King Fahd University of Petroleum and Minerals

DEPARTMENT OF C!" EN#NEERN#

$UMMER TRANN#
PRO#RAM #UDE"NE$
2001
2
TA%"E OF CONTENT$
Page
1. Introduction....................................................................................................... 2
2. Objectives.......................................................................................................... 3
3. Duration of the Summer Training Program...................................................... 3
4. Summer Training oordinator.......................................................................... 3
!. Summer Training "dvisor................................................................................ 4
#. Summer Training $%amining ommittee......................................................... 4
&. "cademic 'egu(ations and 'e)uirements........................................................ 4
*. 'egistration Procedures.................................................................................... !
+. ,ithdra-a( Procedure....................................................................................... !
10. P(acement of Trainees....................................................................................... #
11. Ob(igations of the Training Organi.ations........................................................ #
12. /otes to Summer Training Students................................................................. #
a. 0efore (eaving for training.......................................................................... #
b. During the training 1eriod........................................................................... &
c. "fter the training 1eriod.............................................................................. *
13. De(iverab(es...................................................................................................... *
14. ,riting the Summer Training 2ina( 'e1ort...................................................... *
1!. $va(uation and 3rading.................................................................................... +
3
$UMMER TRANN# N C!" EN#NEERN#
&' NTRODUCTON
The civi( engineering science students are re)uired to undergo a
com1rehensive Summer Training Program -ith a re1utab(e and s1ecia(i.ed
industria( organi.ation in or outside the 4ingdom of Saudi "rabia re(evant to his
major area of interest in engineering ana(5sis6 design6 or construction. The
1ur1ose of this summer training is to increase the students7 1ractica( e%1erience
and to enhance their career abi(ities. "(so to dee1en their civi( engineering
8no-(edge ac)uired during their academic 5ears through this in the fie(d 1ractica(
e%1erience in a11(ied industria( 1rojects. In addition6 such a 1rogram enhances the
re(ationshi1 bet-een the civi( engineering de1artment at 429P: and the
governmenta( and 1rivate industria( firms. It a(so 1rovides the business and
industr5 -ith -e((;trained 1rofessiona(s.
The student is e%1ected to s1end a significant 1ortion of the summer training
1eriod6 de1ending on the activities of the training organi.ation and the student7s
fie(d6 in the fo((o-ing areas<
; Orientation 1eriod covering the organi.ation6 its activities6 o1erations6
etc.
; Safet5 regu(ations and 1rocedures
; On the job 1ractica( training in an5 fie(d of civi( engineering that dea(s
-ith 1(anning6 designing6 construction6 and maintaining 1ub(ic and
1rivate faci(ities such as bui(dings6 tunne(s6 bridges6 trans1ortation
s5stems6 -ater and se-age treatment 1(ants6 etc.
The student is e%1ected to s1end his entire summer training 1eriod -ith the
training organi.ation abiding b5 its regu(ations (i8e other em1(o5ees. During his
summer training 1eriod the student is re)uired to fi(( his ,ee8(5 Progress 'e1ort
about his training activities and submit it -ee8(5 to his su1ervisor in the training
organi.ation for revie- and a11rova(. The student is a(so re)uired to -rite a
forma( -ritten Summer Training 'e1ort in accordance -ith Section 14 of this
document.
In order to 8no- the actua( 1erformance of the student during the training 1eriod6
the number of da5s he s1ent on training6 the number of absences and the number of
times he came (ate to -or86 a Summer Training $va(uation 2orm is re)uested from
the training organi.ation to be for-arded to the Summer Training Program Office6
Students "ffairs6 429P:6 Dhahran 312#1.
4
(' O%)ECT!E$
The overa(( objective of the summer training is to e%1ose the student to the -or8
environment in the fie(d of civi( engineering. In 1articu(ar6 the summer training
1rogram -i((<
1= enab(e the students to gain va(uab(e 1ractica( e%1erience6
2= test the students7 career interests6
3= enab(e the students to (earn more about career fie(ds6
4= deve(o1 the students7 job;re(ated s8i((s6
!= enhance the students7 civi( engineering 8no-(edge ac)uired in c(ass through
the fie(d e%1erience6
#= teach the students on ho- to dea( -ith the societ5 outside the universit56
&= enab(e the students to earn some income6
*= 1rovide the training organi.ations an idea about the )ua(it5 of the future
human resources6
10= enhance the re(ationshi1 bet-een the civi( engineering de1artment and
1ub(ic and 1rivate sectors.
