Tim Hieu Word 2007

GIO TRNH
2009
Tm hiu Microsoft Office 2007
Tm hiu Microsoft Word 2007
L VN HIU
VI T NAM
Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007

Bin Son: Niemtin071@yahoo.com 2

MC LC
PHN I: LM QUEN VI MS WORD 2007 ............................................................... 7
1. To vn bn u tin ............................................................................................... 7
a. Lm quen vi ca s son tho ............................................................................ 7
b. Bt u nhp liu ................................................................................................. 7
c. Nhng k hiu h tr ............................................................................................ 8
d. Nhng du gch chn trong vn bn ................................................................... 9
e. Thay i canh l trang vn bn .......................................................................... 10
f. Lu ti liu.......................................................................................................... 11
2. Chnh sa vn bn v ti liu ................................................................................ 12
a. Hiu chnh ti liu .............................................................................................. 12
b. Di chuyn vng quanh ti liu ........................................................................... 13
c. Chn v xa ni dung ........................................................................................ 13
d. Di chuyn vn bn ............................................................................................. 14
e. Hy b cc hnh ng va thc hin ................................................................. 15
f. S dng thanh trt (Scrollbar) xem ti liu ................................................. 15
3. Lm cho vn bn trng p mt ............................................................................ 16
a. nh dng ch v p dng cc kiu trang tr ..................................................... 16
b. To cc im nhn ............................................................................................. 17
c. Thm nhanh mt kiu trang tr (Style) ............................................................... 18
d. To danh sch .................................................................................................... 18
e. Thm hoc bt khong trng ............................................................................. 19
f. S dng kiu nh dng cho ton b ti liu ...................................................... 20
PHN II: LM QUEN VI PHIN BN MI ......................................................... 21
1. Lm quen nhanh vi giao din mi 2007 ............................................................. 21
a. Lm quen vi thanh Ribbon ............................................................................... 21
b. C nhng g trn thanh Ribbon? ........................................................................ 21
c. Nt hin th hp thoi ca tng nhm ............................................................... 22
d. Nhng Tab ph .................................................................................................. 22


e. Toolbar mini ....................................................................................................... 23
f. Thanh cng c truy cp nhanh ........................................................................... 24
g. n tm thi thanh Ribbon ................................................................................. 24
h. S dng bn phm .............................................................................................. 25
2. Lm quen nhanh vi h thng Office 2007 .......................................................... 26
a. Phin bn Office mi c thit k hng ngi dng .................................... 26
b. Cc lnh c t chc nh th no? .................................................................. 26
c. Nhiu lnh ch xut hin khi cn thit ............................................................... 27
d. S c nhiu ty chn hn mi khi bn cn ........................................................ 28
e. Xem trc thay i trc khi chn .................................................................... 28
f. To thanh cng c ca ring bn ........................................................................ 29
g. S dng phn gi mn hnh khc nhau lm thay i cch hin th ca thanh
Ribbon .................................................................................................................... 29
PHN III: S DNG CC BIU MU C SN TRONG ...................................... 31
1. Sc mnh ca cc biu mu (Template) ............................................................... 31
2. S dng cc mu trang ba Fax c sn .................................................................. 31
3. S dng cc mu lch lm vic sn c .................................................................. 32
4. Tm nhng biu mu c ci t km vi Word ........................................... 32
5. Tm cc biu mu trn trang Microsoft Office trc tuyn .................................... 33
6. Kh nng c bit ca biu mu ........................................................................... 34
7. Biu mu v ti liu l hai nh dng khc nhau .................................................. 34
PHN IV: CCH TRNH BY THNG TIN HIU QU TRONG WORD 2007 .. 36
1. Danh sch dng s v k hiu ............................................................................... 36
a. Mt danh sch n gin ..................................................................................... 36
b. To mt danh sch bng cch g cc k t thch hp ....................................... 36
c. Kt thc mt danh sch ...................................................................................... 37
d. K hiu hay ch s ............................................................................................ 38
e. Thay i k hiu cho danh sch ......................................................................... 38
f. nh dng danh sch .......................................................................................... 39
g. Lm vic vi on vn bn trong danh sch v dn danh sch ......................... 40
PHN V: THM NHNG GHI CH V THEO DI VIC CHNH SA TI
LIU ............................................................................................................................. 42


1. Kim tra ti liu bng chc nng Track Changes trong Word 2007..................... 42
a. Track Changes v Comments ............................................................................ 42
b. Xem cc chnh sa ............................................................................................. 42
c. Thm comment .................................................................................................. 43
d. Phn bit vic chnh sa ca tng ngi tham gia review ti liu .................... 44
e.Tt Track Changes khng nh hng n cc nh du thay i hoc ghi ch . 44
f. Chp nhn hoc t chi comment (ghi ch) v thay i .................................... 45
2. Track Changes v Comments - nhng tnh nng nng cao................................... 46
a. n tm thi nhng thay i ............................................................................... 46
b. Xem mt ti liu trc v sau khi thay i ........................................................ 47
c. n nhng s thay i khng lm xa comment v nhng ci b iu chnh .... 47
d. Kim tra comment v nhng hiu chnh ............................................................ 48
e. Chn cch to track ............................................................................................ 48
PHN VI: NHNG TC NG CUI CNG CHO TI LIU ............................. 50
1. Cn bn v Header v Footer ................................................................................ 50
a. Thm vo s trang, ngy gi .............................................................................. 50
b. nh du s trang .............................................................................................. 50
c.Thm vo ngy thng hin ti ............................................................................. 51
d. Thm tn file v ng dn n file .................................................................. 51
e. Xa b header hoc footer ................................................................................. 52
2. Header v Footer cho tng phn trong ti liu ...................................................... 52
a. To ra nhiu loi header v footer trong cng mt ti liu ................................ 53
b.To ra thnh nhng phn khc nhau ................................................................... 53
c. Cch phn chia tng section .............................................................................. 54
d. Cch to mc lc header v footer khc nhau cho tng section ........................ 54
e. Cch to ra s khc bit cho trang u tin ....................................................... 55
f. Header v Footer khc nhau cho cc trang chn v l ....................................... 56
3. Tm hiu v bng mc lc (Table of contents - TOC) .......................................... 56
a. Cch lm vic vi bng mc lc t ng ........................................................... 56
b. Bc 1: Chun b ti liu cho bng mc lc ...................................................... 57
c. Bc 2: To bng mc lc cho ti liu .............................................................. 58


d. Cp nht bng mc lc....................................................................................... 58
e.Thay i bng mc lc ........................................................................................ 59
4. iu chnh mc lc ............................................................................................... 60
a.Thay i hnh thc bng mc lc ........................................................................ 60
b. Thit k li bng mc lc ................................................................................... 60
c. Thit k li bng mc lc ................................................................................... 61
d. Cch lm ngn hoc ko di bng mc lc........................................................ 62
e. Cch thay i n gin bng mc lc ................................................................ 62
f. Cch xa hay to li t u bng mc lc .......................................................... 63
5. Tm hiu cc trng v cch to nhiu mc lc ................................................... 63
a.To Mc Lc bng cch s dng cc trng (field) ........................................... 63
b. Trng (field) l g? ........................................................................................... 64
c. Cc cng tc trng ........................................................................................... 65
d. Trng TC ......................................................................................................... 66
e. S dng trng TC to mc cho bng mc lc ........................................ 67
f. Thm trng TC vo bng mc lc ................................................................... 67
g. To nhiu bng mc lc trong mt ti liu ........................................................ 68
h. Cch c bn to nhiu mc lc trong mt ti liu ........................................ 68
i. Hai la chn khc to nhiu mc lc trong mt ti liu ................................ 69
j. Table Identifier ................................................................................................... 70
k. Bookmark ........................................................................................................... 70
PHN VII: S DNG MAIL MERGE TO MAIL HNG LOT ................... 72
1. Mail Merge cn bn .............................................................................................. 72
a. Tm hiu v s dng mail merge (trn th) ....................................................... 72
b. Ti liu chnh ..................................................................................................... 72
c. Thng tin ngi nhn ......................................................................................... 73
d. B ti liu khi hon tt ....................................................................................... 73
2. Chun b danh sch thng tin ngi nhn ............................................................. 74
a.Thit lp danh sch ngi nhn trong mail merge .............................................. 74
b. Tm hiu thm v danh sch ngi nhn ........................................................... 75
c. Danh sch thng tin ngi nhn n t u ...................................................... 75


d. Tm hiu Trng (Field) trong Mail Merge ...................................................... 76
e. Tm hiu Merge field ......................................................................................... 76
f. Thc hin mail merge ......................................................................................... 77
g. Mail Merge Wizard ............................................................................................ 78
h. Cch to ti liu chnh cho mail merge ............................................................. 78
i. Kt ni n danh sch ngi nhn...................................................................... 79
j. Chn danh sch ngi nhn trong email ca bn ............................................... 79
k. Sp xp ti liu chnh ......................................................................................... 80
l. Xem li mail merge ............................................................................................ 81
m. Bc th 6: Hon tt vic merge ...................................................................... 82
n. Gii thiu mail merges bng cch s dng Ribbon ........................................... 82
PHN VIII: NHNG K NNG C BN ............................................................... 84
1. Gii thiu thanh Ribbon ........................................................................................ 84
a. Thanh Ribbon ..................................................................................................... 84
c. C nhiu tnh nng mi trong cc chng trnh s dng thanh Ribbon ............ 85
d. Cc loi phm tt ................................................................................................ 86
2. Duyt thanh Ribbon bng Access Key (phm truy cp)........................................ 87
a. Key Tip v cc biu tng hnh khin (Badges) ............................................... 87
b. Tm hiu thm v Key Tip ................................................................................. 88
c. Di chuyn bng phm mi tn ............................................................................ 88
d. Phm TAB v thanh Ribbon .............................................................................. 89
e. Di chuyn bng phm F6 .................................................................................... 89
f. Qu quen thuc vi h thng phm tt c? ......................................................... 90
3. Hy ch n my tnh ca bn ........................................................................... 91
a. Cc e da an ninh ............................................................................................. 92
b. Ngun ly nhim ................................................................................................ 93
c. Microsoft Update mt cch hn ch ri ro .................................................... 93
d. Phn mm chng Virus ...................................................................................... 94
e. Mt s thit lp an ninh khc ............................................................................. 95
f. An ton cho email ............................................................................................... 95



PHN I: LM QUEN VI MS WORD 2007
1. To vn bn u tin
a. Lm quen vi ca s son tho
Khi bn m Word s c mt ti liu trng xut hin, n trng nh mt t giy v
chim mt khong ln mn hnh.

Bn mun bt u lm vic nhng khng bit bng cch no:
- Bn s g vn bn u? Nu mun tht u dng th phi lm sao? Thay i canh
l nh th no? Lm sao lu ti liu?
- Hy khi u bng cch lm quen vi mt s im cn bn ca Word.
b. Bt u nhp liu
Trong chng trnh son tho vn bn Microsoft Word 2007 thanh Ribbon c
t pha trn vng lm vic chnh. Ngi dng s s dng cc Nt Lnh ca thanh
Ribbon thc hin cc hiu chnh.



1. Thanh Ribbon nm pha trn cng.
2. im chn ni dung.
Word ch bn nhp ni dung. Ti im chn ni dung c mt gch dc nhp
nhy pha trn cng bn tri cho bn bit v tr ni nhng g bn g vo hin th.
Khong trng t im chn ni dung ti u trang v pha bn tri c gi l
cc Margin (canh l), bn s tm hiu v cc Margin trong phn sau ca bi. By gi
nu bn bt u g vn bn, trang ti liu ca chng ta s dn c ph y t gc
trn bn tri i xung.
Nu bn mun g vn bn t pha thp hn thay v u trang hy g phm
ENTER trn bn phm n khi im chn ni dung nm ng v tr m bn mong
mun.
Nu bn mun tht u dng hy nhn phm TAB trc khi g, mi ln g phm
TAB im chn ni dung s dch chuyn sang bn phi mt khong l 1,5 inch.
Khi bn g vn bn im chn ni dung s di chuyn dn t tri sang phi. Khi
im chn ny i n phn ngoi cng bn phi bn hy tip tc g bnh thng Word
s t ng chuyn xung dng mi.
bt u mt on mi, hy nhn phm ENTER .
c. Nhng k hiu h tr

1. K hiu phn on, mi k hiu tng ng vi mt ln nhn phm ENTER.
2. K hiu TAB, mi k hiu tng ng vi mt ln nhn phm TAB.
3. K hiu SPACEBAR, mi k hiu tng ng vi mt ln nhn phm SPACEBAR.
Hy tng tng bn g mt vn bn nh hnh bn trn. Hai on vn bn c
v cch nhau hi xa. on th hai li dng nh tht u dng hi nhiu so vi on
u.


Bn c th d dng kim tra bng cch nhn vo nhng k hiu nh dng
(formatting marks) m Word t ng chn vo khi bn g vn bn. Cc k hiu ny
lun c mt trong vn bn, tuy nhin n c n i cho n khi bn cn th chng mi
hin th.
hin th nhng k hiu nh dng hy s dng thanh Ribbon pha trn mn
hnh Word. Chn th Home, v tm kim nt lnh trong phn Paragraph, nhn
vo hin th hoc n cc k hiu nh dng.
Khi bn nhn thy nhng k hiu nh dng ny ln u tin bn c th s t hi
n l g v lo ngi n c c in ra khi bn in vn bn ca mnh hay khng. Cu tr
li l khng, cc du hiu ny khng c in d bn c nhn thy chng trn mn hnh
son tho.
Vy k hiu nh dng l g? Tc dng ca chng? Hy xem xt mt v d nh
sau:
Word t ng chn k hiu nh du on vn bn (paragraph mark) mi
khi bn nhn phm ENTER bt u mt on mi. Trong hnh minh ha trn, gia
hai on vn bn xut hin mt k hiu nh du on vn bn tha, c ngha l bn
nhn phm ENTER hai ln thay v ch cn nhn mt. Vic ny lm xut hin cc
khong trng khng cn thit. Hy xa k hiu tha ny nu bn mun tit kim
khng gian trong vn bn.
Mi ln nhn phm TAB s lm xut hin mt k hiu mi tn . Trong hnh,
c mt mi tn on u v hai mi tn n th hai, nh vy phm TAB c
nhn hai ln u on th hai.
K hiu du chm cho bit bn nhn phm SPACEBAR bao nhiu ln gia
mi t, hoc khi bn v nhn nhm phm SPACEBAR gia cc k t trong mt t.
Mt chm i din mt khong trng, hai chm l hai khong trng. Thng thng,
ch cn c mt khong trng gia cc t. Cn lu k hiu du chm ny khc vi
du chm cu trong vn bn, du chm cu nm pha di chn cc k t cn k hiu
du chm nm gia cc k t.
d. Nhng du gch chn trong vn bn
Khi bn g vn bn, thnh thong c th Word s t ng chn cc du gch
chn gp khc mu , xanh l hoc xanh dng pha di mt s t.


