Writing a Thesis with OpenOffice.

org

Diplomarbeiten mit StarOffice [20010225] First edition: [1999-06-06] First En lis! edition: [2005-02-2"]

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Copyright and trademark information

#!e contents of t!is Doc$mentation are s$b%ect to t!e &$blic Doc$mentation 'icense( )ersion 1*0 +t!e ,'icense,-. /o$ ma/ onl/ $se t!is Doc$mentation if /o$ compl/ 0it! t!e terms of t!is 'icense* 1 cop/ of t!e 'icense is a2ailable at t!e end of t!is doc$ment and at: !ttp:33000*OpenOffice*or 3licenses3&D'*rtf #!e Ori inal Doc$mentation is 4Diplomarbeiten mit StarOffice5* #!e 6nitial 7riter of t!e Ori inal Doc$mentation is 7erner 8ot! 1999* 1ll 8i !ts 8eser2ed* +6nitial 7riter contact: 7erner 8ot!*9ontrib$tors: :* 8oderic; Sin leton( :*7e/ for translatin and 7illiam #* <arc!ant for editin * &ortions created b/ :* 8oderic; Sin leton( :=enter 7e/ and 7illiam #* <arc!ant are 9op/ri !t > 2005* 1ll 8i !ts 8eser2ed* +9ontrib$tor contacts: :* 8oderic; Sin leton( :$enter 7e/ ? $e0e/@pat!com*comA and 7illiam #* <arc!ant ?0marc!ant@eastlin;*caA-* 1ll trademar;s 0it!in t!is $ide belon to le itimate o0ners*

Feedback
&lease direct an/ comments or s$ estions abo$t t!is doc$ment to: rsin leton@OpenOffice*or *

Acknowledgments
?7erner 8ot!A #!e ori inal :erman 'an $a e doc$ment ?:* 7e/A First draft of En lis! 'an $a e doc$ment ?7illiam #* <arc!antA First edition En lis! lan $a e doc$ment

Modifications and updates

Version
[0.0] [0.1] [0.2] [0.3]

Date
[2005-02-28] [2005-03-31] [2005-02-28] [2005-02-28]

Description of Change
[gw: Initial English Language translation] [wtm: Initial English Language edition issued for comment] [grs: Initial edit and proofing] [wtm: Final edit and proofing]

Writing a Thesis with OpenOffice.org

Copyright and trademark information

Writing a Thesis with OpenOffice.org

ii

Contents

Contents
9op/ri !t and trademar; information*************************************************************************************************i Feedbac;*****************************************************************************************************************************************i 1c;no0led ments**************************************************************************************************************************i <odifications and $pdates**************************************************************************************************************i 9ontents*********************************************************************************************************************************************iii O2er2ie0********************************************************************************************************************************************1 7ritin a #!esis 0it! OpenOffice*or ***********************************************************************************************1 :eneral &roced$re**************************************************************************************************************************1 Sec$rit/ of Data +Bac;$ps-***********************************************************************************************************1 &rinter ********************************************************************************************************************************************2 <aster Doc$ment***************************************************************************************************************************2 #emplates***************************************************************************************************************************************2 &a e Str$ct$re( different t/pes of &a e C$mberin **********************************************************************2 #eDt Section of a &a e*******************************************************************************************************************5 &a es in 'andscape Orientation*****************************************************************************************************6 1 ne0 9!apter starts 0it! a ne0 &a e*******************************************************************************************6 9!an e in &a e C$mberin ***********************************************************************************************************6 Eeadin s****************************************************************************************************************************************F #o C$mber or not to C$mber Eeadin s****************************************************************************************F C$mberin of 1ppendices and 1ddin t!em to t!e #able of 9ontents*****************************************9 9ontrollin #eDt Flo0*****************************************************************************************************************11 6ndentin t!e first 'ine of a &ara rap!****************************************************************************************11 <ar;in +or 4#a in 5G- 0it! 9!aracter St/les**************************************************************************1H 9ross-referencin *************************************************************************************************************************15 Biblio rap!/********************************************************************************************************************************15 :rap!ics***************************************************************************************************************************************16 Form$las *************************************************************************************************************************************1F Footnotes**************************************************************************************************************************************1F #ables*******************************************************************************************************************************************1"

Writing a Thesis with OpenOffice.org

iii

Contents

#able of 9ontents*************************************************************************************************************************1" <ar inalia **********************************************************************************************************************************19 6ndeD*************************************************************************************************************************************************21 &$blic Doc$mentation 'icense( )ersion 1*0************************************************************************************22

Writing a Thesis with OpenOffice.org

iv

Overview

Overview
9reatin a teDt doc$ment of 50 pa es or more s!o$ld $s$al be done $sin a teDt processin pro ram 0it! D#& +des;top p$blis!in - capabilities* OpenOffice*or 7riter pro2ides t!ese facilities 0it! its St/le and #emplate feat$res* 6t is desirable to !a2e a ood $nderstandin of t!e teDt processin capabilities of /o$r pro ram* B/ co2erin all t!e required f$nctions( t!is doc$ment attempts to sa2e /o$ from ettin bo ed do0n in tr/in to learn e2er/ detail of OpenOffice*or 7riter before startin on /o$r t!esis* Some topics 0ill be treated in detail 0!ile man/ 0ill be referred to t!e Iser :$ide* #!is doc$ment addresses readers 0!o !a2e an idea 0!at OpenOffice*or is abo$t* Eo0e2er( e2en an absol$te be inner s!o$ld be able to conJ$er t!e diffic$lties b/ freJ$entl/ referrin to t!e User Guide and t!e Eelp facilit/ of OpenOffice*or *

