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Student Edition
Complete

2 2007 CustomGuide, Inc.

2008 by CustomGuide, Inc. 1502 Nicollet Avenue South; Minneapolis, MN 55403, USA.
This material is copyrighted and all rights are reserved by CustomGuide, Inc. No part of this publication may be reproduced,
transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by
any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of
CustomGuide, Inc.
We make a sincere effort to ensure the accuracy of the material described herein; however, CustomGuide makes no warranty,
expressed or implied, with respect to the quality, correctness, reliability, accuracy, or freedom from error of this document or the
products it describes. Data used in examples and sample data files are intended to be fictional. Any resemblance to real
persons or companies is entirely coincidental.
The names of software products referred to in this manual are claimed as trademarks of their respective companies.
CustomGuide is a registered trademark of CustomGuide, Inc.

Trademarks
CustomGuide and Learn on Demand are registered trademarks of CustomGuide, Inc.
Adobe, Adobe Acrobat, Adobe Dreamweaver, Adobe Fireworks, Adobe Flash, Adobe Photoshop Elements, and Adobe
Photoshop and Adobe Premiere are registered trademarks of Adobe Systems Inc.
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Inc.
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ECDL Foundation.
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Microsoft, Microsoft Access, Microsoft Word, Microsoft Entourage, Microsoft Excel, Microsoft FrontPage, Microsoft InfoPath,
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Microsoft Visio, Microsoft Windows, and Microsoft Word are registered trademarks of Microsoft Corporation.
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Table of Contents
Introduction .......................................................................................................................... 5
Chapter One: The Fundamentals....................................................................................... 9
Lesson 1-1: Starting Publisher.............................................................................................10
Lesson 1-2: Whats New in Publisher 2003?.......................................................................12
Lesson 1-3: Understanding the Publisher 2003 Program Screen.........................................14
Lesson 1-4: Opening a Publication......................................................................................16
Lesson 1-5: Entering Personal Information.........................................................................18
Lesson 1-6: Viewing a Publication......................................................................................20
Lesson 1-7: Moving Around in a Publication......................................................................22
Lesson 1-8: Saving and Closing a Publication....................................................................24
Lesson 1-9: Previewing and Printing a Publication.............................................................26
Lesson 1-10: Getting Help...................................................................................................28
Lesson 1-11: Changing the Office Assistant and Using the Help button.............................30
Chapter One Review............................................................................................................32
Chapter Two: Creating a Publication.............................................................................. 37
Lesson 2-1: Planning a Publication.....................................................................................38
Lesson 2-2: Creating a Publication by Type........................................................................40
Lesson 2-3: Creating a Publication from a Design Set........................................................42
Lesson 2-4: Creating a Blank Publication...........................................................................44
Lesson 2-5: Inserting, Importing, and Deleting Text...........................................................46
Lesson 2-6: Inserting and Deleting Pages............................................................................48
Chapter Two Review...........................................................................................................50
Chapter Three: Working with Text ............................................................................... 53
Lesson 3-1: Using Bold and Italics......................................................................................54
Lesson 3-2: Changing Font Type.........................................................................................55
Lesson 3-3: Changing Font Size..........................................................................................56
Lesson 3-4: Changing Font Color........................................................................................57
Lesson 3-5: Using the Font Dialog Box..............................................................................58
Lesson 3-6: Using the Format Painter .................................................................................60
Lesson 3-7: Working with Bulleted and Numbered Lists....................................................62
Lesson 3-8: Working with Tabs...........................................................................................64
Lesson 3-9: Indenting Paragraphs........................................................................................66
Lesson 3-10: Changing Paragraph Alignment and Line Spacing........................................68
Lesson 3-11: Adjusting Character Spacing..........................................................................70
Lesson 3-12: Inserting a Drop Cap......................................................................................72
Lesson 3-13: Using Undo and Redo....................................................................................74
Lesson 3-14: Checking Your Spelling.................................................................................76
Chapter Three Review.........................................................................................................78
4 Microsoft Publisher 2003
2005 CustomGuide, Inc.
Chapter Four: Working with Styles................................................................................85
Lesson 4-1: Creating and Applying a Style..........................................................................86