Du gch : c th do li chnh t hoc Word khng th nhn dng c t
bn g vo, v d nh tn ring hoc tn mt a danh no . Nu t ca bn g l
ng chnh t nhng Word vn khng nhn ra th bn c th thm t vo mc t
in Word (Word's Dictionary) sau ny t khng cn b gch di.
Du gch xanh l: Word cho rng bn nn kim tra li ng php (tt nhin l
ting Anh)
Du gch xanh dng: t bn g vo l ng chnh t nhng c th khng hp
vi ng cnh hoc ng ngha ca cu.V d thay v dng t "too" (qu) bn c th g
nhm thnh "to".
Vy bn s phi x l nhng du gch nh th no? Hy Click-Chut-Phi
trn t b gch di, Word s t ng a ra cc ngh chnh sa (thnh thong
Word cng c th s khng a ra c bt k gi no). Hy chn gi no bn
cm thy hp l thay th t b gch di, phn gch di ny s bin mt. Cc du
gch di ny khng xut hin khi bn in vn bn.
Mt lu i vi du gch di mu xanh l v xanh dng: trong a s trng
hp, Word thng chnh xc trong vic ch ra cc li ng php thng dng. Tuy
nhin, bn nn cn nhc khi s dng chc nng ny. Nu bn chc chn rng mnh
ng v Word sai, hy b qua nhng gi chnh sa ny.
e. Thay i canh l trang vn bn
Canh l (Margins) l cc khong trng xung quanh vin ca trang vn bn. Pha
Trn, Di, Phi v Tri ca trang c mt khong canh l bng 1 inch (tng ng
2.54cm), y l khong canh l thng dng nht m bn c th s dng trong a s
trng hp.


Nu bn mun thay i canh l th bn c th thc hin d dng vo bt c lc
no. Chng hn nh khi bn mun vit mt l th, trnh by mt cng thc hoc lm
mt bi th th bn c th s cn nhng khong canh l khc.
Hy s dng thanh Ribbon thay i cc khong canh l. Chn th Page
Layout, Trong phn Page Setup click chn nt Margins bn s nhn thy danh sch
nhiu khong canh l khc nhau bn cnh l thng s chi tit cho mi phn.
Khong canh l u tin trong danh sch l Normal, khong canh l hin ti.
chn canh l nh hn hy chn Narrow. Nu bn mun khong trng bn tri v bn
phi rng hn th hy chn Wide. Khi bn chn xong khong canh l m mnh
mong mun, ton b ti liu s t ng thay i theo canh l m bn va chn.
Khi bn chn mt khong canh l no th phn nn ca n s thay i mu, click
vo nt Margins mt ln na mu nn s cho bit khong canh l no hin ang c
p dng cho ti liu ca bn.
f. Lu ti liu

1. lu ti liu hy nhn nt Microsoft Office


2. Sau nhn Save.
Bn nhp liu v hiu chnh hon thin cu t v cc on vn bn, hoc c
nhng s liu quan trng m bn khng mun nh mt nu l con mo nh bn v
tnh dm ln bn phm hay mt s c in no lm tt my tnh t ngt.
gi thnh qu cng vic ca mnh c an ton, bn phi lu ti liu li.
Khng bao gi l qu sm lm iu .
Nhn vo nt Microsoft Office pha trn cng bn tri, sau nhn Save.
Mt hp thoi (Dialog Box) s xut hin. Hp thoi l mt ca s nh tr gip bn
thc hin mt vic no . Bn s s dng hp thoi ny cho Word bit bn mun
lu ti liu ny th mc no trn my tnh v t tn ti liu l g.
Sau khi lu ln u v tr li cng vic, bn c th tip tc lu ti liu ny
sut qu trnh lm vic, bt c khi no thy cn thit. Mi ln mun lu hy nhn nt
Save trn thanh cng c truy cp nhanh (Quick Access Toolbar) gc trn
bn tri hoc s dng t hp phm tt Ctrl+S (nhn phm Ctrl v S cng
lc).
Sau khi kt thc cng vic v lu li ti liu, thot khi Word bng cch nhn
vo nt Microsft Office sau nhn Close.
2. Chnh sa vn bn v ti liu
a. Hiu chnh ti liu
hiu chnh ti liu mt cch nhanh chng v hiu qu bn cn bit cch di
chuyn im chn ni dung (Insertion Point), v tr m nhng g bn g vo s xut
hin. Bn c th dng bn phm hoc chut di chuyn n v tr ti liu cn hiu
chnh.



Khi di chuyn n ng v tr m bn mun chnh sa, bn c th g thm
ni dung mi vo hay chn on vn bn m bn mun sa hoc xa. Bn c th chn
mt k t, mt t, mt cu, mt on vn bn hoc ton b ti liu. Ngoi ra, bn
cng c th di v tr ca chng t ni ny n ni khc trong ti liu.
b. Di chuyn vng quanh ti liu

1. im chn ni dung (Insertion Point), th hin bng mt gch dc nhp nhy.
2. Bn c th di chuyn im chn ni dung t v tr s 1 sang v tr s 2 bng cch
Click-Chut-Tri vo v tr s 2 hoc dng cc phm Mi Tn (Arrow Buttons).
Nhn vo hnh minh ha ph trn, hy tng tng bn mun g mt cu mi
gia t "civilization" v "During": "Symphonies and constellations have been named
for clocks."
im chn ni dung hin ang nm cui on th hai sau t "assistance."
g vn bn vo ni bn mun bn phi di chuyn im chn ni dung ti v tr s 2.
Bn c th thc hin theo hai cch:

- Dng chut di chuyn con tr ti im bn phi t "During", Click-Tri-Chut
di chuyn im chn ni dung vo v tr . Sau hy bt u g cu mi vo, ni
dung mi s xut hin pha bn tri ca t "During".
HOC
- Nhn nt mi tn hng ln (UP ARROW) di chuyn im chn ni
dung ln trn, mi ln nhn im chn s di chuyn ln mt dng. Sau dng phm
mi tn tri (LEFT ARROW) di chuyn im chn sang bn tri, mi ln mt
k t, n v tr m bn mong mun.
c. Chn v xa ni dung


Trong hnh bn trn, t "really" hin ang c chn.
Sau khi thm mt cu mi phn b, bn c li ton b v cm thy cu th
hai s hay hn nu b t "really".
xa trc ht bn phi chn t cn xa bng mt trong cc cch sau:
- Dng chut: Di chuyn con tr ti trn t "really", sau nhp p (double-
click) chut tri. Hoc bn c th di chuyn con tr chut n pha trc (hoc sau) t
"really" sau Click-Tri-Chut v gi nguyn ri ko chut ngang qua t "really".
HOC
- Dng bn phm: s dng cc phm mi tn di chuyn im chn ni dung
n bn phi (hoc tri) t "really",nhn v gi phm SHIFT sau dng phm mi
tn tri (hoc phi) chn.
d. Di chuyn vn bn

1. Chn ni dung m bn mun di chuyn
2. Nhn phm Cut trn thanh Ribbon.
3. Di chuyn im chn ni dung (Insertion Point) n v tr mi ni bn mun chn
on vn bn.
4. Nhn nt Paste trn thanh Ribbon.


Tip tc xem xt on vn bn u tin. Bn thy rng cu m bn thm vo
phn b nn t cui on. Bn khng cn phi xa cu v tr c ri g li v tr
mi. Thay vo , hy di chuyn n bng cch thc hin cc lnh Cut (ct) v Paste
(dn): Ct xa cu v tr c v dn di chuyn n n v tr mi m bn mong
mun.
u tin hy chn ton b cu m bn mun di chuyn nh hnh trn. Chn
th Home trn thanh Ribbon, nhn vo phm Cut trong phn Clipboard. Hoc bn c
th dng phm tt Ctrl + X (tng tng ch X ging nh hnh cy ko).
Sau di chuyn im chn ni dung ti cui on.
Cui cng, nhn vo phm Paste trn thanh Ribbon. Hoc bn c th dng phm
tt Ctrl + V. Cu bn mun di chuyn c di ti ni bn mong mun.
e. Hy b cc hnh ng va thc hin

1. Nt Hy Lnh (Undo) trn thanh cng c truy cp nhanh (Quick
Access Toolbar).
2. Cc lnh c hy: Cut v Paste.
Bn di chuyn mt cu n v tr mi trong phn d nhng khi xem li bn
cm thy khng hi lng. Tht may mn l bn khng cn phi thc hin li chui
hnh ng Cut v Paste chuyn cu tr v v tr ban u. Thay v vy, hy dng
chc nng Hy Lnh (Undo).
Trn thanh cng c truy cp nhanh trn cng, hy Click vo mi tn trn nt
Undo , chn 2 lnh gn nht m bn thc hin (Cut v Paste) 2 lnh ny s c
hy v cu m bn va di chuyn s quay v v tr ban u.
Bn cng c th s dng phm tt Ctrl + Z thc hin vic hy lnh, cc lnh
s c hy theo th t lnh cui cng s c hy trc.
f. S dng thanh trt (Scrollbar) xem ti liu


1. Thanh trt (Scrollbar).
2. Ko con trt (Scrollbox) ln xung xem ti liu.
3. Nhn vo phm mi tn di chuyn ln hoc xung.
C th bn c mt ti liu di v mun c ht m khng phi nhn cc phm
mi tn lin tc di chuyn im chn ni dung ln hoc xung. Bn c th ko ti
liu n im cn xem mt cch d dng bng cch dng thanh trt.
Thanh trt nm bn phi ca ca s Word nh hnh minh ha bn trn. s
dng, bn hy Click ln con trt v ko n ln hoc xung m khng lm di chuyn
v tr ca im chn ni dung. Hoc bn c th Click vo cc phm mi tn cun
vn bn.
cun nhanh vn bn bng bn phm hy nhn vo phm PAGE UP
cun ln v PAGE DOWN cun xung di.
3. Lm cho vn bn trng p mt
a. nh dng ch v p dng cc kiu trang tr
Trong hnh l mt phn ca mt bn thng co bo ch, nhng tt c mi th u
trng ging nhau. Khng tiu , khng hng dn, khng c im nhn quan trng
gy s ch cho ngi c.


ng qu lo lng, bn c th nhanh chng lm cho vn bn trn tr nn bt mt
hn bng cc cng c nh: In m (bold), In nghing (Italic), Gch chn (underline);
to cc danh sch (list); s dng cc kiu trang tr v.v...Nhng cng c s gip bn
nh dng vn bn.
Hy xem chi tit trong cc phn tip theo.
b. To cc im nhn

Bng thng co bo ch cho bit li nhun rng trn mi c phiu ca Contoso
Pharmaceuticals. Bn c th gy s ch ca ngi c bng cch s dng cc inh
dng nh in m (bold), in nghing (Italic), gch chn (underline). Bn c th thc
hin iu ny bng cch s dng cc nt trn thanh Ribbon hoc dng phm tt.
Chn on vn bn m bn mun gy ch , sau chn th Home trn thanh
Ribbon, bn c th nh dng vn bn bng cc nt trong phn Font. V d, nu mun
in m vn bn hy Click vo nt Bold (hoc dng phm tt Ctrl + B).
Nu bn thy ch in m nhn khng va mt, ngay sau khi thc hin lnh in
m hy nhn phm Undo trn thanh cng c truy cp nhanh pha trn cng


ca ca s Word. Hoc bn c th chn vn bn va in m ri nhn nt Bold
(hoc phm tt Ctrl + B) mt ln na.
Bn cng c th thay i mu sc on vn bn trng ni bt hn na. Vn ti
th Home v phn Font trn thanh Ribbon, bn hy tm n nt Font Color .
Clcik vo mi tn trn nt , di chuyn chut ln trn tng mu trn bng mu.
Bn c th xem trc on vn bn c chn s trng nh th no vi tng mu. Khi
bn chn c mu mnh thch, hy Click ln mu .
c. Thm nhanh mt kiu trang tr (Style)

Bn c th thm im nhn bng cch in m, in nghing, i font ch, kch c,
mu sc v.v...Nhng thay v lm tng bc ring bit rt tn thi gian bn c th p
dng cc kiu trang tr nhanh (Quick Styles). Quick Styles l mt tp hp cc nh
dng, bn c th thay i in m, in nghing, font ch, kch c, mu sc ch bng mt
ci Click-Chut.
thm mt kiu trang tr hy chn on vn bn m bn mun, sau trong
phn Styles th Home bn c th di chuyn con tr chut ngang qua tng kiu trang
tr xem on vn bn thay i tng ng nh th no.
Nu vn cha chn c mt kiu va , hy nhn nt More m rng bng
lit k cc kiu. Khi chn c mt kiu ph hp, Click chut vo .
ng lo lng nu bn chn sai kiu trang tr, bn c th chn mt kiu khc bt
c lc no bng cch lp li cc thao tc trn.
d. To danh sch
Bng thng co bo ch ch ra cc im thnh cng trong Qu va qua, cc im
ny s ni bt hn nu trnh by dng danh sch.


Bn c th s dng danh sch dng ch s (Numbering) hoc dng k hiu
(Bullet) gy s ch .
Chn on vn bn m bn mun to danh sch. Ti th Home, phn Paragraph,
click vo Bullets hoc Numbering . Word s t ng to danh sch cho
bn.
e. Thm hoc bt khong trng

Bn c th d dng thay i khong cch gia cc dng trong ton b ti liu
hoc trong mt on vn bn c chn.
thay i khong cch dng trong ton b ti liu u tin bn phi chn tt c
ti liu bng cch nhn phm tt Ctrl + A. thay i khong cch dng trong mt
on vn bn, bn ch cn di chuyn im chn ni dung n on vn bn , khng
cn phi ch c on.
Sau , ti th Home, phn Paragraph, nhn vo nt Line Spacing . C
mt k hiu cho bit khong cch dng hin ti. Hy chn mt khong cch mi m
bn mong mun.


f. S dng kiu nh dng cho ton b ti liu
Bng thng co bo ch ca chng ta hin trng kh n, n c tiu , cc im
nhn c in m, c nhiu mu khc nhau, mt danh sch bt mt.

Bc cui cng, hy xem qua Tp hp cc kiu trang tr nhanh (Quick Style
sets), l tp hp cc kiu trang tr bn c th dng thay i phong cch trang tr
ca ton b ti liu vi ch mt c Click-Chut. Mi Tp hp (set) bao gm cc nh
dng trang tr cho Tiu , Ta, Trch dn, font chnh v.v...tt c c thit k mt
cch thng nht.
Mi khi thay i mt Style Set, cc Style tng ng s thay i m khng b
chng cho. V d Style cho Tiu (Heading) mi s thay th cho Style tiu c
ch khng phi cho Style Ta (Title) c.
xem ti liu s thay i nh th no hy chn th Home, Click vo Change
Style trong phn Styles, sau chn Style Set.
Di chuyn chut trn tng Style trong danh sch, mi khi con tr chut dng
trn mt Style no bn s thy ti liu c thay i theo Style tng ng. Khi
chn c mt Style va , hy Click ln n.



PHN II: LM QUEN VI PHIN BN MI
1. Lm quen nhanh vi giao din mi 2007
a. Lm quen vi thanh Ribbon
Ln u tin m Word 2007 ln c th bn s ngc nhin vi giao din hon ton
mi so vi cc phin bn trc. Phn thay i ln nht l thanh Ribbon nm trn
cng ca ca s chng trnh.

Thanh Ribbon th hin sn nhng lnh thng dng nh bn khng phi lc
tung hng ng menu tm th bn cn.
Ti sao li c s thay i ny? Cu tr li l gip cho bn lm vic d dng v
hiu qu hn. Thanh Ribbon c nghin cu v thit k sao cho cc lnh c t
nhng v tr hp l nht.
b. C nhng g trn thanh Ribbon?



