Copyright 2005, by Wall Street Prep, LLC Navigating in Excel Switch between Worksheets Switch between Workbooks

Excel Keyboard Shortcuts

Shortcut CTRL-PageUp/CTRL-PageDown CTRL-Tab Arrow keys CTRL-Arrow Keys SHIFT+Arrow keys SHIFT-CTRL-Arrow Keys CTRL+A HOME F5 Alt-E-M Alt-V-Z

Page 1 of 2

Move one character up, down, left, or right. Go to end of a contiguous range Select a cell range Highlight a contiguous range Select entire worksheet Move to the beginning of the line. Go To Move a Sheet/Copy a Sheet Change Zoom Sizing

Entering and editing data Complete a cell entry and select ...the cell below. ...the previous cell above. ...the next cell to the right. ...the previous cell to the left. Delete cell and then get inside the cell Delete cell/selection. Edit inside a cell (edit cell mode) Once inside edit cell mode (F2) ...Start a new line in the same cell. ...Highlight individual characters within cells ...Highlight contiguous string within cells ...Delete the preceding character. ...Delete the character to the right of the insertion point. ...Cancel a cell entry. Spell Check. Insert a comment. Fill down. Fill to the right. Undo the last action. Redo the last action.

Shortcut ENTER SHIFT+ENTER TAB SHIFT+TAB BACKSPACE DELETE F2 ALT+ENTER SHIFT+Arrow keys SHIFT+CTRL+Arrow keys BACKSPACE DELETE ESC F7 SHIFT+F2 CTRL+D CTRL+R CTRL+Z F4 or CTRL+Y

Hiding / Unhiding Rows and Columns Hide the selected rows. Unhide any hidden rows within the selection. Hide the selected columns. Unhide any hidden columns within the selection.

Shortcut CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis)

Selecting, grouping, inserting, and deleting cells Highlight Entire Row Highlight Entire Column Group Rows or Columns Ungroup Rows or Columns Clear the contents of the selected cells. Delete the selected cells. Insert blank cells.

Shortcut SHIFT+SPACEBAR CTRL+SPACEBAR SHIFT+ALT+RIGHT ARROW KEY SHIFT+ALT+LEFT ARROW KEY DELETE CTRL+MINUS SIGN CTRL+SHIFT+PLUS SIGN

Copyright 2005, by Wall Street Prep, LLC Copying and Pasting Copy the selected cells. Cut the selected cells. Paste copied cells. Copy, then Paste Special Formats Copy, then Paste Special Formulas

Excel Keyboard Shortcuts

Shortcut CTRL+C CTRL+X CTRL+V CTRL+C, Alt-E+S+T CTRL+C, Alt-E+S+F

Page 2 of 2

Formatting Data Display the Style dialog box. Display the Format Cells dialog box. Applies the general format Currency format: 2 decimal places (negative numbers in parentheses). Percentage format with no decimal places. Exponential number format with two decimal places. Date format with the day, month, and year. Time format with the hour and minute, and AM or PM. Boldface Italicize Underline Strikethrough Apply the outline border to the selected cells. Remove the outline border from the selected cells.

Shortcut ALT+' (apostrophe) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+SHIFT+& CTRL+SHIFT+_

Example

1254.34 1,254.34 $1,254.34 125434% 1.25E+03 7-Jun-03 8:09 AM 1,254.34 1,254.34 1,254.34 1,254.34 1,254.34 1,254.34

Number format: 2 decimal places, thousands separator, and minus sign () for negative values. CTRL+SHIFT+!

Enter and calculate formulas Start a formula. In a formula, display the Insert Function dialog box. Insert an AutoSum formula with the SUM function. Copy the value from the cell above the active cell into the cell or the Formula Bar. Copies a formula from the cell above the active cell into the cell or the Formula Bar. Alternate between displaying cell values and displaying formulas. Recalculate all worksheets in all open workbooks. Anchoring "Fixing" Cells Go to precedent cell(s) Highlight dependent cells Auditing Toolbar (Go to precedent and dependent cells)

Shortcut = (equal sign) SHIFT+F3 ALT+= (equal sign) CTRL+SHIFT+" (quotation mark) CTRL+' (apostrophe) CTRL+` (single left quotation mark) F9 F4 - must be in edit cell mode (F2) CTRL-[ F2 Alt-T-U

Example =F45*G12

=$F$4*G125

Special characters Cent . Pound sterling . Yen . Euro .

Shortcut ALT+0162 ALT+0163 ALT+0165 ALT+0128

Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:

Naming cells, Hyperlinks, inserting time and date Name a cell. Insert a hyperlink Activate a hyperlink. Enter the date. Enter the time. Display a drop-down list of the values in the current column of a list

Shortcut CTRL+F3 CTRL+K ENTER (in a cell with a hyperlink) CTRL+; (semicolon) CTRL+SHIFT+: (colon) ALT+DOWN ARROW