OJS in an Hour

An Introduction to Open Journal Systems Version 2.2.1.0

Last Updated: July 15 200!

OJS in an Hour

Open Journal Systems is a researc" and de#elopment initiati#e o$ t"e %u&lic 'no(led)e %ro*ect at t"e Uni#ersity o$ +ritis" ,olum&ia. Its continuin) de#elopment is currently o#erseen &y a partners"ip amon) U+,-s %u&lic 'no(led)e %ro*ect t"e ,anadian ,enter $or Studies in %u&lis"in) and t"e Simon .raser Uni#ersity Li&rary.

.or more in$ormation see t"e %u&lic 'no(led)e %ro*ect (e& site: "ttp://p0p.s$u.ca

1"is (or0 is licensed under t"e ,reati#e ,ommons Attri&ution2

S"are Ali0e 2.5 ,anada License. 1o #ie( a copy o$ t"is license #isit "ttp://creati#ecommons.or)/licenses/&y2sa/2.5/ca/ or send a letter to ,reati#e ,ommons 553 4at"an A&&ott 5ay Stan$ord ,ali$ornia 36705 USA.

OJS in an Hour

1a&le o$ ,ontents
O#er#ie(............................................................................................8 OJS .eatures.....................................................................................8 1"e OJS Journal................................................................................! 9ditorial %rocess.............................................................................10 9ditorial :oles ...............................................................................10 OJS 5or0$lo( ,"art........................................................................12 System :e;uirements.....................................................................17 Help <ocumentation......................................................................17 ,ommunity ,ontri&utions..............................................................16 1est2<ri#e OJS 2.2.1.0 ..................................................................16 Site Administration...........................................................................15 =ettin) Started...............................................................................15 Site Settin)s...................................................................................1> ,reatin) a 4e( Journal...................................................................1! ?i)ratin) $rom OJS 1.@...................................................................13 Lan)ua)es.....................................................................................22 Aut"entication Sources..................................................................25 Version ,"ec0in)...........................................................................2> 9@pire User Sessions......................................................................2! ,lear <ata ,ac"es..........................................................................2! ,lear 1emplate ,ac"e....................................................................2! ?er)e Users...................................................................................2! Journal ?ana)ers..............................................................................70 =ettin) Started...............................................................................70 Settin) up a 4e( Journal................................................................71 Step 1: <etails...........................................................................72 Step 2: %olicies..........................................................................7> Step 7: Su&missions..................................................................67 Step 6: ?ana)ement..................................................................6! OJS in an Hour ,OU419: Statistics........................................................................2!

Step 5: 1"e Loo0.......................................................................5> Announcements.............................................................................>7 .iles +ro(ser..................................................................................>> Journal Sections.............................................................................>> :e#ie( .orms.................................................................................>3 Lan)ua)es.....................................................................................85 ?ast"ead.......................................................................................88 %repared 9mail...............................................................................83 :eadin) 1ools................................................................................!1 Statistics and :eports.....................................................................!! Statistics...................................................................................!! :eports.....................................................................................!3 %ayment Options.......................................................................30 .ee %ayment ?et"ods................................................................37 Su&scriptions.................................................................................35 ,reate Su&scription 1ypes..............................................................38 Su&scription %olicies......................................................................33 Su&scription ?ana)er In$ormation.............................................33 Su&scription In$ormation...........................................................33 Su&scription 9@piry ................................................................100 Open Access Options $or Su&scription Journals.......................101 ,reate 4e( Su&scriptions.............................................................107 System %lu)ins.............................................................................10> Import/9@port <ata......................................................................108 ?91S A?L 9@port %lu)in .........................................................10! 9rudit Article 9@port %lu)in.....................................................10! Users A?L %lu)in.....................................................................10! <OAJ 9@port %lu)in.................................................................103 %u&?ed A?L 9@port %lu)in......................................................103 ,ross:e$ A?L 9@port %lu)in....................................................103 Articles B Issues A?L %lu)in....................................................103 OJS in an Hour Aut"or Sel$2Arc"i#in) %olicy....................................................102 .ee %ayment :ecords................................................................35

%ayments.......................................................................................30

User ?ana)ement........................................................................111 9mailin) Users........................................................................112 9nrollin) 9@istin) Users...........................................................112 ,reatin) Users........................................................................117 ?er)e Users............................................................................116 9ditors............................................................................................11> =ettin) Started.............................................................................11> Su&missions.................................................................................118 Assi)nin) Articles........................................................................118 Issues..........................................................................................122 ,reate a 4e( Issue.......................................................................122 4oti$y Users.................................................................................126 Vie( .uture Issues.......................................................................12> Section 9ditors................................................................................170 =ettin) Started.............................................................................170 Su&missions.................................................................................171 Assi)nin) :e#ie(ers....................................................................172 5or0in) (it" :e#ie(ers...............................................................175 ?a0in) a <ecision on an Article...................................................17> ,opyeditin).................................................................................17! Layout 9ditin)..............................................................................160 %roo$readin)................................................................................167 :e#ie(ers.......................................................................................165 =ettin) Started.............................................................................165 :e#ie(in) Articles........................................................................16> =ettin) Started.............................................................................157 ,opyeditin).................................................................................156 Layout 9ditors.................................................................................15> =ettin) Started.............................................................................15> Layout 9ditin)..............................................................................158 =ettin) Started.............................................................................1>1 OJS in an Hour +ac0 Issues..................................................................................12!

,opyeditors....................................................................................157

%roo$readers...................................................................................1>1

%roo$readin)................................................................................1>1 Aut"ors..........................................................................................1>7 =ettin) Started.............................................................................1>6 Su&mittin) Articles.......................................................................1>6 :espondin) to :e#ie(s................................................................182 ,opyeditin).................................................................................187 %roo$readin)................................................................................185 :eaders..........................................................................................18> :eadin) 1ools..............................................................................18>

OJS in an Hour

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O#er#ie(
OJS is an open source solution to mana)in) and pu&lis"in) sc"olarly *ournals online. OJS is a "i)"ly $le@i&le editor2operated *ournal and installed on a local 5e& ser#er. It "as &een desi)ned to reduce t"e time and ener)y de#oted to t"e mana)ement and pu&lis"in) system t"at can &e do(nloaded $or $ree

clerical and mana)erial tas0s associated (it" editin) a *ournal ("ile impro#in) t"e record20eepin) and e$$iciency o$ editorial processes. It t"rou)" a num&er o$ inno#ations $rom ma0in) *ournal policies more transparent to impro#in) inde@in). see0s to impro#e t"e sc"olarly and pu&lic ;uality o$ *ournal pu&lis"in)

OJS .eatures
1. OJS is installed locally and locally controlled. 2. 9ditors con$i)ure re;uirements sections re#ie( process etc. 7. Online su&mission and mana)ement o$ all content. 6. Su&scription module (it" delayed open access options. 5. ,ompre"ensi#e inde@in) o$ content part o$ )lo&al system. >. :eadin) 1ools $or content &ased on $ield and editorsC c"oice. 8. 9mail noti$ication and commentin) a&ility $or readers. !. ,omplete conte@t2sensiti#e online Help support. 3. %ayments module $or acceptin) *ournal $ees.

OJS in an Hour

1"e OJS Journal

1"e $ollo(in) ima)e is a screens"ot o$ an OJS <emonstration Journal 1a&le o$ ,ontents:

.i)ure 1: OJS 1a&le o$ ,ontents

OJS in an Hour

1"e ne@t ima)e s"o(s t"e H1?L #ersion o$ an article $rom t"e ta&le o$ contents includin) t"e :eadin) 1ools in t"e ri)"t column. %<. documents can also &e made a#aila&le:

.i)ure 2: OJS H1?L Article

OJS in an Hour

9ditorial %rocess
OJS mo#es su&missions to t"e *ournal t"rou)" $i#e steps in t"e editorial process ("ic" (ill &e mana)ed &y one or more o$ t"e editors.

1. Su&missions Dueue: Items &e)in "ere and are assi)ned to an editor. 2. Su&mission :e#ie(: Items under)o peer re#ie( and editorial decision. 7. Su&mission 9ditin): Items under)o copyeditin) layout and proo$readin). 6. Sc"edulin) Dueue: Items assi)ned to an issue and/or #olume. 5. 1a&le o$ ,ontents: Items ordered $or pu&lication and issue pu&lis"ed.

9ditorial :oles

Journal ?ana)er: Sets up *ournal and sta$$s editorial roles Ecan also ser#e as an 9ditor and ot"er roles as (ellF. 9ditor: O#ersees editorial processG can assi)n su&missions to Section 9ditors to see t"rou)" Su&mission :e#ie( and pu&lis"in) o$ *ournal. Su&mission 9ditin)G underta0es sc"edulin) o$ content and Section 9ditor: O#ersees Su&mission :e#ie( and possi&ly Su&mission 9ditin) $or assi)ned su&missions. ,opyeditor: 5or0s (it" su&missions to impro#e )rammar and clarity poses ;uestions to aut"or on possi&le errors and ensure strict ad"erence to *ournal-s &i&lio)rap"ic and te@tual style.

OJS in an Hour

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Layout 9ditor: 1rans$orms copyedited su&mission into )alleys in H1?L %<. and/or %S $iles in t"e proper $ormat $or electronic pu&lis"in). %roo$reader: :eads )alleys $or typo)rap"ic and $ormattin) errors.

OJS in an Hour

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OJS 5or0$lo( ,"art

Aut"or 9ditor and Section 9ditor Journal ?ana)er :e#ie(er ,opyeditor Layout 9ditor and %roo$reader
Journal ?ana)ement Setup and con$i)ure *ournalG enroll editors re#ie(ers copyeditors proo$readers.

Su&mission Aut"or uploads $ile to *ournal 5e& site and enters metadata $or OAI inde@in)

1. Su&mission Dueue 9ditor assi)ns su&mission to Section 9ditor to see t"rou)" t"e editorial process

Su&mission :e#ie( Aut"or can trac0 process see $iles re#ie(s re#ise and resu&mit at editorCs re;uest

2. Su&mission :e#ie( aF ,"ec0 su&mission &F ,onduct peer re#ie( cF :eac" editorial decision

Select :e#ie(ers 9ditor in#ites re#ie(ers $rom data&ase (it" interests load

:e#ie( ,onducted :e#ie(er su&mits re#ie( and recommendation E("ic" may &e rated &y editorF 7. Su&mission 9ditin) aF ,opyedit su&mission &F Layout o$ $ormatted )alleys cF %roo$read )alleys

Su&mission 9ditin) Aut"ors re#ie(s copyedits and proo$reads )alleys

,opyeditin) Layout Layout 9ditor prepares )alleys in H1?L %<. %S etc.

'ey Journal ?ana)er 9ditor Section 9ditor :e#ie(er ,opyeditor Layout 9ditor %roo$reader Aut"or :eader

6. Issue ?ana)ement aF ,reate issues &F Sc"edule su&missions cF Or)aniHe 1a&le o$ ,ontents Or)aniHe 1a&le o$ ,ontents 5. %u&lication O$$erin) immediate open access or delayed open access (it" su&scriptions

%roo$readin) Su&mission Arc"i#e ,omplete records 0ept o$ su&mission process $or pu&lis"ed and declined items

Open Journal Systems is an open source de#elopment o$ t"e %u&lic 'no(led)e %ro*ect: "ttp://p0p.s$u.ca

,urrent Issue Items appear (it" :eadin) 1ools lin0in) to related internal and e@ternal resources

Journal Arc"i#e +ro(sin) issues (it" inde@in) &y OAI searc" en)ines as (ell as =oo)le etc.

OJS in an Hour

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System :e;uirements
A ser#er en#ironment meetin) t"e $ollo(in) re;uirements is recommended:

%H% support E6.2.@ or laterF ?ySDL E7.27 or laterF or %ost)reSDL E8.1 or laterF Apac"e E1.7.2@ or laterF or Apac"e 2 E2.0.6@ or laterF or ?icroso$t IIS > E%H% 5.@ re;uiredF Linu@ +S< Solaris ?ac OS A 5indo(s operatin) systems

Ot"er #ersions or plat$orms may (or0 &ut are not supported and may not "a#e &een tested. 5e (elcome $eed&ac0 $rom users ("o "a#e success$ully run OJS on plat$orms not listed a&o#e.

Help <ocumentation
Open Journal Systems "as a "elp document t"at is conte@tually on ("ere t"e user is ("en re;uestin) Journal Help. 1"e Help document can &e #ie(ed at: em&edded (it"in OJS (it" t"e rele#ant pa)es comin) up dependin)

"ttp://p0p.s$u.ca/o*s/demo/present/inde@.p"p/inde@/"elp/

OJS in an Hour

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,ommunity ,ontri&utions
1"e OJS team encoura)es contri&utions $rom t"e de#eloper community. I$ you are interested in )ettin) in#ol#ed in ma0in) OJS e#en &etter (e (elcome your participation.