Thanh Ribbon c 3 thnh phn cn bn, s rt c ch nu bn bit mi phn c
gi l g v cch s dng chng.
1. Tab (th) c 7 Tab c bn nm ngang pha trn, mi Tab i din cho mt vng
hot ng.
2. Group (nhm) mi Tab bao gm nhiu Group tp hp cc i tng c lin quan
mt thit vi nhau.
3. Command (lnh) mi Command c th l mt nt, mt vng nhp ni dung
hoc mt Menu (trnh n).
Mi th trn mt Tab u c la chn cn thn da trn cc hot ng ca
ngi dng. V d Tab Home cha nhng lnh c tn sut s dng nhiu nht chng
hn nh cc lnh trong nhm Font nh dng vn bn nh: Font, Font Size, Bold,
Italic, v.v...
c. Nt hin th hp thoi ca tng nhm

Mi nhn qua bn c th s khng tm thy mt lnh no c trong cc
phin bn Word trc. ng lo, mt s nhm c mt nt hnh mi tn cho nm
gc phi bn di ca nhm.
Nt mi tn c gi l Dialog Box Launcher (nt m hp thoi). Nu bn
Click vo nt n s m ra cc ty chn lin quan n nhm tng ng. Cc ty
chn ny xut hin di dng hp thoi m bn vn thy cc phin bn Word trc
y.
Nhn tin ni v cc phin bn Word trc, bn c th t hi liu bn c th
chn mt giao din ging nh cc phin bn trc trong Word 2007 khng. Cu tr
li l KHNG. Tuy nhin, sau khi quen thuc vi giao din mi bn s cm thy
thch th vi s tin li m n mang li.
d. Nhng Tab ph


Khi bn chn mt mt bc nh, tab ph c tn Picture Tools s xut hin, Tab
ny cha cc lnh lin quan n vic x l hnh nh trong Word.

Trong phin bn 2007, c mt s Tab ch xut hin trn thanh Ribbon khi bn
cn n chng. Gi s bn va chn mt tm nh vo ti liu, by gi bn mun c
nhng hiu chnh lin quan ti tm nh ny chng hn nh chn cch vn bn s bao
quanh tm nh nh th no hoc c th bn mun ct xn nhng phn tha trong
nh...Vy bn c th tm cc lnh lin quan u?
1. Chn nh.
2. Tab ph Picture Tools xut hin, hy click vo .
3. Cc nhm v lnh mi s xut hin bn c th x l hnh nh, nhm
Picture Styles chng hn.
Khi bn click ra ngoi bc nh, Tab Picture Tools s bin mt v cc nhm
khc xut hin tr li.
e. Toolbar mini
Khi bn chn mt on vn bn hoc mt t v chuyn con tr chut n ,
mt Toolbar (thanh cng c) nh s xut hin di dng m.



Mt s lnh nh dng hu dng n ni bn mun n xut hin trong mi hon cnh.
Gi s bn mun nh dng nhanh mt vn bn trong khi hin ti bn ang Tab
Page Layout. ng nhin bn c th Click vo Tab Home s dng nhng lnh
nh dng trong , tuy nhin c mt cch nhanh hn:
1. Chn phn vn bn mun nh dng sau chuyn con tr chut ti v tr .
2. Mt thanh cng c nh xut hin di dng m. Nu bn r chut n , thanh
cng c ny s hin r v bn c th s dng cc ty chn trn nh dng vn
bn.
Toobar Mini rt hu ch cho nh dng nhanh vn bn, tuy nhin bn phi lm
sao nu mun mt vi lnh khc cng xut hin thng trc nh vy. Hy xem phn
tip theo v Quick Access Toolbar (thanh cng c truy cp nhanh).
f. Thanh cng c truy cp nhanh
Thanh cng c truy cp nhanh (Quick Access Toolbar) l mt vng nh nm
trn gc tri ca thanh Ribbon, n cha cc lnh m bn dng ngy ny qua ngy khc
nh: Save, Undo, Repeat . Bn c th thm vo nhng lnh m mnh thng dng
n s lun xut hin m khng cn bit Tab hin ti l g.

Click phi chut vo nt lnh m bn mun thm vo Quick Access Toolbar,
chn Add to Quick Access Toolbar.
g. n tm thi thanh Ribbon
Thanh Ribbon gip cho mi th trong Word 2007 tr nn tp trung v d dng
tm kim nhng th cn thit. Tuy nhin, i khi bn khng cn phi tm bt c th g.
Bn ch mun tp trung lm vic vi ti liu ca mnh v bn mun c nhiu khng
gian hn. Tht n gin, hy tm n thanh Ribbon.


Cch n thanh Ribbon: Nhp p chut vo Tab hin ti, cc nhm ca Tab s
bin mt. Nh vy bn c nhiu khong trng hn.
Khi no bn mun thanh Ribbon xut hin tr li, hy nhp p vo Tab hin ti
mt ln na.
h. S dng bn phm

Nhng ngi yu bn phm, y l phn dnh cho cc bn. Phm tt bt u vi
Ctrl nh cc phin bn trc. V d Ctrl + C l Copy, Ctrl+S l lu ti liu...
Thit k Ribbon dn n h thng phm tt mi vi 2 li ch ln so vi phin bn
trc:
- Mi lnh u c phm tt
- Cc phm tt yu cu nhn t phm hn
- Cc phm tt (Short Cut) c mt tn mi: Key Tips. Nhn phm Alt cc Key
Tips xut hin cho tt c cc Tab, cc nt lnh trn Quick Access Toolbar, nt
Microsoft Office. Lc ny, bn c th nhn Key Tip cho nhng Tab m bn mun
hin th, v d nhn H hin th Tab Home. Cc Key Tip cho tng lnh trong Tab
Home s xut hin v bn ch vic nhn Key Tip ca lnh m bn cn.


2. Lm quen nhanh vi h thng Office 2007
a. Phin bn Office mi c thit k hng ngi dng
C rt nhiu thay i tng t nhau trong c b Office 2007. Tin tt lnh l
cc lnh v cc cng c u c a ra trc mt ngi dng v lun trng thi
sn sng.

Thay v c khong trn di 30 thanh cng c hoc cc lnh b vi di hng t
menu hoc trong cc hp thoi th gi y bn c mt trung tm iu khin
(Control Center) duy nht kt hp mi th vi nhau mt cch trc quan.
Mt khi quen thuc vi thanh Ribbon trong mt chng trnh (Word, Excel,
Access...), bn cng s cm thy d dng trong mt chng trnh khc.
b. Cc lnh c t chc nh th no?

Cc lnh Paste, Cut v Copy thng c s dng nht trong Word v Excel, do
, theo logic cc lnh ny c t Tab Home, Tab u tin trn thanh Ribbon.


Cc lnh t chc theo cch chng c s dng. Microsoft nhn thy ngi
dng c mt s lnh a thch m h dng i dng li hng ngy. Nhng lnh nh th
hin c t nhng ni ni bt v tin dng nht.
V d lnh Paste l lnh c tn sut s dng cao nht, nh th ti sao khng cho
n mt khong khng gian ln hn so vi cc lnh lin quan l Copy v Cut.
Cc lnh thng dng khng cn phi chia s khng gian trn thanh cng c vi
nhng lnh lin quan nhng t c dng hn. Nhng th hu dng s c t trong
tm tay ca bn.
Nhng lnh c tn sut s dng thp s ch c c mt phn nh trn thanh
cng c. V d ngi dng t s dng lnh Paste Special hn lnh Paste, do mun
truy cp lnh Paste Special bn hy nhn phm mi tn bn di lnh Paste.
c. Nhiu lnh ch xut hin khi cn thit

Tab ph Picture Tools xut hin khi bn chn mt bc nh vo Word.
Nhng lnh bn thng s dng nht nm trn thanh Ribbon v lun trng thi
sn sng. Trong khi , mt s lnh khc ch xut hin khi bn thc s cn.
Chng hn nu bn khng c bc nh no trong ti liu th cc cng c x l
hnh nh s khng cn thit phi xut hin.
Nhng ch cn bn chn vo mt bc nh, Tab ph Picture Tools s lp tc xut
hin cng vi Tab con Format cha cc lnh bn lm vic vi cc bc nh. Khi
bn kt thc cng vic vi bc nh Tab Picture Tools cng bin mt.
Nu bn mun lm vic li vi bc nh, ch cn Click ln n, Tab Picture Tools
s li xut hin. Word bit bn ang lm g v cung cp cho bn cc cng c cn thit
ph hp. Thanh Ribbon phn ng vi cc hnh ng ca bn.
Vy bn khng cn phi lo lng khi khng lun nhn thy tt c cc lnh. Hy
thc hin bc u tin, sau mi th bn cn s t ng xut hin.


d. S c nhiu ty chn hn mi khi bn cn

Click vo phm mi tn pha di mi nhm khi bn cn nhiu ty chn
lin quan ti nhm :
1. Click vo phm mi tn ca nhm Font
2. Hp thoi Font xut hin vi y cc ty chn.
Khi bn thy mt phm mi tn nh pha di mt nhm c ngha l nhm
c thm nhiu ty chn ang n. Click vo phm mi tn ny (phm ny c gi l
Dialog Box Launcher) mt hp thoi hoc mt bng cha lnh (Task Pane).
V d trong PowerPoint, nhm Font th Home cha cc lnh v font ch nh
thay i kiu ch, kch thc, mu sc, in m, in nghing, gch di...
Nhng nu bn mun s dng cc lnh nh dng font t thng dng hn nh
supperscript th bn phi click vo phm mi tn bn di nhm Font m hp
thoi Font c cha lnh supperscript v cc lnh khc lin quan n font ch.
Sau di chuyn im chn ni dung ti cui on.
Cui cng, nhn vo phm Paste trn thanh Ribbon. Hoc bn c th dng phm
tt Ctrl + V. Cu bn mun di chuyn c di ti ni bn mong mun.
e. Xem trc thay i trc khi chn



Bn bao gi phi ri vo cnh lp i lp li cc thao tc Chn La - Hy
(Undo) - Chn La cha? Bn chn mt Font ch, mu sc, kiu trang tr hoc hiu
chnh mt bc nh. Nhng nhng thay i dn n mt kt qu khng va , th l
bn nhn Undo, sau li thc hin nhng la chn khc. Vng lp nhm chn
din ra cho n khi c mt kt qu lm bn hi lng.
Gi y, bn c th nhn thy ngay kt qu ca tng ty chn. Mi khi bn r
chut ngang mt ty chn no phn vn bn hoc hnh nh m bn mun hin
chnh s lp tc thay i tng ng. Khi chn c mt gii php ng , hy click
ln n. Bn s khng phi ng n lnh Undo.
f. To thanh cng c ca ring bn

Bn bao gi phi ri vo cnh lp i lp li cc thao tc Chn La - Hy
(Undo) - Chn La cha? Bn chn mt Font ch, mu sc, kiu trang tr hoc hiu
chnh mt bc nh. Nhng nhng thay i dn n mt kt qu khng va , th l
bn nhn Undo, sau li thc hin nhng la chn khc. Vng lp nhm chn
din ra cho n khi c mt kt qu lm bn hi lng.
Gi y, bn c th nhn thy ngay kt qu ca tng ty chn. Mi khi bn r
chut ngang mt ty chn no phn vn bn hoc hnh nh m bn mun hin
chnh s lp tc thay i tng ng. Khi chn c mt gii php ng , hy click
ln n. Bn s khng phi ng n lnh Undo.
g. S dng phn gi mn hnh khc nhau lm thay i cch hin th ca
thanh Ribbon
Trong hnh l mt phn ca mt bn thng co bo ch, nhng tt c mi th u
trng ging nhau. Khng tiu , khng hng dn, khng c im nhn quan trng
gy s ch cho ngi c.


Nhm Show/Hide trong Tab View hin th y khi m hnh phn gii
cao, khi mn hnh c phn gii thp, bn phi nhn vo nt mi tn mi nhn thy
c cc lnh.
Nhng g bn tm hiu v phin bn Office mi cho n gi c p dng khi
mn hnh ca bn c phn gii cao.
Nu mn hnh ca bn c phn gii thp, 800x600 pixel chng hn, th mt s
nhm lnh ch hin th tn nhm ch khng hin th tt c cc lnh. Bn phi nhn vo
nt mi tn bn di tn nhm truy cp tt c cc lnh.
Nhn vo hnh minh ha trn, phn gii cao nhm Show/Hide hin th y
cc lnh, trong khi vi phn gii thp hn n ch hin th tn nhm m khng
c lnh no. Trong trng hp ny bn phi nhn vo nt mi tn truy cp cc
lnh.
Tng qut, mt nhm ch hin tn nhm phn gii thp l nhng nhm lnh
thng t c s dng.
Ch Minimize: d bt k phn gii no, nu bn thu nh ca s chng
trnh li th mt s nhm s ch cn hin th tn nhm. Cng thu nh ca s cha trnh
th s nhm ch hin th tn s tng ln.
Tablet PC: Nu bn dng Tablet PC (My tnh dng bng) vi mn hnh nh
bn s thy Office 2007 s hin th mt phin bn thanh Ribbon vi cc Tab v nhm
nh hn. Ngc li vi mn hnh ln.



PHN III: S DNG CC BIU MU C SN TRONG
1. Sc mnh ca cc biu mu (Template)
Mc d c th bn lm vic vi Word v quen thuc vi cc ti liu ca
Word, c th bn vn khng tng tn lm v cc biu mu. Biu mu l g? N c
th gip ch cho bn ra sao?
Mt biu mu l mt loi ti liu c sn ni dung trong .nh vn bn, kiu
trang tr, nh dng; nh dng trang nh canh l, cch dng; cc yu t trang tr nh
mu sc, ng vin...

Hy xem biu mu nh mt tr gip hu ch khi bn bt u son tho ti liu.
Gi s nh hng tun bn u c mt cuc hp v bn phi son i son li lch hp
vi mt vi thay i nh mi ln. Hy bt u vi mt s thng tin ph hp c
chun b sn s gip bn tit kim rt nhiu thi gian.
Hy theo di mt vi v d to ti liu mi t cc biu mu sn c trong Word v
b Office cc phn sau. Bn c th s dng cc biu mu ny to ra cc ti liu
chuyn nghip v n tng cho ring mnh
2. S dng cc mu trang ba Fax c sn



Gi s cng vic ca bn phi thng xuyn gi Fax cho khch hng v i tc,
bn lun cn c mt trang ba ghi li ni dung ca cc bng Fax. Bn c th t to
trang ba nh vy mi khi bn gi / nhn Fax. Hoc bn cng c th s dng biu mu
sn c trong Word.
Bn s tm thy biu mu nh trn hnh minh ha, gia rt nhiu biu mu khc
trong Word. Bn ch cn in cc thng tin ph hp, in ra v gi Fax. Th l xong, rt
n gin v nhanh chng. Thm ch bn c th thm hoc xa mt s phn ty theo
nhu cu c th, tuy nhin, nhng g thit yu nht c sn v bn khng phi bt u
t con s 0.
3. S dng cc mu lch lm vic sn c
y l mt v d khc cho thy cc biu mu Word c th gip ch cho bn nh
th no. Hy tng tng bn c giao nhim v thit k lch hp hng tun cho
nhm.

Trc khi bt u t mt trang ti liu rng, bn hy th tham kho mt s biu
mu c trn trang Microsoft Office trc tuyn - bn c th lin kt trc tip ti cc
biu mu ny (bn s c hng dn sau). C rt nhiu biu mu trong cc danh mc
khc nhau, thng dng nht l: Lch lm vic. Lch ngy thng, Th t, S Yu L
Lch v.v... C rt nhiu cho bn la chn.
Hnh minh ha cho thy 3 biu mu:
1. y l mu n gin v trc quan vi cc vn bn v vng c nh
dng bn in
2. Mt mu hon chnh, theo phong cch ngh thut.
3. Mu ny s dng nh dng Bng (Table) v s dng cc mu sc khc
nhau phn bit gia cc vng. y l mt mu tng i phc tp.
4. Tm nhng biu mu c ci t km vi Word


C khong 30 biu mu c ci t km vi Word nh: Th t, Fax, Bo Co,
S Yu L Lch v Blog. Bn s tm thy cc biu mu ny bng cch:
1. Click nt Microsoft Office, sau chn New.
2. Trong ca s New Document chn Installed Templates.
3. Click vo cc hnh i din v xem th biu mu trng nh th no pha
bn phi.
4. Khi chn c mu ph hp, Click vo nt Create.
Mt ti liu mi c to ra da trn biu mu bn chn, v vic ca bn by
gi l in nhng ni dung ph hp.
5. Tm cc biu mu trn trang Microsoft Office trc tuyn
To mt ti liu mi nh bc trn, tuy nhin thay v chn Installed Templates
by gi bn s chn theo cc danh mc pha di trong phn Microsoft Office
Online.

