MS Word 2007

Ti liu MS Word 2007
MC LC
PHN 1.
LM QUEN VI MS WORD 2007..5
1.1. TO VN BN U TIN ............................................................................................ 5

1.1.1. Bt u nhp liu ....................................................................................................... 5
1.1.2. Nhng k hiu h tr .................................................................................................. 6
1.1.3. Nhng du gch chn trong vn bn ........................................................................ 7
1.1.4. Thay i canh l trang vn bn ................................................................................. 7
1.1.5. Lu ti liu................................................................................................................. 8
1.2. CHNH SA VN BN V TI LIU ........................................................................... 9
1.2.1. Hiu chnh ti liu ..................................................................................................... 9
1.2.2. Chn v xa ni dung .............................................................................................. 10
1.2.3. Di chuyn vn bn ................................................................................................... 10
1.2.4. Hy b cc hnh ng va thc hin ...................................................................... 11
1.2.5. S dng thanh trt (Scrollbar) xem ti liu ...................................................... 12
1.3. LM CHO VN BN TRNG P MT ................................................................... 12
1.3.1. nh dng ch v p dng cc kiu trang tr .......................................................... 12
1.3.2. To cc im nhn ................................................................................................... 13
1.3.3. Thm nhanh mt kiu trang tr (Style) ..................................................................... 14
1.3.4. To danh sch .......................................................................................................... 15
1.3.5. Thm hoc bt khong trng ................................................................................... 16
PHN 2. LM QUEN VI PHIN BN MI.. ........... 16

2.1. LM QUEN NHANH VI GIAO DIN MI 2007 ...................................................... 16
2.1.1. Lm quen vi thanh Ribbon ..................................................................................... 16
2.1.2. Cc thnh phn trn thanh Ribbon.......................................................................... 17
2.1.3. Nt hin th hp thoi ca tng nhm ..................................................................... 18
2.1.4. Nhng Tab ph ........................................................................................................ 18
2.1.5. Toolbar mini ............................................................................................................ 19
2.1.6. Thanh cng c truy cp nhanh ................................................................................ 20
2.1.7. n tm thi thanh Ribbon ........................................................................................ 20
2.1.8. S dng bn phm .................................................................................................... 21
2.2. LM QUEN NHANH VI H THNG OFFICE 2007 ................................................ 21
2.2.1. Phin bn Office mi c thit k hng ngi dng .......................................... 21
2.2.2. Cch t chc cc lnh ............................................................................................. 22
2.2.3. Nhiu lnh ch xut hin khi cn thit ..................................................................... 23
2.2.4. S c nhiu ty chn hn mi khi bn cn .............................................................. 24
2.2.5. Xem trc thay i trc khi chn .......................................................................... 25
2.2.6. S dng phn gii mn hnh khc nhau lm thay i cch hin th ca thanh
Ribbon ................................................................................................................................. 25
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Ti liu MS Word 2007
PHN 3. S DNG CC BIU MU C SN TRONG OFFICE WORD

2007.26
3.1.
3.2.
3.3.
3.4.
BIU MU (TEMPLATE) ............................................................................................. 26

S DNG CC MU TRANG BA FAX C SN ............................................................ 27
S DNG CC MU LCH LM VIC SN C....................................................... 27
BIU MU V TI LIU L HAI NH DNG KHC NHAU ........................................ 29
PHN 4. CCH TRNH BY THNG TIN HIU QU TRONG WORD

2007 ............................................................................................ 29
4.1. DANH SCH DNG S V K HIU ........................................................................ 29
4.1.1. Mt danh sch n gin .......................................................................................... 29
4.1.2. To mt danh sch bng cch g cc k t thch hp............................................. 30
4.1.3. Kt thc mt danh sch ........................................................................................... 31
4.1.4. Thay i k hiu cho danh sch............................................................................... 32
4.1.5. nh dng danh sch ............................................................................................... 32
4.1.6. Lm vic vi on vn bn trong danh sch v dn danh sch .............................. 33
PHN 5. THM NHNG GHI CH V THEO DI VIC CHNH SA

TI LIU ............................................................................................................... 34
5.1. KIM TRA TI LIU BNG CHC NNG TRACK CHANGES TRONG WORD
2007 ......................................................................................................................................... 34
5.1.1. Track Changes v Comments .................................................................................. 34
5.1.2. Xem cc chnh sa ................................................................................................... 35
5.1.3. Thm comment ......................................................................................................... 35
5.1.4. Phn bit vic chnh sa ca tng ngi tham gia review ti liu ......................... 36
5.1.5. Chp nhn hoc t chi comment (ghi ch) v thay i ......................................... 37
5.2. TRACK CHANGES V COMMENTS NHNG TNH NNG NANG CAO ........... 38
5.2.1. n tm thi nhng thay i ..................................................................................... 38
5.2.2. Xem mt ti liu trc v sau khi thay i .............................................................. 38
5.2.3. n nhng s thay i khng lm xa comment v nhng ci b iu chnh ........... 39
5.2.4. Kim tra comment v nhng hiu chnh .................................................................. 40
5.2.5. Chn cch to track ................................................................................................. 40
PHN 6. NHNG TC NG CUI CNG CHO TI LIU ...................... 41

6.1. CN BN V HEADER V FOOTER ......................................................................... 41
6.1.1. Thm vo s trang, ngy gi ................................................................................... 41
6.1.2. nh du s trang ................................................................................................... 42
6.1.3. Thm vo ngy thng hin ti.................................................................................. 42
6.1.4. Thm tn file v ng dn n file ........................................................................ 43
6.1.5. Xa b header hoc footer ...................................................................................... 44
6.2. HEADER V FOOTER CHO TNG PHN TRONG TI LIU ................................ 44
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Ti liu MS Word 2007
6.2.1. To ra nhiu loi header v footer trong cng mt ti liu .................................... 44

6.2.2. To ra thnh nhng phn khc nhau....................................................................... 45
6.2.3. Cch phn chia tng section ................................................................................... 45
6.2.4. Cch to mc lc header v footer khc nhau cho tng section ............................. 46
6.2.5. Cch to ra s khc bit cho trang u tin ........................................................... 47
6.2.6. Header v Footer khc nhau cho cc trang chn v l........................................... 48
6.3. TM HIU V BNG MC LC (TABLE CONTENTS TOC)............................. 49
6.3.1. Cch lm vic vi bng mc lc t ng ................................................................ 49
6.3.2. Cp nht bng mc lc ............................................................................................ 51
6.4. IU CHNH MC LC ............................................................................................... 51
6.4.1. Thit k li bng mc lc ......................................................................................... 51
6.4.2. Cch lm ngn hoc ko di bng mc lc ............................................................. 54
6.4.3. Cch thay i n gin bng mc lc ..................................................................... 54
6.4.4. Cch xa hay to li t u bng mc lc .............................................................. 55
6.5. TM HIU CC TRNG V CCH TO NHIU MC LC ................................. 56
6.5.1. To Mc Lc bng cch s dng cc trng (field) ............................................... 56
6.5.2. Cc cng tc trng (field) ..................................................................................... 57
6.5.3. Trng TC ............................................................................................................... 58
6.5.4. S dng trng TC to mc cho bng mc lc ............................................. 59
6.5.5. Thm trng TC vo bng mc lc ......................................................................... 59
6.5.6. To nhiu bng mc lc trong mt ti liu .............................................................. 60
6.5.7. Cch c bn to nhiu mc lc trong mt ti liu .............................................. 61
6.5.8. Hai la chn khc to nhiu mc lc trong mt ti liu .................................... 62
6.5.9. Table Identifier ........................................................................................................ 62
6.5.10. Bookmark ................................................................................................................. 63
PHN 7. S DNG MAIL MERGE TO MAIL HNG LOT ............. 64

7.1. MAIL MERGE CN BN ............................................................................................. 64
7.1.1. Tm hiu v s dng mail merge (trn th) ............................................................. 64
7.1.2. Ti liu chnh ........................................................................................................... 64
7.1.3. Thng tin ngi nhn .............................................................................................. 65
7.1.4. B ti liu khi hon tt ............................................................................................ 66
7.2. CHUN B DANH SCH THNG TIN NGI NHN ............................................. 66
7.2.1. Thit lp danh sch ngi nhn trong mail merge ................................................. 66
7.2.2. Tm hiu thm v danh sch ngi nhn ................................................................. 67
7.2.3. Danh sch thng tin ngi nhn n t u ........................................................... 68
7.2.4. Tm hiu Trng (Field) trong Mail Merge ............................................................ 69
7.2.5. Tm hiu Merge field................................................................................................ 69
7.2.6. Thc hin mail merge .............................................................................................. 70
7.2.7. Gii thiu mail merges bng cch s dng Ribbon ................................................ 77
PHN 8. NHNG K NNG C BN.............................................................. 78
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Ti liu MS Word 2007
8.1. GII THIU THANH RIBBON..................................................................................... 78

8.1.1. Thanh Ribbon .......................................................................................................... 78
8.1.2. Cc thnh phn trn thanh Ribbon.......................................................................... 78
8.1.3. C nhiu tnh nng mi trong cc chng trnh s dng thanh Ribbon ................. 79
8.1.4. Cc loi phm tt ..................................................................................................... 80
8.2. DUYT THANH RIBBON BNG ACCESS KEY (PHM TRUY CP) ...................... 81
8.2.1. Key Tip v cc biu tng hnh khin (Badges) ...................................................... 82
8.2.2. Tm hiu thm v Key Tip ........................................................................................ 82
8.2.3. Di chuyn bng phm mi tn .................................................................................. 83
8.2.4. Phm TAB v thanh Ribbon ..................................................................................... 84
8.2.5. Di chuyn bng phm F6 ......................................................................................... 84
8.3. HY CH N MY TNH CA BN ................................................................... 85
8.3.2. Cc e da an ninh .................................................................................................. 86
8.3.3. Ngun ly nhim ...................................................................................................... 87
8.3.4. Microsoft Update mt cch hn ch ri ro ......................................................... 87
8.3.5. Phn mm chng Virus ............................................................................................ 88
8.3.6. Mt s thit lp an ninh khc .................................................................................. 89
8.3.7. An ton cho email .................................................................................................... 89
Ngun tham kho: Microsoft Vit Nam
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Ti liu MS Word 2007
PHN 1.
LM QUEN VI MS WORD 2007
1.1. To vn bn u tin
1.1.1. Bt u nhp liu
Trong chng trnh son tho vn bn Microsoft Word 2007 thanh
Ribbon c t pha trn vng lm vic chnh. Ngi dng s s dng
cc Nt Lnh ca thanh Ribbon thc hin cc hiu chnh.
1. Thanh Ribbon nm pha trn cng.

2. im chn ni dung.
Word ch bn nhp ni dung. Ti im chn ni dung c mt gch
dc nhp nhy pha trn cng bn tri cho bn bit v tr ni nhng g bn
g vo hin th.
Khong trng t im chn ni dung ti u trang v pha bn tri c
gi l cc Margin (canh l), bn s tm hiu v cc Margin trong phn sau
ca bi. By gi nu bn bt u g vn bn, trang ti liu ca chng ta
s dn c ph y t gc trn bn tri i xung.
Nu bn mun g vn bn t pha thp hn thay v u trang hy g
phm ENTER trn bn phm n khi im chn ni dung nm ng v
tr m bn mong mun.
Nu bn mun tht u dng hy nhn phm TAB trc khi g, mi ln
g phm TAB im chn ni dung s dch chuyn sang bn phi mt
khong l 1,5 inch.
Khi bn g vn bn im chn ni dung s di chuyn dn t tri sang
phi. Khi im chn ny i n phn ngoi cng bn phi bn hy tip tc
g bnh thng Word s t ng chuyn xung dng mi.
bt u mt on mi, hy nhn phm ENTER .
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Ti liu MS Word 2007
1.1.2. Nhng k hiu h tr
1. K hiu phn on, mi k hiu tng ng vi mt ln nhn phm ENTER.

Word t ng chn k hiu nh du on vn bn (paragraph mark)
mi khi bn nhn phm ENTER bt u mt on mi. Trong hnh
minh ha trn, gia hai on vn bn xut hin mt k hiu nh du on
vn bn tha, c ngha l bn nhn phm ENTER hai ln thay v ch cn
nhn mt. Vic ny lm xut hin cc khong trng khng cn thit. Hy
xa k hiu tha ny nu bn mun tit kim khng gian trong vn bn.
2. K hiu TAB, mi k hiu tng ng vi mt ln nhn phm TAB. Mi ln
nhn phm TAB s lm xut hin mt k hiu mi tn
. Trong hnh, c
mt mi tn on u v hai mi tn n th hai, nh vy phm TAB
c nhn hai ln u on th hai.
3. K hiu SPACEBAR, mi k hiu tng ng vi mt ln nhn phm
cho bit bn nhn phm
SPACEBAR. K hiu du chm
SPACEBAR bao nhiu ln gia mi t, hoc khi bn v nhn nhm phm
SPACEBAR gia cc k t trong mt t. Mt chm i din mt khong
trng, hai chm l hai khong trng. Thng thng, ch cn c mt khong
trng gia cc t. Cn lu k hiu du chm ny khc vi du chm cu
trong vn bn, du chm cu nm pha di chn cc k t cn k hiu du
chm nm gia cc k t.
hin th nhng k hiu nh dng hy s dng thanh Ribbon pha
trong
trn mn hnh Word. Chn th Home, v tm kim nt lnh
phn Paragraph, nhn vo hin th hoc n cc k hiu nh dng.
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Ti liu MS Word 2007
1.1.3. Nhng du gch chn trong vn bn
Khi bn g vn bn, thnh thong c th Word s t ng chn cc du gch chn gp

khc mu , xanh l hoc xanh dng pha di mt s t.
Du gch : c th do li chnh t hoc Word khng th nhn dng

c t bn g vo, v d nh tn ring hoc tn mt a danh no .
Nu t ca bn g l ng chnh t nhng Word vn khng nhn ra th
bn c th thm t vo mc t in Word (Word's Dictionary) sau
ny t khng cn b gch di.
Du gch xanh l: Word cho rng bn nn kim tra li ng php (tt
nhin l ting Anh)
Du gch xanh dng: t bn g vo l ng chnh t nhng c th
khng hp vi ng cnh hoc ng ngha ca cu.V d thay v dng t
"too" (qu) bn c th g nhm thnh "to".
tt cc du gch chn trong vn bn, bn chn
Word Options
Proofing. Trong phn When correcting spelling and grammar in
Word, bn b cc ty chn sau:
Check spelling as you type
Mark grammar error as you type
Check grammar with spelling
1.1.4. Thay i canh l trang vn bn
Canh l (Margins) l cc khong trng xung quanh vin ca trang vn
bn. Pha Trn, Di, Phi v Tri ca trang c mt khong canh l bng 1
inch (tng ng 2.54cm), y l khong canh l thng dng nht m
bn c th s dng trong a s trng hp.
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Ti liu MS Word 2007
Hy s dng thanh Ribbon thay i cc khong canh l. Chn th