Lesson 4-2: Modifying a Style.............................................................................................88
Lesson 4-3: Importing and Deleting Styles..........................................................................90
Chapter Four Review...........................................................................................................92
Chapter Five: Formatting Your Publication...................................................................95
Lesson 5-1: Thinking About Publication Design.................................................................96
Lesson 5-2: Working with Color Schemes...........................................................................98
Lesson 5-3: Working with Font Schemes..........................................................................100
Lesson 5-4: Changing the Background of a Publication....................................................102
Lesson 5-5: Using Layout Guides......................................................................................104
Lesson 5-6: Using Ruler Guides........................................................................................106
Lesson 5-7: Working with Headers and Footers................................................................108
Lesson 5-8: Creating a Master Page..................................................................................110
Lesson 5-9: Using the Design Gallery...............................................................................112
Lesson 5-10: Using the Design Checker............................................................................114
Chapter Five Review..........................................................................................................116
Chapter Six: Drawing and Working with Shapes and Images..................................121
Lesson 6-1: Drawing on Your Pages..................................................................................122
Lesson 6-2: Adding and Formatting Text Boxes................................................................124
Lesson 6-3: Linking Text Boxes and Adding Continued Notices......................................126
Lesson 6-4: Resizing, Moving, Copying, and Deleting Objects........................................128
Lesson 6-5: Formatting Objects.........................................................................................130
Lesson 6-6: Inserting Clip Art............................................................................................132
Lesson 6-7: Inserting and Formatting Pictures..................................................................134
Lesson 6-8: Text Wrapping................................................................................................136
Lesson 6-9: Inserting WordArt...........................................................................................138
Lesson 6-10: Drawing AutoShapes....................................................................................140
Lesson 6-11: Aligning and Grouping Objects....................................................................142
Lesson 6-12: Flipping and Rotating Objects......................................................................144
Lesson 6-13: Applying Shadows and 3-D Effects..............................................................146
Lesson 6-14: Layering Objects..........................................................................................148
Chapter Six Review...........................................................................................................150
Chapter Seven: Performing a Mail Merge................................................................... 157
Lesson 7-1: An Overview of the Mail Merge Process.......................................................158
Lesson 7-2: Selecting a Data Source..................................................................................160
Lesson 7-3: Entering Individual Records into the Data Source.........................................162
Lesson 7-4: Inserting Merge Fields into your Publication.................................................164
Lesson 7-5: Previewing the Merged Publication...............................................................166
Lesson 7-6: Completing the Mail Merge...........................................................................168
Lesson 7-7: Using an Existing Data Source.......................................................................170
Chapter Seven Review.......................................................................................................172
Chapter Eight: Other Features..................................................................................... 177
Lesson 8-1: Using the Pack and Go Wizard.......................................................................178
Lesson 8-2: Editing a Story in Microsoft Word.................................................................180
Lesson 8-3: Hiding, Displaying, and Moving Toolbars.....................................................182
Lesson 8-4: Customizing Publishers Toolbars..................................................................184
Lesson 8-5: Paper Folding Projects...................................................................................186
Lesson 8-6: Customizing Publishers Default Options......................................................188
Chapter Eight Review........................................................................................................190
Index................................................................................................................................... 193
LearningOnDemandwithCustomGuide
Customizable Computer Training
YourtrainingneedsareuniqueCustomGuideprovides
customizablecomputertrainingproductsthatareengaging,and
affordable.Ourtrainingsolutionsinclude:
CustomizableOnlineLearning
Createcustomizablecoursesonthetopicsyouwant.
Addyourownlessonsandcontent.
Getrealworldpracticewithengagingsoftwaresimulations.
CustomizableAssessments
Createcustomassessmentsonthetopicsyouwant.
Identifyuserskillsandpinpointdeficiencieswithengaging
realworldsoftwaresimulations.
Provideremedialtrainingonmissedquestions.
CustomizableCourseware
Createcustomizabletrainingmanualswiththetopicsyou
want.
Unlimitedprintingrights;printondemandwithnopercopy
fees.
Printableinstructorguideseliminatepreptime.
Payrollisyourlargestexpense;youcangreatlyincreasethe
productivityandoutputqualityofyouruserstodaywith
CustomGuide.
Courseware: Here's What You Get