Hy Click vo tng danh mc xem hnh i din ca cc biu mu trong danh
mc . Tng t nh vi cc biu mu c ci t sn, khi bn Click vo hnh i


din th mt mu xem trc ca biu mu s hin ln pha bn phi.Mt s danh
mc nh Th T (Letters) c cc danh mc con bn la chn.
ti cc biu mu v my bn hy chn hnh i din ca biu mu ri nhn
Download. Biu mu ti v s m ra mt ti liu mi, sn sng cho bn lm vic.
Biu mu gc s khng b thay i, n vn nm trn trang Microsoft Office trc
tuyn. Tuy nhin, mt bn sao c lu v my tnh ca bn, khi cn s dng bn
hy m th mc My Templates trong Word m khng cn ti v mt ln na.
6. Kh nng c bit ca biu mu
Nh cp cc phn trc, khi bn m mt biu mu mt ti liu mi c
to ra da trn biu mu m bn chn. Thc cht bn lm vic vi mt bn sao ch
khng phi bn thn biu mu.

chnh l kh nng c bit ca biu mu: T to mt bn sao khi c m,
bn sao ny to ra tt c cc thnh phn ca biu mu trong mt ti liu hon ton
mi. Bn lm vic vi ti liu mi , tha hng tt c cc thnh phn c trong biu
mu v c th thm bt ni dung ty .
V bn lm vic trn mt ti liu mi nn nhng hiu chnh m bn thc hin s
khng nh hng ti biu mu gc, n lun c gi trng thi nguyn bn. V vy,
mt biu mu c th l nn tng cho v s ti liu.
7. Biu mu v ti liu l hai nh dng khc nhau


Biu mu (Template) v Ti liu (Document) c nh dng file khc nhau.
Nu bn tng lu nhiu ti liu Word c l bn quen thuc vi vic chn
nh dng sn c lu file. y l s khc bit gia Biu mu v Ti liu:
1. Biu mu c lu di dng Word Template v n c ui file l
".dotx" (cc phin bn Word trc y l ".dot").
2. Ti liu c lu di dng Word Document v n c ui file l
".docx" (cc phin bn Word trc y l ".doc").
Biu mu v Ti liu c nh dng file khc nhau v cch hot ng ca chng
cng khc nhau.



PHN IV: CCH TRNH BY THNG TIN HIU QU TRONG
WORD 2007
1. Danh sch dng s v k hiu
a. Mt danh sch n gin
Danh sch (List) l mt thnh phn rt hu ch trong ti liu, n dng tm
tt, lit k thng tin gip ngi c d hiu v hiu vn su hn. C 2 dng danh
sch l dng nh s (Numbering) v dng k hiu (Bullet). Nu bn c mt chui
thng tin c phn bit mc hoc th t th danh sch dng s l la chn thch hp.
Cn nu ch cn lit k th nn dng dng k hiu.

V d minh ha danh sch dng ch v s, n cp v a cp.
Danh sch cn c s phn cp: n cp v a cp. Mt danh sch n cp l
danh sch m trong cc thnh phn loi hoc tnh cht. Danh sch a cp c ngha
l mt hoc nhiu thnh phn trong danh sch c th cha mt danh sch khc. Bn c
th thy s khc bit gia danh sch n v a cp trong hnh minh ha.
Trong phn ny chng ta tho lun v mt danh sch n gin, ch c mt cp (n
cp). Cc danh sch a cp s c cp trong phn sau.
b. To mt danh sch bng cch g cc k t thch hp
C nhiu cch to mt danh sch, nhng cch n gin nht l to t ng
bng cch g mt s k t hoc t hp k t u cu. Nu bn mun to danh sch
dng k hiu (Bullet) th hy nh du sao (*) u cu, tip theo l mt khong trng.
Du * s t ng bin thnh mt k hiu hnh chm en vy l danh sch ca bn


c khi to. Khi xong thnh phn u tin ca danh sch, hy g ENTER, lc
ny mt chm en khc s t ng xut hin sn sng cho thnh phn tip theo.

Nu mun to danh sch dng s t ng hy g s 1 v du chm (1.), tip theo
l mt khong trng. y l mt im mi trong Word 2007, cc phin bn trc
bn phi nhn phm ENTER th danh sch mi c khi to.
Danh sch dng ch (a, b, c,...) ch l mt cch th hin khc ca danh sch dng
s nn cch khi to cng tng t: bn hy g ch a v du chm (a.) sau l mt
khong trng.
Ngoi dng hnh chm en nh trn, danh sch k hiu cn c nhiu biu tng
khc bn chn la nh hnh vung, hnh kim cng, hnh mi tn v.v...
c. Kt thc mt danh sch
Bn g xong phn cui cng trong danh sch, lm sao kt thc v cc k
hiu hay ch s khng t ng xut hin na.

Cch d nht kt thc vic to danh sch l nhn phm ENTER hai ln lin
tip. Bt c khi no bn nhn ENTER th mt k hiu hoc mt con s mi s xut


hin chun b cho mt thnh phn mi trong danh sch, tuy nhin nu bn nhn
ENTER mt ln na th k hiu / con s s bin mt bn c th bt u mt
on vn bn mi.
Nu bn mun thc hin khc mt cht chng hn nh lc ang gia danh
sch bn mun to mt dng mi m khng c k hiu hay s pha trc v dng mi
ny nm ngang hng vi thnh phn pha trn ca danh sch. Lc ny, hy s dng
phm BACKSPACE (xa li) xa k hiu (hoc s) u dng trong khi vn gi
nguyn canh l so vi dng vn bn pha trn. Nu bn mun dng mi nm ngang
vi k hiu (hoc con s) thay v nm ngang vn bn pha trn, hy nhn
BACKSPACE mt ln na.
d. K hiu hay ch s
Bn l chn sai kiu danh sch? Bn chn kiu danh sch l k hiu nhng by
gi thy kiu ch s s hay hn, hoc ngc li? Khng c g ng lo, chuyn qua li
gia hai kiu rt d dng. Hy Click vo bt c v tr no trong danh sch, sau nhn
vo nt Bullet hoc Numbering trn thanh Ribbon.

Bn cng c th dng cc nt trn bt u mt danh sch bng cch Click vo
nt ph hp ri bt u g thnh phn u tin ca danh sch. Hoc bn cng c th
chn nhng on vn bn m bn mun to danh sch ri nhn nt ph hp. Mi on
s tng ng vi mt thnh phn trong danh sch.
e. Thay i k hiu cho danh sch
Nu bn c mt danh sch dng k hiu (Bullet) v cm thy nhm chn vi cc
chm en hnh trn th bn c th thay th chng bng cc k hiu khc c sn trong
Word. Hy Click vo nt mi tn bn cnh nt Bullet xem th vin Bullet.



Thm ch nu bn khng hi lng vi cc k hiu sn c, bn c th t to cc
k hiu ca ring mnh. Hy chn Define New Bullet thc hin iu .

C 2 dng k hiu m bn c th to: Biu tng (Symbol) v Hnh nh (Picture).
Cc k hiu biu tng s dng mt k t trong cc b Font c bit nh
Weddings v Windding. s dng cc biu tng ny bn phi ci t b Font ph
hp trong my tnh. Bn cn ch iu ny v nu bn gi ti liu cho mt ngi no
m trong my tnh ca h khng c b Font ph hp s dn n li hin th.
K hiu dng hnh nh thc cht l nhng bc nh rt nh. Bn c th tm thy
rt nhiu dng k hiu hnh nh trn Microsoft Office Online. Hoc bn c th t to
cho ring mnh, ch cn lu cc nh ny phi rt nh nn ng s dng cc hnh nh
qu phc tp.
Cng vi Th vin Bullet cn c Th vin Numbering hot ng tng t.
Bn c th chnh sa Font, mu sc, kch thc cho cc k hiu dng s ca danh
sch.
f. nh dng danh sch



1. Chn cc s trn danh sch.
2. nh dng li.
3. Danh sch vi kiu nh dng mi.
Bn c th nh dnh s hoc k hiu ca danh sch m khng lm nh hng
n phn cn li. V d thay v dng kiu mu en in m mc nh bn c th thay
bng mu . Cch th hin nh sau: Chn cc ch s hoc k bng cch Click vo
mt trong s chng, ch khng chn phn vn bn.
Sau kh chn xong hy dng cc nt lnh trn thanh Ribbon nh dng theo
ca bn. Clcik ra ngoi danh sch xem s thay i.
g. Lm vic vi on vn bn trong danh sch v dn danh sch
Gi s bn c mt danh sch vi cc du chm mu en hoc cc con s u
dng, bn mun mt s thnh phn trong danh sch c cc on vn bn khng c k
hiu no u nh trn hnh minh ha. C nhiu kch bn v cch x l ty theo yu
cu v kinh nghim ca ngi dng.

Gi s bn mun xa k hiu hoc s u mt on no nhng vn mun
gi canh l ngang vi phn cn li trong danh sch hy click chut ngay sau chm en
ri nhn nt BACKSPACE.
Nu bn mun xa k hiu hoc s u mt on v mun on c canh
l cao hn vi canh l ca ti liu thay v nm ngang vi cc thnh phn cn li ca
danh sch hy chn vo k hiu hoc con s u dng ri nhn DELETE.
to mt on vn bn con trong mt thnh phn ca danh sch hy nhn
SHIFT + ENTER thay v ch nhn ENTER. Lc ny on vn bn ph s c canh l
ngang vi cc phn trong danh sch nhng khng c k hiu hoc con s u.
tip tc danh sch sau khi hon thnh on vn bn con hy g vo s tip
theo trong danh sch v mt du chm (.) danh sch s t ng tip tc nh s. Lu


l nu bn nhn vo nt Numbering th Word s khi to mt danh sch mi v nh
s li t u. Lc ny c mt nt Auto Correct Options xut hin bn cnh danh
sch mi, hy nhn vo nt ny sau nhn Continue Numbering danh sch mi
s c gn li vo danh sch c.



PHN V: THM NHNG GHI CH V THEO DI VIC CHNH
SA TI LIU
1. Kim tra ti liu bng chc nng Track Changes trong Word 2007
a. Track Changes v Comments
Bn ang xem li ti liu cho Sp trc khi n c cng b cho ton cng ty v
bn thy c mt s im cn chnh sa, bn mun Sp ca mnh thy nhng im cn
chnh sa . Hy bt chc nng Track Changes, tt c thay i t vic thm, xa
hoc nh dng vn bn u s c Word nh du.

Chn th Review, nhm Tracking, chn Track Changes. Khi bn click ln u
nn ca nt Track Changes s thay i mu sc, bt c s thay i no trong ti liu
s c nh du cho n khi bn tt Track Changes bng cch nhn nt Track
Changes ln na.
b. Xem cc chnh sa



1. Vn bn b xa nm trong mt hnh ch nht gc.
2. Vn bn c thm vo s c gch di v c cng mu vi vi vin hnh ch
nht cha vn bn b xa.
3. Nhng ng t qung ch ra nhng phn c s thay i, ni ni dung text c
xa hay thm vo.
Sau khi bn m tab Track Changes, bn s lm vic trong Word nh bnh
thng. Khi chn hoc xa vn bn, hay di chuyn vn bn hoc ha, th cc
ng t qung s nh du s thay i ny, mu sc v ni dung thay i cng
c nh du.
Bn xa dng "with hard work and clear thinking.", dng vn bn ny c t
trong mt box hnh ch nht nh gc ti liu, n c nh du l "B xa
(Deleted)" gii thch v sao n phi nm . Mt c t qung mu xanh chy
di t hnh ch nht n ni m dng vn bn nm trc khi b xa.
Bn thay t "twelve" bng "nine" bn chn t "twelve" v g "nine" thay th
n (hoc cng c th xa "twelve" ri g "nine" ti v tr ). T "twelve" b xa s
c chuyn vo hp mt hnh ch nht gc ti liu. T "nine" mi thm vo s
c gch di v c cng mu vi vin ca hnh ch nht cha "twelve".
Ngoi ra, c mt gch dc pha trc mi cu m trong c thc hin chnh
sa.
c. Thm comment
Bn thc hin mt s sa i, nhng bn cng mun gii thch l do ti sao
bn xa t "twelve" trong cu u tin. Rt n gin: hy thm mt bnh lun (hoc
ghi ch) (Comment), l nhng ch thch m bn c th thm vo cc ti liu.
thc hin iu , chuyn con tr vo cui ca vn bn bn mun chn Comment, trn
th Review, trong nhm Comments, chn New Comment.



Mt Comment xut hin gc ti liu, t m bn mun ghi ch c t sng
cng mu vi mu ca hnh ch nht cha ghi ch (mu tm nht trong hnh minh
ha). Bn c th phn bit Comment v nhng vn bn b xa da vo cc im sau:
- Hnh ch nht cha Comment c t mu trong khi hnh cha vn bn b xa ch
c vin mi c mu.
- Nhn "Comment" trn hnh ch nht cha ghi ch.
- Tn ngi ghi ch.
Lu : Bn khng cn phi m Track Changes chn Comment, v bn c th thm
comment bt c thi im no.
d. Phn bit vic chnh sa ca tng ngi tham gia review ti liu
Khi c nhiu ngi review mt ti liu, bn c th bit c thay i no
c ai thc hin. Di y l mt s cch bit ngi no thay i nhng g.

Di chuyn con tr ln vn bn mi c chn vo trong ti liu, hoc trn cc
vn bn b xa trong hnh ch nht gc ti liu. i vi mi sa i, bn s thy
mt ScreenTip ch ra tn ca ngi sa v cc loi ca cc sa i, chng hn nh
" xa" (deleted) hoc "chn" (inserted). Cc ScreenTip cng hin th thng tin
b xa hoc chn vo vn bn.
Mt cch khc phn bit nhng ngi tham gia hiu chnh ti liu l da vo
mu sc. Word t ng nh du mt mu sc ca tng ngi tham gia hiu chnh,
mi ngi mt mu khc nhau. Gi s bn c Word gn cho mu hng khi hiu
chnh ti liu, nu bn mun xem ch nhng chnh sa ca mnh th hy tm nhng
vn bn c t sng hoc cc hnh ch nht mu hng gc.
e.Tt Track Changes khng nh hng n cc nh du thay i hoc ghi ch
Mc d tt Track Changes, nhng nhng s thay i vn cn thy c trong ti liu.


Nu bn mun bit tt chc nng Track Changes c lm nh nhng nh du
hoc ghi ch trong ti liu khng th cu tr li l KHNG.
Nh trong hnh minh ha, mi th bn lm vi tnh nng Track Changes vn cn
ngay khi bn tt Track Changes. Ch c mt im lu l sau khi tt Track Change
th nhng thay i tip theo ca bn s khng cn c Word nh du na.
f. Chp nhn hoc t chi comment (ghi ch) v thay i

1. S dng nt Accept chp nhn s thay i cng mt lc hoc lin tc cc thay
i, hoc chp nhn tt c cc thay i cng mt lc.
2. S dng cc nt Reject t chi s thay i cng mt lc hoc lin tc cc thay
i, hoc t chi tt c cc thay i cng mt lc.
3. S dng cc nt Previous xem tng ghi ch hoc hiu chnh theo hng ln trn
ca ti liu.
4. S dng nt Next xem theo hng xung cui ca ti liu.
Khi tt c nhng thay i c hon tt, mt ngi no phi c trch
nhim xem li ti liu sau chp nhn hoc t chi nhng thay i.


