TIME MANAGEMENT

Everyone has the same amount of time

60 minutes per hour

1,440 minutes per day

525,600 minutes per year

Time Management

Solutions to excessive stress usually boil down to eating right, getting enough sleep, and managing your time effectively. Organization is time management, and time management is one part of stress management.

Myths about Time

1.

2.

3.

4.

5.

6.

Myth: The longer or harder you work the more you accomplish. Myth: If you want something done right, do it yourself. Myth: We should take pride in working hard. Myth: You should try to do the most in the least amount of time. Myth: Technology will help you do it better, faster. Myth: Get more done and youll be happier.

How We Waste Time

Lack of discipline
Indecisiveness Personal Disorganization Procrastination

Inability to say NO
Poor Delegation Skills Day Dreaming Worry

Time Waste - Caused by Others

Telephone Interruptions
Drop-In Visitors

Unscheduled Meetings
Poor Communications Confused chain of Authority

YOUR TIME WASTERS

E-Mail Meetings Phone calls / Cell calls Co-workers Stress Family issues

STEPHEN COVEYS ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon &
Schuster)
URGENT
I

NOT URGENT
II

IMPORTANT

Crises Pressing Problems Deadlines

Preparation Prevention Planning Relationship Building

IMPORTANT

III Interruptions Some mail/reports Some meetings Some pressing matters

IV Busywork Time wasters Escape activities

NOT

Type 1: Aspiring to mediocrity

Urgent
Quadrant I

Not Urgent
Quadrant II

Important
Quadrant III Quadrant IV

Not Important

Type 2: Busy going nowhere

Urgent
Quadrant I

Not Urgent
Quadrant II

Important
Quadrant III Quadrant IV

Not Important

Type 3: Struggling to stay ahead

Urgent
Quadrant I

Not Urgent
Quadrant II

Important

Not Important

Quadrant III

Quadrant IV

Type 4: Calm and in control

Urgent
Quadrant I

Not Urgent
Quadrant II

Important

Not Important

Quadrant III Quadrant IV

Time Log

Write down everything you do for a period of time

Learn how you really spend your time Identify areas where you can improve your use of time

Why do we procrastinate?
Dont

know where to start. To avoid an unpleasant task. Were afraid to fail. Waiting for more information. You may think if you put it off someone else will do it. Youre over-committed.

PLANNING and GOAL SETTING

Specific Measurable Achievable Realistic Timed

Essential Tools To Control Time Wasters

Scheduling and Delegating Understanding Biological Clock Knowing when not to work is as important as knowing when to work Time logs Prioritized Task Get The Most Out Of the First Two Hours of the Day You Canand Should, Say No People take advantage of you only with your permission Stop saying, Where does the time go?