Writing a Thesis with OpenOffice.org

Overview

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

eneral !rocedure
Before ;e/in in a t!esis( a r$dimentar/ ;no0led e of OpenOffice*or 7riter is reJ$ired* #erms s$c! as para rap! st/les( pa e st/les or templates s!o$ld be familiar* #!e t!esis m$st be planned in ad2ance* S$c! t!in s as insertin rap!ics and lists and t!e doc$ment str$ct$re m$st be decided* 1s far as possible( do a dr/ r$n 0it! s!ort d$mm/ teDt or similar material* 8eferrin to t!e User Guide or e2en to related ne0s ro$ps can be 2er/ !elpf$l* 7!en problems occ$r( it is freJ$entl/ d$e to lac; of prior plannin or ;no0led e* #!at means some principles of OpenOffice*or 7riter 0ere not ;no0n or $nderstood or 7riter 0as $sed 0!ile 0earin an <S 7ord !at* #!is is nat$rall/ not too serio$s b$t often leads to $nnecessar/ effort or in t!e 0orst case to problems* OpenOffice*or 7riter contains a lot of Des; #op &$blis!in +D#&- f$nctionalit/* For one t!in ( teDt is easil/ controlled* &artic$larl/( t!in s can be done t!e 0a/ one 0ants to do t!em* #!is !as t0o dra0bac;s: One !as to ;no0 0!at one 0ants( and t!e doc$ment !as to be or aniKed* #!e incredible ad2anta e is t!at one can 0rite t!e t!esis from 1 to L 0it!o$t t!e need of insertin !ard pa e brea;s( siKe-ad%$stin rap!ics( etc* 1nd in t!e end( t!e t!in loo;s %$st as it 0as intended*

"ecurity of #ata $%ackups&

Onl/ a fe0 eneral comments are indicated for t!is topic* FreJ$ent sa2in and bac;in $p is onl/ sensible( 0!en dealin 0it! data 0!ic! ma/ !a2e ta;en !o$rs to enerate* &otential problems 0it! t!e 2ario$s file formats cannot be totall/ r$led o$t*

6n t!e Tools men$( select Options > Load/Save > General( c!ec; Always create backup copy and AutoSave every xx Minutes +s$bstit$te 5 or 10 for for xx as desired-( t!en select Text document $nder !eadin Document type* Sa2e /o$r 0or; se2eral times a da/ onto an eDternal data medi$m* 6n doin so( ;eep more t!an %$st t!e last-sa2ed $pdate* #!e reason for t!is is t!at !ard0are or soft0are co$ld alread/ !a2e 0ritten corr$pted data onto t!e !ard dri2e 0!ile ot!er0ise 0or;in fine* Onl/ 0!en opened afres! after a completed 0or; session 0ill 7riter reet /o$ 0it! t!e friendl/ messa e t!at t!e file cannot be read an/more* 1 recommended strate / is to place a n$mber of dis;ettes on a s!elf( p$ll t!e bottom-most o$t( sa2e /o$r data and store t!e dis;ette on top of t!e !eap* 1s an alternati2e( label t!e dis;ettes b/ 0ee;da/s and $se t!em accordin l/* Be s$re to create and sa2e different data t/pes separatel/* For eDample( an embedded ob%ect( s$c! as a rap!ic( s!o$ld be stored safel/( or better( not be embedded in t!e first place b$t lin;ed instead* #!is !as t!e ad2anta e t!at e2en a lar er t!esis can be sa2ed dail/ onto a dis;ette and stored* #!is is ac!ie2ed b/ sa2in onl/ t!e $pdated data on a dail/ basis and po0erin $p t!e 9D b$rner once a 0ee;*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

!rinter
6f different printers are to be $sed from time to time( t!en /o$ s!o$ld al0a/s finaliKe /o$r doc$ment in &ostscript format* Ce2er s$bmit /o$r 0or; to anot!er printer in OpenOffice*or 7riter file format( as 7riter 0o$ld t!en adapt t!e doc$ment to be compatible 0it! t!at printerMs confi $ration* #!is co$ld( at t!e 2er/ least( res$lt in different line and pa e brea;s( 0!ic! 0o$ld probabl/ not be desirable* 6nformation on &ostscript in con%$nction 0it! OpenOffice*or 7riter can be fo$nd in t!e OpenOffice*or 7riter Eelp* From t!e men$ select Help > Contents: 1t t!e 6ndeD tab t/pe in 4&ostscript5* 7indo0s $sers 0ill need a &ostScript printer dri2er s$c! as t!e 1pple 'aser7riter dri2er* IniD3'in$D $sers probabl/ !a2e &ostScript alread/ installed( and can $se t!e 4:eneric &rinter5*

Master #ocument
OpenOffice*or 7riter can $se <aster Doc$ments to ma;e doc$ment mana ement easier* 1 <aster Doc$ment incorporates eac! c!apter of a boo; as an indi2id$al OpenOffice*or 7riter file* Isin a <aster Doc$ment for a normal t!esis is not $s$all/ necessar/ as OpenOffice*or 7riter is stable and s$fficientl/ po0erf$l to mana e e2en J$ite lar e doc$ments* Isin a <aster Doc$ment is more appropriate 0!en a 0or; !as se2eral a$t!ors( or 0!ere indi2id$al c!apters are created separatel/( and t!en m$st be incorporated into a complete 0or;*

Templates
#!an;s to t!e Template concept in OpenOffice*or 7riter( a t!esis can be 0ritten c!apter b/ c!apter and( to0ards t!e end( %oined into a bi doc$ment* Before startin 0it! t!e act$al 0ritin ( one s!o$ld eDperiment 0it! a lot of d$mm/ teDt to come $p 0it! a desired la/o$t* Once t!is !as been determined( it s!o$ld be translated into an appropriate arra/ of pa e( c!aracter and para rap! st/les and sa2ed as a template file* Co0 t!e template file can be $sed as t!e basis for eac! c!apter of t!e t!esis* 6f d$rin t!e 0or;( la/o$t c!an es are desired t!ese can be incorporated into t!e template* CeDt time a c!apter is opened t!e c!an es to t!e template 0ill be noted( and can be accepted or re%ected as reJ$ired*