S dng nt Accept hoc Reject trn Tab Review trong nhm Changes hoc
Click-Chut-Phi ln ti liu chp nhn hay t chi thay i v comment (bnh
lun, ghi ch). Khi nhng thay i v comment c chp nhn b xa b, ti liu s
b nh du chi ra rng comment v nhng thay i c xa ra khi ti liu.
Nhn thay i c chp nhn s tr thnh mt phn ca ti liu khi n c lu li.
2. Track Changes v Comments - nhng tnh nng nng cao
a. n tm thi nhng thay i
Hy tng tng rng bn s xem li phn thay i ti liu c thc hin bi
Richard, Kai v Pilar. Bn mun xem phn thay i ca Pilar trc v bit rng bn
c th tm gp ti liu ca Pilar bng cch di chuyn con tr chut ln tt c nhng
s thay i thy tn Pilar hoc xem mu sc c Word gn cho nhng hiu chnh
ca c y. Tuy nhin, bn ngh rng nu bn ch c th xem phn sa cha ca Pilar
m khng xem c phn ca Richard v Kai th khng n, c bit i vi nhng ti
liu di.

Hy tip tc khm kh bng cch no hc v s thay i ca track
ch xem nhng sa cha ca Pilar, bn c th lm n nhng ci sa cha ca
Richard v Kai. Cch thc hin nh sau:
Trn tab Review tab, trong nhm Tracking, click dng Show Markup, ch vo
Reviewers v xa du chn trn mc All Reviewers, n s lm n tt c nhng hiu
chnh, ca bt k ngi no. Sau click dng Show Markup ln na, ch vo
Reviewers v click vo hp tn Pilar. N s hin ra phn comment v phn hiu chnh
ca ch Pilar. Bn c th chp nhn hoc t chi nhng g c hiu chnh bi Pilar
ngay tc th hoc c th sau.
Khi bn thc hin xong, th hy xem li phn b sa cha bi nhng ngi
khc bng cch click Show Markup ln na, sau chn All Reviewers.


b. Xem mt ti liu trc v sau khi thay i
Khi mt ti liu c rt nhiu comment v nhng phn b sa cha, bn c th
t hi rng ti liu trc y nh th no hoc bn c nn chp nhn hoc t chi cc
hiu chnh.

Tnh nng ny c thc hin nh sau: Trn Tab Review, trong nhm
Tracking, Final Showing Markup l chc nng c chn mc nh hiu chnh
ti liu. xem li ti liu trc y, bn Click vo Original. xem ti liu s trng
nh th no khi cc hiu chnh c chp nhn v nhng comment c xa, hy
Click vo hp Display for Review v sau chn Final. Nn nh rng comment v
nhng g c hiu chnh s khng b xa mt. Sau khi review ti liu, click Final
Showing Markup xem li comment v nhng hiu chnh ln na.
c. n nhng s thay i khng lm xa comment v nhng ci b iu chnh
Nh cp trc y n comment v nhng hiu chnh s khng xa mt
chng, m ch cho bn thy ti liu sch (khng thy nhng hiu chnh hin ln mn
hnh).



Cch xem nhng g n trong ti liu.
Trn tab Review, trong nhm Tracking, Click Show Markup v chc chn rng
c nhng du check trn Comments, Ink, Insertions and Deletions v Formatting.
Chn vo Reviewers trn menu Show Markup v chc chn rng c du check trn
All Reviewers.
d. Kim tra comment v nhng hiu chnh

1. S dng nhng nt trong nhm Changes chp nhn hay t chi nhng hiu
chnh hoc xa nhng comment.
2. thy ni dung ti liu n nhng hiu chnh hoc comment, hy Click bt c nt
no trong nhm Comments hoc Changes. Bn s thy mt hp thoi m ln nh
hnh trn, Click Show All xem tt c comment v nhng hiu chnh.
Cch duy nht lm mt cc hiu chnh l chp nhn hoc xa chng. Cch
duy nht lm mt b comment l chp nhn hoc t chi chng. Khi chp nhn th cc
hiu chnh v comment s tr thnh mt phn ca ti liu v khng b nh du na.
Khi bn t chi hoc xa cc hiu chnh v comment th nhng g c chnh
sa s tr li trng thi trc khi thc hin chnh sa. Trc khi bn phn phi ti liu
cho ngi khc, hy chc rng bn thc hin cc chp nhn hoc t chi xa vi
nhng hiu chnh trn ti liu. S khng chuyn nghip nu ti liu bn gi cho ngi
khc cn cc ni dung ang chnh sa.
e. Chn cch to track


Bn c thch nhng hnh ch nht cha vn bn b xa hay cc ghi ch khng?
Hay bn mun thay i kch thc ca chng? Khi text c chn vo trong ti liu
bn thch on text ny xut hin vi hai dng gch chn hay mt dng gch chn?
Bn c mt vi chn la cho vic th hin ca comment v cc hiu chnh. Cch
lm nh sau: trn Tab Review, trong nhm Tracking, Click vo dng Track
Changes, sau click Change Tracking Options. Bn s c nhiu chn la ty
bin nhng th hin ca tnh nng Track Changes.



PHN VI: NHNG TC NG CUI CNG CHO TI LIU
1. Cn bn v Header v Footer
a. Thm vo s trang, ngy gi
Nu bn khng chc ci g gi l headers and footers, th hy ngh n vic
nh dng trang sch. Thng thng tn sch thng xut hin u mi trang v tn
chng xut hin trang i din v di l s trang.

l mt dng th hin ca Header v Footer, n c ng dng mt cch
tng t trong Word. Thng th c th bn mun nh du s trang trong sut ti
liu. Cc thng tin khc nh tn ti liu, tc gi, ngy in; tn cng ty, a ch email,
a ch web; tn file v v tr file.
Khng c qui lut c th no vi Header v Footer, trong Word 2007, bn c th
to ra Header v Footer theo ca mnh.
b. nh du s trang



S trang (Page numbers) l s dng thng thng nht ca Header hoc Footer,
v n tht s cn thit cho ti liu. nh du s trang vo ti liu ta lm nh sau:
1. Trn Tab Insert, trong nhm Header & Footer, chn Page Number.
2. Chn ni m s trang xut hin, v d nh trn, di, gia...
3. Sau chn kiu con s trong th vin.
S trang c p dng trong sut ti liu v chng cng c thay i nu bn
xa hay thm vo s trang trong ti liu.
c.Thm vo ngy thng hin ti

Mt vi Headers v Footers c sn trong th vin bao gm mt Text Area (khu vc
chn vn bn) c bit cho vic chn ngy gi. Nhng bn cng c th chn ngy gi
hin ti c lp vi Headers v Footers. Cch lm nh sau:
1. Click Header hoc Footer ni bn mun ngy gi xut hin trn ti liu.
2. Trong nhm Insert, chn Date & Time.
3. Chn mt loi nh dng ngy gi. Bn c th chn ngy hoc gi hoc chn c
hai.
4. Chn Update Automatically trong chn.
Ngy gi hin ti s cho bn bit bt khi no bn m ti liu ra. Bn cng c th
cp nht khi file c m v iu chnh li trc khi in n.
d. Thm tn file v ng dn n file
Mt kiu Headers hoc Footers thng thng khc l thm tn cho ti liu v
ng dn n ni ti liu c lu tr. chn thng tin ny mt ln na bn phi
s dng Field (trng ni dung).


Hy lm theo cch hng dn sau:
1. Trong nhm Insert, click Quick Parts v chn Field.
2. Trong hp Field, under Field names, chn FileName.
3. Click vo chn Add path to filename.
Field FileName cho bn cch cp nht ng dn mt cch t ng nu bn di
chuyn ti liu i ni khc.
e. Xa b header hoc footer

Bn c chuyn mt ti liu v bn cm thy cn xa b ni dung ca Header
hay Footer.
1. Gi s mt thng tin Footer, chng hn ng dn ca ti liu khng cn cn
thit.
2. Trong nhm Header & Footer, chn Footer.
3. Chn Remove Footer.
S trang v Header cng c cha lnh Remove vi tc dng tng t.
2. Header v Footer cho tng phn trong ti liu


a. To ra nhiu loi header v footer trong cng mt ti liu
Bn c mt ti liu nhiu phn v bn mun to ra nhiu loi Header v Footer
tng ng vi tng phn. Hnh minh ha bn trn cho bit tng phn ti liu s c
Header v Footer khc nhau.

Vi trang ba bn s khng cn s trang cng nh Header v Footer.
i vi cc phn u, chng hn nh Mc Lc, Header v Footer nn th hin
sao cho ngi c bit y cha phi l ni dung chnh.
Vi cc chng, Header v Footer lc ny rt cn thit nh hng cho ngi
c, nhc cho h bit mnh ang xem phn no v ai l tc gi.
Bn bit mt im tin dng ca Header v Footer l ch cn to mt ln v
c th dng xuyn sut c ti liu. Nhng vi mt ti liu c nhiu phn bn cn nhiu
quyn kim sot Header v Footer hn.
Phi lm nh th no?
b.To ra thnh nhng phn khc nhau
Nu ti liu c nhiu phn bn mun to ra nhiu loi Header v Footer i vi
tng phn, iu u tin cn lm l to ra section breaks (ngt on) gia tng phn
ca ti liu.



Mt section break cho php to ra mt mt cch trnh by duy nht cho cc
trang trong phn . Vi mt cch trnh by (layout) c thit lp, bn c th to
Header v Footer theo cch bn mun cho tng phn (section).
c. Cch phn chia tng section

Bn chn section break trong phn chnh ca ti liu, ch khng phi bt c ni
no trong khng gian header v footer. Chnh v vy, bn phi ng mn hnh lm
vic ca Header v Footer trc khi thc hin cc bc sau y:
1. Ch con tr ni bn mun bt u mt section mi.
2. Trn Ribbon, chn Tab Page Layout v chn Breaks.
3. Di Section Breaks, chn Next Page.
Word s to ra mt section break v tr pha trn con tr chut.
d. Cch to mc lc header v footer khc nhau cho tng section
Mt section break phn chia nhng g bn trn n thnh mt phn v nhng g
pha di l mt phn khc. Vy vi mt section break c chn vo trc Chapter
1, tt c nhng g trc (trang ba, mc lc...) s l phn 1 (section 1) v Chapter 1
s tr thnh phn 2 (section 2).
Khi bn m khng gian lm vic ca Header v Footer, cc th nh du s xut
cho bn bit bn ang lm vic vi Header v Footer ca phn no. Trong hnh minh
ha, cc th nh du ch ra nhng phn khc nhau v gn cho mi phn mt con s.


1. Footer ny ch phn kt thc ca phn 1.
2. Header bn di bt u phn 2.
3. Tab Same as Previous. N c ngha g?
N c ngha l mc d bn to ra nhng phn khc nhau nhng Word vn c ty
chn cho php bn chia s nhng im chung gia Header v Footer ca mi phn.
Trong hnh minh ha, th Same As Previous c ngha l ni dung ca Header hin ti
c lin kt vi ni dung Header ca phn trc . Nu bn mun Header hin ti
c lp vi Header trc bn phi xa lin kt gia 2 Header.
Vi Footer cng tng t nh Header.
e. Cch to ra s khc bit cho trang u tin

Khi bn a cc ni dung u (trang ba, mc lc...) vo mt phn ring, bn
thm ch cn c th phn chia n ra thnh cc phn nh hn na. Gi s bn khng
mun bt c g xut hin trn Header v Footer ca trang ba:
1. S dng chc nng Different First Page nh hnh trn thc hin. Nu bn chn
ty chn Different First Page th c ngha bn cho php Header v Footer ca trang


ba ny khc vi phn cn li ca cc trang trn cng mt phn (section). Bn cng c
th lm iu tng t vi cc phn khc ca ti liu.
2. Khu vc Header v Footer by gi s c phn vn bn vi ni dung "First Page
Header" and "First Page Footer" (ch xut hin trong khng gian lm vic Header v
Footer).
Nu bn c p dng nh s trang th cha nng Different First Page cng ngn
khng cho nh s trang ba.
f. Header v Footer khc nhau cho cc trang chn v l
Khi bn s dng th vin Header v Footer c thit k sn, bn s thy mt s
c to ra dnh ring cho trang chn v l. Ni dung ca Header v Footer c
t gc ca trang, ging nh trong thit k ca cc trang i din trong cc quyn
sch. Nu bn mun in ra v ng ti liu ca mnh, c th bn s cn nh dng
tng t.

to ra Header v Footer cho trang chng v l, bn thc hin mt tin trnh
tng t nh trn: To ra cc phn khc nhau trong ti liu bng section break, xa
lin kt gia cc phn v thm Header v Footer cho tng phn.
Lu khi thc hin: Nu bn mun Header hoc Footer ca cc trang chn v L
nm gc trang bn phi bt cha nng Different Odd & Even Pages trong Tab
Design trc khi thc hin.
3. Tm hiu v bng mc lc (Table of contents - TOC)
a. Cch lm vic vi bng mc lc t ng
Mc lc l mt danh sch n gin lit k tn cc chng. n c th phn thnh
nhiu cp nh trong hnh trn.


Mc lc cung cp ci nhn tng qut ca ti liu gip cho ngi c c th tm
thy tng phn mt cch nhanh chng. Word 2007 cung cp cho bn mt cp lp mc
lc t ng.

C 2 bc to mc lc t ng:

1. Chun b ti liu bng cch gn cc Heading Styles (kiu trang tr tiu u) cho tn
cc chng v cc tiu m bn mun xut hin trong mc lc.
2. Thu thp cc tiu to thnh bng mc lc.
b. Bc 1: Chun b ti liu cho bng mc lc
Sau khi bn quyt nh cc tn chng v tiu s xut hin trn mc lc
bn cn p dng mt s Style c bit Word c th thm chng vo mc lc t
ng.

Cc Style ny nm trn tab Home, trong nhm Styles. Vi mi chng v tiu lm
nh sau:


1. Ch con tr vo tn hoc cc tiu ca chng.
2. Trong nhm Styles, chn Heading 1 cho cp cao nht l tn chng, Heading 2
cp tip theo, c th l tn ca ca cc phn trong chng v Heading 3 cho tiu
ph.
Cc Heading Styles v bng mc lc t ng lm vic vi nhau to ra bng
mc lc cho ti liu. Word ch nh mc lc Heading 1 lm cp cao nht trong
bng mc lc, Heading 2 tng ng vi cp cao th hai v Heading 3 cho cp
tip theo.
c. Bc 2: To bng mc lc cho ti liu
Sau khi chn cc Heading Style ph hp cho tng phn, th n lc thu thp
tt c chng vo trong bng mc lc, y l lc Word lm vic thay cho bn.

u tin bn ch con tr ni bn mun bng mc lc xut hin, thng thng th
ngi ta t mc lc u ti liu. Trn tab References, chn Table of Contents, sau
click Automatic Table 1 hoc Automatic Table 2 hoc ci no bn cm thy ph
hp nht. Rt nhanh v n gin.
Bng mc lc s xut hin vi mt hp mu xanh nht. l mt hiu ng
thng bo cho bn bit y l mt bn mc lc t ng.
d. Cp nht bng mc lc


Sau khi to ra bng mc lc cho ti liu, c th bn phi duy tr n. Bng mc
lc s t ng cp nht khi ti liu c m; v cn hay hn na khi n cng t cp
nht bt c khi no bn thm tn chng hoc tiu mi vo v lm thay i s
trang ca ti liu. Ch cn thc hin 2 bc sau:
Bn cp nht mc lc bng cch Click vo tab References v sau chn
Update Table trong nhm Table of Contents.
Khi cp nht bng mc lc bn s c hi rng bn mun cp nht ton b mc
lc hay ch mun iu chnh s trang. Chn iu chnh s trang nu bn thm ni
dung lm tng s trang trong ti liu m khng thm tiu no mi, cn nu bn
thm hoc thay i ni dung tiu th nn chn Update entire table.
Bn nn trnh vic sa cha trc tip vo bng mc lc, v nu bn tng cp
nht bng mc lc th bn s mt d liu thay i. thay i ni dung trong bng
mc lc, th hy chnh sa trn ti liu, ch khng sa trc tip trn bng mc lc, sau
click Update Table.
e.Thay i bng mc lc
C rt nhiu cch bn thay i bng mc lc.



