Quick Guide on implementing SQL Manage for

SAP Business One

The purpose of this document is to guide you through the quick process of implementing
SQL Manage

for SAP B1 SQL Server databases. SQL Manage is a total management
solution for Microsoft SQL Server database management, advanced backup, monitoring and
alerts, and the resulting improvement in the performance of SAP B1.



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Getting started with SQL Manage

After downloading SQL Manage (http://www.futureitsoft.com/downloads.aspx?page=Trial),
installation consists of:

o SQL Manage Agent Setup - This is the server side component of the SQL Manage Standard
Edition application, to be installed on every SQL server that is controlled by the SQL Manage
application. The SQL manage agent is responsible for the sending of notifications, shrinking of
databases and expiration of old backup files.

o SQL Manage Setup - This is the client side component (the GUI) of the SQL Manage Edition
application. It is to be installed on every station that is used to control the SQL Manage services.
SQL Manage console enables you to manage, maintain and monitor SQL Servers.


Starting SQL Manage Agent Service

o Proceed to Start/Programs/SQL Manage, and click on "SQL Manage Standard Agent Console"
o The SQL Manage Agent icon on the system tray will turn green.
o On the system tray, right click the green SQL Manage Agent icon and from the context menu
choose "Show Agent Console".










o On the Agent Console, view that the SQL Manage Agent has started. Afterwards, on the Agent
Log menu click View Agent log.

















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o In the opened log file, make sure that the lines: "SQL Manage Agent Started..." and "Server
(Server Name) added to agent" appears.












o In the Agent Console go to the Settings menu and choose "Manage Instances"





o In the opened dialog, click "View Instance Log" on the Log menu.











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o In the opened log file, make sure that these 6 lines of successful operations appear:

SUCCESSFULLY connected to server [SERVER NAME]
SUCCESSFULLY indicated agent started
SUCCESSFULLY initialized notification object
SUCCESSFULLY initialized zip request object
SUCCESSFULLY initialized SAP Agent request object
SUCCESSFULLY initialized expired backup object












o In the event of an error, connect to the SQL server with "Custom Credentials" through either
"Integrated Security" or "User Name and Password (SA)".









































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Proceed to select "Save Settings" and afterwards "Check Connection".
























Starting SQL Manage for the first time


o After installing SQL Manage, open the SQL Manage console (The SQL Manage user guide is
available at: www.futureitsoft.com/downloads/SQL_Manage_help.pdf ).

o On the system login dialog: click on the "browse" button to choose the server to connect to, or
supply a server name manually.

o On the same dialog, supply your SQL credentials (either through Windows Integrated security or
the SQL Server login (SA). The latter being the recommended option).

o Click on "Login"

























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SQL Manage Activation:

o On the "SQL Manage Standard Edition Activation" dialog box that appears, proceed by either
selecting to continue using the " SQL Manage Evaluation Copy" or to execute a full activation of
"SQL Manage"

o If you choose to continue utilizing the "SQL Manage Evaluation Copy", then click on "Activate
Later".























o If you should choose to execute a full activation of "SQL Manage Standard Edition", then click on
"Activate Now".





























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o The "SQL Manage Activation" dialog box appears

Proceed to enter your company name in the appropriate "Company Name" field.

Wait for the "Local Key" to be generated

Click on "Generate Activation Request Email" to request an activation key

You will then receive an activation key by e-mail

Enter the received activation key in the allocated space and click on "OK".































Implementing the SQL Manage Maintenance Suite for SAP B1

In this stage we will associate the SAP B1 SQL Server database with the predefined set of rules.
These predefined settings, specifically designed for SAP Business One clients provides an automatic
profile for maintenance, backups, acceleration, restorations, and administration recommended for
running SAP Business One databases.

The following simple one-click process will associate the SAP B1 management suite to the SAP B1's
SQL Server databases.







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o Proceed to "manage databases". On the manage Databases screen, select the relevant
database(s) that you wish to apply the predefined SAP B1 Maintenance Suite on (to select
multiple databases, use the ctrl button).

























o Once you have selected the database(s), select the "Attach rules" tab.


