Page Layout, trong phn Page Setup click chn nt Margins bn s
nhn thy danh sch nhiu khong canh l khc nhau bn cnh l thng
s chi tit cho mi phn.
Khong canh l u tin trong danh sch l Normal, khong canh l hin
ti. chn canh l nh hn hy chn Narrow. Nu bn mun khong
trng bn tri v bn phi rng hn th hy chn Wide. Khi bn chn
xong khong canh l m mnh mong mun, ton b ti liu s t ng thay
i theo canh l m bn va chn.
Khi bn chn mt khong canh l no th phn nn ca n s thay i
mu, click vo nt Margins mt ln na mu nn s cho bit khong canh
l no hin ang c p dng cho ti liu ca bn.
1.1.5. Lu ti liu
1. lu ti liu hy nhn nt Microsoft Office

2. Sau nhn Save.
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Ti liu MS Word 2007
Sau khi lu ln u v tr li cng vic, bn c th tip tc lu ti liu

ny sut qu trnh lm vic, bt c khi no thy cn thit. Mi ln mun
trn thanh cng c truy cp nhanh (Quick
lu hy nhn nt Save
Access Toolbar) gc trn bn tri hoc s dng t hp phm tt Ctrl+S
(nhn phm Ctrl v S cng lc). Sau khi kt thc cng vic v lu li ti
liu, thot khi Word bng cch nhn nt Microsft Office
nhn Close.
1.2.
, sau
Chnh sa vn bn v ti liu
1.2.1. Hiu chnh ti liu

hiu chnh ti liu mt cch nhanh chng v hiu qu bn cn bit
cch di chuyn im chn ni dung (Insertion Point), v tr m nhng g
bn g vo s xut hin. Bn c th dng bn phm hoc chut di
chuyn n v tr ti liu cn hiu chnh.
Khi di chuyn n ng v tr m bn mun chnh sa, bn c th

g thm ni dung mi vo hay chn on vn bn m bn mun sa hoc
xa. Bn c th chn mt k t, mt t, mt cu, mt on vn bn
hoc ton b ti liu. Ngoi ra, bn cng c th di v tr ca chng t
ni ny n ni khc trong ti liu.
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Ti liu MS Word 2007
1.2.2. Chn v xa ni dung
Trong hnh bn trn, t "really" hin ang c chn.

Sau khi thm mt cu mi, bn c li ton b v cm thy cu th hai
s hay hn nu b t "really". xa trc ht bn phi chn t cn xa
bng mt trong cc cch sau:
Dng chut: Di chuyn con tr ti trn t "really", sau nhp
p (double- click) chut tri. Hoc bn c th di chuyn con tr
chut n pha trc (hoc sau) t "really" sau Click-TriChut v gi nguyn ri ko chut ngang qua t "really".
HOC
Dng bn phm: s dng cc phm mi tn di chuyn im chn
ni dung n bn phi (hoc tri) t "really",nhn v gi phm
SHIFT sau dng phm mi tn tri (hoc phi) chn.
1.2.3. Di chuyn vn bn
1. Chn ni dung m bn mun di chuyn

2. Nhn phm Cut trn thanh Ribbon.
3. Di chuyn im chn ni dung (Insertion Point) n v tr mi ni bn
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Ti liu MS Word 2007
mun chn on vn bn.

4. Nhn nt Paste trn thanh Ribbon.
u tin hy chn ton b cu m bn mun di chuyn nh hnh trn.
Chn th Home trn thanh Ribbon, nhn vo phm Cut trong phn
Clipboard. Hoc bn c th dng phm tt Ctrl + X (tng tng ch X
ging nh hnh cy ko). Sau di chuyn im chn ni dung ti cui
on. Cui cng, nhn vo phm Paste trn thanh Ribbon. Hoc bn c th
dng phm tt Ctrl + V. Cu bn mun di chuyn c di ti ni bn
mong mun.
1.2.4. Hy b cc hnh ng va thc hin
1. Nt Hy Lnh (Undo) trn thanh cng c truy cp nhanh (Quick

Access Toolbar).
2. Cc lnh c hy: Cut v Paste.
Bn di chuyn mt cu n v tr mi nhng khi xem li bn cm
thy khng hi lng. Tht may mn l bn khng cn phi thc hin li
chui hnh ng Cut v Paste chuyn cu tr v v tr ban u. Thay
v vy, hy dng chc nng Hy Lnh (Undo). Trn thanh cng c truy
chn 2
cp nhanh trn cng, hy Click vo mi tn trn nt Undo
lnh gn nht m bn thc hin (Cut v Paste) 2 lnh ny s c hy v
cu m bn va di chuyn s quay v v tr ban u.
Bn cng c th s dng phm tt Ctrl + Z thc hin vic hy lnh, cc
lnh s c hy theo th t lnh cui cng s c hy trc.
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Ti liu MS Word 2007
1.2.5. S dng thanh trt (Scrollbar) xem ti liu
1. Thanh trt (Scrollbar).

2. Ko con trt (Scrollbox) ln xung xem ti liu.
3. Nhn vo phm mi tn di chuyn ln hoc xung.
C th bn c mt ti liu di v mun c ht m khng phi nhn
cc phm mi tn lin tc di chuyn im chn ni dung ln hoc
xung. Bn c th ko ti liu n im cn xem mt cch d dng bng
cch dng thanh trt.
Thanh trt nm bn phi ca ca s Word nh hnh minh ha bn trn.
s dng, bn hy Click ln con trt v ko n ln hoc xung m
khng lm di chuyn v tr ca im chn ni dung. Hoc bn c th
Click vo cc phm mi tn cun vn bn. cun nhanh vn bn
bng bn phm hy nhn vo phm PAGE UP
PAGE DOWN
1.3.
cun ln v
cun xung di.
Lm cho vn bn trng p mt
1.3.1. nh dng ch v p dng cc kiu trang tr

Trong hnh l mt phn ca ti liu, nhng tt c mi th u trng ging
nhau. Khng tiu , khng hng dn, khng c im nhn quan trng
gy s ch cho ngi c.
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Ti liu MS Word 2007
ng qu lo lng, bn c th nhanh chng lm cho vn bn trn tr nn

bt mt hn bng cc cng c nh: In m (bold), In nghing (Italic),
Gch chn (underline); to cc danh sch (list); s dng cc kiu trang tr
v.v...Nhng cng c s gip bn nh dng vn bn.
1.3.2. To cc im nhn
Bn c th gy s ch ca ngi c bng cch s dng cc nh dng

nh in m (bold), in nghing (Italic), gch chn (underline). Bn c th
thc hin iu ny bng cch s dng cc nt trn thanh Ribbon
, hoc dng phm tt (in m Ctrl + B, in nghing Ctrl +
I, gch chn Ctrl + U).
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Ti liu MS Word 2007
Bn cng c th thay i mu sc on vn bn trng ni bt hn na.

Vn ti th Home v phn Font trn thanh Ribbon, bn hy tm n nt
Font Color
. Clcik vo mi tn trn nt
, di chuyn chut ln
trn tng mu trn bng mu. Bn c th xem trc on vn bn c
chn s trng nh th no vi tng mu. Khi bn chn c mu mnh
thch, hy Click ln mu .
1.3.3. Thm nhanh mt kiu trang tr (Style)
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Ti liu MS Word 2007
Bn c th thm im nhn bng cch in m, in nghing, i font ch,

kch c, mu sc v.v...Nhng thay v lm tng bc ring bit rt tn
thi gian bn c th p dng cc kiu trang tr nhanh (Quick Styles).
Quick Styles l mt tp hp cc nh dng, bn c th thay i in m, in
nghing, font ch, kch c, mu sc ch bng mt ci Click-Chut.
thm mt kiu trang tr hy chn on vn bn m bn mun, sau
trong phn Styles th Home bn c th di chuyn con tr chut ngang
qua tng kiu trang tr xem on vn bn thay i tng ng nh th
no.
Nu vn cha chn c mt kiu va , hy nhn nt More m rng
bng lit k cc kiu. Khi chn c mt kiu ph hp, Click chut vo
.
1.3.4. To danh sch
Ti liu s ni bt hn nu bn trnh by dng danh sch.
Bn c th s dng danh sch dng ch s (Numbering) hoc dng

k hiu (Bullet) gy s ch . Chn on vn bn m bn mun to
danh sch. Ti th Home, phn Paragraph, click vo Bullets
Numbering
. Word s t ng to danh sch cho bn.
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hoc
Ti liu MS Word 2007
1.3.5. Thm hoc bt khong trng
Bn c th d dng thay i khong cch gia cc dng trong ton b

ti liu hoc trong mt on vn bn c chn.
thay i khong cch dng trong ton b ti liu u tin bn phi
chn tt c ti liu bng cch nhn phm tt Ctrl + A. thay i khong
cch dng trong mt on vn bn, bn ch cn di chuyn im chn ni
dung n on vn bn , khng cn phi chn c on. Sau , ti th
Home, phn Paragraph, nhn vo nt Line Spacing
. C mt k
hiu cho bit khong cch dng hin ti. Hy chn mt khong cch mi
m bn mong mun.
PHN 2. LM QUEN VI PHIN BN MI

2.1.
Lm quen nhanh vi giao din mi 2007
2.1.1. Lm quen vi thanh Ribbon

Ln u tin m Word 2007 ln c th bn s ngc nhin vi giao din
hon ton mi so vi cc phin bn trc. Phn thay i ln nht l
thanh Ribbon nm trn cng ca ca s chng trnh.
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Ti liu MS Word 2007
Thanh Ribbon th hin sn nhng lnh thng dng nh bn khng

phi lc tung hng ng menu tm th bn cn.
2.1.2. Cc thnh phn trn thanh Ribbon
Thanh Ribbon c 3 thnh phn cn bn, s rt c ch nu bn bit mi

phn c gi l g v cch s dng chng.
1. Tab (th) c 7 Tab c bn nm ngang pha trn, mi Tab i
din cho mt vng hot ng.
2. Group (nhm) mi Tab bao gm nhiu Group tp hp cc i
tng c lin quan mt thit vi nhau.
3. Command (lnh) mi Command c th l mt nt, mt vng
nhp ni dung hoc mt Menu (trnh n).
Mi th trn mt Tab u c la chn cn thn da trn cc hot ng
ca ngi dng. V d Tab Home cha nhng lnh c tn sut s dng
nhiu nht chng hn nh cc lnh trong nhm Font nh dng vn bn
nh: Font, Font Size, Bold, Italic
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Ti liu MS Word 2007
2.1.3. Nt hin th hp thoi ca tng nhm
Mi nhn qua bn c th s khng tm thy mt lnh no c

trong cc phin bn Word trc. ng lo, mt s nhm c mt nt hnh
mi tn cho
nm gc phi bn di ca nhm.
Nt mi tn c gi l Dialog Box Launcher (nt m hp thoi).
Nu bn Click vo nt n s m ra cc ty chn lin quan n nhm
tng ng. Cc ty chn ny xut hin di dng hp thoi m bn vn
thy cc phin bn Word trc y.
2.1.4. Nhng Tab ph
Khi bn chn mt mt bc nh, tab ph c tn Picture Tools s xut hin,
Tab ny cha cc lnh lin quan n vic x l hnh nh trong Word.
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Ti liu MS Word 2007
Trong phin bn 2007, c mt s Tab ch xut hin trn thanh Ribbon

khi bn cn n chng. Gi s bn va chn mt tm nh vo ti liu, by
gi bn mun c nhng hiu chnh lin quan ti tm nh ny:
1. Chn nh.
2. Tab ph Picture Tools xut hin, hy click vo .
3. Cc nhm v lnh mi s xut hin bn c th x l hnh nh,
nhm Picture Styles chng hn.
Khi bn click ra ngoi bc nh, Tab Picture Tools s bin mt v cc
nhm khc xut hin tr li.
2.1.5. Toolbar mini
Khi bn chn mt on vn bn hoc mt t v chuyn con tr chut n
, mt Toolbar (thanh cng c) nh s xut hin di dng m.
Mt s lnh nh dng hu dng n ni bn mun n xut hin trong mi

hon cnh. Gi s bn mun nh dng nhanh mt vn bn trong khi
hin ti bn ang Tab Page Layout. ng nhin bn c th Click vo
Tab Home s dng nhng lnh nh dng trong , tuy nhin c mt
cch nhanh hn:
1. Chn phn vn bn mun nh dng sau chuyn con tr
chut ti v tr .
2. Mt thanh cng c nh xut hin di dng m. Nu bn r
chut n , thanh cng c ny s hin r v bn c th s dng
cc ty chn trn nh dng vn bn.
Toobar Mini rt hu ch cho nh dng nhanh vn bn, tuy nhin bn phi
lm sao nu mun mt vi lnh khc cng xut hin thng trc nh vy.
Hy xem phn tip theo v Quick Access Toolbar (thanh cng c truy cp
nhanh).
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Ti liu MS Word 2007
2.1.6. Thanh cng c truy cp nhanh