1est2<ri#e OJS 2.2.1.0

A demonstration *ournal utiliHin) OJS 2.2.1.0 "as &een set up online at "ttp://p0p.s$u.ca/o*s/demo/present/

In addition potential users o$ OJS may ta0e OJS out $or a test2dri#e I as a Journal ?ana)er 9ditor or a :e#ie(er I at a second "ttp://p0p.s$u.ca/o*s/demo/testdri#e/ Lo) in usin) admin as t"e username and testdri#e as t"e pass(ord and select one o$ t"e a#aila&le roles in t"e editorial process and e@plore "o( it operates. Also $eel $ree to su&mit a test manuscript to see ("at aut"ors re#ie(er. %lease note t"at any c"an)es made to t"e 1est2<ri#e Journal (ill &e cleared e#ery ?onday E!:00 =?1F. demonstration *ournal site t"at "as &een set up $or t"is purpose at

e@perience or assi)n su&missions to re#ie(ers and come in as a

OJS in an Hour

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Site Administration
Once OJS is installed t"e Site Administrator can )enerate as many *ournal sites as re;uired and o#ersee t"e administration o$ eac" *ournal site t"at is created.

=ettin) Started
Lo) in to your OJS account. Select your role as JSite AdministratorC:

.i)ure 7: Selectin) your role as Site Administrator

OJS in an Hour

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Site Settin)s
.rom t"e Site Administration menu under KSite ?ana)ementL c"oose KSite Settin)sL:

.i)ure 6: Site Administration ?enu

1"is (ill allo( you to add in$ormation re)ardin) your o#erall OJS

installation not indi#idual *ournals. 1"is includes t"e name o$ your site an introductory statement a&out your site a redirect option your site contact in$ormation a minimum pass(ord len)t" $or re)istered users and inde@in) re)istration. Mou (ill "a#e t"e later sta)e. opportunity to pro#ide details a&out your indi#idual *ournalEsF at a Elea#e t"is &lan0 i$ you do not need to redirect usersF a description o$

OJS in an Hour

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.i)ure 5: Site Settin)s

OJS in an Hour

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,reatin) a 4e( Journal

5"en you return to t"e Site Administration menu Esee .i)ure 6 a&o#eF c"oose JHosted JournalsL. Mou (ill &e ta0en to a list o$ t"e *ournals (ill &e empty: "osted &y your site. I$ you "a#e not yet created a *ournal t"is section

.i)ure >: ,reatin) a ne( *ournal

Select J,reate JournalC and $ill in t"e resultin) $orm:

.i)ure 8: Journal settin)s

OJS in an Hour

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1"e Jpat"C s"ould &e a sin)le (ord or a&&re#iation t"at (ill &e uni;ue $or t"is *ournal. It (ill also &e part o$ your *ournalCs U:L so c"oose care$ully. Select t"e J9na&leC c"ec0&o@ to allo( t"is *ournal to appear pu&licly on your site. I$ you (is" to limit access to t"e *ournal do not c"ec0 t"is &o@. Mou can return and ma0e t"e *ournal pu&lic at a later date. Select JSa#eC to return to your list o$ *ournals. Mour ne( *ournal is no( a#aila&le.

Mou can reorder your *ournals usin) t"e up and do(n JorderC arro(s. Mou can also edit or delete a *ournal usin) t"e lin0s on t"e ri)"t o$ t"is pa)e.

Mour Journal ?ana)er is no( a&le to (or0 (it" t"e ne( *ournal Esee Settin) up a 4e( Journal in t"e Journal ?ana)ement section o$ t"is documentF.

I$ you are not actin) as t"e Journal ?ana)er you (ill need to create a ne( user (it" t"ose responsi&ilities Esee ,reate 4e( Users in t"e Journal ?ana)ement section o$ t"is documentF.

?i)ratin) $rom OJS 1.@

OJS 2.@ represents a complete re2desi)n and re2implementation o$ t"e Open Journal Systems pro*ect and as suc" it is not possi&le to directly up)rade a 1.@ system to 2.@. Instead a mi)ration utility "as &een pro#ided to allo( content $rom *ournal settin)s and all user issue and article data. OJS in an Hour

OJS 1.@ to &e imported into an installed 2.@ system 22 includin) most

13

?i)ration is only supported $or OJS 1.1.5 and later. Older releases o$ OJS 1.@ must $irst &e up)raded to a ne(er release o$ 1.@. See t"e Up)rade document included in t"e do(nload o$ OJS 2.@. 1o mi)rate data $rom OJS 1.@ to a 2.@ system you (ill $irst need to OJS 1 installation. 4e@t )o to t"e Site Administration menu and c"oose JHosted JournalsL. Select Import $rom OJS 1 Esee .i)ure &elo(F:

install t"e latest release o$ OJS 2 onto t"e same ser#er as t"e current

.i)ure !: Import $rom OJS 1.@

1"is (ill ta0e you to t"e Import $rom OJS 1 $orm:

.i)ure 3: Import $rom OJS 1

OJS in an Hour

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On t"e .orm $ill in your ne( %at" Ee.). No*sNF. I$ a pat" already e@ists all content e@cept *ournal settin)s (ill &e imported into t"e e@istin) *ournal.

4e@t is t"e OJS 1 pat" Ee.). /#ar/(((/o*sF. 1"is s"ould &e t"e complete local $ile system pat" to t"e OJS 1 installation. .inally you can c"oose to import su&scriptions $rom t"e OJS 1

installation transcode t"e article metadata $rom ISO!!5321 and )enerate code to map OJS 1 U:Ls to OJS 2 U:Ls &y selectin) t"e c"ec0&o@es.

Select Import to &e)in t"e mi)ration. 4ote t"at dependin) on t"e amount o$ content in t"e *ournal to &e imported it may ta0e a lon) time $or t"e mi)ration utility to complete 22 especially i$ your system is con$i)ured to inde@ $ull2te@t $iles. 1"e mi)ration can also &e completed $rom a command line. 1"e Up)rade document included in t"e ne( #ersion o$ OJS contains details on usin) t"e command line Esee /docs/U%=:A<9F. Some additional notes re)ardin) mi)ration: A$ter usin) t"e mi)ration tool edit and sa#e t"e "osted *ournal settin)s under Site Administration and proceed t"rou)" and t"ere are a num&er o$ ne( and modi$ied settin)s in OJS 2.@ compared to OJS 1 Any num&er o$ OJS 1.@ *ournals can &e imported into a sin)le OJS 2.@ instance EOJS 2.@ is desi)ned as a multiple *ournal systemF complete all Journal Setup steps under Journal ?ana)ement 22

OJS in an Hour

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OJS 2.@ re;uires &ot" user usernames and email addresses to &e uni;ue EOJS 1 did not en$orce t"e latter restrictionF: o I$ a user already e@ists (it" t"e same username as an imported user all imported data (ill &e associated (it" t"e e@istin) user o I$ a user already e@ists (it" t"e same email address as an &e pre$i@ed (it" No*s2OusernamePQN to ensure post2mi)ration

imported user t"e email address o$ t"e imported user (ill uni;ueness 22 suc" users can t"en &e updated manually

?odi$ied email templates and :S1 #ersions are not mi)rated due to t"e numerous re#isions and en"ancements to t"ese components in OJS 2.@

?i)rated su&scription types are )i#en a 122mont" duration and pu&lic #isi&ility &y de$ault 22 t"ese settin)s can &e modi$ied post2mi)ration

OJS 1.@ $eatures t"at are currently not supported in 2.@: <istinct N+oo0/?edia :e#ie(N listin)s are not currently and are not li0ely to e#er &e supported

Lan)ua)es
OJS is desi)ned to &e a multilin)ual system allo(in) *ournals supportin) a (ide #ariety o$ lan)ua)es to &e "osted under a sin)le site. 1"e Site Administrator can speci$y t"e de$ault lan)ua)e o$ t"e ot"er lan)ua)es a#aila&le $or use &y *ournals. site and install additional locales as t"ey &ecome a#aila&le to ma0e

OJS in an Hour

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1"e ne@t step in administerin) your OJS site is to select t"e lan)ua)es to &e used. 9n)lis" is ena&led &y de$ault. .rom t"e Site Administration menu under KSite ?ana)ementL c"oose KLan)ua)esL:

.i)ure 10: Site Administration ?enu

Select t"e de$ault lan)ua)e $or your *ournal $rom t"e dropdo(n &o@. Mou can also c"ec0 ot"er lan)ua)es to pro#ide a multilin)ual inter$ace $or your *ournal.

OJS in an Hour

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.i)ure 11: Lan)ua)es

I$ additional lan)ua)es are not s"o(in) under JSupported LocalesC

scroll do(n t"e pa)e to t"e Install Lan)ua)es section. .rom "ere you can c"ec0 eac" additional lan)ua)e you (ould li0e $or your *ournal and t"en clic0 KInstallL:

OJS in an Hour

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.i)ure 12: Installin) additional lan)ua)es

Mou can no( scroll &ac0 up t"e pa)e and c"ec0 t"e lan)ua)es $or your *ournal.

Aut"entication Sources
+y de$ault t"e OJS user data&ase is used $or aut"entication. In some cases "o(e#er alternati#e met"ods suc" as L<A% may &e re;uired.

OJS in an Hour

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.i)ure 17: Aut"entication Sources

1o ena&le L<A% aut"entication use t"e dropdo(n menu under ,reate Aut"entication Source. 1"is (ill open a pa)e o$ L<A% options and settin)s $or your *ournal:

.i)ure 16: L<A% options and settin)s

Version ,"ec0in)
Mou can c"ec0 ("ic" OJS #ersion you are currently usin) $rom t"e Site Administrator menu. Select KSystem In$ormationL.

OJS in an Hour

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.i)ure 15: System In$ormation

.rom t"e System In$ormation screen you can see t"e current #ersion in$ormation. 1"is screen also allo(s you to c"ec0 $or OJS so$t(are updates.

.i)ure 1>: ,"ec0in) $or updates

Mou can also use t"is screen to edit your con$i).inc.p"p $ile #ia t"e (e& inter$ace and to see your p"p.ini settin)s.

OJS in an Hour

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9@pire User Sessions

1"is clears all acti#e user sessions in t"e system re;uirin) any user t"at is currently lo))ed in to si)n in to t"e system a)ain.

,lear <ata ,ac"es

,lears all cac"ed data. 1"is $unction may &e use$ul to $orce data to &e reloaded a$ter customiHations "a#e &een made.

,lear 1emplate ,ac"e

,lears all cac"ed #ersions o$ H1?L templates. 1"is $unction may &e use$ul to $orce templates to &e reloaded a$ter customiHations "a#e &een made.

?er)e Users
1"is pa)e allo(s you to mer)e t(o user accounts into one "andy i$ a user "as accidentally created t(o accounts. 1"e $irst selected account mer)e users across t"e ("ole siteG Journal ?ana)ers can also mer)e users &ut only t"ose enrolled (it" t"eir *ournal. (ill &e su&sumed into t"e second account. 1"e Site Administrator can

,OU419: Statistics
Once ,OU419: Statistics is ena&led in System %lu)ins &y Journal ?ana)er ,OU419: Statistics lin0 (ill s"o( under Administrati#e

OJS in an Hour

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.unctions on Site Administration pa)eG also ,OU419: Statistics lin0 (ill s"o( under ?ana)ment %a)es on Journal ?ana)ement pa)e.

.i)ure 18: ,OU419: Statistics

1"e ,OU419: plu)in allo(s recordin) and ,OU419:2compliant reportin) on site acti#ity.

.i)ure 1!: ,OU419: Statistics

OJS in an Hour

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Journal ?ana)ers
1"e Journal ?ana)er mana)es t"e o#erall pu&lis"in) system. 1"is does not in#ol#e any ad#anced tec"nical s0ills &ut entails $illin) out templates and uploadin) $iles. 1"e Journal ?ana)er does t"e setup $or t"e *ournal and enrols t"e 9ditors Section 9ditors ,opyeditors Layout 9ditors %roo$readers and :e#ie(ers. 1"e Journal ?ana)er also "as access to t"e *ournal-s ot"er

mana)ement systems and can create ne( Sections $or t"e *ournal edit t"e de$ault set o$ 9mails t"e system uses mana)e t"e :eadin) 1ools t"at are a#aila&le (it" t"is *ournal and see to t"e Journal Statistics t"e system can )enerate.

=ettin) Started
Lo) in to your OJS account. Select your role as JJournal ?ana)erC:

.i)ure 13: Selectin) your role

OJS in an Hour

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Mou (ill see a menu o$ options to c"oose $rom:

.i)ure 20: Journal ?ana)ement options

.rom "ere you (ill &e a&le to $ul$ill all o$ your tas0s as t"e Journal ?ana)er.

Settin) up a 4e( Journal

=o to t"e J?ana)ement %a)esC section. Select JSetupC and $ollo( t"e 5 steps to create your ne( *ournal:

OJS in an Hour

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.i)ure 21: .i#e steps to settin) up a *ournal (e& site

,omplete as many o$ t"e sections as possi&le &ut remem&er t"at you can al(ays )o &ac0 and $ill in additional details as t"ey &ecome a#aila&le. <e$ault options are o$ten pre2selected $or common $unctions. Mou can )et started ;uic0ly &y $illin) in t"e most important to t"e details later.

in$ormation $irst E*ournal name principal contact etc.F and returnin)

Step 1: <etails
1.1 =eneral In$ormation 1"is $orm pro#ides )eneral details a&out your *ournal includin) t"e name a&&re#iation address print or online ISS4s and <OI. Use t"e lin0 pro#ided to o&tain an ISS4 or <OI.

