PGDM & PGDM(IB) 2013-15 BATCH

Summer Project Guidei!e"

1
# $ Som%i&% I!"titute o' M%!%(eme!t Studie" & )e"e%rc*
Guidei!e"+ Procedure" %!d )ue" 'or Summer Project
Summer Project is an integral part of the 24 months PGDM programmes of K J Somaiya
Institute of Management Studies & esearch !SIMS"# Mum$ai%
&he period for the training is t'o to t'o and half months# tentati(ely during the months of
)pril*June of e(ery year% +o student is allo'ed to change the organi,ation of training
assigned to him- her 'ithout the prior appro(al of the Institute%
&his manual includes guidelines# procedures and rules for the Summer Project 'hich is a
compulsory re.uirement for the a'ard of Post Graduate Diploma in Management
(PGDM) and Post Graduate Diploma in Management - International Business
(PGDM-IB) at SIMS%
Pur,o"e o' "ummer ,roject
&he o$jecti(e of the Summer Project eport is to allo' students to organi,e and report the
learning gained during their summer placement% /rom the point of (ie' of academics# the
Summer Project eport should $e an intelligent presentation of the student0s understanding
and resolution-o$ser(ations of management pro$lems% &he Summer Project eport should
demonstrate the integrated understanding of the (arious su$*$ranches of management that
the student has learnt in the first year of his study%
&he recommendations made in the Summer Project eport should as far as possi$le $e in
$oth .uantitati(e !costs and $enefits" as 'ell as .ualitati(e terms% It is pertinent to note that
the Summer Project eport represents a (isi$le concrete output and may stand as
testimony of the student1s demonstrated potential in the managerial arena%
-.jecti/e" o' t*e Summer Project
2% &o pro(ide the student 'ith an e3tensi(e e3posure to a hands*on e3perience in a
corporate en(ironment%
2% &o ensure that the company - organi,ation gets ade.uate $enefit from the students
in terms of the resources it spends on them during the training so that there is a
mutual $enefit of e3perience and learning%
4% &o pro(ide a platform for the company - organi,ation to test the relia$ility# .uality
and performance of the students so that it results in concurrent projects or
preplacement offers later if the companies so deem fit%
2
Summer Project M%r0"
&he Summer Project carries 255 Mar6s%
Dur%tio! o' t*e Summer Project
Minimum 7 'ee6s $ut not more than 25 'ee6s%
To,ic 'or Summer Project )e,ort
&he topic for the Summer Project 'ill $e stipulated $y the company - organi,ation%
8hile the focus should $e on the company0s topic# the students may suggest additional
topics to $e co(ered during their Summer Internship 'ithout affecting the .uality of their
report on topic stipulated $y the company%
Su,er/i"io! 1 Guide"
During the Summer Internship the student 'ill $e under the guidance of an official in the
company - organi,ation 'ho 'ill act as the 9orporate Guide% &he 9orporate Guide 'ill
pro(ide guidelines on ho' the student should 'or6 during the stay 'ith the company -
organi,ation%
In addition# each student 'ill $e guided $y a /aculty Guide of SIMS% &he student is
re.uired to report to the /aculty Guide immediately after joining the company and indicate
the topic and details and proposed methodology% It is the duty of e(ery student to 6eep
regularly in tough 'ith the SIMS /aculty Guide regarding the progress of the Summer
Project%
&he /aculty Guide may consult the 9orporate Guide periodically to re(ie' the progress of
the Summer Internship of the student%
2u!ctio!" o' t*e 2%cut& Guide
&he /aculty Guide for the summer project 'ill help the student to:

i" 9ritically e(aluate and impro(e the Summer Project eport proposal de(eloped $y the
student%
ii" Super(ise and Guide the student on the methodology and approach%