*' DURATON OF T+E $UMMER TRANN# PRO#RAM
The )ua(if5ing student shou(d s1end at (east eight -ee8s in a governmenta(
organi.ation6 a re1utab(e industria( firm6 or a research center that conducts and>or
is invo(ved -ith civi( engineering activities.
,' $UMMER TRANN# COORDNATOR
The summer training coordinator is a civi( engineering facu(t5 member assigned
b5 the hairman of the de1artment.
The main duties of the coordinator are as fo((o-s<
?i= nominating the students e(igib(e for the summer training 1rogram
?ii= receiving the eva(uation re1orts from the em1(o5er
?iii= assigning facu(t5 advisor to each student
?iv= ensuring the submission on time of a draft re1ort indicating the student7s
major -ee8(5 activities in the job. This draft re1ort must be signed b5 the
student7s on;the;job su1ervisor.
?v= receiving the students7 fina( grades from their advisors and re1ort them to
the registrar.
!
-' $UMMER TRANN# AD!$OR
The summer training advisor is a civi( engineering facu(t5 member -ith the
e%1ertise in the subject of the student summer training assignment and is assigned
b5 the de1artment summer training coordinator in consu(tation -ith the student.
The main ro(e of the advisor is to guide the student to -rite and com1i(e his
summer training fina( re1ort in a 1rofessiona( format. It is e%1ected that the
advisor -i(( have fre)uent meetings -ith his advisee. The advisor shou(d ensure
that the student submits and 1resents his fina( re1ort on or before the end of the
tenth -ee8 of the first ?fa((= semester.
.' $UMMER TRANN# E/AMNN# COMMTTEE
The e%amining committee -i(( consist of three facu(t5 members -ith the summer
training advisor as a chairman and t-o other facu(t5 members se(ected b5 the
student in consu(tation -ith his summer training advisor. The e%amining
committee -i(( eva(uate the student based on the four items (isted in Section 14 of
this document. The advisor -i(( re1ort the fina( grade ?P"SS>2"I@= to the
summer training coordinator. The e%amining committee shou(d ta8e into
consideration an5 de(a5 b5 the student in submitting an5 of the re)uired documents
and ma5 1ena(i.e the student for that de(a5.
0' ACADEMC RE#U"ATON$ AND RE1UREMENT$
1. The students are res1onsib(e for 8no-ing and fo((o-ing the academic ru(es
and regu(ations6 inc(uding re)uirements for graduation. 2acu(t5 advisors
-i(( assist students in 1(anning their academic 1rogram.
2. The student shou(d not be a((o-ed to register for an5 course?s= during his
summer training 1eriod.
3. The student must com1(ete the summer training -or8 before his (ast
semester in the universit5.
4. To )ua(if5 for assignment of summer training6 the student shou(d fu(fi(( the
fo((o-ing e(igibi(it5 re)uirements<
?i= com1(ete not (ess than &0 credit hours ?inc(uding the credit hours
e%1ected to be com1(eted at the end of the semester 1rior to the
training=6
?ii= ta8e and 1ass a(( $ 200 (eve( courses and at (east t-o of the
fo((o-ing courses ?$ 31!6 $ 3416 $ 3!3 and $ 3&0=6
?iii= 1ass $/3@ 214 successfu((56
#
?iv= enro(( as a student during the summer training and not been
dismissed for academic or disci1(inar5 reasons.
2' RE#$TRATON PROCEDURE$
1. 'egistration for summer training usua((5 starts on the (ast da5 for dro11ing
courses -ithout 1ermanent record and continues unti( the (ast da5 for
dro11ing courses -ith a grade of A,A of the second semester of the
academic 5ear.
2. The e(igib(e student shou(d com1(ete and submit the summer training
registration form to the civi( engineering summer training 1rogram
coordinator for de1artment a11rova(.
3. "11rova( forms shou(d be transmitted b5 the summer training coordinator
to the Student "ffairs training 1rogram office for further action.
4. The summer training 1rogram office at the Student "ffairs -i(( ma8e
necessar5 arrangement6 and send a(( the registration forms to the universit5
registrar.
3' 4T+DRA4A" PROCEDURE
1. "fter the registration dead(ines6 dro11ing the summer training needs
a11rova( of the civi( engineering summer training coordinator. This
a11rova( -i(( be granted on(5 to students -ith (egitimate reasons b5
com1(eting the dro1out form and submitting it to the summer training
de1artment at the Student "ffairs -here it -i(( be 1rocessed and sent to the
registrar of the universit5.