OJS in an Hour

72

.i)ure 22: =eneral In$ormation

1.2

%rincipal ,ontact

.i)ure 27: %rincipal ,ontact

1.7 1ec"nical Support ,ontact OJS in an Hour

77

.i)ure 26: 1ec"nical Support ,ontact In$ormation

1.6 9mail Identi$ication OJS ma0es e@tensi#e use o$ internal email $orms. 1"is si)nature (ill appear on t"e &ottom o$ all emails sent &y t"e system. Mou can also enter a &ounce address ("ere any undeli#era&le email messa)es (ill &e sent.

.i)ure 25: 9mail si)nature

1.5 %u&lis"er 1"e $ollo(in) t"ree $orms E1.5 1.> 1.8F (ill add in$ormation to t"e A&out t"e Journal section o$ your *ournal (e& site under Journal Sponsors"ip.

OJS in an Hour

76

.i)ure 2>: %u&lis"er in$ormation

1.> Sponsorin) Or)aniHations

.i)ure 28: Sponsorin) or)aniHation in$ormation

Additional or)aniHations can &e added &y clic0in) t"e KAdd Sponsorin) Or)aniHationL &utton. 1.8 Sources o$ Support

.i)ure 2!: Sources o$ support in$ormation

OJS in an Hour

75

Additional sources can &e added &y clic0in) t"e KAdd ,ontri&utorL &utton. 1.! Searc" 9n)ine Inde@in)

.i)ure 23: Searc" en)ine inde@in) in$ormation

Step 2: %olicies
2.1 .ocus and Scope o$ Journal 1"e $ollo(in) $orms (ill add in$ormation to t"e A&out t"e Journal section o$ your *ournal (e& site.

.i)ure 70: .ocus and scope o$ t"e *ournal

OJS in an Hour

7>

2.2

%eer :e#ie(

.i)ure 71: %eer re#ie(

:e#ie( %olicy 1"is (ill &e #isi&le on t"e A&out t"e Journal section. :e#ie( =uidelines 1"ese instructions (ill &e a#aila&le to re#ie(ers at t"e time o$ re#ie(.

OJS in an Hour

78

.i)ure 72: :e#ie( policy and )uidelines

:e#ie( %rocess 1"is section allo(s you to c"oose t"e &est met"od o$ peer2 re#ie( $or your *ournal. +y de$ault t"e standard re#ie( process is selected &ut you may pre$er to &ypass t"is internal OJS process and rely on email attac"ments.

OJS in an Hour

7!

.i)ure 77: :e#ie( process

:e#ie( Options OJS allo(s $or t"e con$i)uration o$ a num&er o$ re#ie( options includin) "o( lon) re#ie(ers "a#e to complete t"eir re#ie( ("en to send reminders to re#ie(ers Esee t"e tec"nical

documentation to ena&le t"is optionF use a ratin) system $or re#ie(ers E#isi&le only to t"e editorsF and settin) up one2clic0 access $or re#ie(ers.

One2clic0 access allo(s editors to send re#ie(ers an email messa)e (it" a secured U:L ta0in) t"em directly into t"e appropriate section o$ OJS (it"out t"e need to create an account or lo)in. 1"is option (as created to reduce any tec"nical &arriers to re#ie(er participation.

OJS in an Hour

73

.i)ure 76: :e#ie( options

2.7

%ri#acy Statement 1"e pri#acy statement (ill appear on t"e A&out t"e Journal section o$ your (e& site.

.i)ure 75: %ri#acy statement

OJS in an Hour

60

2.6

9ditor <ecision ,"ec0 t"is &o@ to add all co2aut"ors to t"e include list ("en an 9ditor sends a 4oti$y Aut"or email.

.i)ure 7>: 9ditor decision

2.5

Add Item to Appear in NA&out t"e JournalN I$ you (is" to add more in$ormation to t"e KA&out t"e JournalL section t"is section allo(s you to enter content.

.i)ure 78: Add Item to Appear in KA&out t"e JournalL

2.>

Journal Arc"i#in) LO,'SS is an open source solution to arc"i#in) online *ournals. 1o ensure t"e preser#ation o$ your *ournal $ollo( t"e steps outlined in t"is section. OJS (ill e#en )enerate t"e email messa)e to send to t"e participatin) li&raries.

OJS in an Hour

61

.i)ure 7!: Journal Arc"i#in)

2.8

%otential :e#ie(er <ata&ase Mou can add a lin0 to a rele#ant :e#ie(er data&ase "ere.

.i)ure 73: %otential re#ie(er data&ase

OJS in an Hour

62

Step 7: Su&missions
7.1 Aut"or =uidelines 1"ese )uidelines (ill appear on t"e A&out t"e Journal pa)e.

.i)ure 60: Aut"or )uidelines

Su&mission %reparation ,"ec0list 5"en su&mittin) to your *ournal aut"ors (ill &e as0ed to ensure certain conditions are met usin) t"e su&mission until t"ey a)ree t"at all conditions "a#e &een met. preparation c"ec0list. Aut"or su&missions (ill not &e accepted

<e$ault items are pro#ided &ut you may add ne( ones or delete any t"at do not apply to your *ournal usin) t"e KAdd ,"ec0list ItemL or K<eleteL &uttons. OJS in an Hour

67

.i)ure 61: Su&mission preparation c"ec0list

7.2

,opyri)"t 4otice 1"is copyri)"t notice (ill appear on t"e A&out t"e Journal pa)e.

.i)ure 62: ,opyri)"t notice

OJS in an Hour

66

7.7

,ompetin) Interests 1"is allo(s $or t"e option o$ re;uirin) aut"ors and/or re#ie(ers to $ile a ,ompetin) Interests statement.

.i)ure 67: ,ompetin) interests

OJS in an Hour

65

7.6

.or Aut"ors to Inde@ 1"eir 5or0

,are$ully selectin) t"e most appropriate disciplines classi$ication system and 0ey(ords (ill en"ance t"e a&ility o$ ot"ers to $ind your articles.

.i)ure 66: .or aut"ors to inde@ t"eir (or0

OJS in an Hour

6>

In OJS aut"ors inde@ t"eir o(n su&missions &ut t"is in$ormation can &e c"an)ed &y t"e editors prior to pu&lication. 7.5 :e)ister Journal $or Inde@in)

Mou can re)ister t"e contents o$ your *ournal (it" t"e %u&lic 'no(led)e %ro*ect ?etadata Har#ester ("ic" (ill allo( $or %rotocol $or metadata "ar#estin). compre"ensi#e searc"in) amon) sites t"at ad"ere to t"e OAI

.i)ure 65: :e)ister *ournal $or inde@in)

7.>

4oti$ication o$ Aut"or Su&mission

Mou can re;uest a noti$ication email &e sent to t"e *ournal-s completed t"e su&mission process.

primary contact or anot"er address ("ene#er an aut"or "as

.i)ure 6>: 4oti$ication o$ aut"or su&mission

OJS in an Hour

68

Here you can set t"e *ournal-s Open Access policy control "o( users re)ister on t"e site and $or ("at and ena&le user action and email lo))in).

Step 6: ?ana)ement
6.1 Access and Security Settin)s Here are you can decide &et(een $ull open access and t"e use o$ su&scriptions to control access to some or all content. I$ you ena&le su&scription control you can allo( $or delayed open access to content.

.i)ure 68: Settin) t"e Open Access policy

Mou can t"en $urt"er restrict site2 and article2le#el access t"rou)" t"e use o$ user re)istration and decide "o( users are OJS in an Hour

6!

allo(ed to re)ister t"emsel#es. .inally you can ena&le lo))in) o$ su&mission actions and user emails sent &y t"e system.

.i)ure 6!: Additional site and article restrictionsG lo))in) and auditin)

6.2

%u&lication Sc"edulin) OJS allo(s you to set t"e pu&lication sc"edule t"at is &est $or your *ournal.

OJS in an Hour

63

.i)ure 63: %u&lication sc"edulin)

OJS in an Hour

50

6.7

Identi$ication o$ Journal ,ontent

.i)ure 50: Identi$ication o$ *ournal content

Visit "ttp://doi.or)/ to learn more a&out re)isterin) $or a <i)ital O&*ect Identi$ier $or your *ournal. A pa)e num&er option is also a#aila&le $or *ournals. 6.6 Announcements

1"is allo(s you to create an Announcements pa)e and post messa)es to your readers.

.i)ure 51: Announcements

OJS in an Hour

51

6.5

,opyeditors

1"e ,opyeditor edits su&missions to impro#e )rammar and clarity (or0s (it" aut"ors to ensure e#eryt"in) is in place ensures strict ad"erence to t"e *ournal-s &i&lio)rap"ic and 9ditor to turn into t"e )alleys t"at (ill &e in t"e pu&lis"ed $ormat o$ t"e *ournal. I$ you "a#e indi#iduals to act as copyeditors select t"e $irst second option. te@tual style and produces a clean edited copy $or t"e Layout

option. I$ your editors (ill &e actin) as copyeditors select t"e

.i)ure 52: ,opyeditors

1"e instructions (ill &e made a#aila&le to copyeditors aut"ors and section editors in t"e Su&mission 9ditin) sta)e.

OJS in an Hour

52

6.>

Layout 9ditors

1"e Layout 9ditor trans$orms t"e copyedited #ersions o$ t"e su&mission into )alleys in H1?L %<. %S etc. $iles ("ic" t"e *ournal "as elected to use $or electronic pu&lication.

I$ you "a#e indi#iduals to act as layout editors select t"e $irst option. I$ your editors (ill &e actin) as layout editors select t"e second option.

.i)ure 57: Layout 9ditors

1"e instructions (ill &e made a#aila&le to layout editors and section editors on t"e 9ditin) pa)e o$ eac" su&mission. OJS in an Hour 57

Under t"e Layout 9ditors section you also "a#e t"e option o$ supportin) re$erence lin0in) and pro#idin) edita&le instructions to your Layout 9ditors.

.i)ure 56: :e$erence lin0in)

OJS in an Hour

56

6.8

%roo$readers

1"e %roo$reader care$ully reads o#er t"e )alleys in t"e #arious $ormats in ("ic" t"e *ournal pu&lis"es Eas does t"e aut"orF. 1"e %roo$reader Eand t"e Aut"orF records any typo)rap"ic and $ormattin) errors $or t"e Layout 9ditor to $i@. I$ you "a#e indi#iduals to act as proo$readers select t"e $irst second option.

option. I$ your editors (ill &e actin) as proo$readers select t"e

.i)ure 55: %roo$readers

1"e instructions (ill &e made a#aila&le to proo$readers aut"ors layout editors and section editors in t"e Su&mission 9ditin) sta)e.

OJS in an Hour

55

Step 5: 1"e Loo0

5.1 Journal Homepa)e Header 1itles and ima)es can &e added to )i#e your *ournal a uni;ue appearance and identity.

.i)ure 5>: Journal Homepa)e Header

5.2

Journal Homepa)e ,ontent Use t"is section to customiHe t"e appearance o$ your *ournalCs "omepa)e includin) a description an ima)e t"e ta&le o$ contents $or t"e latest issue and any additional content.

OJS in an Hour

5>

.i)ure 58: Journal Homepa)e ,ontent

OJS in an Hour

58

5.7

Journal %a)e Header 1"is option allo(s you to place a di$$erent title ima)e or lo)o on pa)es ot"er t"an t"e "omepa)e. In many cases t"is may simply &e a smaller #ersion o$ t"e "omepa)e lo)o.

.i)ure 5!: Journal %a)e Header

OJS in an Hour

5!

5.6

Journal %a)e .ooter .ooters can also &e added to eac" pa)e o$ your *ournal.

.i)ure 53: Journal pa)e $ooter

5.5

4a#i)ation +ar

.i)ure >0: 4a#i)ation &ar

+y de$ault t"e most important na#i)ation lin0s (ill &e included in your *ournal. Ho(e#er i$ t"ere are additional items to include you may do so "ere Ee.). a lin0 to t"e pu&lis"in) institutionCs "ome pa)eF. Additional lin0s may &e added usin) t"e KAdd ItemL &utton.

OJS in an Hour

53

5.>

Journal Layout Under Journal Layout you can c"oose a *ournal t"eme or upload a style s"eet o$ your o(n. Mou can also mo#e content &loc0s $rom le$t to ri)"t side&ars.

.i)ure >1: Journal Layout

A copy o$ t"e )eneral OJS #.2.@ style s"eet is a#aila&le at: "ttp:// p0p.s$u.ca/o*s/do(nload/common.css 1o c"an)e t"e &ac0)round colour to ("ite $or e@ample edit t"e common.css $ile c"an)in) $rom t"is:
body { margin: 0; padding: 0; background-color: #FBFBF3; color: #111; font-family: Verdana, rial, !el"etica,#an#-#erif; $

to t"is

body { margin: 0; padding: 0; background-color: #FFFFFF; color: #111; font-family: Verdana, rial, !el"etica,#an#-#erif; $

OJS in an Hour

>0

Once youC#e made and sa#ed t"e c"an)es to your copy o$ t"e tool. .or more comple@ style s"eet modi$ications or to c"an)e an OJS template consult t"e OJS 1ec"nical :e$erence ,ustomiHin) OJS document E"ttp://p0p.s$u.ca/o*s/OJS1ec"nical:e$erence.pd$F and t"e E"ttp://p0p.s$u.ca/$iles/,ustomiHin)OJS.pd$F. 5.8 In$ormation 9ac" o$ t"ese descriptions (ill appear on your *ournalCs (e& site on t"e ri)"t side&ar at t"e &ottom &y de$ault.

common.css $ile upload it usin) t"e Journal Style S"eet upload

OJS in an Hour

>1

.i)ure >2: In$ormation

OJS in an Hour

>2

5.!

