Basic Document Management using Alfresco

by Dr. Sethavidh Gertphol

Collaborations
Creating Common Spaces Set users role (Invite Users) Roles can be inherited by subspaces Owner trumps all Coordinator can Take Ownership Create/Edit Contents (as by Roles)

Library Services
Check Out lock original copy, creating working copy should check out to own space Check In save changes to original copy delete working copy, unlock original copy Check In / Out through CIFS Coordinator forces Cancel Checkout

Aspects
Additional functionalities added to content basic: more property elds advanced: change working method, e.g.
versioning

Aspects can be added/removed easily Make content categorization phase easier

Versioning
An aspect Save old version when content is updated/
checked in

Can view/download old versions and

properties

Also save old properties

Work from CIFS too

No rollback function (yet)

Category / Tagging
Another Aspects Used for categorization and searching Category: Admin created Tagging: User created Browse / Search by Category Search by Tag (v.3.3)

Search
Full-text search through Lucene Can search by properties customizable Saved Search both for personal and public use

Forum / Discussion
Create Forum Space (similar to webboard) Create topics inside forums Discussion attached to content discuss related to that content follow content everywhere Discussion merged when check in content