!age "tructure' different types of !age (umbering

#!e title pa e needs neit!er !eader nor footer* #!e s$bseJ$ent #able of 9ontents N 0!ic! ma/ eDtend o2er more t!an one pa e N $ses 8oman pa e n$mberin ( follo0ed b/ t!e act$al bod/ of t!e doc$ment( 0!ic! !as 1rabic pa e n$mberin and t!e c!apter title in t!e !eader* OpenOffice*or 7riter and t!e $se of pa e st/les reJ$ires a bit of ad2anced plannin * #!is !as t!e ad2anta e t!at t!e teDt la/o$t can be altered for t!e 0!ole doc$ment at an/ time* #!e act$al pa e st/le is indicated in t!e Stat$s Bar in t!e second boD from t!e left as s!o0n in 6ll$stration 1( e!ault in t!is case* B/ do$ble clic;in in t!is boD( t!e pa e st/le can be modified( 0!ile ri !t-clic;in allo0s c!an in to a different pa e st/le*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

*llustration 1' +iew o! an %pen%!!ice$or# ,riter screen in edit mode

&a e st/les are best modified b/ openin t!e St/list +b/ selectin Format > Stylist or simpl/ b/ pressin F11-* Cotice t!e fi2e icons at t!e top of t!e St/list* Select "a#e Styles* 8i !t-clic; t!en on t!e st/le in J$estion and clic; Modi!y$$$* #!is opens t!e "a#e Style dialo boD 0!ic! allo0s t!e st/le to be modified at 0ill( as s!o0n in 6ll$stration 2* B/ openin t!e indi2id$al tabs( one can modif/ t!e 2ario$s attrib$tes of t!e pa e st/le* 'oo; into t!ese tabs to et an idea 0!at is a2ailable* For eDample loo;in at t!e tab %r#ani&er' 1s 6ll$stration 2 s!o0s( t!e pa e follo0in a pa e based on t!e st/le (irst "a#e is based on t!e st/le Table o! )ontents*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

1fter t!e st/le (irst pa#e !as been modified to s$it /o$r needs and taste( t!e second and s$bseJ$ent pa es 0ill a$tomaticall/ be based on t!e st/le Table o! )ontents $ntil /o$ decide to a ain assi n a different st/le to a ne0 pa e( as 0o$ld be t!e case 0!en t!e act$al doc$ment teDt be ins* Is$all/( t!e Table o! )ontents pa es 0ill be n$mbered b/ 8oman n$merals* For t!is( open t!e "a#e Style dialo boD in a #able of 9ontents pa e( clic; on t!e "a#e tab and( in Layout Settings > Format( select 8oman n$merals *llustration .' "a#e style dialo# box/ %r#ani&er tab opened +lo0er-case or $pper-case- as s!o0n in t!e Format edit boD of 6ll$stration O*

*llustration 0' "a#e Style dialo# box/ "a#e tab opened

F$rt!ermore( b/ openin t!e tab -eader( add a !eader to indicate t!at t!is pa e is a #able of 9ontents pa e*
Writing a Thesis with OpenOffice.org 4

Writing a Thesis with OpenOffice.org

#!e pa e st/le c!an e from t!e last #able of 9ontents pa e to t!e first normal teDt pa e cannot be as con2enientl/( i*e* a$tomaticall/( accomplis!ed as t!e c!an e from st/le (irst "a#e to st/le Table o! )ontents beca$se a #able of 9ontents can( of co$rse( eDtend o2er t0o or more pa es* #!e sol$tion is to insert a man$al pa e brea; at t!e end of t!e #able of 9ontents and selectin for t!is ne0 pa e a st/le t!at defines t!e formattin of a re $lar teDt pa e* #!is is ac!ie2ed b/ c!oosin Insert > Manual Break... and t!en( in t!e *nsert 1reak dialo boD( selectin Page break as Type and Default as Style( as s!o0n in 6ll$stration H* +#!is ass$mes t!at t!e st/le Default !as been tailored to define all t!e desired attrib$tes and formats of a re $lar teDt pa e*ote: &a e brea;s in OpenOffice*or 7riter are controlled 0it! para rap! formats* 6f a c!an e to a pa e brea; is reJ$ired( place t!e c$rsor into t!e para rap! %$st belo0 t!e pa e brea; +i*e* t!e para rap! belo0 t!e t!in( bl$e lineand c!oose Format > Paragrap!... > "e#t Flo$* #!is brin s $p t!e "ara#rap2 dialo boD* #!e 2ario$s pa e attrib$tes s$c! as t!e pa e st/le or t!e pa e n$mber to be displa/ed( sa/( in t!e footer( can t!en be modified*

Te)t "ection of a !age

*llustration 5' *nsert 1reak dialo# box

#!e la/o$t of t!e teDt section of a pa e is defined $nder t!e !eadin "a#e in t!e "a#e Style dialo boD* +8efer to t!e para rap!( 4&a e Str$ct$re( different t/pes of &a e C$mberin 5 and 6ll$stration 2( on !o0 to open t!is dialo boD*- Cote t!at $nder t!e !eadin Mar#ins( onl/ t!e teDt section is defined( !eaders and footers are placed into t!e mar in areas b/ OpenOffice*or 7riter* EDample: 1ss$me a bottom mar in of H cm !ei !t( containin a footer for indicatin t!e pa e n$mber( is desired* #o ac!ie2e t!is( specif/ .$00 cm as pa e bottom mar in( t!e clic; on t!e !eadin (ooter of t!e "a#e Style dialo boD( specif/ 1$5 cm as Spacin# and 0$50 cm as -ei#2t of t!e footer* #!is res$lts in t!e bottom mar in la/o$t s!o0n in 6ll$stration 5* B/ ret$rnin to t!e "a#e displa/ of t!e "a#e Style dialo boD( it can be seen t!at t!e pa e la/o$t can be selected as 3i#2t and le!t or as Mirrored +beside %nly ri#2t and %nly le!t-* 6f t!e t!esis is to be or aniKed li;e a boo;( Mirrored 0o$ld be selected* 6n t!is case( Same content le!t4ri#2t c!ec; boDes 0o$ld !a2e to be $nc!ec;ed in t!e -eader and (ooter displa/ of t!e "a#e Style dialo boD* Eo0e2er( $nless it is a prescribed reJ$irement( it is considerabl/ easier to stic; 0it! a sin le-pa e la/o$t as a do$ble-pa e la/o$t calls for considerabl/ more effort*