Lists

.i)ure >7: Lists

Announcements
I$ you "a#e c"osen t"e announcements option $or your *ournal Esee Setup 6.6F a lin0 to mana)e announcements (ill appear under ?ana)ement %a)es.

.i)ure >6: Announcements

.irst create a ne( Announcement 1ype &y selectin) KAnnouncement 1ypesL and t"en K,reate Announcement 1ypeL. OJS in an Hour >7

.i)ure >5: Announcement 1ypes

.i)ure >>: Announcement 1ypes

.ill in t"e name $or a ne( announcement type.

.i)ure >8: ,reate Announcement 1ype

4e@t you can create and post an announcement usin) K,reate 4e(

AnnouncementL lin0. Select announcement type $rom t"e dropdo(n

OJS in an Hour

>6

menu $ill in t"e announcement title pro#ide t"e s"ort and detailed descriptions $or t"e announcement and speci$y t"e e@piry date $or t"e announcement to display.

.i)ure >!: ,reate 4e( Announcement

1"is announcement (ill no( &e #isi&le &y clic0in) on t"e *ournal t"ere until t"e e@piry date selected.

Home or Announcements lin0 on t"e top na#i)ation &ar and remain

OJS in an Hour

>5

.iles +ro(ser
1"e .iles +ro(ser is an ad#anced $eature t"at allo(s t"e $iles and directly. directories associated (it" a *ournal to &e #ie(ed and manipulated

.i)ure >3: .ile +ro(sin)

Journal Sections
OJS *ournals may contain se#eral sections Ee.). Articles :e#ie(s :esearc" etc.F. Mou (ill need to create at least one section $or your editedF. I$ you do not (is" $or t"e section title to &e #isi&le to your may &e "andy $or t"in)s li0e introductions and editorials $or e@ampleF. *ournal Eall *ournals start (it" a de$ault KArticlesL section t"at can &e readers you can c"oose to omit it $rom t"e 1a&le o$ ,ontents Et"is

1o create a ne( section: =o to J?ana)ement %a)esC and select JJournal SectionsC: >>

OJS in an Hour

.i)ure 80: Sections

Select J,reate SectionC:

.i)ure 81: ,reate Section

,omplete t"e $orm (it" t"e ne( sectionCs in$ormation and c"ec0 t"e appropriate options:

OJS in an Hour

>8

.i)ure 82: Section in$ormation

4e@t c"oose a user as t"e Section 9ditor. I$ you "a#enCt set up your *ournalCs users yet )o to ,reate Users.

OJS in an Hour

>!

.i)ure 87: Assi)nin) Section 9ditors

:e#ie( .orms
I$ no re#ie( $orms are created "ere a de$ault $orm (ill appear ("ic" consists o$ t(o te@t &o@es $or Kaut"or and editorL and $or KeditorL onlyG ot"er(ise personaliHed re#ie( $orms can &e made $or a speci$ic *ournal section and edtors can c"oose a re#ie( $orm ("en assi)nin) t"e re#ie(.

.i)ure 86: :e#ie( .orms

OJS in an Hour

>3

,lic0 on K,reate :e#ie( .ormL lin0 $ill in title and description $or a re#ie( $orm t"en press KSa#eL &utton.

.i)ure 85: ,reate :e#ie( .orm

+ac0 to t"e pre#ious pa)e t"e title o$ a ne(ly2created re#ie( $orm appears.

.i)ure 8>: ,reated :e#ie( .orm

,lic0 on K9ditL lin0 ne@t to t"e title o$ re#ie( $orm and t"en on :e#ie( .orm pa)e select K.orm ItemsL to em&ody t"is re#ie( $orm.

OJS in an Hour

80

.i)ure 88: .orm Items

,lic0in) on K,reate 4e( ItemL on .orm Items pa)e leads one to ,reate 4e( Item pa)e ("ere one is a&le to descri&e t"e item pre2de$ine ("et"er t"e item is o&li)atory to &e completed to t"e re#ie(er and sin)le line te@t &o@ e@tended te@t &o@ c"ec0&o@es radio &uttons drop2do(n &o@.

c"oose an item type $rom t"e dropdo(n menu: sin)le (ord te@t &o@

.i)ure 8!: ,reate 4e( Item

OJS in an Hour

81

.i)ure 83: ,reate 4e( Item

All created items can &e edited deleted or reordered. Additional item can &e added &y clic0in) on K,reate 4e( ItemL. Selectin) K%re#ie( .ormL (ill ena&le one to #ie( t"e re#ie( $orm at t"is point.

.i)ure !0: ,reated Items

OJS in an Hour

82

.i)ure !1: %re#ie( .orm

Once a re#ie( $orm is acti#ated it is ready to &e used &y editors ("en assi)nin) a re#ie(er.

OJS in an Hour

87

.i)ure !2: Acti#ate :e#ie( .orm

1"e created $orm items o$ one re#ie( $orm can &e selected and copied to anot"er re#ie( $orm. Once done t"ese $orm items (ill &e mi)arted to t"e tar)et re#ie( $orm.

.i)ure !7: ,opy .orm Items

OJS in an Hour

86

Lan)ua)es
OJS can &e made a#aila&le to users in any o$ se#eral supported lan)ua)es. As (ell OJS can operate as a multilin)ual system pa)e. pro#idin) users (it" an a&ility to to))le &et(een lan)ua)es on eac"

I$ you do not see any additional lan)ua)es to c"oose "a#e your Site Administrator add t"em $or you.

.i)ure !6: Lan)ua)es

OJS in an Hour

85

In t"is e@ample 9n)lis" "as already &een ena&led as a supported locale. A$ter c"ec0in) o$$ ot"er lan)ua)es and clic0in) Sa#e users (ill no( &e a&le to enter $orm data in multiple lan)ua)es. I$ a user encounters a $orm t"at accepts data in more t"an one lan)ua)e t"ey (ill &e a&le to to))le &et(een $orm lan)ua)es as in t"e $ollo(in) screens"ot:

.i)ure !5: .orm Lan)ua)e

1"is also adds a dropdo(n menu on t"e ri)"t2side o$ t"e *ournalCs (e& site allo(in) users to to))le &et(een 9n)lis" and ot"er lan)ua)es.

OJS in an Hour

8>

.i)ure !>: Lan)ua)e 1o))le

.or in$ormation on adaptin) your OJS to anot"er lan)ua)e see t"e OJS tec"nical documentation.

?ast"ead
1"is option pro#ides t(o met"ods o$ displayin) t"e mem&ers o$ your *ournalCs 9ditorial 1eam ("ic" (ill appear under %eople in A&out t"e Journal: eit"er automatically E)enerated $rom assi)ned user rolesF or manually Eusin) t"e ,reate %osition 1itle optionF.

OJS in an Hour

88

.i)ure !8: 9ditorial 1eam

A$ter clic0in) on K,reate a %osition 1itleL you can $ill out t"e title $orm and c"oose ("et"er t"e title (ill appear under t"e 9ditorial 1eam or under %eople on its o(n in A&out t"e Journal.

.i)ure !!: ,reatin) a %osition 1itle

A$ter you entered t"e %osition 1itles used &y your *ournal you (ill &e presented (it" t"e list:

OJS in an Hour

8!

.i)ure !3: ?ast"ead Options

.rom "ere you can add mem&ers to eac" title &y clic0in) on

-?em&ers"ip-G rearran)e t"eir display order &y usin) t"e up and do(n arro(sG or send an email to all mem&ers o$ a )roup &y clic0in) on t"e email icon ne@t to t"e title name.

%repared 9mail
OJS $acilitates (or0 $lo( communication t"rou)" t"e use o$ internal email messa)es. 1"e templates $or t"e #arious messa)es t"at are automatically )enerated can &e edited in t"is section.

=o to J?ana)ement %a)esC section and select J%repared 9mailsC:

OJS in an Hour

83

.i)ure 30: 9mails

.rom t"e %repared 9mails pa)e select t"e template you (is" to edit:

.i)ure 31: 9mail templates

OJS in an Hour

!0

?a0e your c"an)es to t"e selected template. A#oid c"an)in) any o$ t"e em&edded pro)rammin) Eanyt"in) t"at loo0s li0e RSt"isTF "o(e#er as t"ese (ill dynamically )enerate t"e appropriate in$ormation:

.i)ure 32: 9ditin) email templates

:eadin) 1ools
1"e :eadin) 1ools are desi)ned to assist e@perienced and no#ice readers &y pro#idin) a ric" conte@t o$ related materials $rom a (ide #ariety o$ lar)ely open access sources. 1"e tools use an aut"or-s related materials ("ic" are presented to t"e reader in anot"er OJS in an Hour 0ey(ords to automatically searc" a rele#ant open access data&ase $or

!1

(indo(. :eaders "a#e a c"oice o$ tools and (it"in eac" tool a c"oice o$ data&ases alon) (it" access to in$ormation a&out t"e data&ase. +y de$ault t"e :eadin) 1ools are disa&led. 1o acti#ate and con$i)ure t"em: =o to J?ana)ement %a)esC section and select J:eadin) 1oolsC. ,"oose :eadin) 1ool Options:

.i)ure 37: Acti#atin) :eadin) 1ools

,"ec0in) K9na&le :eadin) 1oolsUL (ill acti#ate t"em $or your *ournal:

OJS in an Hour

!2

.i)ure 36: :eadin) 1ool Options

At t"is point you can also con$i)ure ("ic" tools (ill &e a#aila&le to some or all o$ t"em (ill &e use$ul to your audience.

your readers. Mou may (is" to e@periment (it" t"ese yoursel$ to see i$

Under K:elated Item 1oolsL you (ill $ind a dropdo(n menu o$ su&*ect areas. Mou can select t"e su&*ect t"at &est matc"es your *ournal to pro#ide additional readin) tools t"at are speci$ic to t"at discipline.

OJS in an Hour

!7

:eturnin) to t"e :eadin) 1ools menu you can no( c"oose K:elated Item SetsL to customiHe t"e :eadin) 1ools $or your *ournal:

.i)ure 35: :elated Item Sets

.rom "ere you (ill see a list o$ su&*ect areas and t"e con$i)uration options $or eac" o$ t"em:

OJS in an Hour

!6

.i)ure 3>: :elated Item Sets

.or eac" su&*ect you (ill see a series o$ options: Validate ?etadata ,onte@ts 9@port and <elete.

Validate (ill c"ec0 t"at all o$ t"e U:Ls $or t"e resources associated (it" t"at su&*ect are #alid. <ependin) on t"e amount o$ associated resources t"is may ta0e a $e( minutes. ?etadata descri&es t"e su&*ect item. ,onte@ts s"o( t"e #arious options t"at are a#aila&le $or t"at su&*ect area:

OJS in an Hour

!5

.i)ure 38: ,onte@ts

1"e Up and <o(n arro(s allo( you to reposition t"e conte@ts. 1"e ?etadata lin0 allo(s you to con$i)ure t"e conte@t. 1"e Searc"es lin0 lets you #ie( edit add or delete t"e #arious resources associated (it" t"e conte@t:

OJS in an Hour

!>

.i)ure 3!: Searc"es

9@port creates an A?L $ile o$ t"e items. <elete remo#es t"e item. Scrollin) do(n t"e pa)e o$ su&*ect items you (ill also see t"e option to create your o(n set $or a discipline not listed "ere:

.i)ure 33: ,reatin) Item Sets

OJS in an Hour

!8

Statistics and :eports

OJS 2.@ pro#ides a num&er o$ statistical and reportin) $eatures $or your *ournal.

.i)ure 100: Journal ?ana)ement menu

Statistics
OJS pro#ides a summary o$ your *ournalCs usa)e.

OJS in an Hour

!!

.i)ure 101: Statistics

Mou can use t"e c"ec0&o@es to ma0e t"ese statistics a#aila&le to readers in A&out t"e Journal.

:eports
In addition OJS allo(s you to )enerate a spreads"eet report on your *ournalCs usa)e.

OJS in an Hour

!3

.i)ure 102: :eports

%ayments
OJS comes (it" a %ayment module t"at allo(s $or t"e c"ar)in) o$ #arious $ees. .ees can &e c"ar)ed $or aut"or actions E$ees $or article su&mission $ast2trac0 peer re#ie( and article pu&licationFG article and mem&ers"ip dues. access Esu&scriptions and pay2per2#ie( optionsFG and $or donations

%ayment Options
1o ena&le t"e %ayment ?odule clic0 on t"e %ayments lin0 listed under ?ana)ement %a)es:

.i)ure 107: Journal ?ana)ement ?enu

OJS in an Hour

30

Mou can ena&le t"e %ayments ?odule &y clic0in) t"e &o@ under

=eneral Options. Mou can also c"oose your currency "ere. Mou s"ould ensure t"at t"e currency you select "ere matc"es up (it" t"e currency selected under Su&scriptions i$ su&scriptions are also &ein) used.