Bn cnh vic chon nhiu kiu v nh dng c sn trong Word, bn c th t
thit k chi tit bng mc lc cho ring mnh, chng hn nh quyt nh s cp cho
mc lc, c cho s trang xut hin hay khng, to ng ni bng du chm gia tiu
v s trang, v.v...
Bn s tm hiu cc vn ny phn tip theo: Thay i hnh thc bng mc
lc.
4. iu chnh mc lc
a.Thay i hnh thc bng mc lc
Bn c mt bng mc lc ri, nhng bn li mun thay i chng.
V d tiu trong ti liu ca bn c mu xanh nhng trong bng mc lc th
khng. Bn thch mu xanh v mun trong bng mc lc cng c mu trng vi cc
tiu trong ti liu.
C th bng mc lc qu di v bn mun lm n ngn bt.

Hoc cng c th bn hi lng v bng mc lc nhng vn mun c mt thay
i nh. Chng hn bn mun thay i cc ng chm t qung gia cc mc v
s trang. Hoc bn mun s trang nm gn cc mc hn.
Tt c nhng vic , v cn nhiu hn, c th thc hin.
b. Thit k li bng mc lc
Bn c bng mc lc, n trng c v n, nhng bn mun mu sc tng t
nh tiu . y l cch thc hin: Trn Tab References, chn Table of Contents
trong nhm Table of Contents v sau chn Insert Table of Contents.


Trong hp thoi Table of Contents, chc chn rng mc From template
c nh du trong hp Formats, sau chn Modify. Chn TOC 1 trong hp thoi
Style chn cp cao nht hoc Level 1, trong bng mc lc TOC v sau chn
Modify. Hp thoi Modify Style c m ra, s dng hp mu Font trong phn
Formatting chn mu xanh.
Sau khi click OK hai ln, hy xem trong mc Print Preview ca hp thoi Table
of Contents v bn s thy rng Table of Contents, hay cn c vit tt l TOC 1
(hay Level 1), by gi l mu xanh.
Nu bn mun thay i TOC 2 (Level 2) hay TOC 3 (Level 3) cng thnh mu
xanh, th bn cng lm theo quy trnh trn bng vic chn TOC 2 hoc TOC 3 trong
hp thoi Style trc khi i n hp thoi Modify Style.
Sau khi click OK, mt hp thoi xut hin vi ni dung hi bn c mun thay
i bng mc lc hay khng, click OK v kt qu s hin thnh mu xanh nh
mun ca bn.
c. Thit k li bng mc lc



Bn mun thay i nhiu hn na? Word 2007 cho ngi dng nhiu ty chn
chn la trong hp thoi Modify Style, nhng hy lun nh chn Style m bn
mun thay i trong hp thoi Style trc khi thc hin chc nng Modify Style.
Ch rng khi click Format, bn s c la chn thay i nh Font, Paragraph,
Tabs, bn cng c th thay i cc ci t ca tng phn v xem li chng trong
mc Preview trc khi p dng cho bng mc lc.
d. Cch lm ngn hoc ko di bng mc lc

Bng lc lc qu di, c l ch cn hai cp u tin TOC 1 v TOC 2 l ph
hp vi ti liu ca bn. Mc Show levels hp thoi Table of Contents l ni bn
c th chn cc phn cp bn mun th hin trong bng mc lc. Word 2007 c n 9
cp khc nhau.
Lm ngn bng mc lc bng cch gim cp , cn mun ko di bng mc lc
th bn hy tng cp ln. Bn c th xem trong Print Preview hoc Web Preview
xem s iu chnh ca mnh, khi nhn thy hp l, th click OK hai ln.
e. Cch thay i n gin bng mc lc
Bn c th thc hin cc thay i nh m khng cn ri khi hp thoi Table of
Contents.
Chng hn thay i cc gch t qung gi cc mc v s trang (gi l Tab
Leader), hoc thay i canh dng (align) ca s trang.


thay i Tab Leader, chn mc Tab leader xem li kiu gch ngang v
dng. Nu bn xa hp Right align page numbers, th s trang s di chuyn li gn
hn n bng mc lc v tab leaders s khng cn hiu lc. Nu bn mun xa b
ton b s trang th hy b du chn hp Show page numbers.
f. Cch xa hay to li t u bng mc lc

Nu bn mun xa b bng mc lc, th hy s dng lnh Remove Table of
Contents. Xa b bng mc lc bng hai c Click-Chut: Click lnh Table of
Contents v sau click Remove Table of Contents phn cui ca danh sch.
Hy chc rng bn s dng lnh Remove Table of Contents, nu bn xa th
cng trc tip bng mc lc, c th nhng m n s lu li trong ti liu ca bn.
Nhng m n ny c th gy ra li trong cc bng mc lc v sau.
5. Tm hiu cc trng v cch to nhiu mc lc
a.To Mc Lc bng cch s dng cc trng (field)


Ngoi cch to Mc Lc c bn c c mt cch nng cao l s dng cc
trng mc lc (TOC fields).

Nu bn tng s dng trng trong Word c l bn thy c sc mnh ca
n. Hy hc s dng cc trng to Mc Lc.
Nu trng l khi nim mi m i vi bn, hy tm hiu chng qua phn ny
v hc cch dng trng to trc tip Mc Lc. Bn s bit ti sao chng hu ch
nu bn mun iu khin hon ton bng mc lc.
b. Trng (field) l g?
Nhng v d v trng mc lc. M ca trng xut hin gia cc du ngoc
mc ({ }).
Trng (field) l mt tp hp lnh ch dn Word t ng chn ni dung hoc
thc hin mt cng vic no trong ti liu. Trng c ng dng kh rng trong
Word v c mt s vic bn ch c th thc hin bng trng, chng hn nh vic b
nh du s trang cho mt vi mc trong mc lc.



C l bn s dng cc trng nhng khng nhn ra. V d s trang c iu
khin bi trng, khi bn to bng mc lc t ng trong cc phn trc, th ra bn
to ra cc trng mc lc ra lnh cho Word thu thp cc mc to thnh bng
Mc Lc.
Trng mc lc l nhng thnh phn c bn to nn bng mc lc. Cc bn mc
lc t ng d c to bng cch no cng u da trn cc trng mc lc thu
thp cc mc. Khi kt qu thu thp ca trng mc lc c hin th, bn nhn thy
bng mc lc.
Bn c th xem cc trng trong ti liu bng cch nhn t hp phm Alt + F9.
Trng l nhng phn c du ngoc mc xung quanh v phn u tin cho bit loi
ca trng l g. Hnh minh ha trn l trng mc lc (Table of Content Fields).
ly li gc nhn bnh thng, n i cc trng v xem kt qu hin th ca
chng, hy nhn Alt + F9 mt ln na.
c. Cc cng tc trng
Gi s bn mun loi b s trang vi mt s cp trong bng mc lc. Mt cch
lm l xa s trang mt cch th cng v nh khng cp nht bng mc lc. Nhng
l cch lm khng ng tin cy, cch tt hn l dng cc field switches (cng tc
trng).

Field switches l cc lnh bn trong trng xc nh cc m s thc hin
nhng vic g. Sc mnh thc s ca cc trng chnh l cc field switches ny. Cc
field switches c thm kt thc mt trng v c t bn trong cc du ngoc
mc, chng bt u vi du s ngc ( \ ). Bng mc lc t ng to ra cc field
switches thay cho bn, nhng bn c th thm, bt, hoc hit chnh cc field switches
ny sau.


Mt bng mc lc c th c nhiu hn mt switch. Bng mc lc trong hnh
minh ha cha switch \o "1-3" , n dng to mc lc da trn cc mc c
nh du l Heading 1, Heading 2, v Heading 3. Switch \h lm cho cc mc
trong bng mc lc bin thnh cc lin kt (hyperlink).
thm mt switch bn g mt du s ngc ( \ ) v k t lnh vo gia cc
du ngoc mc, v d xa ht cc s trang trong mc lc hy s dng switch \n nh
sau:
{ TOC \o "1-3" \h \n }
Bn c th dng hp thoi Table of Contents xa s trang, tuy nhin nu bn
ch mun xa s trang cp 2 v 3 th bn s phi nh ti switch \n bng cch g:
{ TOC \o "1-3" \h \n "2-3"}
d. Trng TC
Ngoi trng mc lc (TOC field) bn c th dng trng TC (TC field) trong
bng mc lc t ng. Trng TC cng l mt cch nh du nhng mc m
bn mun xut hin trong bng mc lc.
Bn s dng trng TC khi no?

Gi s c mt tiu m bn mun xut hin trong mc lc nhng n li qu di
v bn ch mun trch mt phn trong . Bn c th dng trng TC ly mt phn
ca tiu lm mc trong bng mc lc.
Mt ng dng khc ca trng TC l nu bn nhn c mt ti liu c nh
dng qu ln xn v bn cn phi to mt bng mc lc cho n. S nhanh chng hn
nu bn s dng trng TC thay v phi nh dng li ti liu.


e. S dng trng TC to mc cho bng mc lc

y l cch to ra trng TC:
1. Chn vn bn m bn mun thm vo bng mc lc.
2. Nhn t hp phm Alt + Shift + O m hp thoi Mark Table of Contents
Entry.
3. Trong hp thoi, hiu chnh vn bn trong mc Entry nu cn.
4. Nu c hn mt bng mc lc trong ti liu (mi bng i din bi mt k t
A,B,C...) hy chn bng mc lc m bn mun bng trong phn Table identifier. Nu
ch c mt bng mc lc th khng cn la chn phn ny.
5. Chn cp m mc s xut hin trn bng mc lc trong phn Level.
f. Thm trng TC vo bng mc lc
trng TC xut hin trong bng mc lc, bn phi thm field switch \f vo
bng mc lc hin ti. Field switch \f yu cu bng mc lc thm trng TC vo.



Bn c th m hp thoi Table of Contents Options v chn Table entry fields
khi bn to hoc thay th bng mc lc. Nhng c mt cc d hn to v hiu
chnh bng mc lc t ng. Hy nhn Alt + F9 sau khi bn to bng mc lc v g
"\f" vo phn cui ca trng nhu sau:
{ TOC \o "1-3" \h \f }
Sau cp nht trng bng cch t con tr chut vo trng mc lc v nhn
F9. Nhn Alt + F9 ln na xem kt qu.
g. To nhiu bng mc lc trong mt ti liu

Nhiu ti liu di c th c hn mt bng mc lc, ngoi mc lc chung c th l
mc lc ca ring tng chng.
C loi sch hng dn hoc nghin cu c th c nhiu bng mc lc, v d nh
mt bng mc lc c bn ch cha tn chng v mt bn mc lc chi tit c cha cc
phn trong mt chng.
Bn s c hng dn 3 cch to nhiu bng mc lc trong mt ti liu.
Trong c mt cch nhanh chng s dng cc Heading Styles c sn trong Word,
hai cch cn li s dng trong mt s trng hp c bit.
h. Cch c bn to nhiu mc lc trong mt ti liu
Gi s bn mun to 2 bng mc lc cho cun sch dy nu n ca mnh. Mt
bng mc lc rt gn ch cha tn chng v mt bng mc lc chi tit. Bng u tin
cha tn chng nh: Appetizers, Entrees, Sauces...Bng th hai chi tit hn vi tn
cc chng v cc cng thc ch bin trong tng chng.


Nu ti liu ca bn s dng cc Heading Styles c sn trong Word, cch thc
hin rt n gin. To 2 bng mc lc t ng, sau bng u tin i Swith \o t
"1-3" thnh "1-1" :
{TOC \o "1-1" \h}
l bng mc lc c bn.
V bng mc lc th hai cha cc mc nh du vi Heading 1, Heading 2
v Heading 3 nn n chnh l bng mc lc chi tit ca bn.
Cn 2 cch khc to nhiu mc lc trong mt ti liu l: trng TC v
Bookmarks m bn s c tm hiu tip theo.
i. Hai la chn khc to nhiu mc lc trong mt ti liu

B sung cho cch s dng Heading Styles v switch \o phn trc l 2 cch
khc to nhiu mc lc trong mt ti liu:
Dng Table identifiers nh du mi bng mc lc vi mt k t khc nhau.
Bookmark cc phn, v d nh cc cng thc nu ba n sng, hoc cng thc
nu ba n tra sau to mc lc cho tng phn.


j. Table Identifier
to nhiu hn mt bng mc lc trong mt ti liu, vi mi bng cha cc
mc khac nhau bn c th s dng Table Identifier.
u tin, bn cn xc nh k t i din cho mi mc lc, v d "A" cho cng
thc nu nc chm v "B" cho cng thc nu ba tra.

Sau nh du cc mc m bn mun xut hin bng cch s dng trng
TC nh phn f , mc Table identifier trong hp thoi Mark Table of Contents
Entry dialog l ni bn chn bng mc lc ph hp.
Khi to bng mc lc bn ch cn s dng duy nht switch \f nh sau:
{ TOC \f B}

Switch \f to ra bng mc lc bng cch thu thp cc mc c nh du bi trng
TC. Vi k t B trong trng mc lc bng mc lc ch hin th cc trng TC tng
ng. Nu thay B bng A th mc lc ch bao gm cc mc nh du vi Table
identifier l A.
k. Bookmark
Nu ti liu ca bn cn bng mc lc cho mt khi vn bn v bn cng s
p dng Heading Styles cho ti liu th bn c th dng Bookmark to bng mc
lc. Mt chng trong sch l v d hay v "khi vn bn" v bn khng cn phi
nh du ring l tng phn.
Bookmark trong Word khng ch dng cho bng mc lc m n cn dng
nh danh mt khi vn bn c chn dng cho mc ch tham chiu vi mt ci
tn ty do bn t.


u tin bn cn nh du on vn bn bng cch chn ton b khi vn bn.
Sau trn Tab Insert, trong nhm Links, chn Bookmarks. Mt hp thoi xut
hin bn t tn ("Breakfast" chng hn) cho Bookmark va to. Khi t tn xong,
nhn Add.
By gi hy to mc lc bng cch s dng switch \b cng vi tn Bookmark
va to. V d mc lc cho cng thc nu ba sng nh sau
{ TOC \b "Breakfast" }
Khi , trng mc lc s thu thp tt c mc c nh du bng cc Heading
Style trong ton b vng c nh du (bookmark) c tn Breakfast.



