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Objectives
Define and plan a document design. Describe the Word 2007 screen components. Review the compatibility issues and work arounds associated with Word 2007. Set up the layout and change the margins and page orientation. Select and move text from one document to another. Insert and format column, page, and section breaks.
Description
Microsoft Office Word 2007 for Windows is a major redesign of the popular Office Suite from previous versions. This information packet is for users familiar of Word 2003 or who are interested in or just getting started with Word 2007. You will learn how to work with the new Office Ribbon interface, understand Word 2007 file compatibility issues and be introduced to some of the notable new features of the Word 2007.
Planning Your Spreadsheet Design Layout and Design Know Your File Types Compatability Cautions Whats New in Microsoft Office Word 2007 The Microsoft Office Button The Ribbon The Quick Access Toolbar Launching Word 2007 Creating a Document Exercise Saving a Document Changing Font Type and Size Headers and Footers Document Spacing Modifying Margins Lists Formatting Lists Spelling and Grammar Word Count Inserting an Image Inserting a Table Inserting a Blank Page Inserting a Page Break Insert a Cover Page Printing Your Document Closing And Exiting Word Evaluation Sheet
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Party! Party!
Quick Tip: 1 Decide what you want to accomplish with your document Identify with your audience Identify the layout and design, file, format, and storage location.
Compatability Cautions
Along with the new features of Microsoft Word 2007 come several challenges when opening documents created in previous versions of the application. For example, if you open Word 2007 documents in Word 97-2003, you may find that the tables, charts, diagrams, etc. lose their formatting. On the flip side, when you open Word 97-2003 documents in Word 2007, the document opens in Compatibility Mode and the 2007 features are grayed out and not available. It is strongly recommended that you perform the following functions to maintain the integrity of your documents when upgrading to Word 2007. Save all new documents in Word 2007. Save a copy of any documents that are being shared down to Word 97-2003. Convert your existing documents to Word 2007
Quick Tip: 2 Save all new documents in Word 2007. Save a copy of any documents that are being shared down to Word 97-2003. Convert your existing documents to Word 2007.
Quick Tip: 3 File types associated with various Word versions .doc Word 97 2003 .dot Word 97 2003 Template .docx Word 2007 Document .dotx Word 2007 Template .rtf Rich Text Format
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Microsoft Office Button A. B. C. D. E. Create a new document Open an existing document Save and Save as option Print Close Document
The Ribbon
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
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Creating a Document
Once the document that has opened, type a short paragraph of why you are taking this minisession. For example, are you new to Microsoft Word 2007 or are you improving your software your skills? Remember to purposely misspell some words. Later in the session youll use this paragraph to learn how to spell check and use basic Word 2007functions.
Quick Tip: Save occasionally by clicking on the SAVE button. If the computer crashes, you will be able to recover your work until the last save. Quick Tip: Saving Devices Options 3 1/2 diskette Thumb Drive USB Connection Flash Drive USB Connection CD/DVD-R - allows you to write to the CD/DVD one time. CD/DVD-RW - allows you to write to the CD/ DVD several times. My Documents college server network Email document to yourself Google Doc to save your document ZOHO.com to save your document
Note: In the Save dialog box, the My Documents folder should automatically be selected. If not, click on the drop down menu, and select the appropriate folder to save your file. You can save your document to any saving device such as 3 1/2 diskette or thumb drive or flash drive or My Documents folder. Note: Your My Documents folder is space available to you on college server. When you login into your user account you will have access to My Documents folder.
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Save your document in the My Documents folder. In the File Name box enter the docu ment name. Use your First Name and Last Name and Word Summary. For example, JaneDoeWordSummar. Check to make sure in the Save As Type box the Word Document is (*.docx). Click SAVE to complete process.
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Document Spacing
As a college student, most of your writing assignments will require paragraphs in double spacing. You are able to change the space between lines and paragraphs by doing the following: 24) 25) 26) 27) Select the paragraph or paragraphs you wish to change. Click on the Home Tab then click Paragraph Dialog Box. Click the Indents and Spacing Tab. In the Line Spacing section, adjust your spacing accordingly.