*llustration 5' *nsertion o! (ooter in bottom mar#in

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

!ages in *andscape Orientation

6f some pa es in t!e doc$ment reJ$ire a different pa e la/o$t or orientation( t!en N and t!is s!o$ld be ob2io$s b/ no0 N pa e st/les come to t!e resc$e a ain* 1s an eDample( loo; at a pa e t!at reJ$ires landscape orientation* 9reate a ne0 pa e st/le b/ openin t!e Stylist +pressin F11-( i2e it a fittin name +e* * 6andscape- and( after clic;in tab "a#e( select 6andscape as t!e orientation* Ise Insert > Manual Break at t!e appropriate location in t!e doc$ment and select t!e pa e st/le 6andscape from t!e st/le dropdo0n so t!at it applies to t!e ne0 pa e* 1t t!e end of t!e section reJ$irin landscape orientation( anot!er man$al pa e brea; is called for and t!e pa e st/le !as to be ret$rned to e!ault or Standard or 0!ate2er*

A new Chapter starts with a new !age

#!e act$al pa e st/le can be set 0it! para rap! st/les* 1 ood eDample 0o$ld be startin a c!apter 0it! a ne0 pa e* For t!is( one instr$cts para rap! st/le -eadin# 1 to start a ne0 pa e* 6n Paragrap! Style > "e#t Flo$( c!ec; 7nable in section 1reaks/ as s!o0n in 6ll$stration 6* 6f reJ$ired( a c!an e in pa e st/le can also be ac!ie2ed $sin t!is met!od*

Change in !age (umbering

6f( at an/ point in t!e doc$ment( pa e n$mberin s!o$ld start ane0 a ain it s!o$ld al0a/s be done 2ia Insert > Manual Break... > Page break* 6f instead t!e pa e n$mber 0ere c!an ed b/ correctin t!e n$mber in t!e field command "a#e number it 0o$ld not be reflected b/ OpenOffice*or 7riterMs pa e co$nt mec!anism( in t!e #able of 9ontents* 6f t!e first pa e of t!e doc$ment is to !a2e a *llustration 8' "ara#rap2 Style dialo# box/ Text (low tab open pa e n$mber ot!er t!an 1 t!en t!e para rap! st/le of t!e first para rap! !as to be accordin l/ ad%$sted: &lace t!e c$rsor into t!e first line( select Format > Paragrap!( tab Text (lo0( in section 1reaks c!ec; 7nable and ,it2 "a#e Style and( finall/( set t!e desired pa e st/le and pa e n$mber*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

+eadings
#!e neDt fe0 sections deal 0it! manip$latin para rap!s 0it! para rap! st/les* &ara rap! st/les in OpenOffice*or 7riter are !ierarc!icall/ or aniKed* One can see t!e !ierarc!/ of all para rap! st/les if one sets t!e St/list 2ie0 to -ierarc2ical as s!o0n in 6ll$stration F* One can see in 6ll$stration F t!at all para rap! st/les are based on para rap! st/le e!ault* #!is means all para rap! st/les 4in!erit5 t!e settin s of para rap! st/le e!ault $nless one or more settin s !a2e been modified in a partic$lar para rap! st/le or in one of its parent para rap! st/les* EDample: 1ss$me t!e font of para rap! st/le e!ault is Times 9ew 3oman 0!ereas t!e font of para rap! st/le -eadin# +t!e parent of all !eadin st/les- !as been set to Arial* 6f /o$ no0 c!an e t!e font of t!e +!ierarc!icall/ topmost- para rap! st/le e!ault to Garamond/ t!en t!is c!an e is in!erited b/ all para rap! st/les in t!e para rap! st/le branc! Text body* Eo0e2er( in all !ea%ing para rap! st/les( t!e font Arial is retained as it !as been set before* 6f it is desirable to c!an e t!e font +or an/ ot!er c!aracteristic- of all !eadin st/les( t!en /o$ simpl/ ma;e t!is c!an e in t!e parent para rap! st/le -eadin#* 1 para rap! st/le can be modified b/ $se of t!e st/list: Select t!e st/le and( 2ia t!e conteDt men$( select Modi!y$$$* 1lternati2el/( place t!e c$rsor in an/ para rap! 0it! t!is para rap! st/le and( b/ ri !t-clic;in ( call $p t!e conteDt men$ and select Modi!y$$$*

To (umber or not to (umber +eadings

OpenOffice*or 7riter can( of co$rse( a$tomaticall/ n$mber all c!apters and sections* For t!is( eac! c!apter !as to be assi ned one of t!e !eadin para rap! st/les( -eadin# 1 to -eadin# 10* #!e n$mberin is t!en acti2ated 2ia "ools > &utline umbering* Of co$rse( t!ere are introd$ctions( literat$re lists and appendices 0!ic! are s$pposed to be treated as !eadin s b$t eit!er not n$mbered at all or n$mbered in a different 0a/* #!e sol$tion for t!is problem is clonin a *llustration :' "ara#rap2 Styles dialo# box para rap! st/le* Sa/( t!e introd$ction is to !a2e para rap! st/le -eadin# 1 b$t 0it!o$t n$mberin * 8eferrin to 6ll$stration " belo0( set t!e c$rsor into para rap! *ntroduction and assi n para rap! st/le -eadin# 1 to it 0it! a do$bleclic; in t!e St/list* #!en clic; icon 9ew Style !rom Selection and i2e it an appropriate name( e* * -eadin# 1 wit2out numberin#*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

