ALV Material Master Report

SAP Implementation at PIL
ALV Report - Functional Specification
Note: As this is a case study that simulates a real life development object, some fields will be marked as TBD
and highlighted in Blue. These fields should be having real values, in customer development specifications.
Functional Specification - Report

Material Master Data - Fields Summary
Document Reference:
Version:
Document Status:
TBD
1.0
Signed Off
Author:
Sangram Chowdhury
Last Revision Date:

Date Created:
Date Printed:
17-Nov-2006
17-Nov-2006
17-Nov-2006
ALV-Material Master Report.doc
17-Nov-2006
<Page 1 of 13>
Document Control
Business Area
Material Management
GAP ID
TBD
FS Definition Form ID
TBD
SAP R/3 Version
ECC 5.0
Global / Market
TBD
Approval and Distribution

Approved by
Process Team
Lead
Development
Team Lead
Name
TBD
Role
TBD
Signature
TBD
Date
TBD
TBD
TBD
TBD
TBD
Document History
Version
1.0
1.1
1.2
1.3
Reason for change

Initial Version
Date
17-Nov-2006
17-Nov-2006
<Page 2 of 13 >
Table of Contents
1.GENERAL INFORMATION.......................................................................................................................................................................3
2.BUSINESS NEEDS & REQUIREMENTS.....................................................................................................................................................4
3.ISSUES................................................................................................................................................................................................5
4.SELECTION SCREEN DETAILS...............................................................................................................................................................5
5.CURRENT FUNCTIONALITY ...................................................................................................................................................................6
6.DESIRED FUNCTIONALITY.....................................................................................................................................................................6
7.TECHNICAL DETAILS.............................................................................................................................................................................6
7.1.EXTRACT DATA RELATIONSHIP DIAGRAM............................................................................................................................................6
8.STARTING CONDITIONS........................................................................................................................................................................7
9.SECURITY REQUIREMENTS/ AUTHORIZATION DETAILS............................................................................................................................8
10.DATA MAPPING TABLES.....................................................................................................................................................................8
10.1. DESIRED REPORT DESIGN/LAYOUT: ...................................................................................................................................10
10.2. REPORT EXAMPLE: ...........................................................................................................................................................10
11.CUSTOM TABLES/STRUCTURE IN SAP..............................................................................................................................................12
12.RECOVERY AND RESTART................................................................................................................................................................12
13.LANGUAGE OF TEXTS.......................................................................................................................................................................12
14.CURRENCY AND UNITS OF MEASURE................................................................................................................................................12
15.ASSUMPTIONS.................................................................................................................................................................................12
16.ERROR HANDLING............................................................................................................................................................................13
17.TESTING SCENARIOS........................................................................................................................................................................13
1. General Information
Area (SAP System components):
Short description:
Requested by:
Author:
MM
Date:
Material Master Data - Field details
TBD
Tel no:
Sangram Chowdhury
Tel no:
17-Nov-2006
17-Nov-2006
TBD
TBD
<Page 3 of 13 >
Program Transaction code:

Task ID/Demand Number:
Project Name:
Priority:
Complexity:
Volume of data:
Mode:
Frequency:
Technical information:
1. Report created using:
2. Characteristics required:
General information:
1. Results if no Reports are
created:
DURATION OF
DEVELOPMENT WORK
(IN MAN-DAYS):
Is there an alternative in the

standard system?
Description of alternative:
Reasons why alternative is not
acceptable:
YMMDETLREP
TBD
High/mandatory
Medium/recommended
Low/optional
High
Medium
Low
Medium
TBD
DATE AVAILABLE FROM:
Online
Background
Daily
Weekly
Monthly
Biweekly
Others (Specify) :
Report Painter
ABAP program
R/3
Report Writer
Info system
BW
SAP Query
Crystal Reports
Drilldown
Buttons
Sort
ALV Grid
ALV List
Entry file
Others: Call Transaction
Legal requirements not fulfilled
Lack of essential business information
Lack of functions compared to legacy system
Others (Specify):
5 days (Coding+Documentation+Testing)
Yes
No
Performance problems
Others (Specify) :
Complexity
2. Business Needs & Requirements

