds to other .raches or to other .anks .ankers had to used. 03"AN0 0#A127 23%3P,+N-6 2#ANS13#.PAQ +#03# AN0 "A-% 2#NAS13# etc.
A;T%R Now customer can transfer money from his account to any other account at any time any where in Pakistan7 without waiting for the clearance process. 2hrough online .anking .ankers has no need to send che>ue or money through 03"AN0 0#A12. or 23%3P,+N-6 2#ANS13# etc. the .anker can access any .ranch and transfers funds to it with in no time. -n online transaction the account holder has account in another .ank. 2he account holder sent the amount to his account. +nline transaction is made only AB% to AB%. So they can transfer the amount7 they can cash the amount they can find the .alance G receive the statement of his account in another .ranch. -n this type of transactions the application is filling for this purpose. 0ate Name #emote Account num.er Amount
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ection ection11* *
:>
9
*&APT%R 9
+OT A$A'( I
2he S8+2 analysis is a comprehensive and critical overview of the operations7 procedures7 rules and regulations7 services and other related activities7 the analysis include the analysis of AB% Bank 4hy.er Ba5aar .ranches in the light of the entire .ranch and Bank specific varia.les which directly or indirectly affect the operations of the .ranch. 2he tool selected for the analysis of organi5ation is S8+2 analysis.
+OT ana7ysis
S8+2 analysis is an acronym that stands for Strengths7 8eaknesses7 +pportunity and 2hreats. 2his is a careful evaluation of an organi5ationAs strengths to avail an opportunity .y overcoming its weaknesses and phasing out all he threats to its survival in order to grow and survive.
921 tren5ths
2his .ranch is provided with 3 fa= machines7 more than & telephone connections7 which makes communication easier with different .ranches 2he .ranch is linked through a online network of &!! B#AN6,3S7 thus ena.ling them to serve customer in .etter way. 2his .ranch is provided with latest computer which increases the speed of computer work.
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2he .ranch is situated in the commercial hu. of Peshawar. 2his location provides a competitive edge to the Branch. 2he .ranch is situated in commercial area were .usiness activities perform greater as compare to residential area. 2hus it increases the num.er of customers. 2he Branch has the most e=perienced and the least e=perienced staff7 which is a good com.ination of e=perienced heads and e=u.erance of youth. 2he .ranch is the main .ranch in the areas7 which is another plus point for the Branch. -t holds the ,undi Accounts7 where the payments are made through checks. 2his process provides an opportunity to the Branch to have more of the ,undi customers as the Bank customers.
922 +ea8nesses
2he Branch has a good staff com.ination on the .asis of e=perience7 .ut their training capa.ilities are not up to the re>uirements of the fast changing .anking environment. 2he customerAs %ong:term contacts are not maintained with customers. 2he technical training of the staff is negligi.le e.g. in case of the a.sence of computer there is no alternate trained personal who can record the daily transactions. 2he organi5ation is very much mechanistic and provides no fle=i.ility to encourage creativity. 2he lower staff is non cooperative as compared the lower staff of other .ranches. 2he control of manager is not effective. 2he discretionary powers of manger are very low to offer more incentives and value added services to its customers.
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2here is a lack of commitment and professionalism on part of the employees. 2he staff is always in a hurry to leave the .ank as soon as possi.le. 2hey were also o.served to starting their operations comparatively late.
2he organi5ational culture is not cooperative Nepotism was o.served on part of the manger as well as the top management towards some staff mem.ers. 2he .ranch has no industrial accounts. 2he level of technology management in the .ranch is very low. 2he technology availa.le is not maintained well mainly .ecause of the lack of technically trained staff. 1or instance the scanner7 in spite of its availa.ility has not .een used for scanning the specimen signature cares.
-n spite of the presence of technology many /o.s are done manually such as the letters7 drafts for fa= messages and other calculations7 which could .e easily7 done in "S 8ord and "s 3=cel.
2he .ranch lacks some physical facilities such as clean washrooms which can affect employeeAs performance 2he layout of the .ranch is such that it is hindering the flow of work on one hand and the documents are lying e=posed which can .e easily taken away .y any person entering the .ranch.
2he /o. distri.ution is not up to the mark. 2he immediate result of this immediate result of which is@ 2he filing system is not up:to:date. "uch time is wasted while searching for even a week old document. 2he staff spent ore time in collections than re>uired.