PHN VII: S DNG MAIL MERGE TO MAIL HNG LOT
1. Mail Merge cn bn
a. Tm hiu v s dng mail merge (trn th)

Trong bt k Mail Merge no, bn lm vic vi ba yu t khc nhau:
1. Nhng ti liu ban u.
2. Ngi nhn thng tin, chng hn nh tn v a ch ca ngi m bn mun kt
hp vi cc ti liu chnh.
3. Cc ti liu hon thnh, bao gm cc thng tin trong ti liu chnh cng thm
mi thng tin ring ca tng ngi nhn.
S hiu bit nhng yu t ny s gip bn t c nhng kt qu trn th nh
mong i.
b. Ti liu chnh
L nhng ti liu c cha ni dung thng tin ging nhau cho tt c ngi. Ti
liu chnh l im bt u, n c th l mt l th, phong b, e-mail, hoc thm ch l
mt phiu gim gi.



1. Ni dung l ging ht nhau mi bn sao, v d ni dung chnh ca mt bc th.
Bn ch cn nh loi vn bn ny mt ln, khng cn bit bn s in bao nhiu l nh.
2. Danh sch ngi nhn bao gm tn, a ch hoc c th thm nhiu thng tin khc
nh tn cng ty, chc v.
c. Thng tin ngi nhn
Trong Mail Merge, mi bn sao s cha thng tin ca tng ngi nhn khc
nhau, thng tin ny c in vo mt khu vc nh sn (place holder) trong ti liu
chnh.
Thng tin ngi nhn c th bao gm: a ch trn bao th, Tn trn cu cho
trong th, Tin lng ca tng nhn vin, v.v...

Thng tin ngi nhn phi c t trong mt ngun d liu (data source),
ngun d liu l khi nim c bn bao trm trong Mail Merge. V d mt danh sch
lin lc (contacts) trong Microsoft Oulook l mt ngun d liu. Cc ngun d liu
khc l mt bng (table) trong Word, mt bng tnh Excel, mt c s d liu Access,
thm ch l mt ti liu vn bn.
Thng tin ngi nhn thng c lit k theo dng v ct nh trong hnh minh
ha. Ngun d liu phi c cu trc r rng c th xc nh thng tin cho tng khu
vc nh sn (place holder) trong ti liu chnh.
d. B ti liu khi hon tt
Tp hp cc ti liu hon thnh trong mt th c ni dung ging nhau m bn
d kin em in hoc gi bng th in t.


Khi hon tt vic trn th bn s c:
Mt tp hp ti liu hon chnh ring bit m bn c th in (nh th, b th...) hoc
gi qua mng (nh email).
Ni dung chnh c gi nguyn trong tt c cc ti liu, ch c thng tin ngi dng
s thay i trong tng ti liu.
2. Chun b danh sch thng tin ngi nhn
a.Thit lp danh sch ngi nhn trong mail merge
Cc ct v hng trong mt danh sch ngi nhn v khu vc nh sn (place
holder) trong ti liu chnh kt hp cng nhau thc hin vic trn th.

Bn bit nhng g l cc yu t c bn ca trn th. By gi bn s tm hiu lm
th no thit lp ti liu chnh ca bn v kt ni n vi danh sch ngi nhn.
Mail merge gm hai phn chnh l ti liu v danh sch ngi nhn. Sau khi bn
hiu nhng g ang c hai thnh phn ch cht v lm th no c lin quan, bn s c
th ci t v s dng thnh cng Mail Merges


b. Tm hiu thm v danh sch ngi nhn
Cc ct i din cho mt loi thng tin ngi nhn; mi hng l mt b thng tin
hon chnh cho tng ngi nhn.

Mt danh sch ngi nhn c th c thc hin bng bt k chng trnh no,
nhng thng tin danh sch ngi nhn phi c ct v hng. Bn c th to n bng
cch s dng nhiu chng trnh khc nhau, chng hn nh Excel, Access hoc
Outlook.
1. Cc ct trong mt danh sch i din cho mt nhm hay loi thng tin. Mi ct
c xc nh bi mt ct tiu . V d, mt khch hng trong danh sch bn c th
c cc ct cho h tn, a ch.
2. Mi hng trong mt danh sch i din cho mt thng tin y ca ngi nhn.
Lu rng cn thit phi ghi ng tn v a ch phi y .
T cc ti liu chnh, bn kt ni vo danh sch thng tin ngi nhn v sau
bn c th thm bt k ct no vo mt v tr trong ti liu chnh .
Khi Mail Merge hon thnh, s c mt ti liu hon chnh cho mi ngi m n
c cha cc thng tin t cc mc trong mt hng ca danh sch ngi nhn.
c. Danh sch thng tin ngi nhn n t u



Trong nhiu trng hp, danh sch ngi nhn m bn mun s dng tn ti sn.
V d:
Thng tin Khch hng vi tn, a ch, v nhiu hn na.
Cc sn phm hay dch v m cng ty bn cung cp.
Thng tin v nhn vin ca bn.
Nu danh sch tn ti, bn c th ch cn kt ni vi n vi ti liu chnh trong
Mail Merge.
Nhng ng lo nu bn cha c mt danh sch. Mail merge c mt bc cho bn c
th to mt danh sch ngi nhn t u.
Lu : Bn c th thay i cc d liu trong danh sch ngi nhn vo bt k lc no
bng cch m hp thoi Mail Merge Recipients trong khi hp nht hoc bng cch m
tp tin ngun d liu trc tip.
d. Tm hiu Trng (Field) trong Mail Merge
Merge fields c bao quanh bi du ngoc kp (<< >>).
Sau khi bn kt ni vi nhng danh sch ngi nhn, bn c th ch nh cc thng tin
m bn mun c trong th hp nht bng cch s dng cc trng (fields).

Mt trng l mt tp hp lnh iu khin Word t ng chn thng tin vo ti
liu. Mt khng chnh thc, c th coi trng l mt v tr nh sn (place holder).
Trong vic to v gi th hng lot, cc trng m bn s dng c gi l
merge fields, v chng l nhng v tr nh sn cho cc thng tin n trc tip t mt
danh sch ngi nhn. V d, trong hnh minh ha, merge fields c cp nht cc
thng tin c lu gi trong cc ct a ch v Tn ca mt danh sch ngi nhn.
e. Tm hiu Merge field


Merge fields thc ra c to bi cc fields khc. V d, trong field a ch Block l
mt s kt hp ca tn, tn h , a ch ng ph, thnh ph, v m bu in.
Tiu H Tn
a Ch Tn ng
Thnh Ph, Bang M Quc Gia
Bn cng c th kim sot cch nhn th hin ca thng tin ngi nhn trong cc
ti liu hp nht (merged) bng cch nh dng cc trng (fields).
V d, bn c th mun tn s c in m hoc mu . Trong ti liu chnh,
chn trng, bao quanh bi cc vch hnh ch V ( ). Trn Tab Home, bm vo bt
c lnh trong nhm Font hoc cc nhm Paragraph, hoc click vo nt Dialog Box
Launcher thc hin cc ty chn nh dng m bn mun.
f. Thc hin mail merge

Mt phong b c ghi a ch ngi nhn bng cch s dng Mail Merge
Wizard.
Trong phn ny bn s hc nhng cch khc nhau to Mail Merge.


Sau , bn s c mt c hi thc hnh mt th hp nht (mail merge) ca ring
bn bng cch s dng danh sch ngi nhn m bn xem trong cc phn trc.
g. Mail Merge Wizard
thc hin mt th hp nht, chn Start Mail Merge trn tab Mailings v sau
chn Step by Step Mail Merge Wizard.
Trnh Wizard s m ra mt ca s bn phi ti liu. Ca s ny c th di chuyn bng
chut n mt v tr mi trn mn hnh v bn cng c th thay i kch c ca n.

thc hin merge mail cn phi qua 6 bc, bn lm theo hng dn bng
cch chn nhng ty chn ph hp ri nhn Next di cng ca hp thoi, nu
mun quay li th nhn vo Previous.
Trong Bc 1, trnh Wizard s m ra vi mt cu hi bn mun loi ti liu no
thc hin mail merge nh Letters (th), E-mail messages (email), Envelopes (bao
th), Lebels (nhn mc) hay Directory (Th mc).
h. Cch to ti liu chnh cho mail merge
Hy th click vo tu chn Envelope (phong b), trong Bc 2 ca Wizard
chn kch thc v cc tu chn in n cho phong b ca bn.



Bc th hai bt u thit lp ti liu khi u. Bn c th s dng ti liu ang
m, thay i cch trnh by ca ti liu hoc chn ti liu khc.
Chn Change document layout, sau click vo Envelope options nu bn
mun thay i kch thc phong b.
Chn Start from existing document nu bn c mt phong b lu trc m
bn mun s dng mail merge, nhng mn hnh ca bn hin ang m mt m ti liu
trng, chn ty chn ny l ni thay th cc ti liu trng cho phong b ca bn.
Chn Use the current document c ngha bn bt u vi mt ti liu trng.
i. Kt ni n danh sch ngi nhn
Bc 3: Bn chn danh sch ngi nhn c sn hoc bn c th to mt danh
sch mi. Trong bc ny, bn kt ni vi nhng danh sch thng tin ngi nhn m
bn mun trn vo vo cc ti liu ca bn. Bn c ba la chn:

Chn Use an existing list nu bn c mt danh sch ngi nhn c cha
nhng thng tin bn mun hp nht, hy chn ng dn cho file danh sch ny.
Chn Select from Outlook contacts nu bn c danh sch lin lc trong Outlook.
Sau chn Choose Contacts Folder xc nh v tr file.
Chn Type a new list nu bn cha c danh sch ngi nhn. Danh sch mi
c lu nh l mt c s d liu Access vi kiu file l (.MDB) trong th mc My
Data Sources, ni m ti liu ca bn cng nh th mc c lu vo . V bn
cng c th ti s dng li cho nhng ln trn th sau ny.
Cch tt nht l bn nn lu cc file danh sch l trong My Data Sources hoc
trong th mc My Documents thun tin cho mail merge. Tuy nhin, bn cng c
th kt ni vi bt k danh sch thng tin ngi nhn no t v tr trn my tnh ca
bn hoc t my ch.
j. Chn danh sch ngi nhn trong email ca bn


Bn c th chn, phn loi, lc danh sch v thng m bn mun trong ti liu.
Sau khi kt ni vi danh sch ngi nhn, chn danh sch nhng ngi bn mun gi
th.
Bn hy lm tt c trong hp thoi Mail Merge Recipients, hp thoi ny s t
ng m ra sau khi bn kt ni hoc to ra danh sch mi.
1. Tt c nhng ngi nhn u c mt du chn gn bn tn ca h, bn c th xa
du chn ny cho tng ngi.
2. Lc danh sch ngi nhn bng cch click Sort... chn tn ct m bn mun
xem li v sp xp. Click Filter... nhp tn trng hoc cc gi tr trong danh sch
ngi nhn m bn mun. Click Find duplicates chy mt bo co xem c s
trng lp trong danh sch danh sch hay khng . Click Find recipient xem thng
tin mt ngi nhn no . i vi Validate addresses th bn phi c mt chng
trnh d li a ch th mi thc hin c chc nng ny.
k. Sp xp ti liu chnh
C rt nhiu cch bn thay i bng mc lc.



Trong bc 4 bn sp xp li ti liu c ngha l t ni dung vo ti liu, n
bao gm:
Thng tin cn li trong mi copy merge.
V tr nh sn - Placeholders (fields) cho thng tin ngi nhn trong mi bn
sao c trn.
Cch nhanh nht thm mt a ch l click Address block trong Wizard. Ban
u n s thm AddressBlock trn l th (envelope), bao gm h tn, a ch,
thnh ph, tnh thnh, m bu in.
l. Xem li mail merge
Bc th 5: Bn c th xem li kt qu thc hin trc khi hon tt vic trn
th. Trong bc ny bn vn c quyn thay i bng cch thm hay bt cc trng
(field), hn ch ngi nhn hay iu chnh li thng tin.

Sau khi bn thm tt c ni dung v field trong ti liu, bn c th xem li ti
liu c trn s trng nh th no. Trong bc 5 ny bn s c mt s chn la:
Nu mi th trng c v khng n th click Previous tr li bc th 4
bn c th thm, xa,... hoc sa li thng tin cho ng.
Nu mi th u n, click 2 ln vo nt trn u ca s Wizard duyt
nhng trang tip nh hnh bn trn.
Nu bn mun xem ti liu c trn ca mt ngi nhn c th no th
click Find a recipient. Khi bn xem qua ti liu, bn c th b bt c ngi nhn no
trong danh sch bng cch click Exclude this recipient.
Nu bn nhn ra rng trong danh sch c mt s ngi nhn m bn khng
mun c th hy click Edit recipient list, hp thoi Mail Merge Recipients s m ra
bn c th b chn mt hoc nhiu ngi nhn trong danh sch.


m. Bc th 6: Hon tt vic merge
Khi hi lng vi nhng ti liu merge sau khi xem li v bn sn sng in,
click Print m hp thoi Merge to Printer, nhp thng tin v s trang cn in, sau
nhn OK.

Trong bc th 6 ny bn cng cn c hi thay i: Nu bn vn mun xem
li kt qu hoc iu chnh mt bao th (envelopes) c th no , hy click Edit
individual envelopes, th n s to ra mt bn trn ring bao gm tt c bao th trong
mt ti liu Word mi. Sauk hi xem li hoc sa cha cc bao th vi ti liu mi
ny, bn c th in n chng.
Hoc bn c th lu tr ti liu v s in n sau. Nu bn mun gia li nhng
thay i bn thc hin vi bao th c th no , hy chc chn rng mnh lu
tr ti liu ny. File ny s c lu c lp vi ti liu chnh.
n. Gii thiu mail merges bng cch s dng Ribbon
Cc lnh trong Tab Mailings lun sn sng khi bn thc hin cc bc trong
trnh wizard
Ribbon cng l mt cch hu ch to mt Mail Merge v qu trnh x l rt
ging vi cc bc trong trnh Wizard. Bng cch s dng thanh Ribbon, bn s c
th truy cp vo nhiu tnh nng hn, chng hn nh t ng kim tra tm li trc khi
bn hon tt vic ha trn. Ngoi ra cn c nhng yu t nng cao, chng hn nh s
dng cc trng th hin cc thao tc hoc tnh ton trong ti liu.


Nhng lnh bn dng trn Tab Mailings trong bn nhm sau:
1. Start Mail Merge: y l im bt u t ni bn chn mt loi ti liu v sau
chn, to, hoc chnh sa danh sch ngi nhn.
2. Write & Insert Fields: y l ni bn c th chn cc Merge Field v s dng
Rules th hin cc thao tc tnh ton cho ti liu.
3. Preview Results: Bn cnh vic xem li ti liu ha trn, bn c th s dng
tnh nng kim tra li mt cch t ng.
4. Finish: Hon thnh merge v kt hp cc ti liu c nhn ca bn vo mt ti liu
ton din, hay in chng ra hoc gi th in t.



PHN VIII: NHNG K NNG C BN
1. Gii thiu thanh Ribbon
a. Thanh Ribbon
Office 2007 c thit k gip bn lm vic tin li v hiu qu hn. Trong
h thng Office 2007 gm Word 2007, Excel 2007, PowerPoint 2007, Access 2007
v mt phn Outlook 2007 c mt tnh nng quan trng mi c a vo l
thanh Ribbon nm ngang trn cng thay th h thng menu (trnh n) v toolbar
(thanh cng c). Thanh Ribbon xut hin gip bn x l cc tc v d dng v nhanh
chng hn, bao gm nhng phm tt mi.

Ti sao phi thay i? Nhiu nghin cu c thc hin tm hiu cch m
ngi dng s dng Microsoft Office, v h mong mun chng trnh hot ng nh
th no. Giao din mi l kt qu ca tt c cc cuc nghin cu . Lnh v cc chc
nng c nhm li vi nhau theo cch m ngi dng s dng chng. V vy gi y
bn khng phi mt cng tm kim trong khi lm vic, mi th u nm ngay trong
tm tay ca bn.
b. C nhng g trn thanh Ribbon?
Thanh Ribbon c 3 thnh phn cn bn, s rt c ch nu bn bit mi phn c
gi l g v cch s dng chng.