.i)ure 106: %ayment =eneral Options

Mou can t"en t"en ena&le and customiHe aut"or $ees $or article su&mission $ast2trac0 peer re#ie( and article pu&lication:

OJS in an Hour

31

.i)ure 105: 9na&lin) Aut"or .ees

:eader $ees can also &e ena&led:

.i)ure 10>: 9na&lin) :eader .ees

As can )eneral $ees $or donations and association mem&ers"ip:

OJS in an Hour

32

.i)ure 108: 9na&lin) =eneral .ees

.ee %ayment ?et"ods

Mou can edit $ee payment options &y clic0in) t"e .ee %ayment &et(een ?anual and %ay%al $ee payment:

?et"ods lin0 at t"e top o$ t"e .ee %ayment Options pa)e c"oosin)

.i)ure 10!: .ee %ayment ?et"ods

OJS in an Hour

37

I$ you c"oose ?anual payment you can enter instructions on "o( to pay $ees to t"e *ournal. 1"ese instructions (ill &e displayed ("ene#er a user needs to pay a $ee.

.i)ure 103: ?anual %ayment Settin)s

I$ you c"oose t"e %ay%al payment met"od you must enter t"e correctly:

appropriate %ay%al account in$ormation $or t"e ser#ice to (or0

.i)ure 110: %ay%al Settin)s

OJS in an Hour

36

.ee %ayment :ecords

1"e %ayment module trac0s system payments and pro#ides records lin0 at t"e top o$ t"e .ee %ayment Options pa)e. Mou (ill &e pro#ided a list o$ users ("o "a#e made payments to your <etails lin0 ne@t to a listed item you (ill see a more compre"ensi#e summary o$ t"e payment record:

on t"e :ecords pa)e. Mou can access t"is pa)e &y clic0in) t"e :ecords

*ournal (it" payment types and timestamps listed. I$ you clic0 on t"e

.i)ure 111: %ayment <etails

Su&scriptions
I$ you "a#e c"osen t"e su&scription option $or your *ournal Esee Setup section 6.1F a lin0 to mana)e your su&scriptions (ill appear on your menu:

OJS in an Hour

35

.i)ure 112: ?ana)in) su&scriptions

Select JSu&scriptionsC. .rom t"e Su&scriptions pa)e you can c"oose &et(een J,reate 4e( Su&scriptionC JSu&scription 1ypesC or JSu&scription %oliciesC:

.i)ure 117: Su&scription c"oices

OJS in an Hour

3>

,reate Su&scription 1ypes

1"e $irst step in settin) up su&scription mana)ement is to desi)nate t"e types o$ su&scriptions t"e *ournal o$$ers. Journals typically o$$er indi#idual su&scription and institutional su&scription rates. Some *ournals may "a#e special o$$ers $or mem&ers o$ an or)aniHation or students. OJS (ill support t"e mana)ement o$ print and/or online co#er lon)er periods o$ time E12 mont"s 7> mont"sF. 1o &e)in select JSu&scription 1ypeC and $rom t"e resultin) pa)e clic0 J,reate 4e( Su&scription 1ypeC: su&scriptions. ?ore t"an one type o$ su&scription can &e created to

.i)ure 116: ,reatin) a ne( su&scription type

4e@t $ill in t"e details:

OJS in an Hour

38

.i)ure 115: Su&scription type in$ormation

.or NinstitutionalN su&scriptions use t"e N#alidated #ia domain or I% $rom its associated domain or I% address (ill &e permitted access (it"out a pass(ord. Similarly t"e Nmem&ers o$ an association or or)aniHationN option s"ould &e used $or mem&ers"ip su&scriptions option to ma0e t"e su&scription type and its $ee appear under

aut"enticationN option as all mem&ers o$ t"e institution comin) in

("et"er $ree to mem&ers or at a discount. Use t"e Npu&licly #isi&leN Su&scriptions on t"e A&out t"e Journal. 5"ile most su&scription types are typically displayed in A&out a type created $or internal accountin) not appear on t"e A&out pa)e. sta$$ su&scriptions and/or mana)ement purposes $or e@ample (ould

OJS in an Hour

3!

Su&scription %olicies
Mou (ill ne@t need to determine your *ournalCs su&scription policies. Under t"e Su&scription %olicies "eadin) you (ill "a#e to enter ena&le su&scription e@piry reminders i$ you (is". Su&scription ?ana)er and Su&scription in$ormation. Mou can also

Su&scription ?ana)er In$ormation

1"is in$ormation (ill &e pu&licly a#aila&le under A&out t"e Journal:

.i)ure 11>: Su&scription ?ana)er In$ormation

Su&scription In$ormation
4e@t pro#ide any additional details $or your (e& site a&out your su&scriptions. 1"e Su&scription 1ypes and $ee structure (ill &e pa)e alon) (it" t"e name and contact in$ormation $or t"e automatically placed under Su&scriptions on t"e A&out t"e Journal Su&scription ?ana)er. Additional in$ormation a&out su&scriptions

OJS in an Hour

33

suc" as met"ods o$ payment or support $or su&scri&ers in de#elopin) countries can &e added "ere.

.i)ure 118: Su&scription In$ormation

Su&scription 9@piry
Upon su&scription e@piry readers may &e denied access to all su&scription content or to t"ose pu&lis"ed a$ter su&scription e@piry date. Use$ul reminders can &e sent out to your su&scri&ers in$ormin) t"em o$ e@piry dates.

OJS in an Hour

100

.i)ure 11!: 9@piry :eminders

Open Access Options $or Su&scription Journals

<elayed Open Access Alt"ou)" a *ournal may (is" to limit t"eir content to su&scri&ers it is also possi&le to allo( $or &ac0 issues to &ecome openly accessi&le opened: o#er time. Mou can set t"e num&er o$ mont"s to pass &e$ore content is

OJS in an Hour

101

.i)ure 113: <elayed Open Access

It is also possi&le to send readers a notice ("en content &ecomes open and to add a statement a&out delayed open access to your A&out t"e Journal pa)e.

Aut"or Sel$2Arc"i#in) %olicy

1"is section allo(s you to also post a statement a&out your *ournalCs &e c"an)ed to &est suit your needs: aut"or sel$2arc"i#in) policy. A de$ault statement is pro#ided &ut can

OJS in an Hour

102

.i)ure 120: Aut"or sel$2arc"i#in) policy

,reate 4e( Su&scriptions

1o create a ne( su&scription $or an indi#idual or $or an institution c"oose J,reate 4e( Su&scriptionC:

.i)ure 121: 4e( su&scriptions

On t"e resultin) $orm select t"e user and clic0 on J9nrollC:

OJS in an Hour

107

.i)ure 122: 9nroll Su&scri&ers

I$ t"e person is not already listed an account (ill "a#e to $irst &e created $or t"em. See t"e section on ,reatin) Users.

A$ter selectin) J9nrollC $ill in t"e details $or t"eir ne( su&scription:

.i)ure 127: 4e( su&scription details

:emem&er t"e set t"e 9nd date t"e appropriate num&er o$ mont"s a"ead E12 26 7> etc.F. OJS in an Hour

106

On sa#in) t"is in$ormation t"e su&scri&er (ill &e emailed a username ("ic" (ill (or0 (it" all content t"e *ournal pu&lis"es until t"e user is deleted $rom t"e Su&scriptions list &y t"e Journal ?ana)er. .or institutional and or)aniHational su&scriptions t"e contact person at t"e institution needs to &e enrolled as a reader and t"en selected person (ill need to pro#ide t"e institution-s domain and/or I% &y t"e Journal ?ana)er on t"e ,reate Su&scriptions pa)e. 1"e contact addresses ("ic" are used to #alidate t"e account sparin) indi#idual users at t"e institution t"e need to "a#e user accounts in order to access su&scription content. Or)aniHations (it" mem&ers"ip lists can "a#e t"ose lists imported into t"e system t"rou)" t"e Import User $unction in Journal ?ana)ement. 9@istin) su&scriptions can &e deleted or edited $rom t"e Su&scriptions pa)e once t"ey "a#e &een created:

.i)ure 126: <eletin) su&scriptions

OJS in an Hour

105

System %lu)ins
System plu)ins allo( OJS to e@pand its $unctionality and accept contri&utions $rom participatin) de#elopers (it"out alterin) t"e core contact us usin) t"e OJS <e#elopment .orum at "ttp://p0p.s$u.ca/support/$orum. o$ t"e pro)ram. I$ you are interested in (ritin) a plu)in $or OJS please

As a Journal ?ana)er you can decide ("ic" plu)ins to add to your *ournal and ("ic" to lea#e out.

.i)ure 125: Journal ?ana)ement menu

As ne( plu)ins are de#eloped you (ill &e a&le to acti#ate or deacti#ate t"em in t"is section. ,urrent plu)ins include an alternati#e user aut"entication system EL<A%F imports and e@ports an inde@in) more. tool $or =oo)le Sc"olar t"emes &loc0 plu)ins $or UI e@tensions and

OJS in an Hour

10>

Import/9@port <ata
OJS allo(s Journal ?ana)ers to import or e@port data. 1o do t"is )o to t"e Journal ?ana)ement menu and select Import/9@port <ata:

.i)ure 12>: Journal ?ana)ement menu

.rom t"e Import/9@port <ata pa)e you can c"oose ("et"er to deal (it" article/issue data or (it" user data:

.i)ure 128: Import/9@port <ata pa)e

OJS in an Hour

108

?91S A?L 9@port %lu)in

9@ports Journals in ?91S A?L.

9rudit Article 9@port %lu)in

1"is plu)in allo(s you to e@port articles usin) t"e 9n)lis" 9rudit <1<. 1"is (ould allo( your *ournal to interoperate (it" t"e 9rudit pu&lis"in) system $rom t"e Uni#ersitV de ?ontrVal.

Users A?L %lu)in

1"e Users A?L %lu)in supports t"e import and e@port o$ users and t"eir roles &ased on t"e <1< supplied in plu)ins/importe@port/ users/users.dtd (it" NusersN as t"e root element.

1"is plu)in treats emails as uni;ue user identi$iers in order to ensure t"at duplicate users are not created. I$ an e@istin) user is $ound in t"e data&ase (it" t"e same email as an imported user no additional user t"e e@istin) user. Usernames are treated li0e(ise. is createdG t"e roles descri&ed in t"e A?L $ile are attri&uted instead to

.i)ure 12!: User data pa)e

OJS in an Hour

10!

Mou can c"oose a speci$ic role to e@port all o$ t"ose users E$or

e@ample :e#ie(er to e@port all o$ t"e re#ie(ersF. Mou can also use t"e 9@port All lin0 to retrie#e data $or all o$ t"e *ournalCs users. 1o import a list o$ users you can use t"e User <ata .ile upload tool. more in$ormation a&out t"e A?L $ormat and A?L <1< $or user data Esee /docs/I?%O:19A%O:1F.

Mou s"ould consult t"e tec"nical documentation included (it" OJS $or

4ote t"e t(o options ("ic" allo( you to automatically noti$y t"e imported users o$ t"eir ne( accounts and to continue (it" t"e import process e#en i$ errors occur (it" one record.

<OAJ 9@port %lu)in

9@ports Journal $or <OAJ and email <OAJ representati#e *ournal in$ormation.

%u&?ed A?L 9@port %lu)in

9@ports article metadata in %u&?ed A?L $ormat $or inde@in) in ?9<LI49.

,ross:e$ A?L 9@port %lu)in

9@ports article metadata in ,ross:e$ A?L $ormat.

Articles B Issues A?L %lu)in

1"e Articles B Issues A?L %lu)in supports import and e@port o$ articles and issues &ased on t"e <1< supplied in plu)ins/ elements: OarticleP OarticlesP OissueP and OissuesP. ,lic0 t"e 9@port Issues lin0 or 9@port Articles lin0 to do(nload t"is in$ormation $rom your *ournal: OJS in an Hour importe@port/nati#e/nati#e.dtd. It supports t"e $ollo(in) root

103

.i)ure 123: Importin) or e@portin) articles and issues

1o import data use t"e Import <ata upload tool to &ro(se $or and import t"is data $rom an e@ternal $ile.