*llustration ;' T2e application o! -eadin# 1 to a document

Cote t!at st/le -eadin# 1 wit2out numberin# is no0 a 4c!ild5 of st/le -eadin# 1 #!$s( an/ modification made to st/le -eadin# 1 0ill a$tomaticall/ be reflected in st/le -eadin# 1 wit2out numberin# as s!o0n in 6ll$stration 9 belo0*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

*llustration <' "ara#rap2 Style/ -eadin# wit2out numberin#

(umbering of Appendices and Adding them to the Table of Contents

&a e n$mberin of pa es containin appendices is contin$al* Eo0e2er( c!apter n$mberin is not incl$ded for appendices* #!is means /o$ s!o$ld appl/ t!e abo2e-described tric; of $sin para rap! st/le -eadin# 1 wit2out numberin#* C$mberin of appendices is most con2enientl/ done b/ $se of a number ran#e as described belo0* Po$ insert t!e 0ord Appendix at t!e start of t!e appendiD( c!an e t!e para rap! st/le to -eadin# 1 wit2out numberin#( select Insert > Fiel%s > &t!er... and t!en tab +ariables* 8efer to 6ll$stration 10*

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

*llustration 10' *nsertin# +ariable !ields

Co0( select A 1 ) as format* #!is proced$re !as to be repeated for e2er/ appendiD* 6n order to !a2e t!e appendiD !eadin s listed in t!e #able of 9ontents( e2er/ appendiD !eadin !as to be selected and re istered b/ selectin Insert > In%e#es an% "ables > 'ntry...* #!e ens$in dialo boD *nsert *ndex 7ntry is s!o0n in 6ll$stration 11 belo0*

*llustration 11' *nsertin# an index entry

Writing a Thesis with OpenOffice.org

Writing a Thesis with OpenOffice.org

Select Table o! )ontents from t!e c!oice of indeDes( t!en clic; *nsert and )lose*

Controlling Te)t Flow

#!e 0!ole teDt flo0 of a doc$ment s!o$ld be controlled t!ro$ ! t!e Text body para rap! st/le or one of its s$ccessors* 8efer to 6ll$stration 12 belo0*

*llustration 1.' "ara#rap2 Style dialo# box/ )ontrollin# text !low

6n t!e "ara#rap2 Style' Text body dialo boD( $nder tab Text (low( a$tomatic !/p!enation s!o$ld be c!ec;ed* <ore important is t!e acti2ation of orp!an and 0ido0 control* #!is pre2ents a sin le line of a para rap! from bein placed at t!e start or end of a pa e* Settin orp!an control to at least 2 lines ens$res t!at at least 2 lines of a +lon er- para rap! are placed at t!e bottom of a pa e( ot!er0ise( t!e para rap! starts at t!e neDt pa e*

,ndenting the first *ine of a !aragraph

6ndentin t!e first line of a para rap! is standard practice* Eo0e2er( t!is is often a matter of personal taste( or t!ere ma/ be a standard set b/ t!e Ini2ersit/ or t!e #!esis S$per2isor* Set $p indentin in Paragrap! Style > In%ents(Spacing$ Inselect )utomatic/ and enter t!e first line indent amo$nt in t!e edit boD*

Writing a Thesis with OpenOffice.org

11

Writing a Thesis with OpenOffice.org

*llustration 10' "ara#rap2 Style/ *ndents and Spacin#

1 freJ$ent practice( is to indent( b$t not on t!e first para rap! after a !eadin or after an ill$stration* For t!is( para rap! st/le Text body !as to be modified as it is t!e defa$lt 4neDt st/le5 of all !eadin s and t!e 4pre2io$s st/le5 of all teDt st/les* Eere( Spacing > )bo*e paragrap! !as to be set to 0* Line spacing s!o$ld be set to 2 to O pt +0*F ***1*2 cm- for a 10-pt font * Cote: OpenOffice*or 7riter a$tomaticall/ translates ot!er $nits of len t! into cm +or t!e preset $nit of len t!-* 8efer to 6ll$stration 1O*

Writing a Thesis with OpenOffice.org

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Writing a Thesis with OpenOffice.org

*llustration 15' "ara#rap2 Style/ *ndents and Spacin#

Co0( Text body indent !as to be selected as 9ext Style( as s!o0n in 6ll$stration 1H* Co c!an e to para rap! st/le Text body indent is reJ$ired as it is based on para rap! st/le Text body and t!$s 4in!erits5 0 cm as para rap! spacin and 0 pt +0$11 cm- as 6ine spacin#*

Writing a Thesis with OpenOffice.org

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Writing a Thesis with OpenOffice.org

*llustration 15' "ara#rap2 Style/ Text 1ody indent

7!en one starts t!e first para rap! of a c!apter +b/ !ittin 7nter after t/pin t!e c!apter title-( t!en t!is para rap! is o2erned b/ t!e parameters of para rap! st/le Text body( as desired 0it!o$t indentation of t!e first line* 7!en !ittin 7nter at t!e end of t!is para rap!( a ne0 para rap! is started 0!ic! is based on para rap! st/le Text body indent and t!is !olds tr$e for all s$bseJ$ent para rap!s* See 6ll$stration 15* 1fter insertin a rap!ic or a list( t!e s$bseJ$ent para rap! !as to be man$all/ set to para rap! st/le Text body 2ia t!e St/list* 6t is a ood idea to c!ec; t!e correctness of all first-line indents after t!e 0!ole t!esis !as been 0ritten* 6t is J$ite possible for some of t!ese para rap!s end $p at 0ron places after some !ea2/ editin * For eDample( if t!e first para rap! of a c!apter is split( t!e second !alf of t!is ori inal para rap! is also based on para rap! st/le Text body instead of para rap! st/le Text body indent*