iii" Pro(ide feed$ac6 from time to time $ased on the student0s progress%
i(" Gi(e 'ritten feed$ac6 on the draft of the Summer Project eport su$mitted $y the
student to the /aculty Guide in last 'ee6 of June 2524%
(" ;nsure the .uality and rigor of the Summer Project eport and its compliance 'ith the
SIMS Guidelines in this regard%
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Guidei!e" 'or "tude!t Co!duct %!d Di"ci,i!e duri!( t*e "ummer ,roject
2% Students are re.uired to a$ide $y the rules of the company - organi,ation 'here
they are undergoing their summer internship%
2% 9ompany - organi,ations are particular a$out punctuality and $eha(ior of the
student during the internship% &herefore the student is re.uired to $e on his-her $est
$eha(ior%
4% In case a student has to ta6e lea(e of a$sence /< 9<MP;==I+G ;)S<+S#
he-she needs to ta6e prior permission from the company - organi,ation and the
/aculty Guide $efore he-she proceeds on short lea(e%
4% Sho' enthusiasm for the project allotted to you $y the company% Smile and 'or6
hard% )s6 topic related .uestions $ut refrain from $eing argumentati(e%
>% In case# the organi,ation needs some urgent 'or6 to $e done# not falling 'ithin the
pur(ie' of your project# please do it 'illingly% It 'ill enhance your learning%
?% 8hen at 'or6# please remem$er you are not a student $ut an intern% espect the
organi,ation0s rules 'hile 'or6ing there 'ith them% @eha(e li6e a professional
manager in spirit and in action% Aou are student of SIMS and therefore 'ill o$ser(e
the ethical conduct and norms of the Institute in addition to the company0s norms%
B% Please follo' the dress code of company - organi,ation%
T*e Summer Project Pro,o"%
&he purpose of the Summer Project proposal is to ena$le the student to ha(e a tangi$le
$usiness or managerial pro$lem to 'or6 on for the period of 7 to 25 'ee6s%
8riting of the proposal is intended to enhance the students0 understanding# grasp and
clarity of the su$ject matter and the 9<+&;C& of the managerial pro$lem of the company%
)ll the students are re.uired to su$mit their proposal or a statement of 'hat they intend to
'or6 on# duly signed $y their 9orporate Guide to the /aculty Guide $y 25
th
May 2524% &he
Summer Project proposal should not e3ceed 2 pages !)4 si,e"%
&he Summer Project proposal should contain a $rief $ac6ground of the company# its
$usinesses# its e3ternal en(ironment# and its competiti(e conte3t%
It should clearly state the o$jecti(e!s" of the project and the nature of acti(ities proposed to
$e underta6en to address & achie(e the project o$jecti(es%
&he students are also re.uired to send directly to their /aculty Guides the follo'ing reports
$y 4
th
June 2524:
i" Initial Joining eport !)ppendi3 2"#
ii" Mid Internship ;(aluation /orm !)ppendi3 2"
iii" &he Summer Project )cti(ity 9ompletion Schedule !)ppendi3 4"
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&he students are re.uired to send directly to their /aculty Guides the follo'ing reports $y
25
th
June 2524%
i" Summer Project 9ompletion eport !)ppendi3 4"
ii" 9ompany0s /eed$ac6 on the Summer Project !)ppendi3 >"
Duri!( t*e Summer Project
During the period of the summer 'or6# students are re.uired to consult their respecti(e
/aculty Guides at least t'ice times $y email or telephone and ta6e correcti(e action on the
progress of their 'or6%
Guidei!e" 'or Summer Project )e,ort Pre,%r%tio!
<n completion of the summer 'or6# students 'ill su$mit in person <+; spiral $ound copy
of the summer project report latest $y Monday B
th
July 2524 to Mr% Sanji(an Mane# Program
<fficer !PGDM & PGDM*I@"
) student1s failure to fulfill this re.uirement may lead to his-her $eing not permitted to attend
the 2
nd
Aear 9ore PGDM and PGDM!I@" program as applica$le%
Summer Project Pre"e!t%tio!