Thanh cng c truy cp nhanh (Quick Access Toolbar) l mt vng nh
nm trn gc tri ca thanh Ribbon, n cha cc lnh m bn dng ngy
ny qua ngy khc nh: Save, Undo, Repeat . Bn c th thm vo nhng
lnh m mnh thng dng n s lun xut hin m khng cn bit Tab
hin ti l g.
Click phi chut vo nt lnh m bn mun thm vo Quick Access

Toolbar,chn Add to Quick Access Toolbar.
2.1.7. n tm thi thanh Ribbon
Thanh Ribbon gip cho mi th trong Word 2007 tr nn tp trung v d
dng tm kim nhng th cn thit. Tuy nhin, i khi bn khng cn phi
tm bt c th g. Bn ch mun tp trung lm vic vi ti liu ca mnh v
bn mun c nhiu khng gian hn. Tht n gin, hy tm n thanh
Ribbon.
Trang 20
Ti liu MS Word 2007
Cch n thanh Ribbon: Nhp p chut vo Tab hin ti, cc nhm ca

Tab s bin mt. Nh vy bn c nhiu khong trng hn. Khi no bn
mun thanh Ribbon xut hin tr li, hy nhp p vo Tab hin ti mt
ln na.
2.1.8. S dng bn phm
Phm tt bt u vi Ctrl nh cc phin bn trc. V d Ctrl + C l

Copy, Ctrl+S l lu ti liu...
Thit k Ribbon dn n h thng phm tt mi vi 2 li ch ln so vi
phin bn trc:
Mi lnh u c phm tt
Cc phm tt yu cu nhn t phm hn
Cc phm tt (Short Cut) c mt tn mi: Key Tips. Nhn phm Alt
cc Key Tips xut hin cho tt c cc Tab, cc nt lnh trn
Quick Access Toolbar, nt Microsoft Office. Lc ny, bn c th
nhn Key Tip cho nhng Tab m bn mun hin th, v d nhn H
hin th Tab Home. Cc Key Tip cho tng lnh trong Tab Home
s xut hin v bn ch vic nhn Key Tip ca lnh m bn cn.
2.2.
Lm quen nhanh vi h thng Office 2007
2.2.1. Phin bn Office mi c thit k hng ngi dng

C rt nhiu thay i tng t nhau trong c b Office 2007. Tin tt lnh
l cc lnh v cc cng c u c a ra trc mt ngi dng v
lun trng thi sn sng.
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Ti liu MS Word 2007
Thay v c khong trn di 30 thanh cng c hoc cc lnh b vi di

hng t menu hoc trong cc hp thoi th gi y bn c mt
trung tm iu khin (Control Center) duy nht kt hp mi th vi nhau
mt cch trc quan. Mt khi quen thuc vi thanh Ribbon trong mt
chng trnh (Word, Excel, Access...), bn cng s cm thy d dng trong
mt chng trnh khc.
2.2.2. Cch t chc cc lnh
Cc lnh Paste, Cut v Copy thng c s dng nht trong Word v

Excel, do , theo logic cc lnh ny c t Tab Home, Tab u tin
trn thanh Ribbon.
Cc lnh t chc theo cch chng c s dng. Microsoft nhn thy
ngi dng c mt s lnh a thch m h dng i dng li hng ngy.
Nhng lnh nh th hin c t nhng ni ni bt v tin dng
nht.
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Ti liu MS Word 2007
V d lnh Paste l lnh c tn sut s dng cao nht, nh th ti sao

khng cho n mt khong khng gian ln hn so vi cc lnh lin quan l
Copy v Cut.
Cc lnh thng dng khng cn phi chia s khng gian trn thanh cng
c vi nhng lnh lin quan nhng t c dng hn. Nhng th hu
dng s c t trong tm tay ca bn.
Nhng lnh c tn sut s dng thp s ch c c mt phn nh trn
thanh cng c. V d ngi dng t s dng lnh Paste Special hn lnh
Paste, do mun truy cp lnh Paste Special bn hy nhn phm mi tn
bn di lnh Paste.
2.2.3. Nhiu lnh ch xut hin khi cn thit
Nhng lnh bn thng s dng nht nm trn thanh Ribbon v lun

trng thi sn sng. Trong khi , mt s lnh khc ch xut hin khi bn
thc s cn. Chng hn nu bn khng c bc nh no trong ti liu th
cc cng c x l hnh nh s khng cn thit phi xut hin.
Nhng ch cn bn chn vo mt bc nh, Tab ph Picture Tools s lp
tc xut hin cng vi Tab con Format cha cc lnh bn lm vic
vi cc bc nh. Khi bn kt thc cng vic vi bc nh Tab Picture
Tools cng bin mt.
Nu bn mun lm vic li vi bc nh, ch cn Click ln n, Tab Picture
Tools s li xut hin. Word bit bn ang lm g v cung cp cho bn
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Ti liu MS Word 2007
cc cng c cn thit ph hp. Thanh Ribbon phn ng vi cc hnh ng

ca bn.
Vy bn khng cn phi lo lng khi khng lun nhn thy tt c cc lnh.
Hy thc hin bc u tin, sau mi th bn cn s t ng xut hin.
2.2.4. S c nhiu ty chn hn mi khi bn cn
pha di mi nhm khi bn cn nhiu

Click vo phm mi tn
ty chn lin quan ti nhm :
1. Click vo phm mi tn
ca nhm Font
2. Hp thoi Font xut hin vi y cc ty chn.
Khi bn thy mt phm mi tn nh
pha di mt nhm c ngha l
nhm c thm nhiu ty chn ang n. Click vo phm mi tn ny
(phm ny c gi l Dialog Box Launcher) mt hp thoi hoc mt
bng cha lnh (Task Pane).
V d trong PowerPoint, nhm Font th Home cha cc lnh v font
ch nh thay i kiu ch, kch thc, mu sc, in m, in nghing, gch
di... Nhng nu bn mun s dng cc lnh nh dng font t thng
dng hn nh supperscript th bn phi click vo phm mi
tn bn
di nhm Font m hp thoi Font c cha lnh supperscript v cc
lnh khc lin quan n font ch. Sau di chuyn im chn ni dung ti
cui on. Cui cng, nhn vo phm Paste trn thanh Ribbon. Hoc bn
c th dng phm tt Ctrl + V. Cu bn mun di chuyn c di ti
ni bn mong mun.
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Ti liu MS Word 2007
2.2.5. Xem trc thay i trc khi chn
Mi khi bn r chut ngang mt ty chn no phn vn bn hoc hnh

nh m bn mun hin chnh s lp tc thay i tng ng. Khi chn
c mt gii php ng , hy click ln n.
2.2.6. S dng phn gii mn hnh khc nhau lm thay i cch hin th ca thanh
Ribbon
Trong hnh l mt phn ca mt bn thng co bo ch, nhng tt c mi
th u trng ging nhau. Khng tiu , khng hng dn, khng c
im nhn quan trng gy s ch cho ngi c.
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Ti liu MS Word 2007
Nhm Show/Hide trong Tab View hin th y khi m hnh phn

gii cao, khi mn hnh c phn gii thp, bn phi nhn vo nt mi
tn mi nhn thy c cc lnh.
Nhng g bn tm hiu v phin bn Office mi cho n gi c p
dng khi mn hnh ca bn c phn gii cao. Nu mn hnh ca bn c
phn gii thp, 800x600 pixel chng hn, th mt s nhm lnh ch hin
th tn nhm ch khng hin th tt c cc lnh. Bn phi nhn vo nt mi
tn bn di tn nhm truy cp tt c cc lnh.
Nhn vo hnh minh ha trn, phn gii cao nhm Show/Hide hin
th y cc lnh, trong khi vi phn gii thp hn n ch hin th
tn nhm m khng c lnh no. Trong trng hp ny bn phi nhn
vo nt mi tn truy cp cc lnh.
Ch Minimize: d bt k phn gii no, nu bn thu nh
ca s chng trnh li th mt s nhm s ch cn hin th tn
nhm. Cng thu nh ca s chng trnh th s nhm ch hin th
tn s tng ln.
Tablet PC: Nu bn dng Tablet PC (My tnh dng bng) vi
mn hnh nh bn s thy Office 2007 s hin th mt phin bn
thanh Ribbon vi cc Tab v nhm nh hn. Ngc li vi mn
hnh ln.
PHN 3. S DNG CC BIU MU C SN TRONG OFFICE

WORD 2007
3.1.
Biu mu (Template)
Mt biu mu l mt loi ti liu c sn ni dung trong nh vn
bn, kiu trang tr, nh dng; nh dng trang nh canh l, cch dng; cc
yu t trang tr nh mu sc, ng vin...
Trang 26
Ti liu MS Word 2007
Hy xem biu mu nh mt tr gip hu ch khi bn bt u son tho ti

liu. Gi s nh hng tun bn u c mt cuc hp v bn phi son i
son li lch hp vi mt vi thay i nh mi ln. Hy bt u vi mt
s thng tin ph hp c chun b sn s gip bn tit kim rt nhiu
thi gian.
3.2.
S dng cc mu trang ba Fax c sn
Gi s cng vic ca bn phi thng xuyn gi Fax, bn lun cn c mt

trang ba ghi li ni dung ca cc bng Fax. Bn c th t to trang ba
nh vy mi khi bn gi / nhn Fax. Hoc bn cng c th s dng biu
mu sn c trong Word.
Bn s tm thy biu mu nh trn hnh minh ha, gia rt nhiu biu mu
khc trong Word. Bn ch cn in cc thng tin ph hp, in ra v gi
Fax. Th l xong, rt n gin v nhanh chng. Thm ch bn c th thm
hoc xa mt s phn ty theo nhu cu c th, tuy nhin, nhng g thit
yu nht c sn v bn khng phi bt u t con s 0.
3.3.
S dng cc mu lch lm vic sn c

y l mt v d khc cho thy cc biu mu Word c th gip ch cho
Trang 27
Ti liu MS Word 2007
bn nh th no. Hy tng tng bn c giao nhim v thit k lch

hp hng tun cho nhm.
Chn biu mu:
1. Click nt Microsoft Office

, sau chn New.
2. Trong ca s New Document chn Installed Templates.
3. Click vo cc hnh i din v xem th biu mu trng nh th no
pha bn phi.
4. Khi chn c mu ph hp, Click vo nt Create.
Hnh minh ha cho thy 3 biu mu:

1. y l mu n gin v trc quan vi cc vn bn v vng
c nh dng bn in
2. Mt mu hon chnh, theo phong cch ngh thut.
Trang 28
Ti liu MS Word 2007
3. Mu ny s dng nh dng Bng (Table) v s dng cc mu

sc khc nhau phn bit gia cc vng. y l mt mu tng
i phc tp.
3.4.
Biu mu v ti liu l hai nh dng khc nhau
Biu mu (Template) v Ti liu (Document) c nh dng file v cch

hot ng khc nhau.
Nu bn tng lu nhiu ti liu Word c l bn quen thuc vi vic
chn nh dng sn c lu file. y l s khc bit gia Biu mu v
Ti liu:
1. Biu mu c lu di dng Word Template v n c ui
file l ".dotx" (cc phin bn Word trc y l ".dot").
2. Ti liu c lu di dng Word Document v n c ui
file l ".docx" (cc phin bn Word trc y l ".doc").
PHN 4. CCH TRNH BY THNG TIN HIU QU TRONG WORD

2007
4.1.
Danh sch dng s v k hiu
4.1.1. Mt danh sch n gin

Danh sch (List) l mt thnh phn rt hu ch trong ti liu, n dng
tm tt, lit k thng tin gip ngi c d hiu v hiu vn su hn.
C 2 dng danh sch l dng nh s (Numbering) v dng k hiu
(Bullet). Nu bn c mt chui thng tin c phn bit mc hoc th t
th danh sch dng s l la chn thch hp. Cn nu ch cn lit k th nn
dng dng k hiu.
Trang 29
Ti liu MS Word 2007
Danh sch cn c s phn cp: n cp v a cp. Mt danh sch n cp

l danh sch m trong cc thnh phn loi hoc tnh cht. Danh sch a
cp c ngha l mt hoc nhiu thnh phn trong danh sch c th cha
mt danh sch khc. Bn c th thy s khc bit gia danh sch n v a
cp trong hnh minh ha.
4.1.2. To mt danh sch bng cch g cc k t thch hp
C nhiu cch to mt danh sch, nhng cch n gin nht l to t
ng bng cch g mt s k t hoc t hp k t u cu. Nu bn
mun to danh sch dng k hiu (Bullet) th hy nh du sao (*) u
cu, tip theo l mt khong trng. Du * s t ng bin thnh mt k
hiu hnh chm en vy l danh sch ca bn c khi to. Khi
xong thnh phn u tin ca danh sch, hy g ENTER, lc ny mt
chm en khc s t ng xut hin sn sng cho thnh phn tip theo.
Nu mun to danh sch dng s t ng hy g s 1 v du chm (1.),
Trang 30
Ti liu MS Word 2007
tip theo l mt khong trng. y l mt im mi trong Word 2007,

cc phin bn trc bn phi nhn phm ENTER th danh sch mi c
khi to.
Danh sch dng ch (a, b, c,...) ch l mt cch th hin khc ca danh
sch dng s nn cch khi to cng tng t: bn hy g ch a v du
chm (a.) sau l mt khong trng. Ngoi dng hnh chm en nh
trn, danh sch k hiu cn c nhiu biu tng khc bn chn la nh
hnh vung, hnh kim cng, hnh mi tn
4.1.3. Kt thc mt danh sch
Bn g xong phn cui cng trong danh sch, lm sao kt thc v
cc k hiu hay ch s khng t ng xut hin na.
Cch d nht kt thc vic to danh sch l nhn phm ENTER hai ln
lin tip. Bt c khi no bn nhn ENTER th mt k hiu hoc mt
con s mi s xut hin chun b cho mt thnh phn mi trong danh
sch, tuy nhin nu bn nhn ENTER mt ln na th k hiu / con s
s bin mt bn c th bt u mt on vn bn mi.
Nu bn mun thc hin khc mt cht nh lc ang gia danh sch bn
mun to mt dng mi m khng c k hiu hay s pha trc v dng
mi ny nm ngang hng vi thnh phn pha trn ca danh sch. Lc ny,
hy s dng phm BACKSPACE (xa li) xa k hiu (hoc s) u
dng trong khi vn gi nguyn canh l so vi dng vn bn pha trn. Nu
bn mun dng mi nm ngang vi k hiu (hoc con s) thay v nm
ngang vn bn pha trn, hy nhn BACKSPACE mt ln na.
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Ti liu MS Word 2007
4.1.4. Thay i k hiu cho danh sch

Nu bn c mt danh sch dng k hiu (Bullet) v cm thy nhm chn
vi cc chm en hnh trn th bn c th thay th chng bng cc k
hiu khc c sn trong Word. Hy Click vo nt mi tn bn cnh nt
Bullet xem th vin Bullet.
Thm ch nu bn khng hi lng vi cc k hiu sn c, bn c th t to
cc k hiu ca ring mnh. Hy chn Define New Bullet thc hin
iu .
C 2 dng k hiu m bn c th to: Biu tng (Symbol) v Hnh nh

(Picture).
Cng vi Th vin Bullet cn c Th vin Numbering hot ng
tng t. Bn c th chnh sa Font, mu sc, kch thc cho cc k
hiu dng s ca danh sch.
4.1.5. nh dng danh sch
Trang 32
Ti liu MS Word 2007
1. Chn cc s trn danh sch.