Marking $or -Tagging./& with Character "tyles

For !i !li !tin names of a$t!ors or forei n-lan $a e p!rases( italics can be $sed* Eo0e2er( a more ele ant 0a/ is t!e $se of c!aracter st/les* #!is !as t!e ad2anta e t!at a partic$lar c!aracter st/le can be searc!ed* #!$s /o$ donMt !a2e to searc! for all 0ords or p!rases in italics b$t - more foc$sed - for 41$t!or5 or 4Forei n-lan $a e p!rase5* 1lso( t!e format of eac! st/le can be centrall/ modified at an/ time #!is is partic$larl/ important if onl/ to0ards t!e end /o$ decide if /o$ 0ant to !i !li !t certain t!in s at all* 6f not( /o$ %$st cancel t!e !i !li !tin *

Writing a Thesis with OpenOffice.org

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Writing a Thesis with OpenOffice.org

Cross0referencing
#!e $s$al met!od of cross-referencin in OpenOffice*or 7riter is to first set and t!en insert a reference* #!ere is no mec!anism to set a cross-reference to a c!apter !eadin 0it!o$t settin a reference in t!is c!apter* #!is s!o$ld not pose too bi a problem b$t rat!er be beneficial to or aniKin t!e 0or; as a reference remains 2alid e2en after t!e 0ildest reor aniKation* 8efer to 6ll$stration 16*

*llustration 18' Settin# a )ross 3e!erence

1 reference can simpl/ be set at t!e c$rsor position* 6n addition( also a selected 0ord or bloc; of teDt can $sed as reference* <a;e s$re to assi n meanin f$l +lon - names for /o$r references( for t!ese are not so eas/ to accidentall/ rename or delete* #!e onl/ 0a/ to delete a reference is to select it 2ia t!e Ca2i ator +?(5A- and delete it*

%ibliography
#!e OpenOffice*or 7riter Eelp and t!e Iser :$ide bot! i2e instr$ctions on ma;in a biblio rap!ic database( and on $sin t!is database in t!e doc$ment* 1 small biblio rap!/ co$ld be t/ped directl/ into t!e teDt of t!e doc$ment( b$t as t!e biblio rap!/ ets lar er( more fleDibilit/ is obtained b/ $sin t!e database met!od*

Writing a Thesis with OpenOffice.org

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Writing a Thesis with OpenOffice.org

raphics
7or;in 0it! rap!ics is a rat!er compleD s$b%ect( t!erefore onl/ t!at aspect in2ol2in !o0 to insert rap!ics into a OpenOffice*or 7riter doc$ment 0ill be co2ered !ere* 6ndi2id$al rap!ics can be inserted b/ selectin Insert > +rap!ics > From File...* 6f /o$ !a2e a lar e n$mber of rap!ics to insert it ma/ pa/ to create a temporar/ aller/ +b/ selectin "ools > +allery- 0!ere /o$ collect all rap!ics for /o$r t!esis and t!en dra Q drop t!em from t!ere as t!e need arises* :rap!ics s!o$ld al0a/s be inserted 0it! t!e 6ink b$tton in t!e *nsert Grap2ics dialo boD c!ec;ed* #!is ens$res t!at t!e main doc$ment is ;ept slim( all t!e rap!ics are al0a/s $p-to-date and( in t!e case of data corr$ption in( or loss of t!e main doc$ment( t!e rap!ics are stored separatel/* &referabl/( /o$ s!o$ld store t!e rap!ics in a separate folder* 6f /o$ 0ant to reor aniKe /o$r rap!ics on /o$r !ard dri2e s$c! as mo2e it into a different folder( t!en t!is is no problem* B/ selectin '%it > Links ...( /o$ can c!ec; all rap!ics in J$estion and( after clic;in on Modi!y$$$( c!oose t!e ne0 folder* 8efer to 6ll$stration 1F*

*llustration 1:' S2owin# 7ditin# links to Grap2ics

B/ $sin t!is dialo boD( /o$ can also brea; t!e lin;s +b/ clic;in on 1reak 6ink- if( for eDample( /o$ 0ant to send a cop/ of /o$r t!esis to a lector and 0ant to ma;e s$re all rap!ics arri2e correctl/* 6nsertin rap!ics 2ia O'E is not recommended* From t!e 2ie0point of data sec$rit/ it is more meanin f$l to eDport t!e rap!ic from its ori inatin application and lin; it to OpenOffice*or 7riter* 6f data are to be $pdated( simpl/ eDport t!e rap!ic a ain from its nati2e application* Sometimes( of co$rse( it is more con2enient or e2en necessar/ to $se O'E* 6n t!is case( bac; $p /o$r dataR 6f possible sa2e data in its nati2e format and into a separate folder* 1lso it 0o$ld

