Project Description: Purchase Order(PO) is one of the first steps in the ordering process of a store.

Before, we rely on manual computation to consolidate the POs we made, we use pa pers to locate the previous orders we made to a specific supplier. Currently, we put our POs in an excel file for consolidation and for provision of a simple su mmary. Since the data we input into the Excel file is getting bigger, and our co mputer is a little old, the process is getting really slow and unreliable. Also, because this is handled by only one encoder, it is consuming a lot of time. What we need is to have a web-based application to transfer all the processing l oad to the server and to have multiple users access the system to hasten the tra nsaction. We also need summary reports via online and via Jasper Report. Description of System: 1. It is a Purchase Order System. I think it is a little similar to an Inventory System. This will be deployed locally. 2. A User should have a login and logout function, with User Groups (Administrat or, Encoder, etc.), and Modules (Add, Edit, Delete, etc.) for permission. 3. Java EE and Apache Tomcat Server for the web-based application. 4. MySQL or MS Access for the database. 5. The flow will be like this: Buyer will make a PO. Heads will approve first before receiving is allowed. Once approved, Receiver will receive PO. Heads can see summary of purchases. Coming from the Excel file we are using, these are the modules I can see that ne eds to be done to restrict users accessing the system to their designated task: 1. Add Purchase Order 2. Edit Purchase Order (Disabled when Received) 3. Delete Purchase Order (Disabled when Received) 4. Receive Purchase Order (Can only be Cancelled) 5. Cancel Purchase Order (Can be deleted but not edited) 6. View Purchase Order (Search By: Supplier, Main Category, Sub-Category, Delive ry Date, Payment Date, PO Number, PO Date) 7. Approve Purchase Order (Department Head) 8. Approve Purchase Order (Division Head) 9. View Purchase Report (Purchase Summary - Category, Purchase Summary - Categor y/ Supplier, Purchase Summary - Category/ Buyer) 10. View Purchase Report via Jasper Reports