2. nh dng li.
3. Danh sch vi kiu nh dng mi.
Bn c th nh dnh s hoc k hiu ca danh sch m khng lm nh
hng n phn cn li. V d thay v dng kiu mu en in m mc
nh bn c th thay bng mu . Cch th hin nh sau: Chn cc ch
s hoc k bng cch Click vo mt trong s chng, ch khng chn
phn vn bn. Sau khi chn xong hy dng cc nt lnh trn thanh Ribbon
nh dng theo ca bn. Click ra ngoi danh sch xem s thay i.
4.1.6. Lm vic vi on vn bn trong danh sch v dn danh sch

Gi s bn c mt danh sch vi cc du chm mu en hoc cc con s
u dng, bn mun mt s thnh phn trong danh sch c cc on vn
bn khng c k hiu no u nh trn hnh minh ha. C nhiu kch
bn v cch x l ty theo yu cu v kinh nghim ca ngi dng.
Gi s bn mun xa k hiu hoc s u mt on no nhng vn

mun gi canh l ngang vi phn cn li trong danh sch hy click chut
ngay sau chm en ri nhn nt BACKSPACE.
Nu bn mun xa k hiu hoc s u mt on v mun on
c canh l cao hn vi canh l ca ti liu thay v nm ngang vi cc
thnh phn cn li ca danh sch hy chn vo k hiu hoc con s u
dng ri nhn DELETE.
to mt on vn bn con trong mt thnh phn ca danh sch hy
nhn SHIFT + ENTER thay v ch nhn ENTER. Lc ny on vn bn
ph s c canh l ngang vi cc phn trong danh sch nhng khng c k
hiu hoc con s u.
tip tc danh sch sau khi hon thnh on vn bn con hy g vo s
Trang 33
Ti liu MS Word 2007
tip theo trong danh sch v mt du chm (.) danh sch s t ng tip
tc nh s. Lu l nu bn nhn vo nt Numbering th Word s khi
to mt danh sch mi v nh s li t u. Lc ny c mt nt Auto
Correct Options
xut hin bn cnh danh sch mi, hy nhn vo nt
ny sau nhn Continue Numbering danh sch mi s c gn li
vo danh sch c.
PHN 5. THM NHNG GHI CH V THEO DI VIC CHNH SA

TI LIU
5.1.
Kim tra ti liu bng chc nng Track Changes trong Word 2007
5.1.1. Track Changes v Comments

Vi chc nng Track Changes, tt c thay i t vic thm, xa hoc
nh dng vn bn u s c Word nh du.
Chn th Review, nhm Tracking, chn Track Changes. Khi bn click

ln u nn ca nt Track Changes s thay i mu sc, bt c s thay i
no trong ti liu s c nh du cho n khi bn tt Track Changes
bng cch nhn nt Track Changes ln na.
Trang 34
Ti liu MS Word 2007
5.1.2. Xem cc chnh sa
1. Vn bn b xa nm trong mt hnh ch nht gc.

2. Vn bn c thm vo s c gch di v c cng mu vi vi
vin hnh ch nht cha vn bn b xa.
3. Nhng ng t qung ch ra nhng phn c s thay i, ni ni dung
text c xa hay thm vo.
Sau khi bn m tab Track Changes, bn s lm vic trong Word
nh bnh thng. Khi chn hoc xa vn bn, hay di chuyn vn bn
hoc ha, th cc ng t qung s nh du s thay i ny,
mu sc v ni dung thay i cng c nh du.
Bn xa dng "with hard work and clear thinking.", dng vn bn ny
c t trong mt box hnh ch nht nh gc ti liu, n c
nh du l "B xa (Deleted)" gii thch v sao n phi nm .
Mt c t qung mu xanh chy di t hnh ch nht n ni m dng
vn bn nm trc khi b xa.
Bn thay t "twelve" bng "nine" bn chn t "twelve" v g "nine"
thay th n (hoc cng c th xa "twelve" ri g "nine" ti v tr ). T
"twelve" b xa s c chuyn vo hp mt hnh ch nht gc ti liu.
T "nine" mi thm vo s c gch di v c cng mu vi vin ca
hnh ch nht cha "twelve".
5.1.3. Thm comment
Bn thc hin mt s sa i, nhng bn cng mun gii thch l do ti
sao bn xa t "twelve" trong cu u tin. Rt n gin: hy thm mt
bnh lun (hoc ghi ch) (Comment), l nhng ch thch m bn c th
thm vo cc ti liu. thc hin iu , chuyn con tr vo cui ca
vn bn bn mun chn Comment, trn th Review, trong nhm
Comments, chn New Comment.
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Ti liu MS Word 2007
Mt Comment xut hin gc ti liu, t m bn mun ghi ch c

t sng cng mu vi mu ca hnh ch nht cha ghi ch (mu tm
nht trong hnh minh ha). Bn c th phn bit Comment v nhng vn
bn b xa da vo cc im sau:
Hnh ch nht cha Comment c t mu trong khi hnh cha vn
bn b xa ch c vin mi c mu.
Nhn "Comment" trn hnh ch nht cha ghi ch.
Tn ngi ghi ch.
5.1.4. Phn bit vic chnh sa ca tng ngi tham gia review ti liu
Khi c nhiu ngi review mt ti liu, bn c th bit c thay i no
c ai thc hin. Di y l mt s cch bit ngi no thay i
nhng g.
Di chuyn con tr ln vn bn mi c chn vo trong ti liu, hoc

trn cc vn bn b xa trong hnh ch nht gc ti liu. i vi mi
sa i, bn s thy mt ScreenTip ch ra tn ca ngi sa v cc loi
Trang 36
Ti liu MS Word 2007
ca cc sa i, chng hn nh " xa" (deleted) hoc "chn"

(inserted). Cc ScreenTip cng hin th thng tin b xa hoc chn
vo vn bn.
Mt cch khc phn bit nhng ngi tham gia hiu chnh ti liu l
da vo mu sc. Word t ng nh du mt mu sc ca tng ngi
tham gia hiu chnh, mi ngi mt mu khc nhau. Gi s bn c
Word gn cho mu hng khi hiu chnh ti liu, nu bn mun xem ch
nhng chnh sa ca mnh th hy tm nhng vn bn c t sng hoc cc
hnh ch nht mu hng gc.
5.1.5. Chp nhn hoc t chi comment (ghi ch) v thay i
1. S dng nt Accept chp nhn s thay i cng mt lc hoc lin

tc cc thay i, hoc chp nhn tt c cc thay i cng mt lc.
2. S dng cc nt Reject t chi s thay i cng mt lc hoc lin
tc cc thay i, hoc t chi tt c cc thay i cng mt lc.
3. S dng cc nt Previous xem tng ghi ch hoc hiu chnh theo
hng ln trn ca ti liu.
4. S dng nt Next xem theo hng xung cui ca ti liu.
Khi tt c nhng thay i c hon tt, mt ngi no phi c
trch nhim xem li ti liu sau chp nhn hoc t chi nhng thay i.
S dng nt Accept hoc Reject trn Tab Review trong nhm Changes
hoc Click-Chut-Phi ln ti liu chp nhn hay t chi thay i
v comment (bnh lun, ghi ch). Khi nhng thay i v comment c
chp nhn b xa b, ti liu s b nh du ghi ra rng comment v
nhng thay i c xa ra khi ti liu. Nhng thay i c chp
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Ti liu MS Word 2007
nhn s tr thnh mt phn ca ti liu khi n c lu li.
5.2.
Track Changes v Comments - nhng tnh nng nng cao
5.2.1. n tm thi nhng thay i

Hy tng tng rng bn s xem li phn thay i ti liu c thc hin
bi A, B v C. Bn mun xem phn thay i ca C trc v bit rng bn
c th tm gp ti liu ca C bng cch di chuyn con tr chut ln tt c
nhng s thay i thy tn C hoc xem mu sc c Word gn cho
nhng hiu chnh ca c y. Tuy nhin, bn ngh rng nu bn ch c th
xem phn sa cha ca C m khng xem c phn ca A v B th khng
n, c bit i vi nhng ti liu di.
Hy tip tc khm kh bng cch no hc v s thay i ca track.

ch xem nhng sa cha ca C, bn c th lm n nhng ci sa cha ca
A v B. Cch thc hin nh sau: Trn tab Review tab, trong nhm
Tracking, click dng Show Markup, ch vo Reviewers v xa du
chn trn mc All Reviewers, n s lm n tt c nhng hiu chnh, ca
bt k ngi no. Sau click dng Show Markup ln na, ch vo
Reviewers v click vo hp tn C. N s hin ra phn comment v phn
hiu chnh ca ch C. Bn c th chp nhn hoc t chi nhng g c
hiu chnh bi C ngay tc th hoc c th sau. Khi bn thc hin
xong, th hy xem li phn b sa cha bi nhng ngi khc bng cch
click Show Markup ln na, sau chn All Reviewers.
5.2.2. Xem mt ti liu trc v sau khi thay i

Khi mt ti liu c rt nhiu comment v nhng phn b sa cha, bn
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Ti liu MS Word 2007
c th t hi rng ti liu trc y nh th no hoc bn c nn chp nhn

hoc t chi cc hiu chnh.
Tnh nng ny c thc hin nh sau: Trn Tab Review, trong nhm
Tracking, Final Showing Markup l chc nng c chn mc nh
hiu chnh ti liu. xem li ti liu trc y, bn Click vo Original.
xem ti liu s trng nh th no khi cc hiu chnh c chp nhn v
nhng comment c xa, hy Click vo hp Display for Review v
sau chn Final. Nn nh rng comment v nhng g c hiu chnh s
khng b xa mt. Sau khi review ti liu, click Final Showing Markup
xem li comment v nhng hiu chnh ln na.
5.2.3. n nhng s thay i khng lm xa comment v nhng ci b iu chnh
Nh cp trc y n comment v nhng hiu chnh s khng xa
mt chng, m ch cho bn thy ti liu sch (khng thy nhng hiu chnh
hin ln mn hnh).
Cch xem nhng g n trong ti liu: Trn tab Review, trong nhm
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Ti liu MS Word 2007
Tracking, Click Show Markup v chc chn rng c nhng du

check trn Comments, Ink, Insertions v Deletions v Formatting.
Chn vo Reviewers trn menu Show Markup v chc chn rng c
du check trn All Reviewers.
5.2.4. Kim tra comment v nhng hiu chnh
1. S dng nhng nt trong nhm Changes chp nhn hay t chi

nhng hiu chnh hoc xa nhng comment.
2. thy ni dung ti liu n nhng hiu chnh hoc comment, hy
Click bt c nt no trong nhm Comments hoc Changes. Bn s thy
mt hp thoi m ln nh hnh trn, Click Show All xem tt c
comment v nhng hiu chnh.
Cch duy nht lm mt cc hiu chnh l chp nhn hoc xa chng.
Cch duy nht lm mt b comment l chp nhn hoc t chi chng. Khi
chp nhn th cc hiu chnh v comment s tr thnh mt phn ca ti
liu v khng b nh du na.
Khi bn t chi hoc xa cc hiu chnh v comment th nhng g c
chnh sa s tr li trng thi trc khi thc hin chnh sa. Trc khi bn
phn phi ti liu cho ngi khc, hy chc rng bn thc hin cc
chp nhn hoc t chi xa vi nhng hiu chnh trn ti liu. S khng
chuyn nghip nu ti liu bn gi cho ngi khc cn cc ni dung ang
chnh sa.
5.2.5. Chn cch to track
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Ti liu MS Word 2007
Bn c mt vi chn la cho vic th hin ca comment v cc hiu chnh.

