Sample Agenda for Project Kickoff Meetings

The agenda below is a sample to use as a guideline when planning a project kickoff meeting. As the agenda indicates, the meeting is divided into two parts. Part contains information of interest to all parties including the project sponsor, stakeholders, functional users, customers, and!or support areas. Part contains information specific to the project team along with consultants!vendors, supervisors and others who are intimatel" involved in the project. Part Agenda tem $elcome and ntroductions %istribute copies of Project &harter 'eview Project Purpose ( #ackground 'eview #usiness &ase ( Project Scope 'eview %eliverables ( Milestones 'eview Timeframe )(A #reak At this time, the stakeholders, customers, steering committee members, and all other interested and supportive parties ma" leave. The second portion of the meeting includes the folks responsible for performing the tasks related to the project such as the project manager, possibl" his!her supervisor, the project team members, consultants, etc. Part Agenda tem Presented #" Presented #" Project Manager!Project Sponsor!Supervisor Project Manager Project Sponsor!Project Manager!Supervisor Project Sponsor!Project Manager!Supervisor Project Sponsor!Project Manager!Supervisor Project Sponsor!Project Manager!Supervisor Project Sponsor!Project Manager!Supervisor

%istribute Project Plan Project Manager 'eview Project *nvironment!Scope!+oals Project Manager 'eview %etailed Project Plan Project Manager!Project Team 'eview Tasks Assignments and Team 'oles Project Manager!Project Team *stablish Team ,orms!+round 'ules Project Manager!Project Team *stablish Time 'eporting ( Status -pdates Project Manager ,egotiate Team Performance .bjectives Project Manager!Project Team 'eview Team 'oster /contact info,etc.0 Project Manager!Project Team Schedule Team Meetings Project Manager %iscuss ,e1t Steps Project Manager