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o Select the "Apply SAP Business One maintenance suite" checkbox.


























o Then click on "Attach rules to Database".


























This completes the implementation for SQL Manage on the SAP B1 SQL Server.








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Description of the SQL Manage settings for SAP B1

Applying these rules will deploy the following setting for maintenance, alerts and backup on the SAP B1 SQL
Server database. Any one of the below settings can easily be changed manually according to your
requirements.

o Property optimization Allows you to change the administrative properties of a database.
In the application of the predefined SAP B1 "property optimization" rule, the database is set
to a "full recovery model". This model, combined with SQL Manage performing log backups
the way it does, automatically allows for the restoration to a point of time.

o Database backup Schedules an operation for the backup of selected databases, everyday
at 23:30.

o Backup 2/ Archive This rule is identical to the Database Backup rule and is intended to create
a second set of database backup files in a different schedule or location as the user decides
(daily, weekly or monthly).

o Backup of SAP B1 related fiels: In addition to backing up the data and log files, SQL
Manage backs up related files for SAP B1, including BITMAP, WORD, EXCELL and
attachments files. To change these settings click on "advanced" to open the "SAP Business
One Additional Files Backup" dialogue. Here you can schedule the creation of additional SAP
Business One files archive operations for SAP B1 related files.
























o Transaction log backup Schedules an operation for the backup of the transaction log of
selected databases, which keeps database modifications. This occurs everyday, at 6 hour
intervals, between 7:00-19:00. This enables the user to restore a database to a point of time.

o Index optimization This operation occurs every Friday at 20:00. MS SQL Server indexes
significantly improve database performance. Yet, with time and when no index maintenance
is performed, the structure of the indexes is fragmented. Index optimization enables you to
defrag only, or to defrag and rebuild the indexes.







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o Shrink database This operation keeps the transaction log file at an optimal sizeensuring
it doesn't get too big (as happens to over 90% of users) and saving on disk data space. It
also avoids crashes (occurring due to disk completely used by log file) and keeps the data
base moving faster. This operation has to be executed after the last transaction log backup
and before the next database backup.It occurs on Saturdays at 4:00.

o Update statistics SQL Manage improves MS SQL Server performance by keeping
statistics of which tables were accessed when and through which routes. It then enables SQL
Server to try and use those same routes and not compute them every time. This operation
executes everyday at 21:30.

o Monitoring SQL Manage monitors your databases and servers in the background, and
notifies you via email and/or pop-ups of problems that might lead to failures. This occurs in
real-time. It's important to note that the "SQL Manage Monitor" must be activated, in order to
receive pop-up notifications.

Please see the following instructions to ensure that the "SQL Manage Monitor" is
activated:

o Proceed to Start/Programs/SQL Manage and select "SQL Manage Monitor"
o The "SQL Manage Monitor" will appear on the system tray










The benefits for SAP B1 users

o SQL Manage provides SAP Business One clients with significant savings, as a result of high
data availability and the prevention of crashes and work stoppages.

o Similarly, it provides an easy to use back up, as well as the mechanism which prevent loss of
data and enables significant savings in restoration to a specific time.

o Furthermore, SQL Manage provides a self-explanatory notification module which enables the
user to receiving alerts through pop-up messages and e-mail alerts in real-time, as defined by
the user.


About SQL Manage

o SQL Manage offers an affordable easy-to-use solution for database management. Providing
customers with a comprehensive maintenance solution from one centralized console, SQL
Manage automates and simplifies traditional DBA tasks such as monitoring, re-indexing,
backup & restore, compression, and beyond.

o SQL Manage is a real "All-in-One" solution, allowing anyone with or without a technical
background to effectively manage their SQL Server environment. It's like having your very
own automatic DBA working around the clock to maintain and protect your data, so you can
focus on what's really important to your business: your business. SQL Manage is a Microsoft
platform test approved solution.






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o With SQL Manage you enjoy enhanced performance, work continuity, higher availability, a
dramatic decline in overhead and fewer failures, all of which will reduce your overall IT costs
and guarantee you a speedy ROI and peace of mind.





With any technical question please contact our support at: support@futureitsoft.com