OJS in an Hour

110

User ?ana)ement
1o see a list o$ all o$ your *ournals re)istered users )o to t"e JUsersC section and select JUsers 9nrolled in t"is JournalC:

.i)ure 170: Users ?enu

.rom "ere you can edit anyoneCs account lo) in as t"em to disa&le t"eir account:

temporarily per$orm any o$ t"eir tas0s remo#e t"em $rom t"e list or

OJS in an Hour

111

.i)ure 171: All users

9mailin) Users
1"e a&ility to send an email messa)e to se#eral Eor allF o$ your users at once is anot"er use$ul $eature a#aila&le at t"e &ottom o$ t"is pa)e. 1o use t"is $unction c"ec0 eac" o$ t"e desired recipients Eor use t"e Select All &uttonF and clic0 9mail Users. 1"is (ill &rin) up an email o$ t"is (ould &e $or a noti$ication o$ a ne( issue.

messa)e t"at you can (rite in and send to e#eryone. A )ood e@ample

9nrollin) 9@istin) Users

Users already enrolled in t"e *ournal can &e )i#en additional roles and users re)istered to t"e site (it" ot"er *ournals can &e enrolled (it" your *ournal. 1o do so clic0 on -9nroll a User $rom t"is Site in t"is Journal- $rom t"e Journal ?ana)ement %a)e under User or clic0 on (ill &e pro#ided (it" a list o$ all site2(ide users. OJS in an Hour 112

-9nroll 9@istin) User- $rom t"e -Users 9nrolled in t"is Journal- pa)e. Mou

.i)ure 172: 9nroll 9@istin) User

1"is $eature allo(s you to enrol an e@istin) user into an additional role. .or e@ample i$ ?ary is currently re)istered as an aut"or &ut t"at role to "er pro$ile. #olunteers to &ecome a re#ie(er t"is $eature (ill allo( you to add

,reatin) Users
1o create a ne( user $or your *ournal )o to t"e JUsersC section and select J,reate 4e( UserC. .ill in t"e $orm and press JSa#eC:

OJS in an Hour

117

.i)ure 177: %art o$ t"e ,reate 4e( User inter$ace

I$ you "a#e acti#ated additional lan)ua)es you can c"oose a lan)ua)e pre$erence $or your ne( user as (ell.

?er)e Users
1o mer)e t(o user accounts into one )o to t"e JUsersC section and select J?er)e UsersC. On t"e resultin) pa)e select a user you (is" to mer)e (it" anot"er user:

OJS in an Hour

116

.i)ure 176: ?er)e Users

1"is can &e a use$ul $eature i$ a user "as mista0enly created more t"an one account.

OJS in an Hour

115

9ditors
1"e 9ditor o#ersees entire editorial and pu&lis"in) process. 1"e 9ditor (or0in) (it" t"e Journal ?ana)er typically esta&lis"es t"e policies and procedures $or t"e *ournal ("ic" are used in settin) up t"e *ournal in Setup.

In t"e 9ditorial %rocess t"e 9ditor assi)ns su&missions to t"e Section 9ditors to see t"rou)" Su&mission :e#ie( and Su&mission 9ditin) any di$$iculties in t"e process. 1"e 9ditor can also play t"e role o$ Section 9ditor in t"e 9ditin) and proo$readin). 1"e 9ditor also sc"edules su&missions $or pu&lication arran)es t"e 1a&le o$ ,ontents and pu&lis"es t"e issue as part o$ t"e %u&lis"in) %rocess. ("ile 0eepin) an eye on t"e su&mission-s pro)ress and assistin) (it"

process seein) accepted su&missions t"rou)" copyeditin) layout

=ettin) Started
Lo) in to your OJS account. Select your role as J9ditorC.

OJS in an Hour

11>

.i)ure 175: Si)nin) in as an editor

Su&missions
Under KSu&missionsL you (ill see articles ("ic" are Kunassi)nedL Kin re#ie(L Kin editin)L or in t"e Karc"i#esL. ,lic0in) any o$ t"ese lin0s (ill pro#ide additional details on eac" article in t"ese cate)ories:

.i)ure 17>: 9ditorCs ?enu

Assi)nin) Articles
Select Kunassi)nedL and t"en clic0 t"e article title lin0. OJS in an Hour

118

.i)ure 178: Selectin) an unassi)ned article

On t"e KSummaryL pa)e )o to t"e KSu&missionL section:

.i)ure 17!: Unassi)ned article summary pa)e

OJS in an Hour

11!

.rom "ere you "a#e t"e option to: Send an email messa)e to t"e aut"or Eclic0 on t"e en#elope icon ne@t to t"e aut"orCs nameF

:ead t"e ori)inal $ile &y clic0in) on t"e su&mission $ile name. Add any supplementary $iles &y clic0in) on t"e KAdd Supplementary .ileL lin0.

,"an)e t"e section you (ant t"e article to appear in usin) t"e drop do(n menu.

:eport aut"or $ee payments as paid or optionally (ai#e t"ose payments i$ t"e %ayments module "as &een ena&led.

Assi)n an editor or section editor. 1"is (ill ta0e you to a list o$ your editors or section editors. Select t"e KAssi)nL lin0 to )i#e t"e su&mission to t"at person:

.i)ure 173: Assi)nin) a section editor

OJS in an Hour

113

Once t"e KAssi)nL lin0 ne@t to a Section 9ditor is clic0ed an email (ill &e )enerated to t"e selected Section 9ditor in$ormin) t"em o$ your decision:

.i)ure 160: 92mail to t"e section editor

In t"e KSu&mission ?etadataL section o$ t"e article Summary pa)e you may use t"e K9dit ?etadataL lin0 to ma0e any c"an)es to t"e su&missionCs metadata $ields:

OJS in an Hour

120

.i)ure 161: 9ditin) t"e article metadata

.or e@ample you may (is" to re#ie( t"e a&stract pro#ided &y t"e aut"or. Mou can also use t"e K:e#ie(L K9ditin)L and KHistoryL lin0s at t"e top o$ t"e Summary pa)e to $ollo( t"e pro)ress o$ t"e su&mission:

.i)ure 162: Summary Lin0s

OJS in an Hour

121

Issues
:eturn to t"e 9ditor Home pa)e:

.i)ure 167: 9ditorCs ?enu

Under KIssuesL you "a#e t"e option to:

,reate a 4e( Issue

Select K,reate IssueL. .rom t"e ,reate Issue screen c"oose ("et"er it (ill &e a K+ac0 IssueL a K,urrent IssueL or a K.uture IssueL:

OJS in an Hour

122

.i)ure 166: ,reate issue

9nter t"e Volume Issue and Mear in$ormation. Mou may also (is" to select an issue identi$ication $ormat EMear only Volume/Mear Issue/Volume/Mear etc.F. 1"is (ill depend upon t"e $re;uency o$ pu&lication as pre#iously determined &y t"e Journal ?ana)er. Mou also "a#e t"e opportunity to add a special title and description $or t"e ne( issue. A custom co#er and caption is also a#aila&le. Use t"e KSa#eL &utton ("en you "a#e made your c"oices. I$ t"e Journal ?ana)er "as ena&led su&scriptions you (ill &e a&le to

set an Open Access date at t"is point $or t"e issue as a ("ole as (ell.

OJS in an Hour

127

1"e ne( issue (ill no( &e a#aila&le ("en you sc"edule su&missions.

.i)ure 165: Speci$y 4e( Issue

4oti$y Users
Allo(s you to send an email to users associated (it" your *ournal:

OJS in an Hour

126

.i)ure 16>: 4oti$yin) users

OJS in an Hour

125

Vie( .uture Issues

Selectin) .uture Issues results in a list o$ all issues you "a#e so $ar created t"at "a#e not &een pu&lis"ed:

.i)ure 168: .uture Issues

Select t"e issue you (is" to pu&lis" &y clic0in) on t"e issue title:

.i)ure 16!: 1a&le o$ ,ontents

Mou can re#ie( eac" issue article &y clic0in) its lin0ed title:

OJS in an Hour

12>

.i)ure 163: Article History

Use t"e Summary :e#ie( 9ditin) and History lin0s to re#eal e#ery aspect o$ t"e su&missions li$ecycle ("o (as in#ol#ed (it" it etc. 5"en t"ere are multiple articles $or an issue you can use t"e up and Mou can also use t"e :emo#e c"ec0 &o@ to ta0e an article out o$ t"at issue and allo( it to &e reassi)ned.

do(n arro(s to reorder "o( t"ey (ill appear in t"e ta&le o$ contents.

5"en you are satis$ied (it" t"e content $or an issue use t"e %u&lis" Issue &utton to &uild t"e ne( issue and ma0e it a#aila&le to your readers.

OJS in an Hour

128

+ac0 Issues
Lets you see all issues ("ic" "a#e &een pu&lis"ed. Issues can also &e deleted $rom t"e *ournal:

.i)ure 150: Vie(in) &ac0 issues

Select t"e issue lin0 to see t"e 1a&le o$ ,ontents $or t"at issue:

.i)ure 151: Issue 1a&le o$ ,ontents

OJS in an Hour

12!

It is possi&le to reorder t"e articles usin) t"e KOrderL arro(s to delete articles usin) t"e K:emo#eL c"ec0&o@es or to edit t"e articles &y clic0in) on t"e lin0ed titles.

OJS in an Hour

123

Section 9ditors
1"e Section 9ditor mana)es t"e :e#ie( and 9ditin) o$ su&missions in t"ose Sections Ee.). Articles +oo0 :e#ie(s etc.F $or ("ic" t"ey "a#e t"e Section 9ditor may also o#ersee t"e editin) processG &ut more policy on "o( t"e tas0s are di#ided. &een assi)ned responsi&ility. I$ t"e article is accepted $or pu&lication o$ten t"an not t"is (or0$lo( $alls to t"e 9ditor. 1"e *ournal (ill "a#e a

=ettin) Started
Lo) in to your OJS account. Select your role as JSection 9ditorC:

.i)ure 152: Si)nin) in as a section editor

OJS in an Hour

170

Su&missions
Under KSu&missions in :e#ie(L you (ill see any articles ("ic" are Kin re#ie(L Kin editin)L or in t"e Karc"i#esL:

.i)ure 157: Su&missions in re#ie(

,lic0in) any o$ t"ese lin0s (ill pro#ide additional details on indi#idual articles in t"ese cate)ories.

OJS in an Hour

171

Assi)nin) :e#ie(ers
,lic0 on t"e article title:

.i)ure 156: :e#ie( details

Mou "a#e t"e option to: Send an email messa)e to t"e aut"or Eclic0 on t"e en#elope icon ne@t to t"e aut"orCs nameF or t"e editor. Vie( t"e ori)inal su&mission $ile &y clic0in) t"e lin0 or upload a ne( #ersion o$ t"e document $or re#ie(. OJS in an Hour

172

Select a re#ie(er $or t"e $irst round o$ re#ie(. ,lic0 t"e KSelect :e#ie(erL lin0. .rom t"e list o$ names assi)n a re#ie(er:

.i)ure 155: Selectin) re#ie(ers

I$ you (is" to assi)n $urt"er re#ie(ers repeat t"is process. 5"en you "a#e $inis"ed assi)nin) re#ie(s you s"ould &e returned to t"e K:e#ie(L Section. ,lic0 on KSelect :e#ie( .ormL and on :e#ie( .orms pa)e assi)n an appropriate re#ie( $orm.

.i)ure 15>: Selectin) :e#ie( .orm

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177

.i)ure 158: Assi)nin) :e#ie( .orm

,lic0 t"e K:e;uestL icon to )enerate an email messa)e to eac" re#ie(er:

.i)ure 15!: :e;uestin) a re#ie(

1"is email messa)e includes a one2clic0 access U:L t"at (ill allo( t"e re#ie(er immediate access into t"e OJS system.

4ote t"at a$ter sendin) t"e messa)e t"e K:e;uestL icon no( includes a messa)e sent date:

.i)ure 153: :e#ie( :e;uest <ate

OJS in an Hour

176

5or0in) (it" :e#ie(ers

Mou can use t"is section to cancel a re#ie( re;uest Eclic0 ,ancel :e;uestF c"an)e t"e due date Eclic0 t"e due date lin0F send a reminder to t"e re#ie(er Euse t"e Send :eminder lin0F and to read t"e re#ie(ers comments Eclic0 t"e K:e#ie( .ormL iconF. Any uploaded $iles $rom t"e re#ie(er (ill also &e a#aila&le "ere.

1"e re#ie(erCs recommendation (ill also appear in t"is section once t"eir decision "as &een made. Some *ournals are also con$i)ured to allo( you to rate t"e re#ie(er on a scale o$ 1 I 5 &ased on t"e ;uality o$ t"eir re#ie( t"eir timeliness etc. Mou (ill recei#e a messa)e once t"e re#ie(er "as completed t"eir t"em $or t"eir e$$orts:

re#ie(. At t"is point you can use t"e KAc0no(led)eL icon to t"an0

.i)ure 1>0: Ac0no(led)in) t"e re#ie(er

OJS in an Hour

175

?a0in) a <ecision on an Article

Mou must no( decide t"e ne@t step $or t"e su&mission. In t"e K9ditor <ecisionL section you must select ("et"er to accept as0 $or re#isions resu&mit $or anot"er re#ie(er or decline t"e su&mission. Select your c"oice $rom t"e dropdo(n menu and clic0 K:ecord <ecisionL:

.i)ure 1>1: ?a0in) your decision

Once press K:ecord <ecisionL a (indo( pops up to as0 $or con$irmin) t"e director decision.

.i)ure 1>2: ,on$irmin) ?essa)e

4e@t you (ill need to noti$y t"e aut"or o$ your decision usin) t"e 4oti$y Aut"or email icon. Mou must upload an edited #ersion to t"e copyeditor:

OJS in an Hour

17>

.i)ure 1>7: Uploadin) t"e 9ditor Version

.inally you can use t"e Send &utton to select t"e copy o$ t"e article $or t"e copyeditor:

.i)ure 1>6: Selectin) $ile $or t"e ,opyeditor

OJS in an Hour

178

,opyeditin)
Mou (ill t"en &e ta0en directly to t"e editin) section $or t"e article. I$ your *ournal employs people as copyeditors you (ill &e as0ed to as (it" t"e re#ie(ers: select one no(. Mou (ill re;uest and ac0no(led)e t"eir participation

.i)ure 1>5: Assi)nin) a copyeditor

1"e $ollo(in) screen (ill allo( you to pic0 $rom your list o$ copyeditors:

OJS in an Hour

17!