Writing a Thesis with OpenOffice.org

16

Writing a Thesis with OpenOffice.org

be pr$dent to sa2e t!e act$al OpenOffice*or 7riter doc$ment in anot!er format( for eDample( 8#F( in order to !a2e at least t!e teDt sa2ed separatel/* Cotice also t!at if an O'E ob%ect is scaled 0it!o$t openin t!e correspondin O'E application( t!en onl/ t!e pre2ie0 0ill be scaled( 0!ic! can lead to some rat!er $npleasant res$lts* #!erefore( al0a/s open t!e O'E application before scalin * 6f /o$ insert a rap!ic 2ia Insert > +rap!ics > From File...( it 0ill be anc!ored to a para rap!* #!is means t!at t!e rap!ic is %oined to t!is para rap! and can be mo2ed 0it! t!e para rap!( /et does not necessaril/ follo0 t!e para rap!* 6f( at t!e end of a pa e( t!ere isnMt eno$ ! space for t!e rap!ic( t!en teDt of t!e neDt para rap! is p$lled $p to fill t!e pa e and t!e rap!ic is placed at t!e top of t!e neDt pa e* S!o$ld t!at be $ndesirable( t!en t!e rap!ic s!o$ld be anc!ored 4as c!aracter5 b/ ri !t-clic;in t!e rap!ic( selectin Anc2or( t!en As )2aracter and placin t!e rap!ic into an empt/ para rap!* 7!en a rap!ic !as been selected it can be i2en a title b/ selectin Insert > Caption* OpenOffice*or 7riter adds an additional teDt frame aro$nd t!e rap!ic* 1 list of fi $res can t!en be enerated* 1 disad2anta e of a$tomaticall/- enerated captions is t!at no footnotes can be incorporated* 6f t!at is a reJ$irement( it can be done as follo0s* One needs a para rap! st/le Grap2ic wit2 )2aracter 0!ose 9ext Style is Grap2ic and 0!ose #eDt Flo0 N $nder !eadin %ptions - is set to =eep wit2 next para#rap2* B/ $sin t!is para rap! st/le( one enerates an empt/ para rap! into 0!ic! t!e rap!ic is placed* #!e caption of t!e rap!ic is no0 entered into t!e neDt para rap!* For a$tomatic n$mberin ( t!e met!od described in c!apter 9umberin# o! Appendices and Addin# t2em to t2e Table o! )ontents s!o$ld be emplo/ed b/ selectin rawin# as t!e selection of 9umber ran#e* +See also t!e para rap! 4Footnotes5 belo0*-

Formulas
&ressin F2 0!ile t!e c$rsor is in a teDt table opens t!e Form$la bar* 9lic;in t!e icon opens a s$bmen$( from 0!ic! one can insert a form$la into t!e cell of a table b/ p$ttin t!e c$rsor eit!er in t!e cell in t!e table or at t!e position in t!e doc$ment at 0!ic! t!e res$lt s!o$ld appear* #!e form$la appears in t!e inp$t line* #o specif/ a ran e of cells in a table( select t!e desired cells 0it! t!e mo$se* #!e correspondin cell references also appear in t!e inp$t line* Enter additional parameters( as necessar/( and clic; )pply to confirm t!e entr/* 1 form$la can also be entered directl/( if t!e appropriate s/ntaD is ;no0n* #!is is necessar/( for eDample( in t!e Insert Fiel%s and '%it Fiel%s dialo s* For details( see t!e Iser :$ide*

Footnotes
Settin s for footnotes are made at t0o places in OpenOffice*or 7riter* Doc$ment-related settin s are made $nder "ools > Footnotes...* 6n addition( settin s for footnotes are also a2ailable in pa e st/les* #!is is 0!ere t!e appearance of t!e footnote area is tailored* Isin pa e st/le also allo0s one to set t!e maDim$m !ei !t of t!e footnote area( 0!ereb/ OpenOffice*or 7riter possibl/ p$s!es t!e footnote to t!e neDt pa e* Eo0e2er( t!is option 0ill be rarel/ $sed in a t!esis*
Writing a Thesis with OpenOffice.org 17

Writing a Thesis with OpenOffice.org

6n order to s0itc! bet0een footnote anc!or and teDt( one %$st clic;s on t!e desired reference* Occasional footnotes ma/ be entered e2en 0!en rap!ics captions are n$mbered* Select Insert > Footnote( Select 9!aracter and enter a c!aracter of /o$r c!oice( or o to t!e Special 9!aracters b$tton +***- and select one from t!ere* 6f a$tomatic rap!ics captions are $sed( and /o$ c!ose to n$mber t!e footnotes( t!e/ 0ill not a$tomaticall/ be $pdated 0!en ne0 footnotes are inserted*

Tables
6f t!e t!esis needs to contain a lar e n$mber of tables t!at s!o$ld loo; ali;e t!en a desired table form can be created and i2en a name 2ia Format > )utoformat* #!is table format can t!en be transferred to anot!er table( a ain 2ia Format > )utoformat* 1 table 0it! man/ ro0s and col$mns s!o$ld be $sed since onl/ t!en 0ill t!e la/o$t be accepted 0it!o$t problems*

Table of Contents
#o enerate a #able of 9ontents( place t!e c$rsor at t!e desired location and select Insert > In%e#es an% "ables > In%e#es an% "ables...* 1fter editin t!e entries $nder tab 6ndeD3#able( clic; 7ntries* Inder Structure( >7?@ stands for c2apter ?( >7@ for c2apter text( >T@ for tab stop and >?@ for pa#e ?* 8efer to 6ll$stration 1" and to t!e Iser :$ide for details*

*llustration 1;' *nsert Table o! )ontents dialo# box

6n order to p$t a space c!aracter bet0een t!e c!apter S and t!e c!apter teDt( t!e space c!aracter can simpl/ be incorporated into t!e c!apter title str$ct$re: >7?@ >7T@>T@>?@
Writing a Thesis with OpenOffice.org 18

Writing a Thesis with OpenOffice.org

Similarl/( if a tab stop is desired bet0een c!apter S and c!apter teDt( t!e str$ct$re 0o$ld loo; li;e t!is: >7?@>T@>7T@>T@>?@ 6n t!is case( a second tab stop !as to be inserted in t!e para rap! st/les -eadin# 1 to -eadin# 10* 6f no c!an e !as been made to t!e #able of 9ontents format( t!e #able of 9ontents can be $pdated 2ia "ools > ,p%ate* Eo0e2er if t!e format !as been c!an ed( t!e c$rsor !as to be placed into t!e #able of 9ontents and Insert > In%e#es an% "ables > In%e#es an% "ables... !as to be called $p* Infort$natel/( t!e pa e n$mber formats of t!e 2ario$s pa e st/les are not a$tomaticall/ adopted b/ t!e #able of 9ontents* #!is means t!at anomalies in t!e #able of 9ontents( arisin from t!is ca$se 0ill !a2e to be corrected man$all/* See t!e para rap! on 49!an e of &a e C$mberin *5

