GT World B VP

Tin hc B Vn Phng 1
GV: Nguyn Quang Vinh - Email:info@nguyenquangvinh.net - Website: NguyenQuangVinh.net

I.MS WORD NNG CAO
Lm vic vi Macro
Khi lm vic vi Word, nhiu khi bn phi lp li mt s cc thao tc x l trn ti liu. iu ny s
c n gin hn khi bn p dng k thut Macro.
Macro c th hiu l mt lnh gi mt th tc (th tc l mt chng trnh c lp trnh trn my tnh c
th bao gm nhiu lnh yu cu my tnh lm vic) no . Lnh Macro c th c gn bi t hp phm tt
hoc c gn vo mt nt lnh trn thanh cng c m khi nhn t hp phm ny hoc nhn chut ln nt
gn trn thanh cng c, Macro s c thc hin:
1. To Macro:
d hiu hn, chng ta s a ra bi ton v cch gii quyt n sau y:
Bn l mt nhn vin vn phng, rt hay phi son tho cc bo co, hp ng . . . .m c dng tiu u tin
l:
CNH HA X HI CH NGHA VIT NAM
c lp - T do - Hnh phc
---oOo---
Hy to mt Macro c tn CHXHCNVN v gn n bi mt t hp phm nng Ctrl + T chng hn, bn thao tc:
Chn nhm lnh View, chn lnh Macros

Mt menu lnh hin th:

bn chn lnh Record Macro.
Hp thoi Record Macro hin th:

t tn cho
Macro trong
Macro name.
Store macro in:
chn tp tin nh
km macro
Nhn chn
Keyboard t
t hp phm nng
cho Macro.
Khi bn chn Keyboard , hp thoi Customize Keyboard hin th:
Tin hc B Vn Phng 2

Bn t con tr chut vo
Press new shortcut key v
nhn t hp phm Ctrl + T
(t hp phm bn mun gn
lm phm nng). Lp tc
trong Press new shortcut
key s xut hin t hp
phm bn va nhn.
Save changes in: chn tp
tin nh km
Nhn tip Assign ng
.
Nhn Close ng hp
thoi Customize Keyboard.
Nhm trn Word, bn s thy con tr chut hin th thnh dng . By gi bn hy thc hin vic nhp ni
dung v nh dng ni dung cho Macro nh sau:
CNH HA X HI CH NGHA VIT NAM
c lp - T do - Hnh phc
---oOo---
Bn c th thc hin bt c thao tc no trn Word, macro s lm nhim v lu li thao tc ca bn.
Nhp v nh dng xong, kt thc bn chn lnh Macros trong nhm lnh lnh View.

Mt meu lnh hin th , bn chn lnh Stop Recording. Kt thc vic to Macro.
By gi, bn m mt trang vn bn mi v nhn phm Ctrl + T xem kt qu.

2. Qun l Macro:
Chn nhm lnh View, chn tip lnh Macros.

Tin hc B Vn Phng 3

Mt menu lnh hin th , bn chn lnh View Macros.
Hp thoi Macros hin th:

Xo mt Macro: chn tn macro
cn xa trong khung Macro
name v nhn Delete.
Edit: hiu chnh Macro, khi bn
nhn chn th ca s Microsoft
Visual Basic hin th cho bn
vit lnh.
3. nh km Macro
- Vo biu tng Office chn Save/ Save As
- Trong hp thoi Save as chn

- Mc Save As type: Chn Word Macro-Enabled Document (*.docm)\
- Nhn Save hon thnh.

Tin hc B Vn Phng 4

S dng chc nng tm kim & thay th
Trong vn bn ca bn c di chng trm trang th vic mun tm kim hoc thay th mt t no tht kh
nu bn thc hin d bng tay. Tht may, Word cung cp cho bn chc nng d tm t ng.
1. Thc hin tm kim:
Chn nhm lnh Home, chn tip lnh Find

Hp thoi Find and Replace hin th, bn chn lp Find

Find what: nhp vo ni dung cn tm.
Chn Find Next tm kim. Nu tm thy, Word s t ng nh du v hin th ni
dung va tm thy trn mn hnh.
Chn Find Next nhiu ln tip tc tm kim.
Chn Cancel chm dt vic tm kim.
Nu c th, bn chn More la chn thng s cho vic tm kim.
2. Tm kim vthay th:
Trong hp thoi Find and Replace, bn nhn chn lp Replace

Tin hc B Vn Phng 5

Find what: nhp ni dung cn tm kim.
Replace with: nhp ni dung cn thay th.
Replace All: tm v t thay th cho n khi ht t cn tm trong vn bn.
Find Next: tm kim, nu tm thy Word s t nh du. Mun thay th bn nhn Replace.
Kt thc vic tm kin thay th bn nhn Cancel.
Mun nh dng mu sc, kch thc, cho ch thay th ta Click vo More -> Format
Thao tc to ghi ch(FOOTNOTE)
1. To ghi ch:
i khi trong vn bn bn cn nh du ch thch t hay on no bn thao tc:
t v tr con tr chut ti v tr cn to ch thch.
Chn nhm lnh References, chn tip lnh Insert Footnote.

