FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

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FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

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1.4 ORGANIZATION STRUCTURE

MANAGING DIRECTOR
s
GENERAL
MANAGER
WORKS MANAGER

MARKE
TIN-G
INCHA
RGE

DESIGN &
DEV.INCH
ARGE

PRODUCTION
INCHARGE

DESIGN
ASSSISTANTS

PLANNING
ENGINEER

Machine
shop
supervisor

Machinist
and
workmen
gg

MAINT.
ENGINEER

Assembly
shop
supervision
Assembly.
Fitters &
workmen

MATERIALS
INCHARGE

PURCHASE
ASSISTANT

TOOL ROOM
ENGINEER

Supervisor
suppliers
follow up

I.C.Q.A
INSP

Assembly &
testing
supervision

Q.A
INCHARGE

HRD

STORES
INCHARGE

I.P
INSP

FIT
INSP

Dispatch
supervision

Testing
workmen &
Helpers

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DESP
INSP

CHAPTER 2

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2. INDUSTRY PROFILE
EVOLUTION OF MANUFACTURING INDUSTRY
It came into being with the occurrence of technology and psycho-economic transformation in the
western countries in the 18th-19th century. This was widely known as Industrial Resolution.
It begins in Britten and replaces the labor investment in textile Production with mechanization
and use of fuel.
MANUFACTURING INDUSTRY
The Manufacturing industry refers to those which involve in the manufacturing and processing
of items and indulge in either creation of new commodities or in value addition. The
manufacturing industry accounts for a significant share of the industrial sectoring the developed
countries. The final product can either serve as a finished good for sale to the customer or as
immediate good used in the production.

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Chapter-3

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3. RESEARCH DATA
The present study is based on the data collected from the primary and secondary data i.e,
published sources namely the annual reports of the met flow control pvt ltd, other information
relating to profile of factories have been obtained through interview sessions.
3.1. a PRIMARY
The primary data which is collected fresh and /or first hand, for first time which is original in
nature. Primary data is collected through personal interview, questionnaire.to support the
secondary data
3.1. b SECONDARY
The secondary data are those which have already collected and stored. Secondary data is easily
collected through records, journals and annual reports of the company. The collection of
secondary data saves money time and efforts. Secondary data are also available in trade
magazines and books.
The data collected is aimed at the organizational study of the company; the project is based on
organization structure of the met flow control pvt ltd.

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3.2 OBJECTIVES OF THE STUDY:

The main objective of the study is organizational study of the company. The total study is based
on the organizational study of the company met-flow controls Private Limited.
OBJECTIVES

To study the role played by each department

To analyze effective planning, provision and utilization of resources

To study the significance of organization structure

To analyze the bases of departmentation

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Chapter-4

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4 FINANCE DEPARTMENT
Introduction
This department is playing a vital role by providing and maintaining of the entire details of each
and every financial activities of the company. This department consists of Director of financial
Assistant Manager, an Accounts Officer, Senior Assistant, 6 Assistants and 2 Office boys.

4.1 OBJECTIVES

To provide accurate, and complete systematic information of financial activities.

To maintain all the books of accounts and other financial documents.

To prepare periodic financial statements of the company like Profit and Loss Account
and Balance Sheet.

To maintain statutory as per Company Act 1950.

To monitor the fixed and variable expenses related to manufacturing units.

4.2 FUNCTIONS

Preparing of daily cash books.

Receipts and payments.

Maintenance of sales Journal

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Chapter-5

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5. PLANNING DEPARTMENT
Planning is the back bone of any organization. Success of any organization depends on how well
things are planned. It is a process of chalking out the patch for attaining the ultimate purpose of
business undertaking. It is done for usage of resources and to meet the delivery commitment.

5.1PLANNING DEPARTMENT
Contract Review

Material Shop
Loading

Store Stock verification

Venders development
and loading

Components follow up

Issuing Indents For storage items

Outsource facility survey

Local purchases

5.2 TYPES OF PLANS

1) Tentative plan
It is a plan for particular which is drawn five weeks prior to a month. It can be modified /
amended.

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2) Final plan
It is a plan which is issued one week earlier to the particular month. It can be modified

Chapter-6
DESIGN AND DEVELOPMENT
DEPARTMENT

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6. DESIGN AND DEVELOPMENT DEPARTMENT

There is a separate department called designing department in met flow controls pvt.ltd, headed
by the head of the department. The design department is one of the most important departments
in the company. All the products manufactured by met-flow controls require good quality and
new designs, so that the customer will like, and appreciate the product. The company believes
that outer appearance of the product. So it must be well designed.

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Design department is the mother of the department; this department has to confirm international
standards. This department sees through that the design is safe reliable, cost effective and
efficient; the employees in this department are working on CAD (Computer Aided design)
System. Input of any will be as per the requirements of the customer and to see that the design
output satisfied the customers expectation in actual performance. The company believes that
without good and design, which are appealing to the customers its products are incomplete in
their quality

6.1 DESIGN AND DEVELOPMENT DEPARTMENT:

D&D
Planning

D&D
Inputs

Clients SPL requirement

Development

D&D
Output

D&D
Review

D & D changes
Control

FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

D&D
Verificatio
n

D&D
Validation
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Chapter-7

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7. PURCHASE DEPARTMENT
OBJECTIVES
To ensure that, all the purchase / processed items and services meet the specified requirements.
SCOPE

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Applicable to all raw materials, bought out items, sub-contracted items, capital goods,
consumable and service to be produced.