Cch lm nh sau: trn Tab Review, trong nhm Tracking, Click vo
dng Track Changes, sau click Change Tracking Options. Bn s c
nhiu chn la ty bin nhng th hin ca tnh nng Track Changes.
PHN 6.
LIU
6.2.
NHNG TC NG CUI CNG CHO TI
Cn bn v Header v Footer
6.2.1. Thm vo s trang, ngy gi

Nu bn khng chc ci g gi l headers and footers, th hy ngh n
vic nh dng trang sch. Thng thng tn sch thng xut hin u
mi trang v tn chng xut hin trang i din v di l s trang.
l mt dng th hin ca Header v Footer, n c ng dng

mt cch tng t trong Word 2003. Thng th c th bn mun nh
Trang 41
Ti liu MS Word 2007
du s trang trong sut ti liu. Cc thng tin khc nh tn ti liu, tc

gi, ngy in; tn cng ty, a ch email, a ch web; tn file v v tr file.
Khng c qui lut c th no vi Header v Footer, trong Word 2007, bn
c th to ra Header v Footer theo ca mnh.
6.2.2. nh du s trang
S trang (Page numbers) l s dng thng thng nht ca Header hoc

Footer, v n tht s cn thit cho ti liu. nh du s trang vo ti liu
ta lm nh sau:
1.Trn Tab Insert, trong nhm Header & Footer, chn Page
Number.
2.Chn ni m s trang xut hin, v d nh trn, di, gia...
3.Sau chn kiu con s trong th vin.
S trang c p dng trong sut ti liu v chng cng c thay i nu
bn xa hay thm vo s trang trong ti liu.
6.2.3. Thm vo ngy thng hin ti
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Ti liu MS Word 2007
Mt vi Headers v Footers c sn trong th vin bao gm mt Text

Area (khu vc chn vn bn) c bit cho vic chn ngy gi. Nhng bn
cng c th chn ngy gi hin ti c lp vi Headers v Footers. Cch
lm nh sau:
1. Click Header hoc Footer ni bn mun ngy gi xut hin trn
ti liu.
2. Trong nhm Insert, chn Date & Time
3. Chn 1 loi nh dng ngy gi. Bn c th chn ngy hoc gi
hoc chn c hai.
4. Chn Update Automatically trong chn.
Ngy gi hin ti s cho bn bit bt khi no bn m ti liu ra. Bn cng
c th cp nht khi file c m v iu chnh li trc khi in n.
6.2.4. Thm tn file v ng dn n file
Mt kiu Headers hoc Footers thng thng khc l thm tn cho ti liu
v ng dn n ni ti liu c lu tr. chn thng tin ny mt ln
na bn phi s dng Field (trng ni dung).
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Ti liu MS Word 2007
Hy lm theo cch hng dn sau:

1. Trong nhm Insert, click Quick Parts v chn Field.
2. Trong hp Field, under Field names, chn FileName.
3. Click vo chn Add path to filename.
Field FileName cho bn cch cp nht ng dn mt cch t ng nu
bn di chuyn ti liu i ni khc.
6.2.5. Xa b header hoc footer
Bn c chuyn mt ti liu v bn cm thy cn xa b ni dung ca

Header hay Footer.
1. Gi s mt thng tin Footer, chng hn ng dn ca ti
liu khng cn cn thit.
2. Trong nhm Header & Footer, chn Footer.
3. Chn Remove Footer.
S trang v Header cng c cha lnh Remove vi tc dng tng t.
6.3.
Header v Footer cho tng phn trong ti liu
6.3.1. To ra nhiu loi header v footer trong cng mt ti liu

Bn c mt ti liu nhiu phn v bn mun to ra nhiu loi Header v
Footer tng ng vi tng phn. Hnh minh ha bn trn cho bit tng
phn ti liu s c Header v Footer khc nhau.
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Ti liu MS Word 2007
Vi trang ba bn s khng cn s trang cng nh Header v Footer.

i vi cc phn u, chng hn nh Mc Lc, Header v Footer nn th
hin sao cho ngi c bit y cha phi l ni dung chnh.
Vi cc chng, Header v Footer lc ny rt cn thit nh hng cho
ngi c, nhc cho h bit mnh ang xem phn no v ai l tc gi.
6.3.2. To ra thnh nhng phn khc nhau
Nu ti liu c nhiu phn bn mun to ra nhiu loi Header v Footer i
vi tng phn, iu u tin cn lm l to ra section breaks (ngt on)
gia tng phn ca ti liu.
Mt section break cho php to ra mt mt cch trnh by duy nht cho

cc trang trong phn . Vi mt cch trnh by (layout) c thit lp,
bn c th to Header v Footer theo cch bn mun cho tng phn
(section).
6.3.3. Cch phn chia tng section
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Ti liu MS Word 2007
Bn chn section break trong phn chnh ca ti liu, ch khng phi bt

c ni no trong khng gian header v footer. Chnh v vy, bn phi
ng mn hnh lm vic ca Header v Footer trc khi thc hin cc
bc sau y:
1. Ch con tr ni bn mun bt u mt section mi.
2. Trn Ribbon, chn Tab Page Layout v chn Breaks.
3. Di Section Breaks, chn Next Page.
Word s to ra mt section break v tr pha trn con tr chut.
6.3.4. Cch to mc lc header v footer khc nhau cho tng section
Mt section break phn chia nhng g bn trn n thnh mt phn v
nhng g pha di l mt phn khc. Vy vi mt section break c
chn vo trc Chapter 1, tt c nhng g trc (trang ba, mc lc...)
s l phn 1 (section 1) v Chapter 1 s tr thnh phn 2 (section 2).
Khi bn m khng gian lm vic ca Header v Footer, cc th nh du
s xut cho bn bit bn ang lm vic vi Header v Footer ca phn no.
Trong hnh minh ha, cc th nh du ch ra nhng phn khc nhau v
gn cho mi phn mt con s.
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Ti liu MS Word 2007
1. Footer ny ch phn kt thc ca phn 1.

2. Header bn di bt u phn 2.
3. Tab Same as Previous.
N c ngha l mc d bn to ra nhng phn khc nhau nhng Word vn
c ty chn cho php bn chia s nhng im chung gia Header v
Footer ca mi phn. Trong hnh minh ha, th Same As Previous c
ngha l ni dung ca Header hin ti c lin kt vi ni dung Header
ca phn trc . Nu bn mun Header hin ti c lp vi Header
trc bn phi xa lin kt gia 2 Header. Vi Footer cng tng t nh
Header.
6.3.5. Cch to ra s khc bit cho trang u tin
Khi bn a cc ni dung u (trang ba, mc lc...) vo mt phn

ring, bn thm ch cn c th phn chia n ra thnh cc phn nh hn
na. Gi s bn khng mun bt c g xut hin trn Header v Footer ca
trang ba:
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Ti liu MS Word 2007
1. S dng chc nng Different First Page nh hnh trn thc hin.
Nu bn chn ty chn Different First Page th c ngha bn cho php
Header v Footer ca trang ba ny khc vi phn cn li ca cc trang
trn cng mt phn (section). Bn cng c th lm iu tng t vi cc
phn khc ca ti liu.
2. Khu vc Header v Footer by gi s c phn vn bn vi ni dung
"First Page Header" v "First Page Footer" (ch xut hin trong khng
gian lm vic Header v Footer).
Nu bn c p dng nh s trang th cha nng Different First Page
cng ngn khng cho nh s trang ba.
6.3.6. Header v Footer khc nhau cho cc trang chn v l
Khi bn s dng th vin Header v Footer c thit k sn, bn s thy
mt s c to ra dnh ring cho trang chn v l. Ni dung ca
Header v Footer c t gc ca trang, ging nh trong thit k ca
cc trang i din trong cc quyn sch. Nu bn mun in ra v ng ti
liu ca mnh, c th bn s cn nh dng tng t.
to ra Header v Footer cho trang chn v l, bn thc hin mt tin

trnh tng t nh trn: To ra cc phn khc nhau trong ti liu bng
section break, xa lin kt gia cc phn v thm Header v Footer cho
tng phn.
Lu khi thc hin: Nu bn mun Header hoc Footer ca cc trang
chn v l nm gc trang bn phi bt cha nng Different Odd &
Even Pages trong Tab Design trc khi thc hin.
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Ti liu MS Word 2007
6.4.
Tm hiu v bng mc lc (Table of contents - TOC)
6.4.1. Cch lm vic vi bng mc lc t ng

Mc lc l mt danh sch n gin lit k tn cc chng, n c th phn
thnh nhiu cp nh trong hnh trn.
Mc lc cung cp ci nhn tng qut ca ti liu gip cho ngi c c th
tm thy tng phn mt cch nhanh chng. Word 2007 cung cp cho bn
mt cp lp mc lc t ng.
C 2 bc to mc lc t ng:
Bc 1: Chun b ti liu cho bng mc lc
Sau khi bn quyt nh cc tn chng v tiu s
xut hin trn mc lc bn cn p dng mt s Style c
bit Word c th thm chng vo mc lc t ng.
Cc Style ny nm trn tab Home, trong nhm Styles.

Vi mi chng v tiu lm nh sau:
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Ti liu MS Word 2007
1. Ch con tr vo tn hoc cc tiu ca chng.

2. Trong nhm Styles, chn Heading 1 cho cp cao nht l tn
chng, Heading 2 cp tip theo, c th l tn ca ca cc phn
trong chng v Heading 3 cho tiu ph.
Cc Heading Styles v bng mc lc t ng lm vic
vi nhau to ra bng mc lc cho ti liu. Word ch
nh mc lc Heading 1 lm cp cao nht trong bng
mc lc, Heading 2 tng ng vi cp cao th hai v
Heading 3 cho cp tip theo.
Bc 2: To bng mc lc cho ti liu
Sau khi chn cc Heading Style ph hp cho tng phn,
th n lc thu thp tt c chng vo trong bng mc
lc, y l lc Word lm vic thay cho bn.
u tin bn ch con tr ni bn mun bng mc lc

xut hin, thng thng th ngi ta t mc lc u ti
liu. Trn tab References, chn Table of Contents, sau
click Automatic Table 1 hoc Automatic Table 2
hoc ci no bn cm thy ph hp nht. Rt nhanh v
n gin.
Bng mc lc s xut hin vi mt hp mu xanh nht.
l mt hiu ng thng bo cho bn bit y l mt
bn mc lc t ng.
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Ti liu MS Word 2007
6.4.2. Cp nht bng mc lc
Sau khi to ra bng mc lc cho ti liu, c th bn phi duy tr n.

Bng mc lc s t ng cp nht khi ti liu c m; v cn hay hn
na khi n cng t cp nht bt c khi no bn thm tn chng hoc
tiu mi vo v lm thay i s trang ca ti liu. Ch cn thc hin 2
bc sau:
Bn cp nht mc lc bng cch Click vo tab References v
sau chn
trong nhm Table of Contents.
Khi cp nht bng mc lc bn s c hi rng bn mun cp nht
ton b mc lc hay ch mun iu chnh s trang. Chn iu
chnh s trang nu bn thm ni dung lm tng s trang trong
ti liu m khng thm tiu no mi, cn nu bn thm hoc
thay i ni dung tiu th nn chn Update entire table.
Bn nn trnh vic sa cha trc tip vo bng mc lc, v nu bn
tng cp nht bng mc lc th bn s mt d liu thay i.
thay i ni dung trong bng mc lc, th hy chnh sa trn ti
liu, ch khng sa trc tip trn bng mc lc, sau click
Update Table.
6.5.
iu chnh mc lc
6.5.1. Thit k li bng mc lc

Bn c bng mc lc, n trng c v n, nhng bn mun mu sc
tng t nh tiu . y l cch thc hin: Trn Tab References, chn
Table of Contents trong nhm Table of Contents v sau chn Insert
Table of Contents.
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Ti liu MS Word 2007
Trong hp thoi Table of Contents, chc chn rng mc From

template c nh du trong hp Formats, sau chn Modify.
Chn TOC 1 trong hp thoi Style chn cp cao nht hoc Level 1,
trong bng mc lc TOC v sau chn Modify.
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Ti liu MS Word 2007
Hp thoi Modify Style c m ra, s dng hp mu Font trong phn

Formatting chn mu xanh.
Trang 53
Ti liu MS Word 2007
Sau khi click OK hai ln, hy xem trong mc Print Preview ca hp thoi
Table of Contents v bn s thy rng Table of Contents, hay cn c
vit tt l TOC 1 (hay Level 1), by gi l mu xanh.
Nu bn mun thay i TOC 2 (Level 2) hay TOC 3 (Level 3) cng thnh
mu xanh, th bn cng lm theo quy trnh trn bng vic chn TOC 2
hoc TOC 3 trong hp thoi Style trc khi i n hp thoi Modify
Style.
Sau khi click OK, mt hp thoi xut hin vi ni dung hi bn c mun
thay i bng mc lc hay khng, click OK v kt qu s hin thnh mu
xanh nh mun ca bn.
6.5.2. Cch lm ngn hoc ko di bng mc lc
Bng lc lc qu di, c l ch cn hai cp u tin TOC 1 v TOC 2 l

ph hp vi ti liu ca bn. Mc Show levels hp thoi Table of
Contents l ni bn c th chn cc phn cp bn mun th hin trong
bng mc lc. Word 2007 c n 9 cp khc nhau.
Lm ngn bng mc lc bng cch gim cp , cn mun ko di bng
mc lc th bn hy tng cp ln. Bn c th xem trong Print Preview
hoc Web Preview xem s iu chnh ca mnh, click OK hai ln.
6.5.3. Cch thay i n gin bng mc lc
Bn c th thc hin cc thay i nh m khng cn ri khi hp thoi
Table of Contents. Chng hn thay i cc gch t qung gi cc
mc v s trang (Tab Leader), hoc thay i canh dng (align) ca s
trang.
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Ti liu MS Word 2007
thay i Tab Leader, chn mc Tab leader xem li kiu gch ngang
v dng. Nu bn xa hp Right align page numbers, th s trang s di
chuyn li gn hn n bng mc lc v tab leaders s khng cn hiu
lc. Nu bn mun xa b ton b s trang th hy b du chn hp
Show page numbers.
6.5.4. Cch xa hay to li t u bng mc lc
Nu bn mun xa b bng mc lc, th hy s dng lnh Remove Table of

Contents.
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Ti liu MS Word 2007
Hy chc rng bn s dng lnh Remove Table of Contents, nu bn xa

th cng trc tip bng mc lc, c th nhng m n s lu li trong ti
liu ca bn. Nhng m n ny c th gy ra li trong cc bng mc lc v
sau.
6.6.
Tm hiu cc trng v cch to nhiu mc lc
6.6.1. To Mc Lc bng cch s dng cc trng (field)