Marginalia
<ar inal notes can be p$t in a frame li;e t!is*

<ar inalia are rarel/ seen in a t!esis. b$t if /o$ 0ant to $se t!em /o$ can implement t!em b/ means of teDt frames +Insert > Frame...- as in t!e eDample s!o0n !ere* 6f /o$ !a2e a t0o-sided la/o$t( t!e mar inalia !a2e to be placed on t!e o$ter pa e mar in* For t!is( /o$ can create a para rap!-anc!ored frame 0it! t!e c!ec; boD To para#rap2* 8efer to 6ll$stration 19* #!e teDt boD can be dra ed and resiKed 0it! t!e mo$se*

Writing a Thesis with OpenOffice.org

19

Writing a Thesis with OpenOffice.org

*llustration 1<' (rame Type dialo# box

6f /o$ 0ant to insert anot!er mar inal some0!ere else in /o$r teDt( %$st cop/ t!e eDistin one* 7!oe2er feels t!e/ !a2e t!e time and inclination( ma/ 0is! to 0rite a macro* 6n OpenOffice*or 7riter( mar inalia can also be enerated and modified 2ia para rap! st/les or frame st/les* 1 para rap! based on para rap! st/le 0it! mar inalia !as a left mar in of H cm* Po$ !a2e to $se a mar inalia teDt frame in con%$nction 0it! t!is para rap!* 6n t!is case( !o0e2er( t!e mar inal is al0a/s on t!e left side of t!e teDt*

Writing a Thesis with OpenOffice.org

Index

,nde)
6ll$stration 1: )ie0 of an OpenOffice*or 7riter screen in edit mode**********************************************O 6ll$stration 2: &a e st/le dialo boD( Or aniKer tab opened***************************************************************H 6ll$stration O: &a e St/le dialo boD( &a e tab opened**********************************************************************H 6ll$stration H: 6nsert Brea; dialo boD************************************************************************************************5 6ll$stration 5: 6nsertion of Footer in bottom mar in***************************************************************************6 6ll$stration 6: &ara rap! St/le dialo boD( #eDt Flo0 tab open*********************************************************6 6ll$stration F: &ara rap! St/les dialo boD*****************************************************************************************F 6ll$stration ": #!e application of Eeadin 1 to a doc$ment***************************************************************" 6ll$stration 9: &ara rap! St/le( Eeadin 0it!o$t n$mberin *************************************************************9 6ll$stration 10: 6nsertin )ariable fields*******************************************************************************************10 6ll$stration 11: 6nsertin an indeD entr/********************************************************************************************10 6ll$stration 12: &ara rap! St/le dialo boD( 9ontrollin teDt flo0**************************************************11 6ll$stration 1O: &ara rap! St/le( 6ndents and Spacin **********************************************************************12 6ll$stration 1H: &ara rap! St/le( 6ndents and Spacin **********************************************************************1O 6ll$stration 15: &ara rap! St/le( #eDt Bod/ indent**************************************************************************1H 6ll$stration 16: Settin a 9ross 8eference****************************************************************************************15 6ll$stration 1F: S!o0in Editin lin;s to :rap!ics**************************************************************************16 6ll$stration 1": 6nsert #able of 9ontents dialo boD*************************************************************************1" 6ll$stration 19: Frame #/pe dialo boD********************************************************************************************20

Writing a Thesis with OpenOffice.org

21

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OTHER DAMAGES OR LOSSES ARISING OUT OF OR RELATING TO THE USE OF THE DOCUMENTATION, EVEN IF SUCH PARTY SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES. 9.0 U.S. GOVERNMENT END USERS. If Documentation is being acquired by or on behalf of the U.S. Government or by a U.S. Government prime contractor or subcontractor (at any tier), then the Government's rights in Documentation will be only as set forth in this Agreement; this is in accordance with 48 CFR 227.7201 through 227.7202-4 (for Department of Defense (DOD) acquisitions) and with 48 CFR 2.101 and 12.212 (for non-DOD acquisitions). 10.0 MISCELLANEOUS. This License represents the complete agreement concerning the subject matter hereof. If any provision of this License is held to be unenforceable, such provision shall be reformed only to the extent necessary to make it enforceable. This License shall be governed by California law, excluding its conflict-of-law provisions. With respect to disputes or any litigation relating to this License, the losing party is responsible for costs, including without limitation, court costs and reasonable attorneys' fees and expenses. The application of the United Nations Convention on Contracts for the International Sale of Goods is expressly excluded. Any law or regulation which provides that the language of a contract shall be construed against the drafter shall not apply to this License. Appendix Public Documentation License Notice The contents of this Documentation are subject to the Public Documentation License Version 1.0 (the "License"); you may only use this Documentation if you comply with the terms of this License. A copy of the License is available at http://www/OpenOffice.org/licenses/PDL.rtf. The Original Documentation is _________________. The Initial Writer of the Original Documentation is ______________________ (C) ____. All Rights Reserved. (Initial Writer contact(s):_______________[Insert hyperlink/alias].) Contributor(s): ______________________________________. Portions created by ______ are Copyright (C)_________[Insert year(s)]. All Rights Reserved. (Contributor contact(s):________________[Insert hyperlink/alias]). Note: The text of this Appendix may differ slightly from the text of the notices in the files of the Original Documentation. You should use the text of this Appendix rather than the text found in the Original Documentation for Your Modifications.

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