7.1 RESPONSIBILITIES
All the purchase activities related to various raw materials, stationary material equipment,
instruments etc are carried out by the material department.
To place purchase order for raw material like iron sheets, shafts, equipments, instruments,
bearing motors gearbox, electrical item etc.
To arrange for return of rejected material and get replacement etc.

7.2 FUNCTIONS

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 Receive purchase requirements duly approved by the component authority from various
departments.
Evaluate various suppliers and if found suitable adds to the approved vendors list.
Reviewing and updating approved vendors list annually.
Prepare annual purchase budget in Consultation with the director and respective departmental
heads and gets approved.
After getting approval from the director issues purchase orders to the respective vendors.

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7.3 PURCHASE PROCEDURE

Purchase department play vital role in the company purchase dept Heads purchases the raw
material required for the company. Suppliers search will be made first in met-flow experts
decides about suppliers by supplier list will be gathered by internet. By adds by competitors
analysis. Experts collect the information of suppliers and analyze the supplier profile, it they feel
consistent to deal with that supplier then they take further actions. Company select more than
two suppliers, it is because it is not safe to rely on only one supplier in case of delay supply by
one supplier it harms the production, hampers the company growth after selecting suppliers

Under Evaluation

Shortage & Rejection dept

follow up

Bill Verification

Vender approval

P.O
Additions

Vender revaluation

P.O Raising on
suppliers

Rate Finalizing

Receipt of matt indents

Train planning dept

Bill passing & supplies

payment arrangement

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CHAPTER- 8
PRODUCTION
DEPARTMENT

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8. PRODUCTION DEPARTMENT
Identification
Traceability

&
House Keeping

Value History card

UTC
Apparition
offering for IWP

ASSTY & Testing

Machine loading as/ Job

cards

Preventive
Maintains of
Machines

Daily production report

preparation

Break down
maintains of
Machines

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Proposing necessary
Training to
operators

Painting & name plate

firing

Packing & Dispatch

Material Handling

8.1 RESPONSIBLITY
Production department has to work jointly with the marketing department, design department,
purchase department, quality control department, engineering department, stores department and
financial department.
The work of the operating manager is to guide his juniors and achieve the production targets of
the company. All the in- charge in the plant directly report to the CEO. The CEO takes order

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from the marketing department and according sets the targets and plans for the production.
He has to keep the staff and works informed about all the latest developments and change so that
they can guide the workers accordingly.
The production manager has to see that the production done at the plant is of required quality. He
has to also guide the engineering department and maintain the machinery of excellent
production. The production manager advices the management while fresh personnel are inducted
and new mach electrical department works under production

and t consists of two persons.

They do the day to day maintain of the factory & they also go on site for commissioning work.
The prepared a panel board covering the sequence of operation to be done, which designed and
wring test of conveyors also is done. If the automation is very completed then expert advice is
taken from outside company and some time the field plant layout is the overall arrangement of
the production process, store room.

CHAPTER 9

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9. QUALITY CONTROL DEPARTMENT

Met flow Control Company has strived to achieve excellence in design, quality, and manufacture
and deliver defect-free competitive products and services in time. It is because of this fact that

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Met Flow Company has an envious record of quality. Company has maintained by following
principles.
Use of modern machinery in the production of quality goods.
Emphasizing quality control program.

Instruments
Calibration

Identification
Traceability

Incoming malt
inspection

Value T.C
preparation

Value testing

Material color
coding

External Tep
verification

Releasing of dispatch
clearance.

Co-ordination with
external inspectors

FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

In process
inspection

Finalizing & testing

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9.1 RESPONSIBILITIES:
The quality control dept inspects the quality at various stages. The whole procedure of unloading
to storing of raw material and issue of row materials for production purpose and bending,
cutting, welding, and fabricating, inspecting, is supervised by quality control Department.
First, when the raw materials are unloaded, the row materials are inspected. Here the quality
control dept checks the quality, shapes, size, quality of row materials and also see to it that they
are according to purchase order.
Secondly, the quality control dept inspects the In-process material; it checks the smooth flow
of production process.
And also sees whether all the workers are performing the job or not.

Inspection is also done by the quality control dept to know whether correct parts are
assembled to get the right end product. This inspection is done at the assembly stage.

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CHAPTER 10

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10. STORES DEPARTMENT

A separate room is provided for storing all the material systematically, the main In-change of
stores department is the operating manager and stores officer. Techniques or tools of inventory
control used in met-flow Controls pvt.ltd the store dept follow F.S.N. analysis method. Here
goods are classified on the basis of fast- moving, slow- moving, and non- moving material within
the organization. They also follow the A.B.C, analysis systems for inventory control. Proper
storage of goods is very essential for effective production. Material when received are to be
properly examined, tested and kept in a proper place known as storeroom in a scientific manner
with a view of saving them from all kinds of damages proper storing of materials need suitable
classification and condition, it is under the charge of an expert storekeeper.