.i)ure 1>>: Selectin) a copyeditor

Once t"e copyeditor "as &een assi)ned you can use t"e :e;uest icon to send an email as0in) "im or "er to underta0e t"e assi)nment:

.i)ure 1>8: :e;uestin) copyeditin)

1"e copyeditor (ill t"en re#ie( t"e document and correspond (it" t"e aut"or. Mou (ill &e noti$ied ("en t"ey are &ot" satis$ied (it" t"e article.

.i)ure 1>!: ,ompletin) t"e copyeditin) process

OJS in an Hour

173

+e sure to use t"e Ac0no(led)e email messa)es to t"an0 e#eryone in#ol#ed $or t"eir participation.

.or *ournals ("ere t"e section editor acts as t"e copyeditor you can &e)in t"e copyeditin) process &y selectin) t"e KInitiateL lin0. 1"e t"e $ile lin0. He or s"e t"en ma0es any c"an)es and uploads t"e section editor re#ie(s t"e copyedit #ersion o$ t"e article &y selectin) edited #ersion usin) t"e $ile upload tool. 5"en t"e copyeditin) is completed select t"e K,ompleteL lin0. 1"is (ill acti#ate t"e K:e;uestL no( re#ie( your copyedits and ma0e any c"an)es. 5"en t"e aut"or responds send an ac0no(led)ement messa)e. tool to add any $inal c"an)es you (is" to ma0e. icon allo(in) you to send a messa)e to t"e aut"or as0in) $or t"em to

:e#ie( any c"an)es t"ey "a#e made. Mou may no( use t"e $ile upload

Layout 9ditin)
Once t"e copyeditin) "as &een completed you may no( &e)in t"e layout editin) process &y usin) t"e $ile upload tool to enter t"e latest is also actin) as t"e layout editor you (ill initiate t"e process and upload t"e )alley $ormats yoursel$. #ersion o$ t"e article and selectin) a layout editor. I$ t"e section editor

I$ you "a#e people to act as Layout 9ditors you may select one usin) t"e KAssi)n Layout 9ditorL lin0:

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160

.i)ure 1>3: Assi)nin) t"e layout editor

,"oose a layout editor $rom t"e list:

.i)ure 180: Assi)nin) t"e Layout 9ditor

Use t"e Assi)n lin0 to assi)n t"em to t"e article. :e;uest t"eir participation usin) t"e K:e;uestL email icon:

OJS in an Hour

161

.i)ure 181: :e;uest Layout 9ditin)

Mou can re#ie( any layout comments $rom t"e Layout 9ditor usin) t"e Layout ,omments icon. 5"en t"e H1?L and %<. documents are deli#ered &y t"e Layout

9ditor you can #ie( edit or delete t"em. Mou also "a#e t"e option o$ uploadin) additional $iles. Send t"e Layout 9ditor an ac0no(led)ment messa)e ("en you are satis$ied (it" t"e )alley $iles:

.i)ure 182: .inal layout editin)

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162

%roo$readin)
Mou may no( &e)in t"e proo$readin) process &y sendin) a re;uest to t"e aut"or $or a $inal re#ie( o$ t"e article &e$ore pu&lication. Use t"e K:e;uestL icon to send t"e messa)e:

.i)ure 187: %roo$readin) re;uest to t"e aut"or

I$ your *ournal employs people as proo$readers you (ill &e as0ed to as (it" t"e re#ie(ers. Use t"e Assi)n %roo$reader lin0 $or a list o$ possi&le proo$readers:

select one no(. Mou (ill re;uest and ac0no(led)e t"eir participation

.i)ure 186: Selectin) a proo$reader

I$ t"e section editor acts as t"e proo$reader you can &e)in t"e process &y selectin) t"e KInitiateL lin0.

OJS in an Hour

167

1"rou)"out t"e proo$readin) process you (ill &e a&le to e@amine t"e re#isions and communicate (it" t"e aut"or and/or proo$readers. Ac0no(led)ement messa)es can also &e sent as eac" tas0 is completed. Once t"e aut"or and proo$reader/section editor are satis$ied (it" t"e correctionsL section send ac0no(led)ement messa)es t"an0in) all in#ol#ed $or t"eir e$$orts:

)alleys and "a#e recorded any necessary c"an)es in t"e Kproo$readin)

.i)ure 185: ,ompletin) t"e proo$readin) process

.inally scroll do(n to t"e Sc"edulin) section and usin) t"e dropdo(n menu select t"e issue in ("ic" t"is article (ill appear. 4otice t"at t"e article can &e placed in a current issue a $uture issue or e#en a &ac0 issue:

.i)ure 18>: Sc"edulin) t"e su&mission

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166

:e#ie(ers
1"e :e#ie(er is selected &y t"e Section 9ditor to re#ie( a su&mission. :e#ie(ers are as0ed to su&mit re#ie(s to t"e *ournal-s (e& site Ealt"ou)" some *ournals opt $or an email re#ie( policy I see Journal Setup section 2.2F and are a&le to upload attac"ments $or t"e use o$ t"e 9ditor and Aut"or. :e#ie(ers may &e rated &y Section 9ditors a)ain dependin) on t"e policies $or t"is *ournal.

=ettin) Started
Lo) in to your OJS account. Select your role as J:e#ie(erC.

.i)ure 188: Selectin) role as :e#ie(er

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165

:e#ie(in) Articles
In t"e KActi#e Su&missionsL section select t"e article title Enote t"e due date o$ t"e re#ie(F:

.i)ure 18!: Acti#e su&missions $or re#ie(

.rom t"e K:e#ie(L pa)e you can see some &rie$ in$ormation a&out t"e su&mission and t"e re#ie( sc"edule Eincludin) t"e due date o$ t"e re#ie(F:

.i)ure 183: :e#ie( pa)e

OJS in an Hour

16>

.urt"er do(n t"e :e#ie( pa)e you (ill see t"e 5 re#ie( steps ("ic" need to &e $ollo(ed:

.i)ure 1!0: :e#ie( Steps

Step 1: 1o accept t"e re;uest clic0 t"e K5ill do t"e re#ie(L icon and send t"e email messa)e t"at is )enerated:

OJS in an Hour

168

.i)ure 1!1: Acceptin) :e#ie( :e;uest

1o decline t"e re;uest clic0 t"e KUna&le to do t"e re#ie(L icon and send t"e email messa)e t"at is )enerated. Step 2: ,lic0 t"e $ile name to read t"e su&mitted article Eas (ell as any supplementary $ilesF. <ependin) on t"e settin)s o$ your *ournal t"e re#ie(er may not &e a&le to see t"e $ile until t"ey "a#e accepted t"e (ill appear.

re#ie( re;uest. Once t"e acceptance email is sent t"e lin0 to t"e $ile

OJS in an Hour

16!

Step 7: ,lic0 t"e K:e#ie( .ormL icon to record your re#ie(. Mou need to enter te@t c"ec0 &o@es ma0e selections o$ all re;uired $ields:

.i)ure 1!2: :e#ie( .orm

I$ no re#ie( $orms are created or t"e created re#ie( $orms are re#ie(er loo0s li0e &elo(:

deacti#ated a K:e#ie(L icon appears and t"e de$ault $orm $or t"e

OJS in an Hour

163

.i)ure 1!7: :e#ie( ,omments

Sa#e your re#ie(s. Mou may return to t"is $orm and add additional $inis"ed your re#ie( select K<oneL.

in$ormation at anytime until your re#ie( is complete. 5"en you "a#e

Step 6: I$ you (is" to upload $iles $or t"e aut"or and/or t"e editor to consult use t"e KUpload $ilesL tool.

WWImportantWW: %lease read t"e lin0ed in$ormation on ensurin) a &lind re#ie(. Step 5: Select a recommendation and su&mit t"e re#ie( to complete a recommendation:

t"e process. Mou must enter a re#ie( or upload a $ile &e$ore selectin)

OJS in an Hour

150

.i)ure 1!6: ?a0in) a recommendation

Once you "a#e su&mitted a re#ie( to t"e editor you (ill no lon)er &e a&le to ma0e c"an)es to your re#ie(. +e sure you "a#e completed your re#ie( &e$ore clic0in) t"e su&mit &utton:

.i)ure 1!5: 5arnin) messa)e

At t"is point an email messa)e (ill also &e pro#ided in$ormin) t"e Section 9ditor o$ t"e completion o$ your re#ie(:

OJS in an Hour

151

.i)ure 1!>: ,ompleted :e#ie( ?essa)e

OJS in an Hour

152

,opyeditors
1"e ,opyeditor edits su&missions to impro#e )rammar and clarity (or0s (it" aut"ors to ensure e#eryt"in) is in place and ensures strict ad"erence to *ournal-s &i&lio)rap"ic and te@tual style and produces a clean edited copy $or t"e Layout 9ditor to turn into t"e )alleys t"at 9ditor or Section 9ditor play t"is role. (ill &e in t"e pu&lis"ed $ormat o$ t"e *ournal. Some *ournals "a#e an

=ettin) Started
Lo) in to your OJS account. Select your role as J,opyeditorC.

.i)ure 1!8: Si)nin) in as a copyeditor

OJS in an Hour

157

,opyeditin)
,"oose t"e title lin0 $or t"e article to &e)in t"e copyeditin) process:

.i)ure 1!!: Selectin) an article $or copyeditin)

.rom t"e ,opyedit section you can #ie( a copy o$ t"e su&mission:

.i)ure 1!3: <o(nloadin) an article $or copyeditin)

OJS in an Hour

156

?a0e any necessary c"an)es and upload t"e re#ised document usin) t"e upload tool. Select t"e K,ompleteL icon to send a messa)e to t"e aut"or as (ell as a re#ised copy o$ t"e su&mission. 5"en t"e aut"or "as $inis"ed (it" t"eir copyeditin) t"ey (ill noti$y you and su&mit a re#ised document. Mou may t"en re#ie( t"is document $or $inal copyeditin). 5"en $inis"ed you may or may not upload a re#ised #ersion and t"at you "a#e $inis"ed (it" t"e su&mission:

select t"e K,ompleteL icon in$ormin) t"e Section 9ditor and Aut"or

.i)ure 130: ,ompletin) t"e copyeditin)

1"e article is no( ready $or layout editin). :emem&er to read t"e copyedit instructions and re#ie( any copyedit comments.

OJS in an Hour

155

Layout 9ditors
1"e Layout 9ditor trans$orms t"e copyedited #ersions o$ t"e su&mission into )alley $iles in H1?L %<. %S etc. dependin) on ("ic" $ormats t"e *ournal "as elected to use $or electronic pu&lication. 1"is system does not pro#ide so$t(are $or con#ertin) (ord processin) documents to )alley $ormats so t"e Layout 9ditor s"ould "a#e access to and &e a&le to use t"ird2party so$t(are pac0a)es $or creatin) )alleys EAdo&e Acro&at %<. ,reator Xopen sourceY or Open O$$ice Xopen sourceY $or %<.sG or <ream(ea#er or 4#u Xopen sourceY $or H1?LF ("ic" present t"e articles on t"e screen (it" a (ell2$ormatted and reada&le layout in t"e manner o$ sc"olarly *ournals and (it" an ot"er online pu&lis"ers suc" as Hi)"(ire %ress $or e@ample in t"e li$e sciences or %ro*ect ?use in t"e "umanitiesF. eye to t"is ne( pu&lis"in) medium E&y consultin) t"e layout used &y

=ettin) Started
Lo) in to your OJS account. Select your role as JLayout 9ditorC:

.i)ure 131: Si)nin) in as a Layout 9ditor

OJS in an Hour

15>

Layout 9ditin)
.rom t"e KActi#e Su&missionL pa)e select t"e title o$ t"e article:

.i)ure 132: Selectin) an article $or editin)

In t"e KLayoutL section you must do(nload a copy o$ t"e su&mission important to re#ie( t"e standards $or t"ese documents &e$ore &e recorded usin) t"e KLayout ,ommentsC icon. Use t"e upload )alley $ormat tool to su&mit t"ese documents:

and create H1?L and %<. #ersions o$ t"e article E)alley $ormatsF. It is uploadin) t"em &y readin) t"e Layout Instructions. Any comments can

.i)ure 137: Uploadin) )alley $iles

OJS in an Hour

158

.or H1?L documents you (ill add a la&el Ee.). H1?LG OJS may already "a#e )uessed t"e correct la&el so you may not "a#e to c"an)e t"isF:

.i)ure 136: Addin) t"e H1?L )alley

Any ima)e or style s"eet $iles associated (it" t"e H1?L document s"ould also &e uploaded at t"is point.

.or %<. documents you (ill add a la&el Ee.). %<.F:

OJS in an Hour

15!

.i)ure 135: Addin) t"e %<. )alley

5"en t"e H1?L and %<. documents "a#e &een uploaded you may t"en c"an)e t"e order in ("ic" t"ey (ill appear usin) t"e up and do(n KOrderL arro( lin0s.