Student Manuals
Create customized training manuals with only the topics
you need; includes unlimited printing rights.
Exercise Files
Students get real-world experience working with step-by-
step examples in their favorite software applications.
Instructor Guides
Eliminate classroom prep time with step-by-step
exercises, classroom discussions, and more.
Quick References
Printable cheat sheets with frequently-used commands,
shortcuts, and tips.
Lesson Timings
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courses.
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materials for a professional in-house look.
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Interactive Online Learning, available anywhere, 24/7.

Courseware: Features



Lessons are presented on one or two pages, so
you can follow along without wondering when a
lesson ends and a new one begins.
Each lesson includes a hands-on exercise and
practice file so users can practice the topic of the
lesson.

Clear step-by-step instructions answer how-to
questions. Anything you need to click appears like
this.

Tips let you know more information about a specific
step or topic as a whole.
Whenever there is more than one way to do
something, the most common method is presented
in the numbered step, while the alternate methods
appear beneath.
Tables provide summaries of the terms, toolbar
buttons, and options covered in the lesson.

The table of contents, index, tables, figures, and
quiz questions automatically update to reflect any
changes you make to the courseware.

Icons and pictures show you what to look for as you
follow the instructions.
Working with Shapes and Pictures
Exercise
Exercise File: AmericanHistory7-3.docx
Exercise: Select theheader rowcontaining
themonthlabels, theIncomerow, theTotal
Exp. Row, andtheNet Inc. row (usetheCtrl
key to select multiplerows). Createa2-D
ClusteredColumnchart.

2007 CustomGuide, Inc.

102
Whenever youinsert agraphic into adocument, it is
insertedinlinewithtext by default. Thismeansthat the
text inthedocument movesinorder to accommodatethe
graphic. Thislessonwill show youhow to adjust text
wrappingandhow to usethegridto positionobjects.
Positioning Pictures
1. Double-click theobject whosetext wrappingyou
wishto adjust.
2. Click theText Wrapping buttonintheArrangegroup.
3. Select atext wrappingstylefromthelist.
TheFormat contextual tabappearsontheRibbon.
Horizontal andvertical gridlinesappear onthepage.
Tip: Gridlinesdo NOT appear intheprinted
document.
Tips
If youwant to useagraphic withother graphicsor
objects, they must beonadrawingcanvas. Seethe
lessononInserting Shapes for moreinformation.

Adjust text wrapping
Toadjust how text reactsto theobjectsinyour documents,
changetheobjectstext wrapping.
A list of text wrappingstylesappears. Takealook at
theText WrappingStylestablefor adescriptionof
eachstyle.
Thetext wrappingstyleisappliedto theimage.
Other Ways to Adjust Text Wrapping:
Right-click theimage, point to Text Wrapping
inthecontextual menu, andselect anoption
fromthesubmenu.
Other Ways to Display the Grid:
Press<Shift> +<F9>, or click theFormat
contextual tabontheRibbon, click theAlign
buttonintheArrangegroup, andselect View
Gridlines fromthelist.
1. Click theView tabontheRibbon.
2. Click theGridlines check box intheShow/Hidegroup.
To display/hide the grid
J ust likethegraphpaper youusedto useingeometry
class, thegrid consistsof horizontal andvertical linesthat
helpyoudraw andpositionobjects.
Table 7-2: Text Wrapping Styles

In Line
with Text
Thisplacestheobject at theinsertionpoint ina
lineof text inthedocument. Theobject remains
onthesamelayer asthetext.

Square
Wrapstext aroundall sidesof thesquare
boundingboxfor theselectedobject.

Tight
Wrapstext tightlyaroundtheedgesof theactual
image(insteadof wrappingaroundtheobjects
boundingbox).

Behind
Text
Thisremovestext wrappingandputstheobject
behindtext inadocument Theobject floatson
itsownlayer.

In Front
of Text
Thisremovestext wrappingandputstheobject
infront of text inadocument. Theobject floats
onitsownlayer.

Top and
Bottom
Wrapstext aroundthetopandbottomof the
object, leavingtheareatotheright andleft of
theobject clear.

Through
Similar totheTight style, thisstylewrapstext
throughout theimage.
Figure 7-3: A document with the grid displayed.


Chapter Two:
Creating a Publication
Chapter Objectives:
Plan a publication
Select a publication by type
Create a publication from a design set
Create a blank publication
Insert, import, and delete text
Insert and delete pages
Now that you are familiar with the fundamentals of Microsoft Publisher, youre ready to start
creating your own publications. Publisher comes equipped with many magnificent tools for
creating, modifying, and solidifying your fabulous creations.
To assist you in finding the perfect publication, Publisher includes a publication wizard to
guide you through the selection process. No matter what your experience or artistic ability (or
lack thereof), the publication wizard has something for everyone. If you need a helping hand
or a creativity boost, choose from over 45 different design sets. Or, if youre an experienced
Publisher pro or just have a knack for creativity, design your own publication from scratch.
Selecting a publication in Microsoft Publisher is fun and easy, and this chapter provides you
with all the tools you need to get started.
Prerequisites
How to start Microsoft
Publisher.
How to open and save
a publication.
How to use menus,
toolbars, and dialog
boxes.
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Lesson 2-1: Planning a Publication