Modifying Margins
Word 2007 will allow you to preview how your paper will look if the margins are modified. The page margins can be modified through the following steps: 28) 29) 30) 31) 32) Click the Page Layout Tab on the Ribbon. On the Page Setup Group, Click Margins. Click a Default Margin, or Click Custom Margins and complete the dialog box. NOTE: As you roll over each Margin pre set, it will show you how the document will look when modified.
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Lists
Lists allow you to format and organize text with numbers, bullets, or in an outline. Rather than using numbers for steps, an Outline List is used to show an example of a type of Number List. Bulleted and Numbered Lists Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. 33) 34) 35) To add a list to existing text: Select the text you wish to make a list. Click a Bulleted or Numbered Lists button from the Paragraph Group on the Home Tab. To create a new list: In your document, place your cursor where you want the list to begin. Click a Bulleted or Numbered Lists button. Begin typing.
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Formatting Lists
39) The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box. Select the entire list to change all the bullets or numbers, or; Place the cursor on one line within the list to change a single bullet Right click once. Click the arrow next to the bulleted or numbered list Select a bullet or numbering style.
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Word Count
At times faculty may specify the minimum or maximum number of words required for an assignment. When you type in a document, Word 2007 automatically counts the words in your document and displays them on the status bar at the bottom of the workspace. In addition, You can count words in a selection of words in your document. The selections dont need to be next to each other for you to count them. To count words in one selection, select the words you want to count. The status bar displays the number of words in the section. For example 50/1,200 means that the section accounts for 50 words out of the total number of 1200 in the document. To select the sections of text that are not next to each other, select the first section and press hold down CRTL key and select the additional section.
Quick Tip: Overtype Word has two different editing modes you can use-insert mode and overtype mode. When insert mode (the default) is active, the information you type is inserted at (where else) the insertion point. When overtype mode is active, information isnt inserted, but it replaces text as you type. To switch between insert mode and overtype mode, double-click on the OVR letters on the status bar.
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Insert an Image.
Images add excitement and interest to any document. Pictures should demonstrate a direct relationship to the content or provide clarification for the message you are trying to get across to your audience. If you download an image from the Internet, keep in mind that the image may be subject to copyright. There are several image file formats that are commonly used in a Word document. See types of image types and acronyms for a few of those formats.
Inserting an Image
The Insert Picture method supports graphics that may be too large to fit on the clipboard. The default setting for inserting or pasting images is In Line With Text. The Advanced Word Options, located in the Office Button Commands Gallery, allow you to change the default settings to any of the available text wrapping styles. 50) Place the insertion point at the location where the image will be placed in your Word document. From the Insert Tab >> Illustrations gallery, select Insert Picture. Navigate to the appropriate location where the image is stored. Double-click the appropriate image to insert it into the document.
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Inserting a Table
The Table feature can be used to organize information into rows and columns without having to set tabs. Tables can also be used to create forms and side-by-side paragraphs. A table consists of vertical columns and horizontal rows. The intersections of those rows and columns create cells. A cell is each individual square in which you can enter text. The Tab key will advance the cursor to the next cell. Shift + Tab will move the cursor backward within a table. When you reach the end of the last row, pressing Tab will add a new row to the table. 54) 55) 56) 57) 58) Place the insertion point at the desired location. From the Insert tab >> Tables gallery, select Insert Table. At the Insert Table dialog box, enter the desired number of columns and rows. Select the desired AutoFit behavior. Click OK.
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From the Insert Tab, select Cover Page. The Cover Page dropdown menu will be displayed. Select from the pre-formatted options under Cover Page. To insert a Blank page or a Page Break Position your insertion point at the desired location. From the Insert Tab, select Blank Page or Page Break.
Note: it will cost 8 per page to print in Black & White; $1 per page in Color; or 10 in Black & White if you do not have a PC Cub Card. Note: Please see the Help Desk for any assistance.
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NOTE: Depending on which version of Word 2007 you have, you may not have to follow this option.