Ngoi cch to Mc Lc c bn c c mt cch nng cao l s dng cc
trng mc lc (TOC fields).
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Ti liu MS Word 2007
Nu bn tng s dng fields trong Word c l bn thy c sc

mnh ca n. Hy hc s dng cc fields to Mc Lc.
Nu fields l khi nim mi m i vi bn, hy tm hiu chng qua phn
ny v hc cch dng fields to trc tip Mc Lc. Bn s bit ti sao
chng hu ch nu bn mun iu khin hon ton bng mc lc.
6.6.2. Cc cng tc trng (field)
Gi s bn mun loi b s trang vi mt s cp trong bng mc lc. Mt
cch lm l xa s trang mt cch th cng v nh khng cp nht bng
mc lc. Nhng l cch lm khng ng tin cy, cch tt hn l dng
cc field switches (cng tc trng).
Field switches l cc lnh bn trong trng xc nh cc m s thc

hin nhng vic g. Sc mnh thc s ca cc trng chnh l cc field
switches ny. Cc field switches c thm kt thc mt trng v
c t bn trong cc du ngoc mc, chng bt u vi du s ngc
(\). Bng mc lc t ng to ra cc field switches thay cho bn, nhng
bn c th thm, bt, hoc hit chnh cc field switches ny sau.
Mt bng mc lc c th c nhiu hn mt switch. Bng mc lc
trong hnh minh ha cha switch \o "1-3" , n dng to mc lc da
trn cc mc c nh du l Heading 1, Heading 2, v Heading 3.
Switch \h lm cho cc mc trong bng mc lc bin thnh cc lin kt
(hyperlink).
thm mt switch bn g mt du s ngc ( \ ) v k t lnh vo
gia cc du ngoc mc, v d xa ht cc s trang trong mc lc hy
s dng switch \n nh sau: { TOC \o "1-3" \h \n }
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Ti liu MS Word 2007
Bn c th dng hp thoi Table of Contents xa s trang, tuy nhin

nu bn ch mun xa s trang cp 2 v 3 th bn s phi nh ti switch
\n bng cch g: { TOC \o "1-3" \h \n "2-3"}
6.6.3. Trng TC
Ngoi trng mc lc (TOC field) bn c th dng trng TC (TC field)
trong bng mc lc t ng. Trng TC cng l mt cch nh du
nhng mc m bn mun xut hin trong bng mc lc.
Gi s c mt tiu m bn mun xut hin trong mc lc nhng n li

qu di v bn ch mun trch mt phn trong . Bn c th dng trng
TC ly mt phn ca tiu lm mc trong bng mc lc.
Mt ng dng khc ca trng TC l nu bn nhn c mt ti liu c
nh dng qu ln xn v bn cn phi to mt bng mc lc cho n. S
nhanh chng hn nu bn s dng trng TC thay v phi nh dng li ti
liu.
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Ti liu MS Word 2007
6.6.4. S dng trng TC to mc cho bng mc lc
y l cch to ra trng TC:

1. Chn vn bn m bn mun thm vo bng mc lc.
2. Nhn t hp phm Alt + Shift + O m hp thoi Mark Table of
Contents Entry.
3. Trong hp thoi, hiu chnh vn bn trong mc Entry nu cn.

4. Nu c hn mt bng mc lc trong ti liu (mi bng i din bi mt
k t A,B,C...) hy chn bng mc lc m bn mun bng trong phn Table
identifier. Nu ch c mt bng mc lc th khng cn la chn phn ny.
5. Chn cp m mc s xut hin trn bng mc lc trong phn Level.
6.6.5. Thm trng TC vo bng mc lc
trng TC xut hin trong bng mc lc, bn phi thm field switch \f
vo bng mc lc hin ti. Field switch \f yu cu bng mc lc thm
trng TC vo.
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Ti liu MS Word 2007
Bn c th m hp thoi Table of Contents Options v chn Table entry

fields khi bn to hoc thay th bng mc lc. Nhng c mt cc d
hn to v hiu chnh bng mc lc t ng. Hy nhn Alt + F9 sau
khi bn to bng mc lc v g "\f" vo phn cui ca trng nh sau:
{ TOC \o "1-3" \h \f }
Sau cp nht trng bng cch t con tr chut vo trng mc lc v
nhn F9. Nhn Alt + F9 ln na xem kt qu.
6.6.6. To nhiu bng mc lc trong mt ti liu
Nhiu ti liu di c th c hn mt bng mc lc, ngoi mc lc chung

c th l mc lc ca ring tng chng.
Cc loi sch hng dn hoc nghin cu c th c nhiu bng mc lc, v
d nh mt bng mc lc c bn ch cha tn chng v mt bn mc lc
chi tit c cha cc phn trong mt chng.
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Ti liu MS Word 2007
Bn s c hng dn 3 cch to nhiu bng mc lc trong mt ti

liu. Trong c mt cch nhanh chng s dng cc Heading Styles c
sn trong Word, hai cch cn li s dng trong mt s trng hp c
bit.
6.6.7. Cch c bn to nhiu mc lc trong mt ti liu
Gi s bn mun to 2 bng mc lc cho ti liu ca mnh. Mt bng mc
lc rt gn ch cha tn chng v mt bng mc lc chi tit. Bng u
tin cha tn chng nh: Appetizers, Entrees, Sauces...Bng th hai chi
tit hn vi tn cc chng v cc cng thc ch bin trong tng chng.
Nu ti liu ca bn s dng cc Heading Styles c sn trong Word, cch

thc hin rt n gin. To 2 bng mc lc t ng, sau bng u
tin i Swith \o t "1-3" thnh "1-1" : {TOC \o "1-1" \h}
l bng mc lc c bn.
V bng mc lc th hai cha cc mc nh du vi Heading 1,
Heading 2v Heading 3 nn n chnh l bng mc lc chi tit ca bn.
Cn 2 cch khc to nhiu mc lc trong mt ti liu l: trng TC
v Bookmarks m bn s c tm hiu tip theo.
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Ti liu MS Word 2007
6.6.8. Hai la chn khc to nhiu mc lc trong mt ti liu
B sung cho cch s dng Heading Styles v switch \o phn trc l

2 cch khc to nhiu mc lc trong mt ti liu: Dng Table
identifiers nh du mi bng mc lc vi mt k t khc nhau.
Bookmark cc phn, v d nh cc cng thc nu ba n sng, hoc cng
thc nu ba n tra sau to mc lc cho tng phn.
6.6.9. Table Identifier
to nhiu hn mt bng mc lc trong mt ti liu, vi mi bng cha
cc mc khc nhau bn c th s dng Table Identifier. u tin, bn
cn xc nh k t i din cho mi mc lc, v d "A" cho cng thc nu
nc chm v "B" cho cng thc nu ba tra.
Sau nh du cc mc m bn mun xut hin bng cch s dng

trng TC nh phn f , mc Table identifier trong hp thoi Mark
Table of Contents Entry dialog l ni bn chn bng mc lc ph hp.
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Ti liu MS Word 2007
Khi to bng mc lc bn ch cn s dng duy nht switch \f nh sau:

{ TOC \f B} Switch \f to ra bng mc lc bng cch thu thp cc mc
c nh du bi trng TC. Vi k t B trong trng mc lc bng mc
lc ch hin th cc trng TC tng ng. Nu thay B bng A th mc lc
ch bao gm cc mc nh du vi Table identifier l A.
6.6.10.
Bookmark
Nu ti liu ca bn cn bng mc lc cho mt khi vn bn v bn cng
s p dng Heading Styles cho ti liu th bn c th dng Bookmark
to bng mc lc. Mt chng trong sch l v d hay v "khi vn
bn" v bn khng cn phi nh du ring l tng phn.
Bookmark trong Word khng ch dng cho bng mc lc m n cn dng
nh danh mt khi vn bn c chn dng cho mc ch tham
chiu vi mt ci tn ty do bn t.
u tin bn cn nh du on vn bn bng cch chn ton b khi vn

bn. Sau trn Tab Insert, trong nhm Links, chn Bookmarks.
Mt hp thoi xut hin bn t tn ("Breakfast" chng hn) cho
Bookmark va to. Khi t tn xong, nhn Add.
By gi hy to mc lc bng cch s dng switch \b cng vi tn
Bookmark va to. V d mc lc cho cng thc nu ba sng nh sau
{ TOC \b "Breakfast" }
Khi , trng mc lc s thu thp tt c mc c nh du bng cc
Heading Style trong ton b vng c nh du (bookmark) c tn
Breakfast.
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Ti liu MS Word 2007
PHN 7. S DNG MAIL MERGE TO MAIL HNG LOT

7.1.
Mail Merge cn bn
7.1.1. Tm hiu v s dng mail merge (trn th)
Trong bt k Mail Merge no, bn lm vic vi ba yu t khc nhau:

1. Nhng ti liu ban u.
2. Ngi nhn thng tin, chng hn nh tn v a ch ca ngi m
bn mun kt hp vi cc ti liu chnh.
3. Cc ti liu hon thnh, bao gm cc thng tin trong ti liu chnh
cng thm mi thng tin ring ca tng ngi nhn.
S hiu bit nhng yu t ny s gip bn t c nhng kt qu mail merge
nh mong i.
7.1.2. Ti liu chnh
L nhng ti liu c cha ni dung thng tin ging nhau cho tt c ngi.
Ti liu chnh l im bt u, n c th l mt l th, phong b, e-mail,
hoc thm ch l mt phiu gim gi.
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Ti liu MS Word 2007
1. Ni dung l ging ht nhau mi bn sao, v d ni dung chnh ca

mt bc th. Bn ch cn nh loi vn bn ny mt ln, khng cn bit bn
s in bao nhiu l nh.
2. Danh sch ngi nhn bao gm tn, a ch hoc c th thm nhiu
thng tin khc nh tn cng ty, chc v.
7.1.3. Thng tin ngi nhn
Trong Mail Merge, mi bn sao s cha thng tin ca tng ngi nhn
khc nhau, thng tin ny c in vo mt khu vc nh sn (place
holder) trong ti liu chnh. Thng tin ngi nhn c th bao gm: a ch
trn bao th, Tn trn cu cho trong th, Tin lng ca tng nhn
vin
Thng tin ngi nhn phi c t trong mt ngun d liu (data

source), ngun d liu l khi nim c bn bao trm trong Mail Merge.
V d mt danh sch lin lc (contacts) trong Microsoft Oulook l mt
ngun d liu. Cc ngun d liu khc l mt bng (table) trong Word,
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Ti liu MS Word 2007
mt bng tnh Excel, mt c s d liu Access, thm ch l mt ti liu

vn bn. Thng tin ngi nhn thng c lit k theo dng v ct nh
trong hnh minh ha. Ngun d liu phi c cu trc r rng c th xc
nh thng tin cho tng khu vc nh sn (place holder) trong ti liu
chnh.
7.1.4. B ti liu khi hon tt
Tp hp cc ti liu hon thnh trong mt th c ni dung ging nhau
m bn d kin em in hoc gi bng th in t.
Khi hon tt vic trn th bn s c:

Mt tp hp ti liu hon chnh ring bit m bn c th in (nh
th, b th...) hoc gi qua mng (nh email).
Ni dung chnh c gi nguyn trong tt c cc ti liu, ch c
thng tin ngi dng s thay i trong tng ti liu.
7.2.
Chun b danh sch thng tin ngi nhn
7.2.1. Thit lp danh sch ngi nhn trong mail merge

Cc ct v hng trong mt danh sch ngi nhn v khu vc nh sn
(place holder) trong ti liu chnh kt hp cng nhau thc hin vic
trn th.
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Ti liu MS Word 2007
Bn bit nhng g l cc yu t c bn ca trn th. By gi bn s tm

hiu lm th no thit lp ti liu chnh ca bn v kt ni n vi danh
sch ngi nhn.
Mail merge gm hai phn chnh l ti liu v danh sch ngi nhn. Sau
khi bn hiu nhng g ang c hai thnh phn ch cht v lm th no c
lin quan, bn s c th ci t v s dng thnh cng Mail Merges
7.2.2. Tm hiu thm v danh sch ngi nhn
Cc ct i din cho mt loi thng tin ngi nhn; mi hng l mt b
thng tin hon chnh cho tng ngi nhn.
Mt danh sch ngi nhn c th c thc hin bng bt k chng

trnh no, nhng thng tin danh sch ngi nhn phi c ct v hng. Bn
c th to n bng cch s dng nhiu chng trnh khc nhau, chng hn
nh Excel, Access hoc Outlook.
1. Cc ct trong mt danh sch i din cho mt nhm hay loi
thng tin. Mi ct c xc nh bi mt ct tiu . V d, mt
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Ti liu MS Word 2007
khch hng trong danh sch bn c th c cc ct cho h tn, a

ch.
2. Mi hng trong mt danh sch i din cho mt thng tin y
ca ngi nhn. Lu rng cn thit phi ghi ng tn v a
ch phi y .
T cc ti liu chnh, bn kt ni vo danh sch thng tin ngi nhn v
sau bn c th thm bt k ct no vo mt v tr trong ti liu chnh
.
Khi Mail Merge hon thnh, s c mt ti liu hon chnh cho mi ngi
m n c cha cc thng tin t cc mc trong mt hng ca danh sch
ngi nhn.
7.2.3. Danh sch thng tin ngi nhn n t u
Trong nhiu trng hp, danh sch ngi nhn m bn mun s dng
tn ti sn.
V d:
Thng tin Khch hng vi tn, a ch, v nhiu hn na. Cc sn
phm hay dch v m cng ty bn cung cp.
Thng tin v nhn vin ca bn.
Nu danh sch tn ti, bn c th ch cn kt ni vi n vi ti
liu chnh trong Mail Merge.
Nhng ng lo nu bn cha c mt danh sch. Mail merge c mt
bc cho bn c th to mt danh sch ngi nhn t u.
Lu : Bn c th thay i cc d liu trong danh sch ngi nhn vo bt k lc no
bng cch m hp thoi Mail Merge Recipients trong khi hp nht hoc bng cch m
tp tin ngun d liu trc tip.
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Ti liu MS Word 2007
7.2.4. Tm hiu Trng (Field) trong Mail Merge