&he students 'ill present their Summer Project report to panel of at least t'o SIMS
/aculty including the /aculty Guide% ;fforts should $e made $y the students and the /aculty
Guides to in(ite the company - organi,ational guide at the time of the presentation $y the
student in July 2524%
Pre"e!t%tio! Guidei!e" & 2orm%t
General ad(ice: @e $rief and to the point% Keep to the 2> minutes time allotted%
2% Presentation <utline
2% Introduction !Identify yourself# training company# &raining Department# period of
training%"
4% <$jec ti(e !Identify training area# &raining Program# tas6s assigned to you%"
4% 8ee6ly @rea6do ' n !Identify each tas6 underta6en during each of the 7*'ee6s and
state 'hether it 'as fully accomplished# partially accomplished# or not accomplished%"
>% Gained @enefi ts !;3perience gained# &echni.ues learned# Pro$lems faced# Solutions
or attempted solutions%"
?% 9onclusion & e c ommendations !<(erall e(aluation of the training period#
;(aluation of the training organi,ation# recommendations for future trainees%"
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Summer Project e/%u%tio! Criteri%3 Tot% M%r0" 100
&he $rea6up is as follo's:
A4 2i!% )e,ort 3 50 m%r0"
<f 'hich:
9ompany - <rgani,ation Profile 2>D that is 25 mar6s%
eport on the topic stipulated $y the company B>D that is ?5 mar6s
B4 Pre"e!t%tio! & 6i/% /oce 3 20 m%r0"
Date: 13
th
May 2014
6
Appendix 1
Summer Project
\(INITIAL JOINING !POT"
01. Name of the Student :
02. Roll No. :
03. Name of the Company :
04. Adde!! fo Communi"ation :
05. #o$e"t %itle :
06. #o$e"t &e!"iption :
0'. &ate of (oinin) :
0*. Name of the #o$e"t +uide :
a. &e!i)nation :
,. Adde!! :
". %elephone Num,e :
d. -o,ile Num,e :
e. .mail Adde!! :
(S#$%ature o& the Stu'e%t" S#$%ature o& the Project Gu#'e(
De)artme%ta* +ea'"
Note : Se%' the har' co)y(ma#* the ,ca%%e' co)y to the re,)ect#-e )roject $u#'e *ate,t .y :
4
th
Ju%e 2014 //
'
Appendix 2
Summer Project
(MID0INT!NS+IP !1AL2ATION 3OM"
Name of the o)ani/ation :
Name of the #o$e"t +uide :
&e!i)nation :
Name of the Student :
Roll No. :
e)ort o& the Project Gu#'e :
a. .ffot! ,ein) put in ,y !tudent :
,. Attitude to0ad! 0o1 :
". +eneal di!"ipline 2 attendan"e :
d. 3mpo4ement! e5uied :
6S#$%ature o& the Stu'e%t" S#$%ature o& the Project
Gu#'e( De)artme%ta*
+ea'"
Note : Se%' the har' co)y(ma#* the ,ca%%e' co)y to the re,)ect#-e )roject $u#'e *ate,t .y :
4
th
Ju%e 2014
Appendix 4
Summer Project
(4OMPL!TION
!POT"
Name of the !tudent :
Roll No. :
Name of the Company :
3 ha4e "ompleted the po$e"t and all othe a!!i)nment! a! pat of Summer Project7 a!!i)ned to me
at
6date8 and ha4e handed o4e all epot!7 mateial7 file! and ,oo1! to
the !ati!fa"tion of my po$e"t )uide7 depatmental head of 9R. 3 ha4e al!o di!"u!!ed and !u,mitted my final
!umme po$e"t to the "ompany.
S#$%ature o& ,tu'e%t :
Date :
No 'ue, cert#&#cate (.y the 4om)a%y"
-: -! ;;;;;;;;;;;; ha!
0o1ed 0ith ou "ompany fo hi!: he !umme inten!hip
fom<<<<<<<6date8 to 6date8. &uin) thi! peiod hi!: he "ondu"t 0a! )ood. =e
ha4e no "omplaint! a)ain!t him: he. All the file!7 ,oo1!7 epot! o any othe mateial i!!ued to
him: he duin) the po"e!! of hi!: he !umme inten!hip ha4e ,een etuned and thee ae no due!
a)ain!t him: he in ou Company. =e 0i!h him: he ,e!t in all hi!: he endea4o!.