Power India Limited started its operation in the year 1965. From its humble beginning in a small town of
Maharashtra called Ranjangaon PIL has achieved several milestones and today it is one of the largest
manufactures of storage batteries in India. Currently the company is having seven production facilities
in India namely Ranjangaon, Pune, Nashik, Chennai, Hosur, Gurgaon and Durgapur respectively.
17-Nov-2006
<Page 4 of 13 >
Power India Limited, the flagship company of the Oscar group is the market leader in the storage
battery industry. It manufactures wide range of batteries from 2 Ah capacities to 10500 Ah to cover the
broadest spectrum of applications.
The SAP Implementation at Power India Limited (PIL) will achieve the following:
1. Standardize and streamline the business process
2. Establishing an Integrated information repository
3. Improvement in the area of Planning
4. Complete visibility of stock
The material master settings establish, in large part, how SAP operates. The settings must be
established according to company policy and should be set consistently from site to site. To support an
effective and efficient review of these settings among materials and across sites a summary report is
required.
This report will allow, via simple excel pivot tables, and audit of thousands of materials quickly to
ensure all settings are appropriate. The use of this report will lead to downstream efficiencies because
master data accuracy can be routinely assured.
3. Issues
None
Issue
#
Issue
owner
Date
Raised
Issue Description
Issue Resolution
Resolved
By & Date
4. Selection Screen Details

Name
Plant
Table-Field /
Check Box /
Radio Button
with group
Table Field
Parameter
(P) / Selectoption (S)
Material Type
Table Field
Material Group
Table Field
Material
Number
Table Field
Comments (Range,
Single/Multiple
selection, Patterns,
Mandatory etc.)
Single/Multiple
Selection
Single/Multiple
Selection
Single/Multiple
Selection
Single/Multiple
Selection
Default Value
Desired screen design (selection possibilities):

(use attachment if necessary):
17-Nov-2006
<Page 5 of 13 >
5. Current Functionality
Currently the Material master settings are viewed manually, and all the required fields are not available
in a single view. Hence, effective and efficient review of settings among materials and across sites is
not possible currently.
6. Desired Functionality
The material master data summary report will simply extract in a user friendly format the key elements
from the material master tables. The report will be downloadable into excel. The user will be able to
apply either data filters or pivot tables to the data to quickly identify data errors or inconsistencies.
This report is simply an extract of key fields from the material master. Any testing should involve
ensuring that the selection criteria are working correctly and that the appropriate fields are being
extracted.
7. Technical Details
The Report will be a ALV Grid Report.
The processing logic should be as follows:
Validate selection screen input parameters and issue error message in invalid entries are found.
Select data from MARA, MAKT and MARC and use inner join to make the select efficient.
Display information message and exit list processing in case no material data is found as per
the selection criteria, specified by the user.
Display output in ALV Grid format, as per details given in Data mapping table.
7.1. Extract Data Relationship Diagram
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<Page 6 of 13 >
8. Starting Conditions
To run this report, there are no dependencies, as it directly extracts data from material master
tables.
This report will be run on demand and once per week.
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<Page 7 of 13 >
9. Security Requirements/ Authorization Details

None
10. Data Mapping Tables

Field Name
Field Desc.
MARC-WERKS
Plant
MARA-MTART
MARC-PRCTR
Material
Type
Material
Group
Material
Number
Material
Description
Profit Center
MARC-DISLS
MARC-FIXLS
MARA-MATKL
MARA-MATNR
MAKT-MAKTX
MARC-LOSGR
MARC-BESKZ
MARC-SOBSL
MARC-DISMM
MARC-MINBE
MARC-DISPO
MARC-FXHOR
MARC-PLIFZ
MARC-AUSS
MARC-EISBE
Output
Type
Format
Position
Char
<1>
Char
LeftJustified
LeftJustified
Char
LeftJustified
<3>
Char
LeftJustified
<4>
25
Char
LeftJustified
<5>
Char
LeftJustified
<6>
Lot Size
Char
<7>
Fixed Lot
Size
Costing Lot
Size
Procurement
Type
Special
Procurement
MRP Type
Quan
LeftJustified
RightJustified
Quan
RightJustified
<9>
Char
LeftJustified
<10>
Char
LeftJustified
<11>
Char
<12>
Reorder
Point
MRP
Controller
Plan Time
Fence
Plan Delv.
Time
Assembly
scrap in
percent
Safety Stock
Quan
LeftJustified
RightJustified
Char
LeftJustified
<14>
Numc
LeftJustified
<15>
Dec
RightJustified
<16>
Dec
RightJustified
<17>
Quan
RightJustified
<18>
Output
Length
17-Nov-2006
SAP screen No./ field name
<2>
<8>
<13>
Use Reference field

