Project Islander SAP 4.

7 Training Material Topic : Bank Reconciliation

Activity:

Bank Reconciliation

Step 1: Step 2: Step 3: Step 4:

Upload and Post Electronic Bank Statement Display Statement for Verification Display Electronic Bank Statement Uploaded Overview Manual clearing of incoming and outgoing bank account without electronic bank statement Update cheque encashment date for manual bank reconciliation clearing Display Bank Account Line Item

Step 5: Step 6:

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Activity:

Bank Reconciliation

Description: This document describes the process required to process bank reconciliation Impact:

Step 1:

Transfer AP Item to another Vendor/Customer

Pre-requisite: a. Downloaded copy of HSBC Hexagon Electronic Bank Statement in MT940 format. b. At this moment, this electronic bank statement function only applicable for the following bank account: i) HSBC Current Account MUR (001497163006) ii) HSBC Call Deposit Account MUR (001497163017)

HSBC Statement File

1. Open the text file for some changes before importing.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

2. Remove item :86:STANDING INSTRUCTION 021 BAT TO/FROM 017 DR BALANCE As this item can cause error during the import. However, this line is merely for information purposes. No posting is required.

3. Saved the file with another file name after changes made.

Menu path : Accounting Financial Accounting Banks Incomings Bank Statement Import Transaction code : FF_5

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Enter Document header data 1. Import Data : CHECK 2. Elect. bank statement format: S 3. Statement file: Specify the modified statement file location and filename. Posting Parameters 4. Assign value date : CHECK Output Controls 5. Execute as background job: CHECK 6. Print Bank Statement: CHECK 7. Print posting log: CHECK 8. Print Statistics: CHECK 9. Separate list: CHECK 10. Select to execute.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

11. Upon completion a message will be generated specifying the spool number created. 12. Proceed to transaction code SP01 to review the posting.

13. Created By : UserID of the personnel who perform the statement import. 14. Date created: Date of the cheque created. 15. Select to execute.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Output Controller: List of Spool Requests 16. Select the spool no (Title = RFEBKA00) and Select on the print icon OR 17. To change printer settings, Spool request -> Print -> Print with changed parameters. OR For displaying the cheque, Ticked on the particular spool follow by GOTO > Display requests > Contents.

18. Make appropriate change to print setting if required. Select screen. to return to previous

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

19. Collect the print out from the printer.

20. The earlier spool number listed is the statement listing. 21. The latter spool number provides detail information on the posting and error generated during the upload.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

The 1st Spool generated list 22. In this list, you will be able to identify the line item produce by the TEXT file. 23. This list provides information such as: Header a. Bank No. b. House Bank c. Account Number d. Statement Number e. Statement date Line Item a. Item No. b. Value Date c. Cheque No. / References d. Transaction type
NBOA - Bill Of Exchange NBRF - Brokerage Fee NCHG - Charges and Other Expense NCHK - Cheque NCLR - Cash Letter / Cheque Remittance NCOL - Collections NCOM - Commision NDCR - Documentary Credit NDIV - Dividends - Warrents NEQA - Equivalent Amount NECK - EuroCheques NFEX - Foreign Exchange NINT - Interest NLBX - LockBox NLDP - Loan Deposit NMSC - Miscellaneous NRTI - Return Item NSEC - Securities NSTO - Standing Order NTCK - Travellers Cheques NTRF - Transfer NVDA - Value Date Adjustment

e. Amount in debit or credit

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

24. Notice the line item 00001, a message Error: (F5 263) The difference is too large for clearing appear. For this message, it can mean only that: a. System not able to find the value to clear against. b. System consists of few same values. Therefore, require use to clear manually. 25. If the upload is successful, a posting document will appear. Notice the line item 00002, a document number displaying at the bottom acknowledging the transaction made.

26. To validate the posting, proceed to transaction code FB03. 27. Insert the document number and fiscal year.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

28. Select

to exit

29. Goto transaction code FBL3N to view the open item of the outgoing account. 30. Insert the bank account number : e.g. 102402 31. All Items : From the beginning months date till todays date 32. Normal Item: Check 33. Select to execute.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

34. Notice that document has been cleared and position under cleared item. 35. Item left under open item means cheque or payment un-presented. Hence will be used for Future reconciliation purposes.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation Step 2: Display Statement for Verification

Menu path : Accounting Financial Accounting Banks Incomings Bank Statement Display Transaction code : FF_6
1. Double click on Print bank statement and Program RFEBKAP0.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

2. 3. 4. 5. Application: 0001 Company code: MU01 House bank ID: Bank account ID:

HKMCA MUR01 - Current Account MUR (001497163006) HKMCD MUR02 - Call Deposit Account MUR (001497163017)

6.