Lc ny bn s thy Word t ng nhy xung ph di trang vn bn v hin th cho bn vng nhp ni
dung ghi ch.

Tng t nh vy, bn to ghi ch cho cc t hay on khc, trong mt trang th t nh du ghi ch bt u
bng s 1, . . .Thao tc chnh sa ch, mu sc cho ni dung ghi ch tng t nh vic nh dng cc k t
trong vn bn.
2. Loi bghi ch:
Bn qut khi chn ngay s th t nh du ghi ch cn loi b.

Tin hc B Vn Phng 6

Nhn phm Delete trn bn phm b ghi ch ang chn, khi s th t ca ghi ch c b th ni
dung ca ghi ch cng t ng c loi b theo.
Trn ti liu (Mail Merge)
I. Trn ti liu dng Letter
1. Bc 1: To danh sch d liu khch mi, nhn vin,
Ch to dng danh sch trong word th dng table hoc to danh sch bng Excel.

2. Bc 2: Son mu ti liu cn trn:
Bn son mt mu Giy Mi c ni dung sau:

3. Bc 3: Thc hin trn mu tin vo Giy Mi:
Chn nhm menu lnh Mailings, chn tip ln Start Mail Merge.

Mt menu lnh hin th:
Tin hc B Vn Phng 7

Bn chn lnh Step by Step Mail
Merge Wizard.
Hp thoi Mail Merge hin th:

Bn chn Letters v nhn Next
Starting document qua bc2
Bn chn Use the current
document v nhn Next Select
recipients qua bc 3
Chn Use an existing list, chn
tip Select a different list.
Khi bn nhn chn Select a different list, hp thoi Select a Different list hin th:

Bn chn tn d liu m bn to c
cha danh sch cn trn, chn xong
bn nhn Open.

Sau khi chn danh sch xong xut hin bng Mail Merge Recipients
Tin hc B Vn Phng 8

- Sort: sp xp
- Filter: Lc danh sch theo mun
- Find duplicate : tm cc d liu trng nhau
- Find recipient : tm kim thng tin trong danh sch
Cch to iu kin lc danh sch: Click vo Filter, xut hin bng Filter and Sort

- Field : Chn tn trng cn lc
- Comparision: Chn biu thc ton t
+ Equal to: bng
+ Not equal to: khng bng
Tin hc B Vn Phng 9

+ Less than : nh hn
+ Less than or equal: nh hn hoc bng
+ Greater than: ln hn
+ Greater than or equal: ln hn hoc bng
+ Is blank: trng, rng
+ Is not blank: khng trng
+ Containt : cha
+ Doesnt containt: khng cha
- Compare to: Nhp iu kin cn lc
Sau khi t xong iu kin nhn Ok 2 ln hon thnh vic lc danh sch
Trong bc 3/6 , bn chn tip Next qua bc 4.

Trong Giy Mi, bn t con tr chut ni cn chn tn khch mi.

Chn im chn xong, trong bc 4 bn chn lnh More items. Hp thoi
Insert Merge Field hin th:

-Bn chn mc H tn trong
Fields (v mc ny tng
ng vi v tr vi khch mi
trong Giy Mi) v nhn
Insert chn.
-Tng t nh vy, bn t
im chn ti v tr Lp trong
Giy Mi v nhn chn mc
Lp trong Fields v nhn
Insert.
Khi chn xong, trn Giy Mi bn s thy hin th hai trng v
Tin hc B Vn Phng 10

- Hai trng ny s
c thay th h tn v
lp ca khch mi khi
bn chn Next Preview
your letters trong bc
4 tip tc bc 5.

Trong bc 5, bn thy mu tin u tin c thay th hin th trong Giy Mi. hin th mu tin k tip bn
nhn biu tng lnh , lui li mt mu tin bn nhn biu tng lnh trong khi
nhn v nhn trn Giy Mi bn s thy c s thay i.
Nhn chn Next Complete the merge qua bc 6 v kt thc vic trn mu tin ti liu.
Khi kt thc vic trn mu tin, bn nhn trn nhm th lnh Mailings:

: (lui mt mu tin), (s th t mu tin hin hnh), (ti mt mu
tin). Vi mu tin ang hin hnh, nu mun in bn nhn lnh in in mu tin ra giy.
Tin hc B Vn Phng 11

hin th mt trang in tt c cc mu tin, bn chn Finish & Merge. Mt menu lnh hin th
, Bn chn lnh Edit Individual Document.
Hp thoi Merge to New Document hin th:

-Bn chn All v nhn OK. Mt tp tin Word
c to cha ton b cc mu tin c trong
danh sch. Vic ca bn l nhn lnh in in
ton b ra giy in.