Mou may also #ie( t"e proo$s edit t"em or delete t"em:

OJS in an Hour

153

.i)ure 13>: 9ditin) t"e )alley $iles

5"en you "a#e $inis"ed select t"e K,ompleteL email icon noti$yin) t"e section editor t"at t"e documents are ready $or proo$readin).

Once t"e aut"or and proo$reader "a#e $inis"ed (it" t"e H1?L and %<. #ersions you may re#ie( any proo$readin) corrections usin) t"e you are $inis"ed ma0in) all c"an)es to t"e documents use t"e K,ompleteL icon to noti$y t"e Section 9ditor: K%roo$readin) ,orrectionsL lin0 near t"e &ottom o$ t"e section. 5"en

.i)ure 138: ,ompletin) t"e layout editin)

1"e article is no( ready to &e pu&lis"ed.

OJS in an Hour

1>0

%roo$readers
1"e %roo$reader care$ully reads o#er t"e )alleys in t"e #arious $ormats in ("ic" t"e *ournal pu&lis"es Eas does t"e aut"orF c"ec0in) $or typo)rap"ic and $ormattin) errors ("ic" t"e Layout 9ditor (ill $i@. In t"e case o$ some *ournals t"e 9ditor and Section 9ditors play t"is role.

=ettin) Started
Lo) in to your OJS account. Select your role as J%roo$readerC:

.i)ure 13!: Si)nin) in as a proo$reader

%roo$readin)
Select t"e article title $rom your list o$ su&missions to proo$read. 1"e H1?L and %<. #ersions are a#aila&le in t"e KLayoutL section. %roo$readin) instructions are lin0ed at t"e &ottom o$ t"e section. Mou may also su&mit corrections usin) t"e K%roo$readin) ,orrectionsL icon.

OJS in an Hour

1>1

5"en you are $inis"ed use t"e K,ompleteL icon to noti$y t"e Layout 9ditor:

.i)ure 133: %roo$readin)

OJS in an Hour

1>2

Aut"ors
Aut"ors are a&le to re)ister and su&mit items to t"e *ournal directly t"rou)" t"e *ournal-s (e& site. 1"e Aut"or is as0ed to upload t"e item as (ell as pro#ide metadata or inde@in) in$ormation associated (it" t"e item to impro#e t"e searc" capacity $or researc" online and $or t"is *ournal.

1"e Aut"or is also a&le to accompany an item (it" Supplementary .iles in t"e $orm o$ data sets researc" instruments or source te@ts t"at (ill enric" t"e item as (ell as contri&ute to more open and ro&ust $orms o$ researc" and sc"olars"ip. 1"e Aut"or is a&le to trac0 t"e su&mission t"rou)" t"e editorial

process 2 as (ell as participate in t"e copyeditin) and proo$readin) o$ su&missions accepted $or pu&lication 2 &y lo))in) in and usin) t"e username and pass(ord pro#ided.

1"e Aut"or may also &e re;uired to pay Aut"or Su&mission and/or %u&lication $ees and may also optionally &e a&le to pay a .ast21rac0 :e#ie( $ee dependin) on ("et"er t"e *ournal c"ar)es $or suc" $ees.

OJS in an Hour

1>7

=ettin) Started
Lo) in to your OJS account. Select your role as JAut"orC:

.i)ure 200: Selectin) your role as an aut"or

Su&mittin) Articles
Step 1: Start t"e su&mission process &y selectin) t"e K,lic0 "ereL lin0 at t"e &ottom o$ t"e pa)e:

.i)ure 201: Startin) a ne( su&mission

OJS in an Hour

1>6

1. Select ("ic" section you $eel is most appropriate $or your article $rom t"e drop2do(n menu:

.i)ure 202: Selectin) t"e Journal Section

2. ,on$irm eac" item in t"e Su&mission ,"ec0list is correct and c"ec0 eac" &o@:

.i)ure 207: Su&mission ,"ec0list

7. Optionally you may add any comments you (is" to send to t"e editor:

.i)ure 206: ,omments and sa#in)

OJS in an Hour

1>5

6. Select KSa#e and continueL. %lease note t"at dependin) on "o( t"e *ournal "as &een set up you may &e re;uired to a)ree to a copyri)"t notice and/or a competin) interests statement. Mou may also see $ee descriptions at t"is sta)e as (ell alt"ou)" you (ill not "a#e to pay $or anyt"in) until you $inaliHe t"e su&mission. Step 2: 9nter t"e su&missionCs metadata. 1. ,omplete t"e aut"or details. All $ields mar0ed (it" an asteris0 &utton to &rin) up additional $ields:

are re;uired. I$ t"ere are multiple aut"ors use t"e KAdd Aut"orL

.i)ure 205: Addin) aut"or in$ormation

OJS in an Hour

1>>

2. Add t"e title and a&stract in multiple lan)ua)es i$ appropriate:

.i)ure 20>: Addin) title and a&stract in$ormation

7. ,omplete t"e inde@in):

.i)ure 208: Inde@in)

6. 9nter t"e names o$ any supportin) a)encies:

.i)ure 20!: Addin) supportin) a)ency in$ormation and sa#in)

5. Select KSa#e and continueL. Step 7: Upload t"e su&mission.

OJS in an Hour

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.i)ure 203: Uploadin) an article

1. ,lic0 +ro(se to open a ,"oose .ile (indo( $or locatin) t"e $ile 2. Locate t"e $ile you (is" to su&mit and "i)"li)"t it. 7. ,lic0 Open on t"e ,"oose .ile (indo( ("ic" places t"e name o$ t"e $ile on t"is pa)e. 6. ,lic0 Upload on t"is pa)e ("ic" uploads t"e $ile $rom t"e *ournal-s con#entions. on t"e "ard dri#e o$ your computer.

computer to t"e *ournal-s (e& site and renames it $ollo(in) t"e

5. Once t"e su&mission is uploaded clic0 KSa#e and continueL. Step 6: Upload supplementary $iles.

OJS in an Hour

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.i)ure 210: Uploadin) Supplementary .iles

1. 1"is step is optional. I$ you "a#e any supplementary $iles suc" as researc" instruments data sets etc. you may add t"em "ere. 1"ese $iles are also inde@ed &y t"e aut"or identi$yin) t"eir relation to t"e su&mission as (ell as t"eir o(ners"ip. &e made a#aila&le to readers in t"eir ori)inal $ormat. 2. Locate t"e $ile you (is" to su&mit and "i)"li)"t it. o$ t"e $ile on t"is pa)e. Supplementary .iles can &e uploaded in any $ile $ormat and (ill

7. ,lic0 Open on t"e ,"oose .ile (indo( ("ic" places t"e name 6. ,lic0 Upload on t"is pa)e ("ic" uploads t"e $ile $rom t"e computer to t"e *ournal-s (e& site and renames it $ollo(in) t"e *ournal-s con#entions. 5. Once t"e su&mission is uploaded clic0 KSa#e and continueL. Step 5: ,on$irmin) t"e su&mission. 5it" t"e pre#ious $our steps o$ t"e su&mission process completed an ac0no(led)ement &y email and (ill &e a&le to #ie( your t"e *ournal (e& site. OJS in an Hour 1>3

clic0 N.inis" Su&missionN to su&mit your manuscript. Mou (ill recei#e su&mission-s pro)ress t"rou)" t"e editorial process &y lo))in) in to

.i)ure 211: ,ompletin) t"e su&mission process

I$ t"e *ournal re;uires aut"or $ees to &e paid you can pay $rom t"is pa)e. ,lic0in) on t"e -%ay 4o(- lin0 &eside a payment (ill ta0e you to eit"er a %ay%al or ?anual payment pa)e dependin) "o( t"e *ournal mana)es payments. %lease note t"at t"e only mandatory payment at .ee is re;uested it is optionalG and i$ an Article %u&lication .ee is

t"is sta)e is t"e Su&mission .ee i$ re;uested. I$ a .ast21rac0 :e#ie( re;uested you (ill &e re;uested to lo) in and pay once your article "as &een appro#ed $or pu&lis"in). Mou can also re;uest a (ai#er $or any o$ t"ese $ees i$ you (is".

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.i)ure 212: %ay Aut"or .ees

9ac" time you lo) in you (ill &e presented (it" a list o$ all o$ your payment2(iseF.

outstandin) su&missions includin) t"eir status E&ot" editorially and

.i)ure 217: Acti#e su&missions

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Articles may &e listed as a(aitin) assi)nment to an editor ;ueued $or editin) etc. ,lic0in) on t"e article title lin0 or t"e status lin0 (ill pro#ide $urt"er details.

:espondin) to :e#ie(s
Lo) in to your account and clic0 on t"e lin0ed title o$ your su&mission. .rom t"e JSummaryC pa)e you (ill &e a&le to re#ie( t"e $ields you entered at t"e time o$ su&mission. =o to t"e K:e#ie(L section:

.i)ure 216: Selectin) t"e K:e#ie(L lin0

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.i)ure 215: .ollo(in) t"e re#ie( process

.rom "ere you can read t"e re#ie(erCs #ersion and t"e editorCs

#ersion. :ead or su&mit comments usin) t"e K9ditor/Aut"orL icon. Use t"e $ile upload tool to su&mit any c"an)es $or your article.

,opyeditin)
5"en your su&mission "as &een accepted a copy (ill &e returned to you $or copyeditin). Lo) in to your account and select t"e KDueued $or 9ditin)L lin0: OJS in an Hour 187

.i)ure 21>: Dueued $or editin)

:ead t"rou)" t"e edited #ersion and ma0e any additional c"an)es necessary. 1"is (ill &e your last opportunity to ma0e any ma*or c"an)es to your article &e$ore pu&lication. ,opyedit comments can &e added usin) t"e icon near t"e &ottom o$ t"is section. 4ote t"e lin0 to K,opyedit InstructionsL as (ell.

Upload t"e re#ised #ersion in t"e KAut"or ,opyeditL section. Select t"e K,ompleteL icon ("en $inis"ed noti$yin) t"e ,opyeditor t"at you are $inis"ed:

.i)ure 218: Aut"or copyeditin)

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%roo$readin)
Once t"e H1?L and %<. documents "a#e &een created you (ill &e are lin0ed at t"e &ottom o$ t"e section. Mou may also su&mit $inis"ed use t"e K,ompleteL icon to noti$y t"e %roo$reader: as0ed to proo$read t"em &e$ore pu&lication. %roo$readin) instructions corrections usin) t"e K%roo$readin) ,orrectionsL icon. 5"en you are

.i)ure 21!: Aut"or proo$readin)

1"is is your last opportunity to ma0e any c"an)es to your article &e$ore pu&lication.

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:eaders
:eaders include su&scri&ers $or *ournals $or ("ic" access is su&scription2&ased and readers ("o c"ose to re)ister $or open access *ournals E("et"er immediately open access or open a$ter a period o$ time a$ter initial pu&lication o$ *ournal contentF. :e)istered :eaders recei#ed a noti$ication (it" t"e pu&lication o$ eac" issue t"at includes t"e 1a&le o$ ,ontents $rom t"e *ournal.

:eadin) 1ools
:eadin) 1ools are intended to assist &ot" e@pert and no#ice readers o$ t"e *ournal in &uildin) a conte@t $or interpretin) e#aluatin) and utiliHin) t"e researc" t"ey are readin). :eadin) 1ools "a#e &een de#eloped $or a (ide ran)e o$ academic update and edit in supportin) t"e readin) en#ironment $or t"e *ournal. 1"e :eadin) 1ools also ena&le :eaders to *oin rele#ant :eader. $orums as (ell as contact t"e aut"or or s"are t"e item (it" anot"er

disciplines and $rom ("ic" t"e Journal ?ana)er can select as (ell as

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1"e 1ools open in a $rame in t"e user-s &ro(ser to t"e ri)"t o$ t"e article or item &ein) read:

.i)ure 213: :eadin) 1ools

1"e 1ools pro#ide :eaders (it" access to t"e item-s inde@in)

in$ormation print #ersion and aut"or &io)rap"ical statement. 1"e 1ools ena&le :eaders to loo0 up (ords in t"e item E&y dou&le clic0in) on any (or0 in t"e H1?L #ersion o$ t"e itemF to email t"e aut"or or create a muc" more interact readin) en#ironment. anot"er :eader or to comment on t"e article. All o$ t"ese $eatures can

1"e 1ools are also desi)ned to ta0e t"e $irst t(o 0ey(ords $rom t"e item and $eed t"em into t"e searc" en)ines o$ open access data&ases and ot"er resources )rouped under :esearc" Studies Aut"or-s Ot"er

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5or0s %ress and ?edia =o#ernment 5e&sites Instructional :esources <iscussions and .orums and ot"er cate)ories dependin) on t"e set o$ 1ools selected. :eaders are also a&le to access &ac0)round in$ormation on eac" o$ t"e selected resources. In eac"

cate)ory ("et"er Studies ?edia on Instruction t"e 1ools pro#ide multiple c"oices or data&ases to consult ("ile allo(in) t"e :eader to learn more a&out eac" data&ase &y pro#idin) a lin0 to an A&out pa)e $or t"e resource. E1"e Journal ?ana)er is a&le to edit or delete e@istin) resources and add ne( ones as (ell I see t"e Journal ?ana)er section o$ t"is document $or details.F

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