Merge fields c bao quanh bi du ngoc kp (<< >>). Sau khi bn kt
ni vi nhng danh sch ngi nhn, bn c th ch nh cc thng tin m
bn mun c trong th hp nht bng cch s dng cc trng (fields).
Mt trng l mt tp hp lnh iu khin Word t ng chn thng tin

vo ti liu. Mt khng chnh thc, c th coi trng l mt v tr nh sn
(place holder).
Trong vic to v gi th hng lot, cc trng m bn s dng c gi
l merge fields, v chng l nhng v tr nh sn cho cc thng tin n
trc tip t mt danh sch ngi nhn. V d, trong hnh minh ha, merge
fields c cp nht cc thng tin c lu gi trong cc ct a ch v
Tn ca mt danh sch ngi nhn.
7.2.5. Tm hiu Merge field
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Ti liu MS Word 2007
Merge fields thc ra c to bi cc fields khc. V d, trong field a

ch Block l mt s kt hp ca tn, tn h , a ch ng ph, thnh ph,
v m bu in.
Tiu H Tn
a Ch Tn ng
Thnh Ph, Bang M Quc Gia
Bn cng c th kim sot cch nhn th hin ca thng tin ngi nhn
trong cc ti liu hp nht (merged) bng cch nh dng cc trng
(fields). V d, bn c th mun tn s c in m hoc mu . Trong
ti liu chnh, chn trng, bao quanh bi cc vch hnh ch V ( ). Trn
Tab Home, bm vo bt c lnh trong nhm Font hoc cc nhm
Paragraph, hoc click vo nt Dialog Box Launcher thc hin cc
ty chn nh dng m bn mun.
7.2.6. Thc hin mail merge
Mt phong b c ghi a ch ngi nhn bng cch s dng Mail

Merge Wizard. Trong phn ny bn s hc nhng cch khc nhau to
Mail Merge. Sau , bn s c mt c hi thc hnh mt th hp
nht (mail merge) ca ring bn bng cch s dng danh sch ngi nhn
m bn xem trong cc phn trc.
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Ti liu MS Word 2007
Bc 1: Mail Merge Wizard

thc hin mt th hp nht, chn Start Mail Merge trn tab
Mailings v sau chn Step by Step Mail Merge Wizard.
Trnh Wizard s m ra mt ca s bn phi ti liu. Ca s ny c

th di chuyn bng chut n mt v tr mi trn mn hnh v bn
cng c th thay i kch c ca n.
thc hin merge mail cn phi qua 6 bc, bn lm theo

hng dn bng cch chn nhng ty chn ph hp ri nhn
Next di cng ca hp thoi, nu mun quay li th nhn vo
Previous.
Trong Bc 1, trnh Wizard s m ra vi mt cu hi bn mun
loi ti liu no thc hin mail merge nh Letters (th), E-mail
messages (email), Envelopes (bao th), Lebels (nhn mc) hay
Directory (Th mc).
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Ti liu MS Word 2007
Bc 2: Cch to ti liu chnh cho mail merge

Hy th click vo tu chn Envelope (phong b), trong Bc 2 ca
Wizard chn kch thc v cc tu chn in n cho phong b ca
bn.
Bc th hai bt u thit lp ti liu khi u. Bn c th s dng

ti liu ang m, thay i cch trnh by ca ti liu hoc chn ti
liu khc.
Chn Change document layout, sau click vo Envelope
options nu bn mun thay i kch thc phong b.
Chn Start from existing document nu bn c mt phong b lu
trc m bn mun s dng mail merge, nhng mn hnh ca
bn hin ang m mt m ti liu trng, chn ty chn ny l ni
thay th cc ti liu trng cho phong b ca bn.
Chn Use the current document c ngha bn bt u vi mt ti
liu trng.
Bc 3: Kt ni n danh sch ngi nhn
Bn chn danh sch ngi nhn c sn hoc bn c th to mt danh
sch mi. Trong bc ny, bn kt ni vi nhng danh sch thng tin
ngi nhn m bn mun trn vo vo cc ti liu ca bn. Bn c ba
la chn:
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Ti liu MS Word 2007
Chn Use an existing list nu bn c mt danh sch ngi

nhn c cha nhng thng tin bn mun hp nht, hy chn ng
dn cho file danh sch ny.
Chn Select from Outlook contacts nu bn c danh sch lin
lc trong Outlook. Sau chn Choose Contacts Folder xc
nh v tr file.
Chn Type a new list nu bn cha c danh sch ngi nhn.
Danh sch mi c lu nh l mt c s d liu Access vi kiu
file l (.MDB) trong th mc My Data Sources, ni m ti liu
ca bn cng nh th mc c lu vo . V bn cng c th
ti s dng li cho nhng ln trn th sau ny.
Cch tt nht l bn nn lu cc file danh sch l trong My Data Sources
hoc trong th mc My Documents thun tin cho mail merge. Tuy nhin,
bn cng c th kt ni vi bt k danh sch thng tin ngi nhn no t v tr
trn my tnh ca bn hoc t my ch.
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Ti liu MS Word 2007
Chn danh sch ngi nhn trong email ca bn
Bn c th chn, phn loi, lc danh sch v thng m bn mun

trong ti liu. Sau khi kt ni vi danh sch ngi nhn, chn danh
sch nhng ngi bn mun gi th.
Bn hy lm tt c trong hp thoi Mail Merge Recipients, hp
thoi ny s t ng m ra sau khi bn kt ni hoc to ra danh
sch mi.
1. Tt c nhng ngi nhn u c mt du chn gn bn tn ca
h, bn c th xa du chn ny cho tng ngi.
2. Lc danh sch ngi nhn bng cch click Sort... chn tn ct
m bn mun xem li v sp xp. Click Filter... nhp tn trng
hoc cc gi tr trong danh sch ngi nhn m bn mun. Click
Find duplicates chy mt bo co xem c s trng lp trong
danh sch danh sch hay khng . Click Find recipient xem
thng tin mt ngi nhn no . i vi Validate addresses th
bn phi c mt chng trnh d li a ch th mi thc hin c
chc nng ny.
Bc 4: Sp xp ti liu chnh
C rt nhiu cch bn thay i bng mc lc.
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Ti liu MS Word 2007
Trong bc 4 bn sp xp li ti liu c ngha l t ni dung

vo ti liu, n bao gm:
- Thng tin cn li trong mi copy merge.
-
V tr nh sn - Placeholders (fields) cho thng tin ngi

nhn trong mi bn sao c trn.
Cch nhanh nht thm mt a ch l click Address block
trong Wizard. Ban u n s thm AddressBlock trn l
th (envelope), bao gm h tn, a ch, thnh ph, tnh
thnh, m bu in.
Bc 5: Xem li mail merge

Bn c th xem li kt qu thc hin trc khi hon tt vic trn
th. Trong bc ny bn vn c quyn thay i bng cch thm hay
bt cc trng (field), hn ch ngi nhn hay iu chnh li thng
tin.
Sau khi bn thm tt c ni dung v field trong ti liu, bn c

th xem li ti liu c trn s trng nh th no. Trong bc 5
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Ti liu MS Word 2007
ny bn s c mt s chn la:
- Nu mi th trng c v khng n th click Previous
tr li bc th 4 bn c th thm, xa,... hoc sa li
thng tin cho ng.
- Nu mi th u n, click 2 ln vo nt
trn u ca
s Wizard duyt nhng trang tip nh hnh bn trn.

Nu bn mun xem ti liu c trn ca mt ngi
nhn c th no th click Find a recipient. Khi bn xem
qua ti liu, bn c th b bt c ngi nhn no trong danh
sch bng cch click Exclude this recipient.
Nu bn nhn ra rng trong danh sch c mt s ngi nhn
m bn khng mun c th hy click Edit recipient list, hp
thoi Mail Merge Recipients s m ra bn c th b chn
mt hoc nhiu ngi nhn trong danh sch.
Bc th 6: Hon tt vic merge

Khi hi lng vi nhng ti liu merge sau khi xem li v bn sn
sng in, click Print m hp thoi Merge to Printer, nhp thng
tin v s trang cn in, sau nhn OK.
Trong bc th 6 ny bn cng cn c hi thay i: Nu bn

vn mun xem li kt qu hoc iu chnh mt bao th
(envelopes) c th no , hy click Edit individual envelopes,
th n s to ra mt bn trn ring bao gm tt c bao th trong mt
ti liu Word mi. Sau khi xem li hoc sa cha cc bao th
vi ti liu mi ny, bn c th in n chng.
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Ti liu MS Word 2007
Hoc bn c th lu tr ti liu v s in n sau. Nu bn mun gia

li nhng thay i bn thc hin vi bao th c th no , hy
chc chn rng mnh lu tr ti liu ny. File ny s c lu
c lp vi ti liu chnh.
7.2.7. Gii thiu mail merges bng cch s dng Ribbon
Cc lnh trong Tab Mailings lun sn sng khi bn thc hin cc bc
trong trnh wizard.
Ribbon cng l mt cch hu ch to mt Mail Merge v qu trnh x l
rt ging vi cc bc trong trnh Wizard. Bng cch s dng thanh
Ribbon, bn s c th truy cp vo nhiu tnh nng hn, chng hn nh t
ng kim tra tm li trc khi bn hon tt vic ha trn. Ngoi ra cn c
nhng yu t nng cao, chng hn nh s dng cc trng th hin cc
thao tc hoc tnh ton trong ti liu.
Nhng lnh bn dng trn Tab Mailings trong bn nhm sau:

1. Start Mail Merge: y l im bt u t ni bn chn mt loi ti
liu v sau chn, to, hoc chnh sa danh sch ngi nhn.
2. Write & Insert Fields: y l ni bn c th chn cc Merge Field
v s dng Rules th hin cc thao tc tnh ton cho ti liu.
3. Preview Results: Bn cnh vic xem li ti liu ha trn, bn c
th s dng tnh nng kim tra li mt cch t ng.
4. Finish: Hon thnh merge v kt hp cc ti liu c nhn ca bn
vo mt ti liu ton din, hay in chng ra hoc gi th in t.
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TRNG I HC DN LP VN LANG
TRUNG TM K THUT TIN HC
Ti liu MS Word
PHN 8. NHNG K NNG C BN

8.1.
Gii thiu thanh Ribbon
8.1.1. Thanh Ribbon

Office 2007 c thit k gip bn lm vic tin li v hiu qu hn. Trong h
thng Office 2007 gm Word 2007, Excel 2007, PowerPoint 2007, Access 2007 v
mt phn Outlook 2007 c mt tnh nng quan trng mi c a vo l thanh
Ribbon nm ngang trn cng thay th h thng menu (trnh n) v toolbar (thanh
cng c). Thanh Ribbon xut hin gip bn x l cc tc v d dng v nhanh chng
hn, bao gm nhng phm tt mi.
8.1.2. Cc thnh phn trn thanh Ribbon

Thanh Ribbon c 3 thnh phn cn bn, s rt c ch nu bn bit mi phn c gi
l g v cch s dng chng.
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Ti liu MS Word
1. Tab (th) c 7 Tab c bn nm ngang pha trn, mi Tab i din cho mt vng
hot ng.
2. Group (nhm) mi Tab bao gm nhiu Group tp hp cc i tng c lin quan
mt thit vi nhau.
3. Command (lnh) mi Command c th l mt nt, mt vng nhp ni dung
hoc mt Menu (trnh n).
Thanh Ribbon t iu chnh da trn i tng m bn ang lm vic a ra cc
lnh v thao tc ph hp. V d nu bn lm vic vi biu trong Excel th thanh
Ribbon s hin th cc lnh lin quan ti biu . Nu khng, cc lnh ny s c n
i.
8.1.3. C nhiu tnh nng mi trong cc chng trnh s dng thanh Ribbon
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Ti liu MS Word
Cc chng trnh s dng thanh Ribbon c 2 tnh nng mi:

1. Nt Microsoft Office the th trnh n File v cng l ni bn c th tm thy cc
lnh c bn nh trong trnh n File trc y, bao gm: Open, Save v Print cng nh
cc ci t ca chng trnh, chnh sa cc thuc tnh tnh, v.v...
2. Quick Access Toolbar (thanh cng c truy cp nhanh) cha cc lnh m bn mun xut
hin thng trc. Mc nh, Quick Access Toolbar cha cc lnh Save, Undo v Repeat
(hoc Redo). Tuy nhin bn c th ty bin thanh cng c ny n cha bt c lnh no m
bn mun.
8.1.4. Cc loi phm tt
C 2 cch s dng phm tt. Gi s in m mt ch bn c th s dng:
1. Phm truy cp cc Tab v lnh trn mn hnh.