Anything worth doing is worth doing well, and in order to create an effective publication, you
should do some planning first. Here are some things to consider before you get started:
What is the purpose of your publication?
What are you trying to achieve? Are you trying to inform, motivate, sell, or advertise? Do you
even know?
Having a clear purpose before you start your publication is essential. Not having a clear
purpose can not only be confusing for you, but it can also be confusing for your readers, as
well. A little extra brainstorming goes a long way, especially when it means the difference
between a successful publication and an unsuccessful one.
Who is your target audience?
Are you sending a newsletter to friends and family, or are you creating an informative
brochure to mail out to prospective clients? Obviously both publications will be incredibly
different, and they should be created with that in mind. For example, a colorful peppy
publication would be ideal if you were creating something for your cheerleading squad, but
not exactly appropriate for informing cardiologists of a new study relating Vitamin E to an
increased risk of heart failure.
The more narrowly you can define the characteristics of your target audience, the more you
can tailor the content and appearance of the message you are trying to convey to that
particular group.
Figure 2-1
Think about your
publication before you
start working on it.


Figure 2-1
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2BChapter Two: Creating a Publication 39
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Knowing your audience will help you choose a design template that matches the message you
wish to deliver.
How can you best represent your ideas?
Although Publisher comes equipped with hundreds of pre-designed publications, its still
important for you to sit down and think about its representation and what would be most
effective for the message you are trying to get across and/or the information that youre
working with. For example, are you looking to create a newsletter, or a brochure? A brochure
is more fun and graphics-heavy, while a newsletter is more suitable for communicating a lot
of information. It may sound silly, but drawing out your publication first can help you get
your ideas out on paper and provide a publication blueprint for you to refer to throughout
the creation process.

Quick Reference
Things to Consider before
Starting a Publication:
What is the purpose of
your publication?
Who is your target
audience?
How can you best
represent your ideas?
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Lesson 2-2: Creating a Publication
by Type

Uh-ohJ anuary 1
st
is next week, and you havent even started your Holiday newsletter! How
in the world are you going to whip something up and have it mailed in time for the new year?
Simple: summon the publication wizard.
If youre bound by time constraints or need a little help in the creativity department, the
publication wizard will help you get the job done in no time. Although the publication wizard
wont write your publication for you, it will help you find and select the perfect publication.
One of the main components of the publication wizard is the Preview Gallery, which is a
visual directory of more than 1,600 pre-designed publications. Simply select a publication
from the Preview Gallery, replace the sample text with your own, and voila! Mission
accomplished.
The Preview Gallery is divided into categories, making it easy and convenient to find exactly
what type of publication youre looking for. Brochures, Business Cards, Newsletters, and
Resumes are just a few of the many options available. What are you waiting for? Lets take a
look!
1 1. Open the Microsoft Publisher program (if necessary) and select File
New from the menu.
The New Publication task pane appears. Notice the New from a design section at the
top of the task pane. There are four options listed here: Publications for Print, Web
Sites and E-mail, Design Sets, and Blank Publications. Refer to Table 2-1: The
Publication Wizard for a description of each.
For this exercise, we want to select the Publications for Print option.
Figure 2-2
Selecting a publication by
type.
Figure 2-2
Use the vertical
scrollbar to scroll
through the
available choices.
Select the type
of publication
you want to
create.
Select the theme
you want to use.
Select the design
you want to use
from the Preview
Gallery.
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2BChapter Two: Creating a Publication 41
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2 2. Click Publications for Print in the New Publication task pane.
The Publications for Print option expands, displaying a long list of categories. Simply
scroll through this list until you find the type of publication you want to create.
For this lesson, we want to create a Birthday Party invitation.
3 3. . Click the Invitation Cards category.
The Invitation Cards category expands. Notice that the Invitation Cards category is
organized by theme, such as Holiday Party, Birthday Party, etc. This makes it even
easier to find exactly what type of publication youre looking for.
To view invitations that follow a particular theme, simply click the theme in the New
Publication task pane.
4 4. Click the Birthday Party theme.
A variety of Birthday Party invitations appear in the Preview Gallery, as shown in
Figure 2-2. Use the horizontal scrollbar to scroll through the available publication
designs.
Once you have found a design that you like, click it to open it in Microsoft Publisher.
5 5. Click the Birthday Party Invitation 5 publication.
The Preview Gallery closes and the publication you selected appears on the screen. All
you have to do is replace the sample text with your own, and youve got an invitation.
NOTE: If you have not yet entered your personal information (see Lesson 1-5:
Entering Personal Information), the Personal Information dialog box will
appear every time you start a new publication. If you do not want to enter
your personal information at this time, click Cancel to close the dialog box.
Or, click the Never show this dialog when starting a new publication option
to stop the Personal Information dialog box from appearing every time you
start a new publication.
We dont need this publication anymore, so lets close it.
6 6. Select File Close from the menu.
The publication closes.
Now that you know how to create a new publication by type, move on to the next lesson to
learn how to create a new publication from a design set.
Table 2-1: The Publication Wizard
Section Description
Publications for Print Select this option to create a publication that you plan on printing.
Publications are organized by type.
Web Sites and E-mail Select this option to create a Web site or publication you plan on
sending as an e-mail message.
Design Sets Select this option to view publications by their design set. Design sets
are several publications grouped together by design.
Blank Publications Select this option to create a new publication from scratch. Select from
11 different layouts.
Quick Reference
To Create a Publication by
Type:
1. Select File Newfrom
the menu.
2. Click Publications for
Printin the New
Publication task pane.
3. Select the type of
publication you want to
create.
4. If necessary, select a
theme.
5. In the Preview Gallery,
click the desired
publication to open it in
Publisher.
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Lesson 2-3: Creating a Publication
from a Design Set