0elays were o.served .ecause the prescri.ed procedures are not followed.
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2hough AB%7 4hy.er Ba5aar .ranch in the area it lack speciali5ed counters or facilities such as@ -nvestment advisory countersB %easing or leasing arrangementsB 6redit services.
2he four .ranches of Allied .ank in Peshawar are closely located where most of the services offered are not at all differentiated. No efforts are made to recover the outstanding de.ts. 2here is no facility for receiving and satisfying complaints and inviting suggestions. 1oreign currency accounts are not entertained. 2he main reason for these negative responses that the staff is not trained in dealing foreign currency accounts. 6ustomersA coming to the Bank for 22s 26s etc. are not received with open hearts and thus deprives the .ank of revenues. Some shortcomings on part of Allied Bank of Pakistan7 which affects the operations of the .ank 4hy.er Ba5aar .ranch@ 2here is a lack of functional and proper research and development7 which could scan the micro and macro environmental data for future planning and strategy. 1inancial audits are conducted .ut operational audits have not received proper attention as much as it should get. 2here is no procedure7 which could encourage the middle and lower level management to initiate creativity.
;.7 %pportunities
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2he .iggest opportunity for the AB%7 4hy.er Ba5aar .ranch Peshawar is the greater num.er of ,indi customers who get their payments through AB%7 Bank 4hy.er Ba5aar .ranch. 2hese customers can .e easily convinced to open their accounts with AB%.
A considera.le portion of the la.or force of the area is serving overseas. 2heir families can .e encouraged to use AB% as channel for remittances. 2he -nternet facility in the area provides an opportunity to AB% to get +nline. 2he Bank has the .asic infrastructure7 which can facilitate the online process. 2he location of the AB%7 4hy.er Ba5aar .ranch itself provides an opportunity to AB% to get more and less cost deposits. 2he group from its survey and analysis of -2 companies have found out that there are many companies which are not satisfied with its current .ank7 so 4hy.er .ranch with its superior service >uality and long working hours can capture those customers
92" Threats
2he .iggest threat to the operational success of the .ranch is the .etter competitorAs services. "any private sector .anks are offering higher rates of return to customers than Allied Bank of Pakistan. 6anni.ali5ation of profits is yet another threat to the success of Bank 4hy.er Ba5aar .ranch. 2he .ranches of Allied Bank are located very close to the .ank 4hy.er Ba5aar and C.2. #oad .ranch. All these .ranches are taking away each otherAs customers. +ne of the .iggest to the AB%7 4hy.er Ba5aar .ranch is the increasing rate of dissatisfies customers. "ost of these customers were o.served to .e dissatisfied with the delays in their servicing. 2he greatest threats to the performance of AB%7 4hy.er Ba5aar .ranch are the decreasing morale of employees. 2hey feel that they are not provided with <"
.onuses. 2hey are not given proper attention to have a say in the annual meetings. 2he pro=y forms are signed on their .ehalf without letting them know. ,igh:pressure interest groups are developing which poses a constant threat to Allied Bank.
ection ection11*I *I
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*hapter :
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;I$.I$/ A$. R%*O11%$.ATIO$
2he critical analysis AB% in the previous section is the representation of its past7 mirror of its present7 and an insight into its future. 2he past data of AB% 4hy.er Ba5aar .ranch ena.led me to study the organi5ation in a historical perspective and understand the nuisances in the .anking operations. Study of he present of AB% helped me evaluate the organi5ation in comparison to its future and competitors. 2he data o.tained from the analysis of its present and future in com.ination with my professional studies resulted in some suggestions and implementation plans7 which can help to increase the profita.ility and operational success of the AB%7 4hy.er Ba5aar .ranch Peshawar. Some of the ma/or findings suggestions are discussed.
2he lighting system must .e improved and all the out of use lights must .e replaced. 2here is always a stinking smell in the Bank due to the out of order condition of washroom. 2herefore the washroom must .e .rought into order to remover this unpleasant smell.
Cenerators should .e made availa.le to the .ranch to minimi5e the disruptions due to power failure. Newspaper should .e provided to the customers to avoid the pain of waiting long. A cash counting machine can help reduce the time spent in counting cash.
;ee3 Bac8!
Periodically provided to employees and recogni5ing their efforts through reward ;.onuses< and pu.licly appreciation.
-ni=or6!