(Name 5 S#$%ature o& the (Name 5 S#$%ature
o& Project $u#'e 6#th Date" De)artme%t +ea' 6#th Date"
3n "a!e the "ompany o any of the a,o4e mentioned authoitie! 0i!h to epot a matte in a manne
diffeent fom the "etifi"ation a,o4e7 the !pa"e po4ided ,elo0 !hould ,e u!ed.
emar7
Name : Si)natue :
&e!i)nation : &ate :
Note : %he "ompletion epot !hould ,e !u,mitted on "ompletion of the Summe #o$e"t late!t ,y 20
th

Ju%e 2014
%he epot !hould ,e !ent ,y the Company in a !ealed en4elope ,y hand of the "on"ened !tudent.
Appendix 5
Summer Project
(3!!D8A49 ON S2MM! TAINING"
(To .e &#**e' u) .y the Project Gu#'e ( De)artme%ta* +ea'"
Name of the Student :
Roll No. :
#o$e"t %itle :
PL!AS! TI49 T+! APPOPIAT!
8O:
02. 3! the epot u!eful to "ompany : >e!
No
03. =ould you implement i! : >e!
No
S.No. #aamete
.x"ellent ?0@
and a,o4e
Aey +ood
6'0<*?@8
+ood
650<6?@8
A4ea)e
650<4?@8
#oo
6Belo0 30@8
01 .xtent of "on"eptual eadin) and
"laity
02 Compehen!ion of the po$e"t
03 Seiou!ne!!7 !in"eity 2 thoou)hne!!
in plannin) ,efoe the !tudy !tated.
04 Sen!e of e!pon!i,ility and
"ommitment
05 %ime and 5uality oientation
06 3nitiati4e7 di4e and enthu!ia!m
0' Communi"ation effe"ti4ene!! and
1eepin) the !upeio! infomed a,out
the po)e!!
0* #e4ention of mi!ta1e! and !ee1in)
)uidan"e fom the expeien"ed
pe!on!
0? A""eptan"e of mi!ta1e!
10 &epth of !tudy in elation to the !"ope
en4i!a)ed
11 Cuality of analy!i! and dia)no!i!7
&epth 2 ,eadth
12 #a"ti"ality o e"ommendation Ai!<D<
4i! pupo!e of the !tudy
13 Beha4io and "ondu"t
14 &i!"ipline7 pun"tuality and e)ulaity
15 Cuality of epotin) and pe!entation
04. 3f ye!7 to 0hat extent and in 0hat e!pe"t "an you implement itE
05. 3f no7 "an you plea!e !pe"ify the ea!on! fo itE
06. Any 0ea1ne!!e! o,!e4ed7 0hi"h he: !he need! to "oe"t and S"hool of -ana)ement
!hould pay attention.
0'. Any a!pe"t on 0hi"h he: !he !hould pay moe attention to ,e moe pofe!!ional and
effe"ti4e.
&ate :
Name :
&e!i)nation :
Company :
%el No. :
.mail :
(S#$%ature o& the Project Gu#'e ( De)artme%ta* +ea' 6#th Date"
Note : %he "ompletion epot !hould ,e !u,mitted on "ompletion of the Summe #o$e"t late!t
,y 20
th
Ju%e 2014
%he epot !hould ,e !ent ,y the Company in a !ealed en4elope ,y hand of the "on"ened !tudent
A))e%'#; 3
Summer Project Acti/it& Com,etio! Sc*edue
Duration of Summer &raining: /rom ************** to *************%
)cti(ity
+o%
)cti(ity ;3pected Date of 9ompletion
2
Selection of
<rganisation-9ompany
)rea of project
2
Pro$lem /ormulation#
Setting of <$jecti(es#
Deciding on
methodology of
study-'or6
4 /ield 8or6
4
9ompletion of the project and
collection of 9ertificate as
'ell as progress eport Sheet
from <rganisation-9ompany
'here you ha(e done your
project 'or6%
>
/irst Draft
? /inal Draft
B Su$mission of the eport
!&his needs to $e su$mitted along 'ith the Initial Joining eport"