Another way to create a new publication is from a design set. A design set is a group of
publications (such as business cards, flyers, letterheads, etc.) that all use the same design.
Instead of choosing a publication by type, as you did in the previous lesson, a design set lets
you search for a publication by design.
The Design Sets option is divided into eight different categories. These categories are then
further organized by design scheme, such as Accent Box, Accessory Bar, Arcs, Arrows, etc.,
making it even easier to narrow down possible publications.
1 1. . Select File New from the menu.
The New Publication task pane appears. In the previous lesson, you selected the
Publications for Print option in the task pane. For this exercise, you want to select
Design Sets.
2 2. Click Design Sets in the New Publication task pane.
The Design Sets option expands, displaying a list of categories.
Each category offers a variety of different design sets. For this exercise, we want to
select the Master Sets category.
3 3. . Click the Master Sets category in the task pane.
The Master Sets category expands, displaying a list of 45 different design sets. Each
design set contains several different types of publications you can create.
To view a specific design set, click the design set in the task pane.
Figure 2-3
Selecting a publication by
design set.
Figure 2-3
Select a design set from the
task pane to preview it in the
Preview Gallery.
Use the vertical
scrol bar to
scroll through
the available
publications in
the Preview
Gallery.
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4 4. Click the Axis design set in the task pane.
Publications that use the Axis design set appear in the Preview Gallery, as shown in
Figure 2-3.
Now you need to select the publication you want to create. Use the vertical scrollbar to
browse the available choices.
5 5. Click the Scroll Down button on the vertical scrollbar until the Axis
Informational Flyer publication appears. Click the Axis Informational
Flyer publication.
The Preview Gallery closes and the publication you selected appears on the screen.
So what happens if you change your mind about a design set? Not a problem simply
select a new one.
6 6. . Click the Publication Designs link in the Flyer Options task pane.
Now all you have to do is select a new design from the Apply a design list box.
7 7. Click the Bars option in the Apply a design list box.
The new publication design is inserted into your publication. It is important to note that
switching design sets only affects the publications overall design not its actual
content. So even if you had already entered text into this publication, the existing text
would not have been affected.
We are going to be using this publication in an upcoming lesson, so make sure to keep
it open.
Take a look at Table 2-2: Design Set Categories for a description of the available design set
categories.
Table 2-2: Design Set Categories
Category Description
Master Sets This category is ideal if the publication you want to create doesnt fall under one
specific category. With 45 different sets, youll have plenty of options to choose
from.
Personal
Stationery Sets
Create a variety of different letterheads and matching envelopes by selecting a
publication from one of these sets.
Special Event Sets Invitations, Web sites, brochures find the perfect design for all of your event-
planning needs.
Fundraiser Sets Create professional-looking brochures, flyers, and invitations quickly and easily.
Holiday Sets Sending out a Holiday newsletter? Need a little help with all those Thank You
cards? Let Publisher help you usher in/out the Holiday season with one of these
wintry publications.
Weve Moved Sets Want to pass along your new address to friends and family? Do it in style by
selecting a publication from one of these sets.
Restaurant Sets Create a fancy menu for a romantic dinner at home, or surprise your daughter
with a dessert menu she can play with during her tea parties.
Special Paper This feature must be installed in order to create a publication from special
paper. If a dialog box appears, click Yes to install special papers. Press <F1> for
more help on installing special papers.
Switching design sets
only affects the
publications overall
design; any existing
text will not be
affected.
Quick Reference
To Create a Publication
froma Design Set:
1. Select File Newfrom
the menu.
2. Click Design Sets in the
New Publication task
pane.
3. Select the category you
want to view.
4. Select a design set.
5. In the Preview Gallery,
click the publication to
open it in Publisher.
To Switch Design Sets:
1. Click the Publication
Designs link in the task
pane.
2. Select a new design from
the Apply a design list
box.
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Lesson 2-4: Creating a Blank
Publication