2. " student ma5 be automatica((5 -ithdra-n from the summer training
-ithout being informed due to an5 of the fo((o-ing reasons<
?i= ,hen the student is subjected to dismissa( for academic and>or
disci1(inar5 reasons.
?ii= ,hen the student dro1s some credit hours during the semester
1receding the training 1eriod so that the tota( number of the earned
credit hours after this semester is (ess than &0 credit hours.
?iii= If the student dro1s one or more of the de1artment re)uired ?1re;
re)uisite= courses before starting his training as mentioned in Section
& of this document.
&
/ote< If the student is -ithdra-n from the summer training due to an5 of
the reasons mentioned in ?i= to ?iii= above6 his training6 if com1(eted6
-i(( not be counted.
3. " grade of A,2A -i(( be given to an5 student -ithdra-ing from summer
training 1rogram -ithout com1(eting -ithdra-a( forma(ities.
&5' P"ACEMENT OF TRANEE$
It is the res1onsibi(it5 of the summer training office at the Deanshi1 of Student
"ffairs to coordinate -ith the organi.ations -ithin and outside the 4ingdom to
create training o11ortunities for the nominated students. " student ma5 (oo8 for a
training o11ortunit5 for himse(f in an5 organi.ation. Bo-ever6 the summer
training coordinator7s ?i.e. civi( engineering summer training coordinator= a11rova(
of the se(ected organi.ation is mandator5. The 1a1ers for summer training -i(( be
1rocessed b5 the summer training office at student affairs on(5 after the se(ected
organi.ation is a11roved b5 the de1artmenta( coordinator. 2ina((56 a(( nominated
civi( engineering students must contact the Student "ffairs summer training office
and>or the de1artment summer training coordinator to fina(i.e the administrative
forma(ities before (eaving for training.
&&' O%"#ATON$ OF T+E TRANN# OR#AN6ATON$
1. The training organi.ation is encouraged to uti(i.e the trainee in a job re(ated
to the fie(d of civi( engineering in design6 ana(5sis6 and construction and not
assign him to c(erica( and routine -or86 such as o1erator6 trans(ator6 etc.
2. The training organi.ation is re)uested to 1rovide the universit5 -ith a fi((ed
eva(uation form for each trainee at the end of the training 1eriod.
3. The training organi.ation shou(d a((o- the universit5 officia(s to visit the
trainee?s= as and -hen re)uired.
&(' NOTE$ TO $UMMER TRANN# $TUDENT$
a' %efore leaving for training
1. 0e sure that 5ou are enro((ed as a forma( student at 429P: during
the training 1eriod.
2. 0e sure to see the summer training coordinator to discuss 5our
training assignment and ho- to 1re1are 5ourse(f for 5our -or8
assignment and training re1ort.
3. 0e sure to ma8e a note of the te(e1hone number of 5our coordinator
as -e(( as the te(e1hone6 fa% numbers and the e;mai( of the civi(
*
engineering de1artment ?i.e. for $ de1artment the 2a% is 03;*#0;
2*&+6 the Te(. is 03;*#0;2!!0 and the e;mai( is c;ceC8fu1m.edu.sa=.
4. 0e sure to ta8e the officia( documents from the summer training
office ; Deanshi1 of Student "ffairs ; -hich inc(ude
Officia( (etter addressed to the organi.ation -here 5ou -i(( be
-or8ing.
ontact guide -hich has names and te(e1hone numbers of
1ersons in the organi.ation -here 5ou can contact in case the5
have an5 major 1rob(ems during their summer training.
$va(uation form to give to 5our su1ervisor at the organi.ation.
The underta8ing form about the commitment of a(( the conditions
of summer training during that 1eriod to sign it.
!. 0e sure to re1ort to 5our em1(o5er on the 1rescribed date.
7' During the training 8eriod
1. 0e sure to s1end a(( 5our training 1eriod ?* -ee8s= -ith the
organi.ation 5ou -ere assigned to b5 the summer training
de1artment and shou(d not transfer to an5 other organi.ation un(ess it
is a11roved b5 both the universit5 and the organi.ation..
2. 0e sure to send 5our contact address at the training firm to the
universit5 not (ater than the end of the second -ee8 of the beginning
of training 1eriod.