Select

to execute.

7.

Scroll down to review the statement.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation Step 3: Display Electronic Bank Statement Uploaded Overview

Menu path : Accounting Financial Accounting Banks Incomings Bank Statement Reprocess Transaction code : FEBA_BANK_STATEMENT
1. Application : Electronic and manual bank statement 2. Company Code : MU01 3. House Bank: 4. Account ID:
HKMCA MUR01 - Current Account MUR (001497163006) HKMCD MUR02 - Call Deposit Account MUR (001497163017)

5. Select

for overview.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

6. Double click on the bank to further drilldown to statement level.

7. The next list display statement uploaded into the system with the statement number attached. 8. Double click respective number. on the statement

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

9. The next list display the statement line item uploaded. 10. Select to exit.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Step 4:

Manual clearing of incoming and outgoing bank account without electronic bank statement

Pre-requisite: a. This process applies to both items uploaded but posting failed OR, b. Manual bank reconciliation For this training material, the follow process describe the posting transfer fr Menu path : Accounting Financial Accounting General Ledger Document entry Enter G/L Account Document Transaction code : FB50
This process posts the transfer amount from Call Deposit to Current Account. 1. Document Date: Insert based on the date from the statement Posting Date: Insert based on the date from the statement Reference: Optional Insert some description e.g. Transfer

2.

3.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

4. 5. 6. 7. G/L Account : e.g. 102401 D/C: Debit Amount: 160,298.50 Text: Transfer Of Fund

8. 9.

G/L Account : e.g. 102432 D/C: Credit

10. Amount: 160,298.50 11. Text: + 12. Select simulate document. to

13. Select document.

to post the

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Menu path : Accounting Financial Accounting General Ledger Document entry Post with clearing Transaction code : F-04

1. Document Date: Insert based on the date from the statement 2. Posting Date: Insert based on the date from the statement 3. Reference: Optional Insert some description e.g. Transfer Transaction to be processed 4. Transfer posting clearing: CHECK 5. Posting Key : 40 6. Account : 102400 (Main account) with

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

7. Amount : Insert the amount needed to be transferred. 8. Text : Bank Reconciliation posting 9. Select on Process Open Item icon.

10. Company Code : MU01 11. Account: 102401 (Incoming account based on Step 1 outstanding process not posted) 12. Account Type : S 13. Select Items. Process Open

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

14.

Select all

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

15. Deactivate all

16. Choose the open item by double clicking on the item

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

17. Document -> Simulate 18. Select

Save

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Step 5:

Update cheque encashment date for manual bank reconciliation clearing

IMPORTANT NOTE : This step is optional. Unless the cheque encashment date is important to be listed together on the cheque register, otherwise, can be omitted. Prerequisite: a. This process is only valid whereby cheque numbers are maintained in the system. b. Manual bank reconciliation transfer with clearing. (Non electronic bank statement) c. Upload e-statement failed and transfer with clearing posting was made manually. d. Transfer posting from outgoing account is made to main account. Menu path : Accounting Financial Accounting Accounts Payable Environment Check information Change Additional info/cash Transaction code : FCH6
1. Paying MU01 company code:

2. 3. 4.

House Bank: e.g. BBMCA Account ID: MUR01 Check number: Insert the cheque number here Select to execute.

5.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

6. Check encashment: Date of the cheque cleared Select to save. code:

7. 8.

Goto transaction FCHN

9.

Paying MU01

company

code:

10. House Bank: e.g. BBMCA 11. Account ID: e.g. MUR01 12. Select to execute.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Notice on the last column, comprise of encashment / void date. 13. Enca./void: 06.04.2004 14. Select to exit. e.g.

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Project Islander SAP 4.7 Training Material Topic : Bank Reconciliation

Step 6:

Display Bank Account Line Item

Menu path : Accounting Financial Accounting General Ledger Account Display/Change Line Item Transaction code : FBL3N
15. Insert the bank account number : e.g. From 102400 to 102402 16. All Items : From the beginning months date till end of the month 17. Normal Item: Check 18. Select to execute.

Notice that document has been cleared and position under cleared item. 19. With the selection of all the 3 account, this report generates all the information required such as bank balances, bank reconciliation balances. 20. Item left under open means item cheque or payment un-presented. Hence will be used for Future reconciliation purposes.

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