If youre an artist at heart and cant stand the thought of using pre-made templates and
designs, simply create a publication from scratch. Although creating a blank publication isnt
as fast as creating a publication from a pre-made design, you call all the shots. Dont want a
text box here? Dont want an image there? No problem both the novice as well as the
seasoned designer can benefit from creating a blank presentation.
Publisher 2003 comes equipped with 11 different types of blank publications. Check out Table
2-3: Blank Publications for a description of each.
1 1. Select File New from the menu.
The New Publication task pane appears. For this exercise, we want to select Blank
Publications in the New from a design section.
2 2. Click Blank Publications in the New from a design section of the New
Publication task pane.
The Blank Publications option expands, and a list of blank publication types appears in
the Preview Gallery.
Select the type of blank publication you want to create.
Figure 2-4
The Side Fold Card blank
publication open in
Publisher.
Figure 2-5
The Automatically insert
pages? dialog box.
Other Ways to Create a
Blank Publication:
1. Select File New
from the menu.
2. Click the Blank Print
Publicationlink in the
New section of the
task pane.
Figure 2-4
Figure 2-5
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2BChapter Two: Creating a Publication 45
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3 3. Click the Side Fold Card publication in the Preview Gallery.
The blank publication you selected appears on your screen, as shown in Figure 2-4.
Depending on the publication you select, a dialog box may appear, as shown in Figure
2-5, asking whether or not you want to automatically insert pages. Almost always, you
will want to click Yes.
4 4. Click Yes in the dialog box.
You can also select a blank publication from the Page Setup dialog box.
5 5. . Select File Page Setup from the menu.
The Layout tab of the Page Setup dialog box appears. To select a publication type,
click an option in the Publication type list.
You can also use the Page Setup dialog box to select page orientation. Page orientation
refers to the direction that the text runs on a page.
6 6. . Click the Full page option under Publication type, click the Landscape
option under Orientation, and click OK.
Publisher changes the layout to Full page with Landscape orientation.
We dont need this blank publication anymore, so lets close it.
7 7. . Select File Close from the menu and click No in the dialog box
appears to close the publication without saving changes.
The publication closes and the Bars Informational Flyer publication appears on the
screen.
Now that you know how to create a new publication, move on to the next lesson to learn
about inserting and deleting text!
Table 2-3: Blank Publications
Publication type Description
Full Page
Prints on one page per sheet of paper.
Web Page Creates a Web page.
Postcard Prints four postcards per sheet of paper.
Business Card Prints multiple cards per sheet of paper.
Book Fold Prints two pages per sheet of paper.
Side Fold Card Prints four pages per sheet of paper, with fold on left.
Top Fold Card Prints four pages per sheet of paper, with fold on top.
Tent Card Prints two pages per sheet of paper.
Poster Prints one poster-size publication across multiple sheets of paper.
Banner Prints one banner across multiple sheets of paper.
Index Card Prints multiple cards per sheet of paper.
Quick Reference
To Create a Blank
Publication:
1. Select File Newfrom
the menu.
2. Click Blank Publications
in the New Publication
task pane.
3. In the Preview Gallery,
click the type of
publication you want to
create.
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Lesson 2-5: Inserting, Importing,
and Deleting Text