1. Tab (th) c 7 Tab c bn nm ngang pha trn, mi Tab i din cho mt vng
hot ng.
2. Group (nhm) mi Tab bao gm nhiu Group tp hp cc i tng c lin quan
mt thit vi nhau.
3. Command (lnh) mi Command c th l mt nt, mt vng nhp ni dung
hoc mt Menu (trnh n).
Thanh Ribbon t iu chnh da trn i tng m bn ang lm vic a ra cc
lnh v thao tc ph hp. V d nu bn lm vic vi biu trong Excel th thanh
Ribbon s hin th cc lnh lin quan ti biu . Nu khng, cc lnh ny s c n
i.
c. C nhiu tnh nng mi trong cc chng trnh s dng thanh Ribbon

Cc chng trnh s dng thanh Ribbon c 2 tnh nng mi:
1. Nt Microsoft Office the th trnh n File v cng l ni bn c th tm thy
cc lnh c bn nh trong trnh n File trc y, bao gm: Open, Save v Print
cng nh cc ci t ca chng trnh, chnh sa cc thuc tnh tnh, v.v...


2. The sits above the Ribbon and contains the commands that you want to keep near at
hand. By default, the Quick Access Toolbar contains the Save, Undo, and Repeat (or
Redo) commands, but you can customize it with whatever commands you want.
Quick Access Toolbar (thanh cng c truy cp nhanh) cha cc lnh m bn mun
xut hin thng trc. Mc nh, Quick Access Toolbar cha cc lnh Save, Undo v
Repeat (hoc Redo). Tuy nhin bn c th ty bin thanh cng c ny n cha bt
c lnh no m bn mun.
d. Cc loi phm tt
C 2 cch s dng phm tt. Gi s in m mt ch bn c th s dng:

1. Phm truy cp cc Tab v lnh trn mn hnh.
2. T hp phm khng nm trn thanh Ribbon.
Nhiu ngi cho rng bt k s kt hp ca mt t hp phm no dn n vic
thc thi mt lnh u c th gi l phm tt, v c bn th l mt cch ngh ng.
Nhng trong bi ny chng ta s c mt nh ngha chnh xc hn v phm tt. Xc
nh s khc bit rt quan trng v tng lot phm tt khc nhau s c phng thc
hot ng khc nhau.
Access Keys (phm truy cp)
Access Key cho php bn truy cp thanh Ribbon, n lin h mt thit vi cc
Tab, lnh v nhng th m bn nhn thy trn mn hnh. Bn s dng Acces Key bng
cch nhn Alt ri sau nhn tip mt phm hoc mt chui tun t cc phm.
Mi lnh trn thanh Ribbon, trong trnh n ca nt Microsoft Office v trn
Quick Access Toolbar u c mt phm truy cp ring, mi phm truy cp c gn
mt Key Tip. Key Tip l mt phin bn mi ca h thng k t gch chn m bn


quen thuc cc phin bn trc khi mun truy cp cc trnh n bng cch s dng
phm Alt.
Key combinations (t hp phm)
Cc t hp phm dng thc hin mt lnh no v n khng lin quan ti
nhng g bn nhn thy trn mn hnh. Cc phm phi c nhn cng mt lc kch
hot cc lnh, trong a s trng hp, d khng phi tt c, u c lin quan ti phm
Ctrl (v d nhn Ctrl + C copy).
T hp phm khng thay i trong phin bn Office 2007, n hot ng ging
ht 5cac1 phin bn trc.
2. Duyt thanh Ribbon bng Access Key (phm truy cp)

Khi bn mun dng bn phm thay v cc thit b tr nh con chut iu
khin thanh Ribbon v nhng th khc trn mn hnh, trc tin bn phi bt chc
nm iu khin bng bn phm. Ni cch khc bn phi chuyn t ch nhp liu
sang ch thc thi lnh bng cch nhn phm Alt. Sau , bn s c rt nhiu ty
chn duyt khp thanh Ribbon.
a. Key Tip v cc biu tng hnh khin (Badges)



Ngay khi bn nhn phm Alt, bn s thy cc nhn nh, hoc khin nh hin ln
ch ra Key Tip ca tng Tab. Khi bn nhn phm kch hot mt Tab, cc khin
nh s hin th Key Tip cho tng lnh trong Tab . Ni cch khc, bn ch thy mi
ln mt nhm Key Tip, v bn phi nhn mt la chn no trc khi thy nhiu
hn.
Key Tip l cch rt tuyt s dng phm tt bi bn khng cn phi ghi nh,
mi th u hin th trn mn hnh.
b. Tm hiu thm v Key Tip

Hnh bn tri: Trn Tab Insert Key Tip M c gn cho nt lnh SmartArt.
Hnh bn phi: Trn Tab Page Layout Key Tip M c gn cho nt lnh Margins.
Cc Key Tip c th trng lp trn cc Tab khc nhau, trong v d trn M l phm
tt cho SmartArt trong Tab Insert nhng li l phm tt cho Margins trong Tab Page
Layout.
Bn ch c th thy v lm vic vi Key Tip ca Tab ang c kch hot. Nu
bn l chn sai Tab th ch cn nhn Esc hin th li Key Tip cho Tab v chn li
Tab m bn cn.
Lu : Nu c mt hp thoi ang m dng cng mt k t Key Tip vi mt
Tab hoc mt lnh trn thanh Ribbon, th Key Tip ca hp thoi ny s c u tin.
c. Di chuyn bng phm mi tn



Ngoi Key Tip bn cng c th dng phm mi tn duyt thanh Ribbon. u
tin bn cng nhn phm Alt chn thanh Ribbon lm tiu im, sau dng cc
phm mi tn di chuyn:
Phm MI TN TRI v MI TN PHI chuyn qua li gia cc Tab.
Phm MI TN LN chuyn tiu im ln Quick Access Toolbar (t y
bn c th dng phm MI TN TRI di chuyn sang nt Microsoft Office).
Phm MI TN XUNG chuyn bn vo Tab ang kch hot v bn c th di
chuyn tip trong bng cch s dng phm mi tn..
Mt im tin b so vi phin bn trc ca Microsoft Office l bn c th di
chuyn ln / xung thay v ch l tri / phi.
d. Phm TAB v thanh Ribbon
Bn cng c th dng phm TAB di chuyn quanh thanh Ribbon. Sau khi
nhn Alt chn thanh Ribbon, bn hy nhn phm TAB lin tc di chuyn qua
cc nt lnh theo tng nhm ti Tab ang kch hot.

Sau khi i mt vng ht cc ln trong Tab hin ti, tiu im s c chuyn
theo th t nt Help, nt Microsoft Office, Quick Access Toolbar, cc Tab v quay
tr li nhm u tin trong Tab hin ti.
Nhn Shift + TAB di chuyn theo hng ngc li. Khi n c lnh m
bn mun, hy nhn ENTER.
e. Di chuyn bng phm F6


Hnh 1 Nhn F6 trong Outlook chn xoay vng gia cc th mc trong danh sch:
cc th mc hot ng, xem trc cc bng, v To Do Bar.
Hnh 2 ang nhn F6 trong Word chn xoay vng gia cc ti liu, m bt k cc
bng, thanh trng thi di cng ca ca s, v cc giao din.
Bn c th n c cc vng khc nhau ca cc ca s chng trnh bng cch
nhn F6. V d trong Outlook, xem mc Mail, tiu im di chuyn gia cc danh
sch th mc, m th mc, xem trc cc bng, v To Do Bar. Hnh nh minh ha
trn l hng di chuyn xung quanh ca s Outlook.
Trong cc giao din ca cc chng trnh s dng Ribbon, F6 xoay vng gia tt
c cc vng ca ca s, bao gm cc bng ang m, thanh trng thi v thanh Ribbon.
V d, nu mun phng to ti liu ca bn bn hy lm nh sau:
Nhn F6 cho n khi nhng tiu im c hin th trn thanh trng thi.
Nhn phm TAB hoc mi tn qua phi di chuyn sang nt lnh hnh du +.
Bm phm ENTER.
f. Qu quen thuc vi h thng phm tt c?
Nu bn tng lm vic vi Mocrosoft Office trong nhiu nm v l mt chuyn
gia v phm tt, bn thuc lng tt c cc phm tt. C th bn s bi ri khi tt c
trnh n v phm tt c bin mt. Thc ra, thanh Ribbon v phm tt mi cn c
mt t thi gian bn lm quen nhng mt khi nm bt c bn s nh gi cao
n.


Nu bn vn khng hi lng v mun tr li vi cc phm tt c th y l cu tr
li: hu ht phm tt c u vn hot ng. Tuy nhin bn phi nh chnh xc v gi
y khng cn ni no trn mn hnh nhc bn cn phi nhn phm no.
y l cch hot ng:
Trong cc phin bn trc khi bn nhn Alt + E th trnh n Edit c m ln
v bn nhn tip cc k t c gch chn truy cp cc lnh. Trong Office 2007
khi nhn t hp Alt + E (hoc cc k t tt khc) s khng c trnh n no m ra.
Thay vo , mt thng ip s hin th cho bn bit bn ang dng h thng phm tt
c. Nu bn nh t hp phm tt th ch cn nhn tip thc hin lnh. Nu bn
khng nh, hy nhn Esc hin th cc Key Tip.
3. Hy ch n my tnh ca bn

C th bn khng nhn ra nhng my tnh ca bn ang b t trong tm ngm.
Khng phi ch bn m tt c my tnh khc cng vy. C nhng ngi ang c thm
nhp vo cc my tnh nhm t li hoc mt mc ch no . Bn cn phi nhn thc
c cc e da bo v my tnh ca mnh tt hn.


a. Cc e da an ninh
C th mt s khi nim quen thuc vi bn nh: virus, trojan, spyware,
malware, la o qua mng. bo v my tnh ca bn tt hn, bn cn hiu cc
mi e da trn l g.
Hu ht cc e da an ninh c bit n nh mt phn mm hoc mt on m
c hi (malicious software / code), cc phn mm ny m thm iu khin my tnh
ca bn m bn khng hay bit g. a s cc phn mm c thit k t nhn
bn v ly nhim sang cc file hoc cc my tnh khc. Mt trong cc cch ly nhim
l gi mt e-mail c cha m c di tn bn ti cc a ch lin lc trong my tnh
ca bn.

Nhng g m c thc hin trn my ca bn ph thuc vo n l dng g v tnh
ph hoi ra sao. C th n ch to ra cc thng ip gy phin toi hoc thc s gy
tn hi bng cch xa cc d liu v chng trnh ca bn.
y l mt s nh ngha v cc phn mm c, da vo bn s bit mnh
ang phi i mt vi ci g:
Virus Phn mm hoc on m c kh nng t nhn bn. Mt virus ly lan bng
cch nh kem n vo mt file hoc chng trnh khc.
Worm Phn mm nhn bn bng cch t gi bn sao ca n qua mng.
Trojan horse Phn mm khng gy hi nhng n s li dng cc l hng h thng
m ng cho mt phn mm khc (virus, worm...) tn cng my tnh ca bn.
Trojan horse Phn mm khng gy hi nhng n s li dng cc l hng h
thng m ng cho mt phn mm khc (virus, worm...) tn cng my tnh ca
bn.


Spyware Phn mm thu thp thng tin c nhn ca bn, hoc chng cng c th
thay i cc thit lp h thng m khng thng qua bn. Thng my tnh b nhim
Spyware khi truy cp cc trang web khng ng tin cy.
Phishing Mt phng thc la o thng tin ti khon, thng l thng qua
email. Mt s kch bn la o nhm ci Spyware vo my tnh ca bn. Tin tt l
Outlook 2007 c tch hp h thng chng Phishing.
b. Ngun ly nhim
Cc m c ly nhim vo my tnh ca bn bng cch n mnh trong mt th g
c v v hi. Chng hn nh mt file nh km trong email, mt phn mm ti t
Internet, mt website m bn gh qua, mt file chia s hoc mng my tnh, mt a
mm v thm ch l mt ti liu Office. C bn th mi th n t mt my tnh khc
u tim n ri ro.

Lu i khi cc m c khng n mnh v tn cng mt cch cng khai.
Ngoi vic cn trng trc cc thng tin n t my tnh khc, bn cng nn cn
thn khi gh thm cc website c yu cu thng tin c nhn, hy xc nh c phi
trang web gi mo khng trc khi in thng tin. V d bn phi chc rng mnh
ang trang web chnh thc ca ngn hng bn m ti khon ch khng phi mt
trang c giao din ging n.
Mt lu khc l khi bn lt qua mt trang web thc t bn ang ti v cc file
t Server. Hy chc rng trang web ng tin cy.
c. Microsoft Update mt cch hn ch ri ro
Cch c bn nht tng cng an ninh h thng l bo m phn mm tren
my tnh ca bn lun cp nht. Microsoft thng xuyn pht hnh cc bn cp nht -


ci m gii truyn thng hay gi l bn v (patch) - chin u vi cc e da mi
xut hin. Cc bn cp nht h tr Microsoft Windows v Microsoft Office.

Mt cch hay l thng xuyn kim tra v cp nht c Windows v office bng
cch gh qua trang cp nht ca Microsoft.
Ngoi ra bn cn c th thit lp Microsoft Update t ng ti v cc bn cp
nht khi chng c pht hnh. Mt khi thit lp xong, chng trnh s lun c
t ng cp nht.
d. Phn mm chng Virus
Cch phng v quan trng nht l s dng cc chng trnh chng Virus. Hy
ci t v cp nht thng xuyn.

Nu my tnh ca bn nm trong h thng mng c th ngi qun tr mng s
thc hin thay bn iu .
Cc phn mm chng Virus c thit k pht hin cc Virus c nhn
dng. V virus mi khng ngng c pht tn nn bn cn cp nht chng trnh


thng xuyn. Khi mt virus mi xut hin trn th gii, nh sn xut phn mm dit
virus thng tung ra bn cp nht trong vng vi gi sau khi nhn din virus.
e. Mt s thit lp an ninh khc

C th tng kt cc c bn cn th hin tng cng an ninh h thng nh sau:
Ci chng trnh dit virus v spyware.
S dng cc mt m phc tp (gm ch, s v cc k t c bit nh "&" "%" "$"...).
Ci t tng la (Firewall) kim sot cc lung thng tin
Thng xuyn sao lu d liu quan trng
f. An ton cho email
Mt khu vc nguy him d b nhim virus nht l email v cc file nh km.
i khi ch cn m mt email cng c th kch hot virus.
Ngay c khi ci t chng trnh chng virus, mt virus mi c th xut v
nh sn xut cha kp cp nht thng tin v n. V vy, hy thn trng vi cc file
nh km c bit l khi ngi gi l hon ton xa l (hoc c th l tn mt ngi
quen nh ni dung khng ph hp), hoc nu tiu v tn file nh km c g bt
thng.



Lu Outlook 2007 c cc tnh nng n phng chng virus trong file nh km.
V d cc loi file thng c dng pht tn virus s t ng b chn .
Ngoi ra nu bn vn lo lng v l thng tin bn nhn c c th cha virus th
vn c mt s cch hiu qu ngoi vic dng phn mm. Chng hn bn c th gi
in cho ngi gi xc nhn xem c ng h gi email cho bn khng hay
email c gi t mt k mo danh no .
Lu ng bao gi m cc email v file nh km ng nghi trc khi bn c
th xc minh thng tin ngi gi.
_The end_

Tim Hieu Word 2007

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Tim Hieu Word 2007

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