2. T hp phm khng nm trn thanh Ribbon.
Nhiu ngi cho rng bt k s kt hp ca mt t hp phm no dn n vic thc
thi mt lnh u c th gi l phm tt, v c bn th l mt cch ngh ng.
Nhng trong bi ny chng ta s c mt nh ngha chnh xc hn v phm tt. Xc
nh s khc bit rt quan trng v tng lot phm tt khc nhau s c phng thc
hot ng khc nhau.
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Ti liu MS Word
Access Keys (phm truy cp)

Access Key cho php bn truy cp thanh Ribbon, n lin h mt thit vi
cc Tab, lnh v nhng th m bn nhn thy trn mn hnh. Bn s dng
Acces Key bng cch nhn Alt ri sau nhn tip mt phm hoc mt chui
tun t cc phm.
Mi lnh trn thanh Ribbon, trong trnh n ca nt Microsoft Office v trn
Quick Access Toolbar u c mt phm truy cp ring, mi phm truy cp
c gn mt Key Tip. Key Tip l mt phin bn mi ca h thng k t
gch chn m bn quen thuc cc phin bn trc khi mun truy cp cc
trnh n bng cch s dng phm Alt.
Key combinations (t hp phm)
Cc t hp phm dng thc hin mt lnh no v n khng lin quan
ti nhng g bn nhn thy trn mn hnh. Cc phm phi c nhn cng mt
lc kch hot cc lnh, trong a s trng hp , u c lin quan ti phm
Ctrl (v d nhn Ctrl + C copy).
T hp phm khng thay i trong phin bn Office 2007, n hot ng ging
ht cc phin bn trc.
8.2.
Duyt thanh Ribbon bng Access Key (phm truy cp)
Khi bn mun dng bn phm thay v cc thit b tr nh con chut

iu khin thanh Ribbon v nhng th khc trn mn hnh, trc tin bn
phi bt chc nm iu khin bng bn phm. Ni cch khc bn phi
chuyn t ch nhp liu sang ch thc thi lnh bng cch nhn phm
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Ti liu MS Word
Alt. Sau , bn s c rt nhiu ty

chn duyt khp thanh Ribbon.
8.2.1. Key Tip v cc biu tng hnh khin (Badges)
Ngay khi bn nhn phm Alt, bn s thy cc nhn nh, hoc khin nh hin ln
ch ra Key Tip ca tng Tab. Khi bn nhn phm kch hot mt Tab, cc khin
nh s hin th Key Tip cho tng lnh trong Tab . Ni cch khc, bn ch thy mi
ln mt nhm Key Tip, v bn phi nhn mt la chn no trc khi thy
nhiu hn.
Key Tip l cch rt tuyt s dng phm tt bi bn khng cn phi ghi nh, mi
th u hin th trn mn hnh.
8.2.2. Tm hiu thm v Key Tip
Hnh bn tri: Trn Tab Insert, Key Tip M c gn cho nt lnh SmartArt.
Hnh bn phi: Trn Tab Page Layout Key Tip M c gn cho nt lnh Margins
Cc Key Tip c th trng lp trn cc Tab khc nhau, trong v d trn M l phm tt
cho SmartArt trong Tab Insert nhng li l phm tt cho Margins trong Tab Page
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Ti liu MS Word
Layout.
Bn ch c th thy v lm vic vi Key Tip ca Tab ang c kch hot. Nu bn
l chn sai Tab th ch cn nhn Esc hin th li Key Tip cho Tab v chn li Tab
m bn cn.
Lu : Nu c mt hp thoi ang m dng cng mt k t Key Tip vi mt
Tab hoc mt lnh trn thanh Ribbon, th Key Tip ca hp thoi ny s c u tin.
8.2.3. Di chuyn bng phm mi tn
Ngoi Key Tip bn cng c th dng phm mi tn duyt thanh Ribbon. u tin
bn cng nhn phm Alt chn thanh Ribbon lm tiu im, sau dng cc phm
mi tn di chuyn:
Phm MI TN TRI v MI TN PHI chuyn qua li gia cc Tab.
Phm MI TN LN chuyn tiu im ln Quick Access Toolbar (t
y bn c th dng phm MI TN TRI di chuyn sang nt Microsoft
Office).
Phm MI TN XUNG chuyn bn vo Tab ang kch hot v bn c th
di chuyn tip trong bng cch s dng phm mi tn..
Mt im tin b so vi phin bn trc ca Microsoft Office l bn c th di chuyn
ln / xung thay v ch l tri / phi.
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Ti liu MS Word
8.2.4. Phm TAB v thanh Ribbon

Bn cng c th dng phm TAB di chuyn quanh thanh Ribbon. Sau khi nhn Alt
chn thanh Ribbon, bn hy nhn phm TAB lin tc di chuyn qua cc nt lnh
theo tng nhm ti Tab ang kch hot.
Sau khi i mt vng ht cc ln trong Tab hin ti, tiu im s c chuyn theo
th t nt Help, nt Microsoft Office, Quick Access Toolbar, cc Tab v quay tr
li nhm u tin trong Tab hin ti.
Nhn Shift + TAB di chuyn theo hng ngc li. Khi n c lnh m bn
mun, hy nhn ENTER.
8.2.5. Di chuyn bng phm F6
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Ti liu MS Word
Hnh 1 Nhn F6 trong Outlook chn xoay vng gia cc th mc trong danh
sch: cc th mc hot ng, xem trc cc bng, v To Do Bar.
Hnh 2 ang nhn F6 trong Word chn xoay vng gia cc ti liu, m bt k
cc bng, thanh trng thi di cng ca ca s, v cc giao din.
Bn c th n c cc vng khc nhau ca cc ca s chng trnh bng cch nhn
F6. V d trong Outlook, xem mc Mail, tiu im di chuyn gia cc danh sch
th mc, m th mc, xem trc cc bng, v To Do Bar. Hnh nh minh ha trn
l hng di chuyn xung quanh ca s Outlook.
Trong cc giao din ca cc chng trnh s dng Ribbon, F6 xoay vng gia tt c
cc vng ca ca s, bao gm cc bng ang m, thanh trng thi v thanh Ribbon.
V d, nu mun phng to ti liu ca bn bn hy lm nh sau:
Nhn F6 cho n khi nhng tiu im c hin th trn thanh trng thi.
Nhn phm TAB hoc mi tn qua phi di chuyn sang nt lnh hnh du +.
Bm phm ENTER.
8.3.
Hy ch n my tnh ca bn
C th bn khng nhn ra nhng my tnh ca bn ang b t trong tm ngm.

Khng phi ch bn m tt c my tnh khc cng vy. C nhng ngi ang c thm
nhp vo cc my tnh nhm t li hoc mt mc ch no . Bn cn phi nhn
thc c cc e da bo v my tnh ca mnh tt hn.
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Ti liu MS Word
8.3.1. Cc e da an ninh
C th mt s khi nim quen thuc vi bn nh: virus, trojan, spyware, malware,
la o qua mng.
Hu ht cc e da an ninh c bit n nh mt phn mm hoc mt on m c
hi (malicious software / code), cc phn mm ny m thm iu khin my tnh ca
bn m bn khng hay bit g. a s cc phn mm c thit k t nhn bn
v ly nhim sang cc file hoc cc my tnh khc. Mt trong cc cch ly nhim l
gi mt e-mail c cha m c di tn bn ti cc a ch lin lc trong my tnh ca
bn.
Nhng g m c thc hin trn my ca bn ph thuc vo n l dng g v tnh ph

hoi ra sao. C th n ch to ra cc thng ip gy phin toi hoc thc s gy tn
hi bng cch xa cc d liu v chng trnh ca bn.
y l mt s nh ngha v cc phn mm c, da vo bn s bit mnh ang
phi i mt vi ci g.
Virus Phn mm hoc on m c kh nng t nhn bn. Mt virus ly lan
bng cch nh km n vo mt file hoc chng trnh khc.
Worm Phn mm nhn bn bng cch t gi bn sao ca n qua mng.
Trojan horse Phn mm khng gy hi nhng n s li dng cc l hng h
thng m ng cho mt phn mm khc (virus, worm...) tn cng my
tnh ca bn.
Spyware Phn mm thu thp thng tin c nhn ca bn, hoc chng cng c
th thay i cc thit lp h thng m khng thng qua bn. Thng my tnh
b nhim Spyware khi truy cp cc trang web khng ng tin cy.
Phishing Mt phng thc la o thng tin ti khon, thng l thng qua
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Ti liu MS Word
email. Mt s kch bn la o nhm ci Spyware vo my tnh ca bn. Tin

tt l Outlook 2007 c tch hp h thng chng Phishing.
8.3.2. Ngun ly nhim
Cc m c ly nhim vo my tnh ca bn bng cch n mnh trong mt th g
c v v hi. Chng hn nh mt file nh km trong email, mt phn mm ti t
Internet, mt website m bn gh qua, mt file chia s hoc mng my tnh, mt a
mm v thm ch l mt ti liu Office. C bn th mi th n t mt my tnh khc
u tim n ri ro.
Lu :
i khi cc m c khng n mnh v tn cng mt cch cng khai.
Ngoi vic cn trng trc cc thng tin n t my tnh khc, bn cng nn
cn thn khi gh thm cc website c yu cu thng tin c nhn, hy xc nh
c phi trang web gi mo khng trc khi in thng tin. V d bn
phi chc rng mnh ang trang web chnh thc ca ngn hng bn m ti
khon ch khng phi mt trang c giao din ging n.
Mt lu khc l khi bn lt qua mt trang web thc t bn ang ti v cc
file t Server. Hy chc rng trang web ng tin cy.
8.3.3. Microsoft Update mt cch hn ch ri ro
Cch c bn nht tng cng an ninh h thng l bo m phn mm tren my
tnh ca bn lun cp nht. Microsoft thng xuyn pht hnh cc bn cp nht - ci
m gii truyn thng hay gi l bn v (patch) - chin u vi cc e da mi xut
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Ti liu MS Word
hin. Cc bn cp nht h tr Microsoft Windows v Microsoft Office.
Mt cch hay l thng xuyn kim tra v cp nht c Windows v office bng cch
gh qua trang cp nht ca Microsoft.
Ngoi ra bn cn c th thit lp Microsoft Update t ng ti v cc bn cp nht
khi chng c pht hnh. Mt khi thit lp xong, chng trnh s lun c t
ng cp nht.
8.3.4. Phn mm chng Virus
Cch phng v quan trng nht l s dng cc chng trnh chng Virus. Hy ci t
v cp nht thng xuyn.
Nu my tnh ca bn nm trong h thng mng c th ngi qun tr mng s thc

hin thay bn iu .Cc phn mm chng Virus c thit k pht hin cc
Virus c nhn dng. V virus mi khng ngng c pht tn nn bn cn cp
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Ti liu MS Word
nht chng trnh thng xuyn. Khi mt virus mi xut hin trn th gii, nh sn
xut phn mm dit virus thng tung ra bn cp nht trong vng vi gi sau khi
nhn din virus.
8.3.5. Mt s thit lp an ninh khc
C th tng kt cc c bn cn th hin tng cng an ninh h thng nh sau:

Ci chng trnh dit virus v spyware.
S dng cc mt m phc tp (gm ch, s v cc k t c bit nh "&" "%" "$"...).
Ci t tng la (Firewall) kim sot cc lung thng tin
Thng xuyn sao lu d liu quan trng
8.3.6. An ton cho email
Mt khu vc nguy him d b nhim virus nht l email v cc file nh km. i khi
ch cn m mt email cng c th kch hot virus.
Ngay c khi ci t chng trnh chng virus, mt virus mi c th xut v nh
sn xut cha kp cp nht thng tin v n. V vy, hy thn trng vi cc file nh
km c bit l khi ngi gi l hon ton xa l (hoc c th l tn mt ngi quen
nh ni dung khng ph hp), hoc nu tiu v tn file nh km c g bt
thng.
Trang 89
Ti liu MS Word
Lu : Outlook 2007 c cc tnh nng n phng chng virus trong file nh km. V
d cc loi file thng c dng pht tn virus s t ng b chn .
Ngoi ra nu bn vn lo lng v l thng tin bn nhn c c th cha virus
th vn c mt s cch hiu qu ngoi vic dng phn mm. Chng hn bn c
th gi in cho ngi gi xc nhn xem c ng h gi email cho bn
khng hay email c gi t mt k mo danh no .
ng bao gi m cc email v file nh km ng nghi trc khi bn c th
xc minh thng tin ngi gi.
Trang 90

MS Word 2007

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Ti liu MS Word 2007

LM QUEN VI MS WORD 2007..5

1.1. TO VN BN U TIN ............................................................................................ 5

PHN 2. LM QUEN VI PHIN BN MI.. ........... 16

Ti liu MS Word 2007

PHN 3. S DNG CC BIU MU C SN TRONG OFFICE WORD

BIU MU (TEMPLATE) ............................................................................................. 26

PHN 4. CCH TRNH BY THNG TIN HIU QU TRONG WORD

PHN 5. THM NHNG GHI CH V THEO DI VIC CHNH SA

PHN 6. NHNG TC NG CUI CNG CHO TI LIU ...................... 41

Ti liu MS Word 2007

6.2.1. To ra nhiu loi header v footer trong cng mt ti liu .................................... 44

PHN 7. S DNG MAIL MERGE TO MAIL HNG LOT ............. 64

PHN 8. NHNG K NNG C BN.............................................................. 78

Ti liu MS Word 2007

8.1. GII THIU THANH RIBBON..................................................................................... 78

Ngun tham kho: Microsoft Vit Nam

Ti liu MS Word 2007

LM QUEN VI MS WORD 2007

1. Thanh Ribbon nm pha trn cng.

Ti liu MS Word 2007

1.1.2. Nhng k hiu h tr

1. K hiu phn on, mi k hiu tng ng vi mt ln nhn phm ENTER.

Ti liu MS Word 2007

1.1.3. Nhng du gch chn trong vn bn

Khi bn g vn bn, thnh thong c th Word s t ng chn cc du gch chn gp

Du gch : c th do li chnh t hoc Word khng th nhn dng

Ti liu MS Word 2007

Hy s dng thanh Ribbon thay i cc khong canh l. Chn th

1. lu ti liu hy nhn nt Microsoft Office

Ti liu MS Word 2007

Sau khi lu ln u v tr li cng vic, bn c th tip tc lu ti liu

1.2.1. Hiu chnh ti liu

Khi di chuyn n ng v tr m bn mun chnh sa, bn c th

Ti liu MS Word 2007

1.2.2. Chn v xa ni dung

Trong hnh bn trn, t "really" hin ang c chn.

1. Chn ni dung m bn mun di chuyn

Ti liu MS Word 2007

mun chn on vn bn.

1. Nt Hy Lnh (Undo) trn thanh cng c truy cp nhanh (Quick

Ti liu MS Word 2007

1.2.5. S dng thanh trt (Scrollbar) xem ti liu

1. Thanh trt (Scrollbar).

cun xung di.

1.3.1. nh dng ch v p dng cc kiu trang tr

Ti liu MS Word 2007

ng qu lo lng, bn c th nhanh chng lm cho vn bn trn tr nn

Bn c th gy s ch ca ngi c bng cch s dng cc nh dng

Ti liu MS Word 2007

Bn cng c th thay i mu sc on vn bn trng ni bt hn na.

1.3.3. Thm nhanh mt kiu trang tr (Style)

Ti liu MS Word 2007

Bn c th thm im nhn bng cch in m, in nghing, i font ch,

Bn c th s dng danh sch dng ch s (Numbering) hoc dng

. Word s t ng to danh sch cho bn.

Ti liu MS Word 2007

1.3.5. Thm hoc bt khong trng

Bn c th d dng thay i khong cch gia cc dng trong ton b

PHN 2. LM QUEN VI PHIN BN MI

Lm quen nhanh vi giao din mi 2007

2.1.1. Lm quen vi thanh Ribbon

Ti liu MS Word 2007