Once you have created a publication with the publication wizard, youll need to replace the
sample text with your own words. You can either type text directly into a text box, or import
text from a Word document. This lesson will show you just how easy it is to enter text into
your publications.
Make sure the Bars Informational Flyer publication you created in Lesson 2-3: Creating a
Publication from a Design Set appears on your screen.
1 1. Select File Save As from the menu and save the publication as
I nser t i ng Text .
First you need to select the text box that contains the text you want to modify.
2 2. . Click the Product/Service Information text box to select it.
Sizing handles appear around the text box, as shown in Figure 2-6. You can use these
handles to resize and/or move the text box, but well talk more about that in a later
lesson. For now, lets concentrate on text.
You want to replace the existing text with your own, so
Figure 2-6
A selected text box.
Figure 2-7
The modified publication.
Figure 2-7
Figure 2-6
Sizing handles appear
around a text box once it
has been selected.
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2BChapter Two: Creating a Publication 47
Your Organizations Name Here
3 3. Press <Ctrl> + <A> to select the text inside the text box, then type
Cl oudscapes: 2006.
The placeholder text is deleted and the text you typed appears in the text box. That was
easy enough! You can also select text inside a text box using the mouse. Lets try this
method in another text box.
4 4. . Select the text in the text box at the top of the page and press <Delete>.
The text inside the text box is deleted.
Lets enter some new text.
5 5. . Type Nat i onal Cl oud Soci et y.
Compare your publication to the one in Figure 2-7.
Now lets try importing text from a Microsoft Word document. First, select the text box
in which you want to import the text.
6 6. Click the text in the text box below the photograph.
The placeholder text has been selected automatically. Now youre ready to insert the
new text.
7 7. Select Insert Text File from the menu.
The Insert Text dialog box appears. Now you need to select the file containing the text
you want to insert.
8 8. Navigate to your Practice folder. Select the Cloud Society file and click
OK. If the Install Converter dialog box appears, click Yes.
A dialog box appears briefly, showing the status of the file conversion. After a few
seconds, the imported text appears in the text box. Dont worry if the text looks a little
goofy youll learn how to format text later on.
NOTE: If the imported text is too lengthy to fit in the selected text box, a dialog box
appears asking whether or not you want to use autoflow. If you choose Yes,
Publisher automatically flows the text throughout your publication, asking for
confirmation before it flows into existing text boxes. If there arent any
available text boxes for text to flow into, another dialog box appears asking
whether you want to create the needed text boxes automatically. If you choose
No, you will need to create more text boxes and flow text into them manually
(more information on this in a later chapter).
9 9. . Click the Save button on the Standard toolbar.
Now that youve saved your changes, move on to the next lesson.
If the sample text is
too small for you to
read, use the Zoom
buttons on the
Standard toolbar or
click the Zoom list
arrow and select a
zoom factor from the
list.
Quick Reference
To Insert Text:
1. Click the text box that
contains the text you want
to replace.
2. Press <Ctrl>+ <A>to
select all text inside the
text box.
3. Type the new text.
To Delete Text:
1. Click the text box that
contains the text you want
to delete.
2. Press <Ctrl>+ <A>to
select all text inside the
text box.
3. Press <Delete>.
To Import Text froma
Word Document:
1. Click the text box that
contains the text you want
to replace.
2. Select Insert Text File
from the menu.
3. Select the file containing
the text you want to
import and click OKto
import the text.
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Lesson 2-6: Inserting and Deleting
Pages

Sometimes you might find that there are not enough pages in your publication, or perhaps
there are too many. Its extremely easy to insert extra pages or delete extraneous pages in
Publisher, and this lesson will show you how.
1 1. . Select Insert Page from the menu.
The Insert Page dialog box appears, as shown in Figure 2-8.
The option to insert one blank page after the current page is already selected. You can
choose where to insert a new page by clicking the Before or After current page options.
2 2. Click OK.
The dialog box closes and one blank page is added to your publication.
But what if you want to insert a duplicate page a copy of an existing page instead
of a blank page? To do this, simply right-click the navigation button of the page you
want to copy.
Figure 2-8
The Insert Page dialog
box.
Figure 2-9
Inserting a duplicate page.
To add a new page to a
multi-page publication,
first you need to
navigate to the page
that will either come
before or after the
page(s) you want to
add.
Other Ways to Open the
Insert Page Dialog Box:
Right-click the page
navigation button of the
page that will either
come before or after the
new page(s) and select
Insert Pagefrom the
menu.
Enter how many
pages you want
to insert.
Click to insert a
page before the
current page.
Inserts a duplicate
(copy) of a page.
Inserts a new
blank page.
Enter the page
number of the page
you want to duplicate.
Figure 2-8
Click to insert a
text box on
each new page.
Inserts a page
after the current
page.
Figure 2-9
Navigation buttons are the page-
shaped icons located at the bottom of
the Publisher window. These buttons
can be used to go to, rearrange, or
work with publication pages.
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2BChapter Two: Creating a Publication 49
Your Organizations Name Here
3 3. Right-click the Page 1 navigation button on the status bar and select
Insert Duplicate Page from the shortcut menu, as shown in Figure 2-9.
A duplicate page is inserted after Page 1 in the publication.
NOTE: If you are in Two-Page Spread view, a new two-page spread will be inserted
immediately after the selected two-page spread.
If you decide you dont need a page in your publication, or change your mind after you
have inserted a page, its easy to delete unwanted pages.
4 4. . Right-click the Page 2 navigation button and select Delete Page from
the shortcut menu.
The duplicate page is deleted and the blank page you inserted appears in the Publisher
window. Lets delete this page as well, but using a different method.
5 5. . Select Edit Delete Page from the menu.
The blank page is deleted and the original first page of the publication appears in the
Publisher window.
6 6. . Close this file without saving your changes.
Congratulations! Youve just completed another chapter on Microsoft Publisher. The next
chapter will focus on working with text.
When you insert a
duplicate page in Two-
Page Spread view, a
new two-page spread
will be inserted
immediately after the
selected two-page
spread.
Quick Reference
To Insert a NewPage:
1. Navigate to the page that
will either come before or
after the page(s) you want
to add.
2. Select Insert Page
from the menu.
Or
Right-click the page
navigation button and
select Insert Pagefrom
the shortcut menu.
3. Select the options you
want in the Insert Page
dialog box and click OK.
To Delete a Page:
1. Navigate to the page you
want to delete.
2. Select Edit Delete
Pagefrom the menu.
Or
Right-click the pages
navigation button and
select Delete Pagefrom
the shortcut menu.
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Chapter Two Review
Lesson Summary
Planning a Publication
Know what questions to ask yourself before getting started, for example:
1.) What to you want to achieve?
2.) Who is your target audience?
3.) How can you best represent your ideas?
Selecting a Publication by Type
Select File Newfrom the menu and click Publications for Printin the New Publication task
pane. Select the type of publication you want to create and, if necessary, select a theme. In the
Preview Gallery, click the desired publication to open it in Publisher.
Creating a Publication from a Design Set
Select File Newfrom the menu and click Design Sets in the New Publication task pane. Select
the category you want to view and select a design set. In the Preview Gallery, click the publication
to open it in Publisher.
Creating a Blank Publication
Select File Newfrom the menu and click Blank Publications in the New Publication task pane.
In the Preview Gallery, click the type of publication you want to create.
Inserting and Deleting Text
To Insert Text: Click the text box that contains the text you want to replace. Press <Ctrl>+ <A>to
select all text inside the text box and then type the new text.
To Delete Text: Click the text box that contains the text you want to delete. Press <Ctrl>+ <A>to
select all text inside the text box and then press <Delete>.
To Import Text froma Word Document: Click the text box that contains the text you want to
replace and select Insert Text Filefrom the menu. Navigate to where the file you want to import
is located, select it, and click OK.
Inserting and Deleting Pages
To Insert a NewPage: Navigate to the page that will either come before or after the page(s) you
want to add. Select Insert Page from the menu, or right-click the page navigation button and
select Insert Pagefrom the shortcut menu. Select the options you want in the dialog box and click
OK.
To Delete a Page: Navigate to the page you want to delete. Select Edit Delete Page from the
menu, or right-click the pages navigation button and select Delete Pagefrom the menu.
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2BChapter Two: Creating a Publication 51
Your Organizations Name Here
Quiz
1. Which of the following are questions you should ask yourself before
starting a publication?
A. What do you want to achieve?
B. How can you best represent your ideas?
C. Who is your target audience?
D. All of the above.
2. The Preview Gallery is a visual directory of more than 1,600 pre-designed
publications. (True or False?)
3. Which of the following is NOT an option in the publication wizard?
A. Design Sets
B. Personal Publications
C. Publications for Print
D. Blank Publications
4. A design set is a set of designs that you can insert into your publications.
(True or False?)
5. How many different types of blank publications are there?
A. 1,600
B. 45
C. 11
D. 12
6. What is the keystroke shortcut for selecting all of the text inside a text box?
A. <Ctrl>+<A>.
B. <Shift>+<F7>.
C. <Ctrl>+<S>.
D. There is no keystroke shortcut.
7. Before inserting or deleting pages, make sure youre not in ___________
view.
A. Two-Page Spread
B. Master Page
C. Normal
D. Zoom
8. A duplicate page is the same as a blank page. (True or False?)
Homework
1. Start Microsoft Publisher, if necessary.
2. Open the New Publication task pane.

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3. Using the Publications for Print option, find and open a Brochure publication.
4. Using the Design Sets option, find and open the Housewarming Invitation 4
publication under the Weve Moved design set.
5. Open a blank Tent Card publication, then close it.
6. In the Organization Name text box, replace the sample text with Stan and J an
Henderson
7. Delete Page 4.
8. Close the publication without saving changes and exit Microsoft Publisher.
Quiz Answers
1. D. All of the above.
2. True. The Preview Gallery displays a sample of each publication so you can see what a
publication looks like before you make a selection.
3. B. Personal Publications is not an option in the publication wizard.
4. False. A design set is a set of publications that use the same design.
5. C. There are 11 types of blank publications to choose from.
6. A. Press <Ctrl>+<A>to select all of the text inside a text box.
7. B. Before inserting or deleting pages, make sure youre not in Master Page view.
8. False. A duplicate page is a copy of another page.
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