3. 0e sure to as8 for a schedu(ed training 1rogram from the
organi.ation 5ou -i(( be -or8ing -ith -hich detai(s the activities
5ou -i(( be 1erforming during the training 1eriod.
4. 0e sure that 5our training schedu(e is re(ated to civi( engineering.
!. 0e sure to obe5 a(( organi.ation ru(es and regu(ations.
#. 0e sure to -rite 5our -ee8(5 1rogress re1ort regu(ar(5 -hich must
inc(ude 5our actua( e%1erience.
&. 0e sure to co((ect a(( information re(ated to -riting the summer
training fina( re1ort.
*. 0e sure to remind 5our training su1ervisor to fi(( and send the
summer training eva(uation form direct(5 to the summer training
office ; Deanshi1 of Student "ffairs ; at the end of 5our training
1eriod.
+
+. 0e sure to contact 5our de1artment and>or student affairs summer
training office if 5ou have an5 1rob(ems.
9' After the training 8eriod

1. 0e sure to contact the summer training coordinator during the first
:ee; of the first semester follo:ing your training to consu(t him
for se(ecting 5our advisor.
2. 0e sure to contact 5our advisor immediate(5 to schedu(e a date for
com1(eting 5our fina( re1ort -ithin the s1ecified dead(ine.
3. 0e sure to com1(ete 5our re1ort and 1re1are 5ourse(f for the
1resentation. The (onger 5ou -ait after training6 the more distant
some of 5our 1ersona( e%1eriences become6 and conse)uent(5 the
more difficu(t -riting the re1ort becomes.
&*' DE"!ERA%"E$
1. "fter com1(etion of the summer training6 the student is re)uired to submit
three co1ies of his forma( -ritten re1ort according to the format detai(ed in
Section 14 of this document to his advisor at (east one -ee8 before the
student7s schedu(ed 1resentation -hich must be on or before the tenth -ee8
of the first semester.
2. "fter com1(etion of the summer training6 the student is re)uired to submit
the fo((o-ing materia(s to the summer training coordinator.
?i= The com1i(ed -ee8(5 1rogress re1ort signed b5 the student7s
on;the;job su1ervisor sho-ing the major -or8 accom1(ished during
each -ee8. This shou(d be submitted during the first -ee8 of the
first semester fo((o-ing the training 1eriod.
?ii= " co15 of the fina( re1ort im1(ementing a(( committee corrections ?if
an5= -hich is -ritten according to the format detai(ed in Section 14
of this document for the de1artment use.
&,' 4RTN# T+E $UMMER TRANN# FNA" REPORT
The summer training re1ort must be 1ro1er(5 t51ed and bound. 2igures and Tab(es
?if an5= must be 1(aced in re(evant (ocation. It is the student7s res1onsibi(it5 to
fo((o- u1 -ith his advisor and chec8 if the re1ort needs an5 corrections or
modifications.
" suggested format for the summer training fina( re1ort is given be(o-<
10
?1= over 1age -hich shou(d inc(ude
; 9niversit56 co((ege and de1artment names
; ourse tit(e and number
; 'e1ort tit(e
; Student7s name and number
; "dvisor7s name
; 'e1ort submission date
?2= Summar5 of the re1ort
?3= Tab(e of contents
?4= @ist of figures ?if an5=
?!= @ist of tab(es ?if an5=
?#= Introduction
?&= 0rief histor5 of the organi.ation
?*= Summar5 of the 1roject assignment
?+= Technica( and 1ractica( information gained during the summer training
1eriod. This must 9onstitute the ma<or 8art of the re8ort.
?10= onc(usion and recommendations
?11= 'eferences ?if an5=
?12= "11endices ?inc(uding co1ies or -ee8(5 1rogress re1orts=.
&-' E!A"UATON AND #RADN#
The student -i(( be given a P"SS or 2"I@ grade ?Pass &0= b5 the e%amining
committee for his summer training 1rogram based on<
?i= Bis -ee8(5 1rogress re1ort ?-i(( carr5 a 1!D of the tota( grade=
?ii= Bis summer training fina( re1ort ?-i(( carr5 a 4!D of the tota( grade=
?iii= Bis 1resentation ?-i(( carr5 a 2!D of the tota( grade=
?iv= Partici1ating organi.ation7s eva(uation of the student ?-i(( carr5 a 1!D of
the tota( grade=.
11