2he appraisal system must .e uniform in evaluating all the employees without any discrimination.
ObCecti?ity!
2he appraisal system must .e .ased on facts and figures and o./ective evaluation of the facts on grounds.
*O T .%PO IT
2he analysis of e=penses shows that 3T of e=penses of the .ank are the payments on fi=ed deposits7 which is a very high proportion. Apart from this the interest earned on advances #s. ).2$! million is smaller than the interest paid on different deposits #s. .1 millions 2he .ank should launch a campaign to get less cost deposits much as high amount current account as well as low cost P%S saving accounts.
Brochures7 hand outs7 pamphlets and other printed reports must .e provided to customers7 which should provide all the information necessary to attract and retain customers and to satisfy the customerAs need for more information.
Personal contacts with the customers can help in providing information to customers. All the customers must .e provided a chance to get the desired information .y personal contact with the Bank staff.
6omplaint and suggestion .o= should .e maintained at the door of the Bank where the customers can point out draw.acks in the customerAs services and put forward their suggestions on his improvement of the services >uality of the Bank.
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Allied .ank has five .ranches in Peshawar i.e.. on C.2. road7 4hy.er Ba5aar. All these .ranches are so closely located so that they are mostly taking away each other customers7 rather than competing the real competitors. 2he location of different .ranches on C.2. road and 4hy.er Ba5aar Peshawar diagrammatically given in figure &.1 1igure &.1 0iagrammatic representation of location of different .ranches of AB% at C.2. road and 4hy.er Ba5aar Peshawar. 2he diagram shows that the .ranches are closely located to each other. 2he distance .etween these .ranches should .e ad/usted in such a way that they would not only cover a wide customer .ase and compete the other .anks without canni.ali5ation of its own profits. 2he proposed relocation scheme of all .ranches of AB% in Peshawar is given in the implementation plan.
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&AR%
Along with concentrating on increasing the customer .ase7 the Bank must also emphasi5e on securing the highest market share in other .anking services such as issuance of letter of credit7 foreign e=change7 remittances7 .ills identification of productive secure and easily reali5a.le advances etc. to achieve this strategy the Bank should have a clear plans with the consent of the higher management. 2he plan must .e divided into different periods U weekly7 monthly7 semiannual and annual. 3very stage of the plan must .e monitored and controlled on regular .asis.
machines7 a re>uest may not .e successfully carried out .ecause of complicated re>uest processing. A successful e=ecution of a re>uest needs to .e approved from three places@ 2he .ranch ;online< with which the customer ;placing the re>uest< have the account. "ain .ranch of that area ;city<. 2he head office ;in 4arachi<.
So connecting to all of these three places simultaneously and getting the re>uest approved is a complicated process. ,owever management claims that there is nothing wrong with processing. 2he only pro.lem lies with P6% lines. So to solve this pro.lem the .ank should hire technicians who can work during pu.lic holidays to make the A2" usea.le while it shows any distortion. a= :21" *A & .%PO IT% - I$/ AT1. Now:a:days in foreign countries A2" machines are also used for deposits of money and utility .ills can . paid up through A2". But in Pakistan these services have not .een utili5ed yet. So if AB% upgrades its A2" technology so definitely it will get the competitive advantage over other .anks.
( T%12
As all the ledger system and vouchers are made manually which is a much time consuming /o. and it also re>uires much more efforts most importantly human error chances are there thatAs why if the organi5ation implement DSAP 1-NAN63 "+09%3E in their current saving department that will help them creating automatic vouchers and ledger if any transaction is made .y customer .ecause SAP has the capa.ility to keep all the records of a an individual at /ust one place and it has the capacity to store much data.
- have found that there is no online facility to apply for a loan. 8here as7 in other .anks especially in foreign .anks the customer who has an account in the same .ank7 can apply for a loan through internet. So that he can save his time from going physically to the .ank.
Bi.liography
BIB.I%(#AP,+ 1. "huhammad Qousaf Shah. Crade:1 officer.G A2" coordinator Ponal office Peshawar.. 2. "ian 8aheed Crade:1 officer. Branch manager C.2 road .ranch 3. 9sman Acountant Pawaka .ranch peshawar . Allied Bank %td Annual report ;2))&<7 4arachi. !. ,ead office of N81P performance report ;2))&<
6. http://000.abl.com.pk 8. http://000.google.com
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