II. Trn ti liu dng Envelopes (ba th)
Bc 1,2 tng t nh trn th
Bc 3: Mailling / Start mail Merge / Step by Step Mail Merge Wizard.
Hp thoi Mail Merge hin th:

Bn chn Envelopes v nhn
Next Starting document qua
bc2
Bn chn Envelope option, xut
hin bng Envelope Option
Tin hc B Vn Phng 12

Nhn Next: select recipients qua bc tip theo

Nhn Browes tm n file danh sch
Chn file xong mc Step 3 of 6nhn Next:
Arrange your envelope qua bc tip theo
-Step 4 of 6 : tin hnh chn d liu vo mu tng t nh cch lm vi trn th letter
-Envelope size: kch thc ca ba th
-Printing Options: ty chn kiu in ba th
-Delivery address: phn ngi nhn
-Return address: phn ngi gi
+From left: cch l bn tri
+From top: cch l bn trn
Nhn Ok hon thnh vic nh dng.
Tin hc B Vn Phng 2

-Step 5/6: Xem trc khi in
-Step 6/6: Tin hnh in
III. Trn ti liu dng Label (nhiu mu trn mt mc giy)
-Step 1/6: Chn dng Label . Nhn Next .. qua bc tip theo
-Step 2/6: Chn Label Option

+New Label: To mi
+ Delete: Xa cc label
+ Details..: Chnh sa label
Bc ny chng ta chn to mi New Label
Tin hc B Vn Phng 3

Sau khi nh dng xong nhn OK -> OK

-Step 3/6:Browse n danh sch d liu, to iu kin lc nu c
-Step 4/6:Chn d liu cho nhn 1, sau copy nhn 1 vo cc ct cn li ca trang
- Label name: tn ca mu
- Top margin: khong cch vi l trn
- Side margin: khong cch vi l tri
- Vertical pitch: khong cch hng t u
label th 1 n label th 2
- Horizontal pitch: khong cch ct t u
label th 1 n label th 2
- Label height: chiu cao ca label
- Label width: chiu rng ca label
- Number across: s ct
- Number down: s hng
- Page size: kch thc trang giy
- Ch :
Top margin +(Vertical*Number
down) < chiu cao ca giy
Side margin +(Horizontal
pitch*Number across)< chiu rng
ca giy
1
4 3
2
6 5
Sau khi to xong mc Label
Option chng ta s c 1 trang
giy dc chia thnh 6 vng khch
nhau.
Tin hnh thit k nhn cn in, ch
lm 1 mu duy nht ct s 1
VD:

Nhn Next qua bc 3

Tin hc B Vn Phng 4

Nhn Next qua bc 5

IV. Trn ti liu dng Directory (dng danh sch)
-Step 1/6: Chn dng Directory . Nhn Next .. qua bc tip theo
-Step 2/6: Next tip qua bc 3
-Step 3/6: Browse ti danh sch d liu, to iu kin lc nu c
Tin hnh to mu danh sch cn trn
+ Nu l dng bng th ch to 1 hng duy nht.

+ Nu l dng khung th ch to 1 khung duy nht

Nhn Next qua bc 4
-Step 4/6: Chn d liu vo mu
<<Hoten>> <<Gioitinh>> <<Noisinh>> <<CMND>> <<Diachi>> <<Ghichu>>

Nhn Next qua bc 5
Ch :i vi dng Directory th ta trn d liu xong mi tin hng trang tr nh dang cho vn bn.
V. Cch s dng IF trong Mail Merge :
hin th cc thng tin da vo ngun d liu cho trc
VD: Nu gii tnh l Nam th thm ch Thy trc Tn ngc li thm ch C
B1: t con tr ti v tr cn s dng IF vo Menu Maillings / Rules -> IF Then Else
H tn:
Ngy sinh:

Tin hc B Vn Phng 5

B2: Trong hp thoi Insert Word Field IF

- Field name: chn tn trng cn to iu kin
- Comparison: Chn dng biu thc cn so snh
- Compare to: nhp iu kin
- Insert this text: Nhp kt qu th nht nu iu kin ng ( Thy )
- Otherwise insert this text: Nhp kt qu th 2 nu iu kin sai ( C )
- OK.

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GT World B VP

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Tin hc B Vn Phng 1

GV: Nguyn Quang Vinh - Email:info@nguyenquangvinh.net - Website: NguyenQuangVinh.net

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