MARA-MEINS
Use Reference field
MARA-MEINS
Use Reference field

MARA-MEINS
Use Reference field

MARA-MEINS
<Page 8 of 13 >
Field Name
Field Desc.
MARC-RWPRO
Coverage
Profile
Flagged For
Deletion
MARC-LVORM
Output
Length
Output
Type
Format
Position
Char
LeftJustified
<19>
Char
LeftJustified
<20>
17-Nov-2006
SAP screen No./ field name
<Page 9 of 13 >
10.1.
Desired Report Design/Layout:
10.2.
The default sequence of output fields should be as per data mapping table.
The output list should be SORTED by default first by Plant, then by Material Type, then by Material Group and
then by Material Number.
The Quantity fields should be having reference to MARA-MEINS to display the output is correct format for those
fields.
Report Example:
(use attachment if necessary):
17-Nov-2006
<Page 10 of 13>
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123
Program:ZCSRR_009_BACKORDER_COMPLETION_REPORT
User
: SY_UNAME
Date From:
Date To:
Sales Organisation:
Distribution Channel:
Division:
ABC Plc
Backorder Completion Report
01/10/01
31/10/01
3010
01
01
Complete Order
Customer
Sales Document
Item
Material
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------9900000001
1000000002
10
C2C Pepsi Cola
20
C2C Seven Up
9900000026
1000000015
20
C2C Dr Pepper
9900000128
1000000218
10
C2C Dairy Milk
20
C2C Whole Nut
30
C2C Pepsi Cola
9900000220
1000000056
10
C2C Dr Pepper
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------***End of Report***
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<Page 11 of 13 >
11. Custom Tables/Structure in SAP

None
Table Name
Short text
Size category
Table maintenance
allowed
Data class
Buffering
Table maintenance
generator
Authorization Group
Field
Data Element Domain Type
Name
Length Check
TableField
Key
Field
Foreign
Key
Description
Comments
12. Recovery and Restart

If the program fails half way it will not have any impact on any other processes or programs. It
should be simply re-started by the user.
13. Language of texts

The texts for the report should be displayed in Users logon language. If translation is not
maintained in users logon language, he/she should be displayed with English texts.
14. Currency and Units of Measure

The Quantity fields should be having reference to MARA-MEINS to display the output is correct
format for those fields.
15. Assumptions
Material Master Data is accurately maintained in the system.
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<Page 12 of 13 >
16. Error Handling

Check validity of the parameters entered in the Selection Screen, and display error message if
invalid input are made.
Display Information message and leave processing the list, if no material data could be found
according to the selection criteria.
17. Testing Scenarios

Normal Functionality - test cases that ensure the report functions as it should.
ID Description
1
This report is simply an extract of key fields from the material master. Any testing should involve
ensuring that the selection criteria are working correctly and that the appropriate fields are being
extracted.
2
3
4
Exception - special logic or exceptions (e.g. report should exclude certain specific condition)
5
6
Error Handling - functionality in case of errors (e.g. Error Message or Error Log )
7
8
Check validity of the parameters entered in the Selection Screen, and display error message if
invalid input are made.
Display Information message and leave processing the list, if no material data could be found
according to the selection criteria.
17-Nov-2006
<Page 13 of 13 >

ALV Material Master Report

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SAP Implementation at PIL

ALV Report - Functional Specification

Functional Specification - Report

Last Revision Date: