Pierce A.

Grace
Pierce A. Grace
Professor of Surgical Science
Professor of Surgical Science
National Institute of Health Science
National Institute of Health Science
University of Limerick
University of Limerick
Presentation skills
Presentation skills
Overview

Preparation
Preparation

Who are the audience?

Who are the audience?

What to use?
What to use?

How to make the slides

How to make the slides

Rehearsals
Rehearsals

Fear
Fear

On the day
On the day

Questions
Questions

The secrets of success

The secrets of success
Presentation skills
Presentation skills

Preparation
Preparation

Preparation
Preparation

Preparation
Preparation
The
The
first
first
secret of a successful presentation is:
secret of a successful presentation is:
Secrets of success
Secrets of success
Presentation skills
Presentation skills
Give yourself a
Give yourself a
starting date
starting date
for the project
for the project
Do a little everyday!
Do a little everyday!
Soon it will be finished
Soon it will be finished
Getting started
Getting started
Presentation skills
Presentation skills
Who will you be speaking to?
Who will you be speaking to?
Who?
Who?
What type of presentation?
What type of presentation?
How long?
How long?
Colleagues/Seniors Colleagues/Seniors {Departmental meeting {Departmental meeting
/Juniors /Juniors {Journal club {Journal club
Students Students {Lecture {Lecture
{Seminar {Seminar
{Interactive discussion {Interactive discussion
National Meeting } National Meeting } {Research presentation {Research presentation
International Meeting } International Meeting } {Invited Lecture {Invited Lecture
The public/the press The public/the press {Lecture/Press {Lecture/Press release release
Presentation skills
Presentation skills
What hardware will you use?
What hardware will you use?
Power Point
QuickTime and a
TIFF (PackBits) decompressor
are needed to see this picture.
QuickTime and a TIFF (PackBits) decompressor are needed to see this picture.
QuickTime and a TIFF (PackBits) decompressor are needed to see this picture.
Presentation skills
Presentation skills
What hardware will you use?
What hardware will you use?

Nothing
Nothing
very brave!
very brave!

Blackboard
Blackboard
}
}
{class
{class

Whiteboard}
Whiteboard}
{interactive session
{interactive session

Flipchart
Flipchart
}
}
{brainstorming
{brainstorming

Overheads
Overheads
class/lecture
class/lecture

(35mm Slides
(35mm Slides
research presentation)
research presentation)

Powerpoint
Powerpoint
any presentation
any presentation
can make changes at the
can make changes at the
last minute (learn how
last minute (learn how
to use it!)
to use it!)

Handouts
Handouts
lecture/press release
lecture/press release
QuickTime and a
TIFF (PackBits) decompressor
are needed to see this picture.
QuickTime and a TIFF (PackBits) decompressor are needed to see this picture.
QuickTime and a TIFF (PackBits) decompressor are needed to see this picture.
Presentation skills
Presentation skills
The folly of having
The folly of having
no
no
notes!
notes!
It lies with the government to satisfy the working It lies with the government to satisfy the working
classes but there is no justification. classes but there is no justification.
Speech in House of Commons in support of a bill to Speech in House of Commons in support of a bill to
improve trades union rights, April 22nd, 1904. improve trades union rights, April 22nd, 1904.
Hansard Hansard, 4th Series, vol. 133 cols 958 , 4th Series, vol. 133 cols 958- -1001 1001
Presentation skills
Presentation skills
What hardware will you use?
What hardware will you use?

Nothing
Nothing
very brave!
very brave!

Blackboard
Blackboard
}
}
{class
{class

Whiteboard}
Whiteboard}
{interactive session
{interactive session

Flipchart
Flipchart
}
}
{brainstorming
{brainstorming

Overheads
Overheads
class/lecture
class/lecture

(35mm Slides
(35mm Slides
research presentation)
research presentation)

Powerpoint
Powerpoint
any presentation
any presentation
can make changes at the
can make changes at the
last minute (learn how
last minute (learn how
to use it!)
to use it!)

Handouts
Handouts
lecture/press release
lecture/press release
QuickTime and a
TIFF (PackBits) decompressor
are needed to see this picture.
QuickTime and a TIFF (PackBits) decompressor are needed to see this picture.
QuickTime and a TIFF (PackBits) decompressor are needed to see this picture.
Presentation skills
Presentation skills
The Slides
The Slides
Dont let the message be overwhelmed
Dont let the message be overwhelmed
by technological gymnastics !
by technological gymnastics !
KISS
KISS
-
-
Keep It Simple Stupid!
Keep It Simple Stupid!
One slide per minute One slide per minute
Not too much text Not too much text
(text is an (text is an aide aide mmoire mmoire) )
Use graphs rather than tables Use graphs rather than tables
Presentation skills
Presentation skills
The Slides
The Slides
Make Make sure sure text text can can be be read! read! - - use appropriate font size use appropriate font size
Learn how to spell! Learn how to spell! - - need more than need more than spellcheck spellcheck
Use colour combinations that work when projected: Use colour combinations that work when projected:
Beware of backgrounds Beware of backgrounds - - not too fussy not too fussy
Beware of animations Beware of animations - - distracting distracting
Beware of video Beware of video
(Beware of dual projection) (Beware of dual projection)
Beware!
Beware!
X X red on green background
X X black on blue background
white white/ /yellow yellow on blue background on blue background
Presentation skills
Presentation skills
A Typical Research Presentation
A Typical Research Presentation
Slide
Slide
n
n
Content
Content
Title slide Title slide 1 1 Names & institution Names & institution
Introduction Introduction 2 2 Background to study Background to study
Hypothesis Hypothesis 1 1 What question are you addressing What question are you addressing
Methods Methods 2 2- -3 3 How you did the project How you did the project
(Dont forget statistical methods) (Dont forget statistical methods)
Results Results 4 4- -5 5 No train No train- -timetables timetables
Use figures rather than tables Use figures rather than tables
Summary Summary 1 1- -2 2 Summarize your findings Summarize your findings
Conclusion Conclusion 1 1 Speculate as to what it all means Speculate as to what it all means
Finishing slide Finishing slide 1 1 Say thank you Say thank you
Total Total 13 13- -16 16
Presentation skills
Presentation skills
A Typical Lecture
A Typical Lecture
Slide
Slide
n
n
Content
Content
Title slide Title slide 1 1 Names & institution Names & institution
Introduction Introduction 1 1- -2 2 Give overview of the lecture Give overview of the lecture
(Tell (Tell em em what your what your gonna gonna say!) say!)
Substance of lecture Substance of lecture 25 25 Give the lecture Give the lecture
(break it into digestible bits/20 (break it into digestible bits/20 mins mins
use humour/ questions/breaks/case use humour/ questions/breaks/case
histories) histories)
(Say it!) (Say it!)
Summary Summary 1 1- -2 2 What was the lecture about What was the lecture about
(Tell (Tell em em what you said!) what you said!)
Questions Questions Consider handouts Consider handouts
Total Total 28 28- -30 30
Presentation skills
Presentation skills

Rehearsal
Rehearsal

Rehearsal
Rehearsal

Rehearsal
Rehearsal
The
The
second
second
secret of a successful presentation is:
secret of a successful presentation is:
Secrets of success
Secrets of success
Presentation skills
Presentation skills
Do Do Dont Dont
use short sentences use short sentences use long complicated sentences use long complicated sentences
use short words use short words use long abstract words use long abstract words
use the active tense use the active tense use passive tense use passive tense
use lively language use lively language use cliches use cliches
be precise be precise hum and haw hum and haw
project your voice project your voice be be monotonal monotonal
Write out exactly what you are going to say and learn it! Write out exactly what you are going to say and learn it!
Rehearsal
Rehearsal
Presentation skills
Presentation skills
It is generally not acceptable to read a talk It is generally not acceptable to read a talk
Use the slides as an Use the slides as an aide aide mmoire mmoire. Use Key . Use Key- -Words to remember the talk. Words to remember the talk.
Dont read every word on the slide. Dont read every word on the slide.
Practise in front of a mirror/make an audio or video tape Practise in front of a mirror/make an audio or video tape
Give the talk formally to a friend(s) Give the talk formally to a friend(s)
Time yourself and get it right Time yourself and get it right
Accept criticism and be prepared to change Accept criticism and be prepared to change
Give the talk in a room similar to the one you will be using Give the talk in a room similar to the one you will be using
Rehearsal
Rehearsal
Presentation skills
Presentation skills
Stage Fright
Stage Fright

So first of all let me assert my firm belief that

So first of all let me assert my firm belief that
the only thing we have to fear is fear itself
the only thing we have to fear is fear itself
Franklin Delano Roosevelt Franklin Delano Roosevelt
Inaugural Presidential address, 4th March 1933 Inaugural Presidential address, 4th March 1933
Presentation skills
Presentation skills
Fear
Fear

Fear is a normal physiological response

Fear is a normal physiological response

Everyone has a certain amount of stage fright

Everyone has a certain amount of stage fright

Think positively (not negatively) about the event

Think positively (not negatively) about the event

Dont panic!
Dont panic!

X X
Yea! I can do it!
QuickTime and a
TIFF (Uncompressed) decompressor
are needed to see this picture.
Oh No!
Presentation skills
Presentation skills
Fear
Fear

Be prepared and well

Be prepared and well
-
-
rehearsed
rehearsed

Relaxing exercises
Relaxing exercises

Imaging yourself giving a terrific talk

Imaging yourself giving a terrific talk

The audience is generally on your side

The audience is generally on your side

Be ready for the questions

Be ready for the questions

If someone disagrees with you dont take it personally

If someone disagrees with you dont take it personally
Presentation skills
Presentation skills
On the day
On the day

The person
The person

The meeting
The meeting

The talk
The talk

The questions
The questions
Elements of Dynamic Delivery Elements of Dynamic Delivery
Body Language Body Language
55% 55%
Content Content
7% 7%
Voice Voice
38% 38%
Presentation skills
Presentation skills
On the day
On the day

The person
The person
Look the part
Look the part
Dress well
Dress well
Be neat and tidy
Be neat and tidy
Be well groomed
Be well groomed
Smile
Smile
Eat a light meal
Eat a light meal
Dont drink alcohol/tea/coffee
Dont drink alcohol/tea/coffee
Dont take
Dont take

-
-
blockers
blockers
Do your relaxing exercises
Do your relaxing exercises

The meeting
The meeting

The talk
The talk

The questions
The questions
Presentation skills
Presentation skills
On the day
On the day

The person
The person

The meeting
The meeting
Be on time
Be on time
Check out the hall and podium
Check out the hall and podium
Know how the technology works
Know how the technology works
Sit near the front at the edge of a row
Sit near the front at the edge of a row
Introduce yourself to the chairperson
Introduce yourself to the chairperson

The talk
The talk

The questions
The questions
Presentation skills
Presentation skills
On the day
On the day

The person
The person

The meeting
The meeting

The talk
The talk
Do relaxing exercises beforehand
Do relaxing exercises beforehand
Stand up
Stand up
Speak up
Speak up
Speak S L O W L Y
Speak S L O W L Y
Use pauses
Use pauses
Use the pointer to point
Use the pointer to point
Say thank you at the end
Say thank you at the end

The questions
The questions
Presentation skills
Presentation skills

Anticipate the questions
Anticipate the questions

Anticipate the questions
Anticipate the questions

Anticipate the questions
Anticipate the questions
The
The
third
third
secret of a successful presentation is:
secret of a successful presentation is:
Secrets of success
Secrets of success
Presentation skills
Presentation skills
On the day
On the day

The person
The person

The meeting
The meeting

The talk
The talk

The questions
The questions
Try to anticipate the questions
Try to anticipate the questions
Know your subject
Know your subject
Stand over your data
Stand over your data
Stay calm, Breathe
Stay calm, Breathe
Tell the truth
Tell the truth
If you dont know, say so
If you dont know, say so
Break long questions into smaller units
Break long questions into smaller units
Dont be intimidated
Dont be intimidated
Presentation skills
Presentation skills
The The third third secret of a successful presentation is: secret of a successful presentation is:
Secrets of success
Secrets of success
Preparation Preparation
Preparation Preparation
Preparation Preparation
The The first first secret of a successful presentation is: secret of a successful presentation is:
Rehearsal Rehearsal
Rehearsal Rehearsal
Rehearsal Rehearsal
The The second second secret of a successful presentation is: secret of a successful presentation is:
Presentation skills
Presentation skills
Anticipate the questions Anticipate the questions
Anticipate the questions Anticipate the questions
Anticipate the questions Anticipate the questions
Summary

Preparation
Preparation

Who are the audience?

Who are the audience?

What to use?
What to use?

How to make the slides

How to make the slides

Rehearsals
Rehearsals

Fear
Fear

On the day
On the day

Questions
Questions

The secrets of success

The secrets of success
Presentation skills
Presentation skills

I made it a rule to work regularly twice a

I made it a rule to work regularly twice a
day and for two or three hours each time
day and for two or three hours each time
with divers persons, not counting the hours
with divers persons, not counting the hours
which I would spend on my own account,
which I would spend on my own account,
alone..... I cannot tell you what fruits I
alone..... I cannot tell you what fruits I
reaped immediately as a result of this
reaped immediately as a result of this
decision.....
decision.....
My early shyness which first afflicted me,
My early shyness which first afflicted me,
especially when I had to speak at any
especially when I had to speak at any
length in Public
length in Public
, disappeared
, disappeared
completely.
completely.
Finally, I experienced an inexpressible
Finally, I experienced an inexpressible
pleasure
pleasure
-
-
something which you will not
something which you will not
know yourself unless you taste it as I did.
know yourself unless you taste it as I did.
Louis XIV
Louis XIV
Louis XIV
1638 1638- -1715 1715
Presentation skills
Presentation skills