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10.1 STORES DEPT:

Malt receipt

Items verification
quality/weight

Material issue to Ass

against interests

Stock maintains

House keeping

Good receipt preparation

Receipt of material
from material shop

Material handling &

proper storage

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Bin card entry

Material issuing subcontrol & material

shop

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CHAPTER 11

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11 HUMAN RESOURCE DEVELOPMENT (HRD) DEPT

11.1 OBJECTIVES

To finding out the resources for right person for right job

It should create the working environment

It is a supportive dept for the organization

HRD has to take suitable action towards working condition.

Searching of H.R
availabilities
Building of good
relationship between
management &
employees

Selection of suitable
candidates

Arrangement of necessary training

to staff & employees to upgrade
the man power efficiency

Goods working
environment creation

Providing of necessary
benefits to employees

Steady of human present

efficiency & suitable action
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CHAPTER 12

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12 MARKETING DEPARTMENT
In met flow controls pvt.ltd. The marketing process begins when the marketing representation or
the agents are sent to the customers to gather information about the requirement of the
customers.
Then a design is prepared according to the requirements of the customers and quotation or
estimation is prepared. This quotation or estimation contains detailed information about the

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product, price, technical specification, transportation cost, tax and excise duty payable, payment
terms and delivery date and other general terms and conditions.
Quotation is issued to the customer and if the customer is satisfied with the quotation then the
customer will place the order after receiving the order the production work begins.

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12.1 MARKETING PROCESS

Finding out the client &
approval

Receipt of enquiries

Contract review

Purchase order
Receipt

Order acceptation

Rate quoting

Enquires finalizing

Regular follow up/ co-ordination

with clients

Receipt of customer feedback

complaints

Widening of marketing area

Action plan for customers

complaint

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CHAPTER 13

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13 SALES CO-ORDINATION DEPARTMENTS

The sales co-ordination department plays an important role in synchronies and harmonies the
activities of al departmental units of an organization towards the accomplishment of organization
activities. The MET-FLOW CONTROLS group consists of 2 important marketing and services
oriented units.
1. MET-FLOW CONTROLS Marketing Service Private Limited:
It is the marketing organization to sell all the products available from MET-FLOW
CONTROLS group of companies and render prompt and efficient services. The MET-FLOW
CONTROLS has 4 branch offices and Hubli is the head office.
2. MET-FLOW CONTROLS Process Equipment:
It is the merchant exporters engaged in exporting products. Manufactured by MET-FLOW
CONTROLS group as well associated companies.

13.1] OBJECTIVES
1. To co-ordinate with customer and concerned department for prompt execution of the
orders.
2. To attend the customer complaint promptly and co-ordinate to prevent recurrence.
3. To translate mutually agreed customers requirements in to work orders.

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4. To understand customer requirements if any before acceptance of orders.

13.2RESPONSIBILITIES
1. To co-ordinate with various department concerned and give feedback to MET-FLOW
CONTROLS customer regarding status of orders and also to organize clients inspection
where required.
2. To attend customer complaint promptly.
3. To prefer contracts review activities and to communication customer requirements
clearly and accurately within the organization through orders acceptance.
4. To identify training needs and to plan and organize for the same.
5. Non conformance review disposition and corrective/preventive action.

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CHAPTER 14

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SWOT ANALYSIS
14.1 STRENGTH

They are large scale supplier of valves and pumps.

They follow standard system for all their activities.

In marketing they are recognized by their quality.

They provide quality products at Competitive price, prompt delivery and the unflinching
commitment to excel.

They have the reorganization from the ISO 9001/2000, and IBR certification.

The plant has well equipped calibration room and a chemical and metallurgical laboratory

They have efficient and well qualified and personnel.

The plants are fully provided with the latest production and testing equipments.

The environment of the company ecologically friendly.

They follow standard system for all activities.

They also provide many other facilities to their employees.

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14.2 WEAKNESS

They do not have financial controller.

Due to high price the sales is not to the greatest extent.

Cost for maintaining standard is more.

Due to lack suppliers they are unable to provide quality accessories.

14.3 OPPORTUNITY
There is no restriction for movement of products in the world due to globalization.
There is no sales tax and excise duty on exports.
There are many foreign countries still to be covered.

13.4 THREATS

Many foreign valve companies are entering the domestic market because of globalization.

Heavily depending on boundaries because of causing and other raw materials.

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CHAPTER 15

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15. LIMITATIONS
1. The time period taken for the study is limited for a period of 5 years
2. Study is based on information provided by company
3. Generalizations and conclusions are based on the findings of the present study. Since the study
is solely confined to METFLOW CONTROL PVT LTD

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CHAPTER 16

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FATIMA DEGREE COLLEGE OF BUSINESS ADMINISTRATION HUBLI .

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16 BIBILIOGRAPHY
COMPANY ANNUAL REPORT
Website: www.metflowindia.com

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