Your Logo Here

Documents/Forms for Your Internship Program

Below are documents/forms we suggest you use when developing, recruiting and
administering your internship program. You are encouraged to update the content
below for your organization and add it to your own letter head/stationary (where
appropriate).
Contents
Contents...................................................................................................................................... 1
Sample Interview Structure.......................................................................................................... 2
Internship Memorandum of Understanding..................................................................................3
Sample Internship Offer Letter.....................................................................................................
Sample Orientation Outline.......................................................................................................... !
"mplo#er "valuation ................................................................................................................... $
Student "valuation ...................................................................................................................... $
Sample "%it Interview.................................................................................................................. &
Your Logo Here
Sample Interview Structure
Stages of the nterview
!. "repare #uestions about$
% Specific coursewor& related to the position
% 'nowledge or familiarity of e#uipment, techni#ues, computers, etc.
% "revious e(periences related to the position
% )areer interests, goals
*. +nalyze resumes
% )hec& for signs of organization, thoroughness, clarity
% ,ote involvement and roles in campus and community organizations
% )hec& grade average overall and in ma-or
% .oo& for accomplishments, patterns of progression, and growth
/. 0pen the nterview (!1* minutes)
% Build friendly rapport through small tal&
% "rovide an overview of the interview
% ndicate that the student will have an opportunity to as& #uestions later
% 2(plain that you will be ta&ing notes and invite the student to do so
3. +s& 4uestions and 5ather nformation (!6 minutes)
% 7se behavioral type #uestions as well as open ended #uestions
6. +llow for 4uestions and )omments (6 minutes)
% +nswer honestly and illustrate with your own e(periences if possible
% +ssess the #uality of the student8s #uestions
% +void giving answers that indicate a commitment to a position
% Be prepared to answer #uestions about the position, training, organization structure
9. 5ive nformation (!1* minutes)
% Briefly recap information about the position.
% :iscuss candidate8s availability for the internship to ensure your needs are met
% :iscuss any academic re#uirements for course credit
;. <rap17p (!1* minutes)
% )lose on a positive note
% Briefly describe the ne(t steps
% 5ive an estimate of when the student will hear from you
% +void ma&ing statements that may be interpreted as a promise of employment
=. 2valuate the candidate against the re#uirements for the position.
% >eview your notes before your ne(t interview
% Be ob-ective and base your decision on the evidence
?. @ollow up with candidates promptly.
% 0ffer the position to the candidate that you have chosen
% Schedule time for their first day
Your Logo Here
Internship Memorandum of Understanding
Ahe following is designed to assist in providing a high1#uality internship e(perience for
both the intern and the employer. Ahis form should be completed together by the intern
and the immediate supervisor or mentor. Both parties should provide input into the
completion of the form and agree to the terms outlined. "lease note$ this is not a legal
contract.
Student nformation
,ame$
+ddress$
"hone$ 2mail$
)ollege/7niversity$
)ollege/7niversity contact$
nternship nformation
0rganization ,ame
0rganization +ddress$
mmediate Supervisor$
Supervisor "hone$ 2mail$
nternship :escription
Student internship will begin on and end on$
nternship title$
5oals to accomplish during internship$
<hat do you want to e(perience or learn during this internshipB
.ist the pro-ects that will be assigned to the intern.
0ther goals$
ntern signature$ :ate$
Supervisor signature$ :ate$
A copy of this form should be given to the intern and the supervisor/mentor
Your Logo Here
Sample Internship Offer Letter
:ate$
Student ,ame
Student +ddress
:ear (Student8s first name)$
am pleased to confirm your acceptance of an internship position as (Aitle) in the
(:epartment ,ame) at a pay rate (if applicable) of (Courly wage/stipend). Your first day
of wor& will be (:ate). Your duties and assignments for this position will be those
described to you in your orientation with (Supervisors ,ame).
Ahis offer is contingent upon completion of a physical e(amination, including a drug
screen, and completion of employment processing procedures. "lease report to the
Cuman >esources :epartment at (Aime) on (Start :ate) with the appropriate
documents and completed forms.
f you have any #uestions, please feel free to contact (Supervisor8s name) or me. <e
are very pleased that you have decided to -oin (0perating 0rganization name). <e loo&
forward to seeing you on (Start :ate) and offer a very warm welcome.
Sincerely,
(Your ,ame)
(Your Aitle)
Your Logo Here
Sample Orientation Outline
% >eview organization vision and department missions
% 5ive the intern a feel for the organizational structure, provide an organizational chart
or staff list with phone numbers
% 2(plain the need1to1&now items
1 "ar&ing
1 <or& station
1 Specific wor& dates and times
1 0ffice hours, brea&s and lunches
1 ntranet
1 7sing office e#uipment, ie. )opy machine, phone
1 :ress code
1 +ttendance and punctuality
1 >eview organizational and employee policies
1 >eview the internship
1 dentify and discuss main pro-ects
1 Dob description
1 >esults e(pected
% Set regular evaluation meetings
% nform the intern of departmental or staff meetings he/she is e(pected to attend, and
provide time during those meetings for the interns to report progress on his/her pro-ect
% dentify a bac&1up supervisor or support person who can answer the intern8s #uestions
if his/her regular supervisor is unavailable
% 2nsure that your intern understands his/her responsibilities
% "rovide a tour of the facility, introduction to staff
Your Logo Here
mplo!er valuation
Student ,ame$ School$ :ate$
nternship "eriod (@all, Spring, Summer/Year)$
!. <as the intern prepared for this internshipB <hy or why notB
*. )an you suggest instructional areas which would benefit this internB
/. "lease share one story or e(ample of how the intern helped your organization.
3. <hat are the intern8s top strengths and areas for developmentB
6. :iscuss areas where the intern has made significant improvement.
9. <ould you recommend this intern for future employmentB <hy or why notB
;. >ate the overall internship e(perience on a scale from ! 1 !E (! being the .owest, !E
being the Cighest).
=. <hat will you do differently ne(t semester to improve the programB
?. Cow many hours a wee& and in total did the intern wor& for you (roughly)B
!E. +re there other areas involving the internship program or the intern that you wish to
comment onB
Student valuation
0rganization ,ame$ "osition Aitle$ :ate$
:ates of nternship$
!. <as this internship for class creditB
*. <hat did you li&e most about the internship and organizationB
/. :id the employer ma&e you feel li&e part of the teamB "lease describe.
3. "lease share one story or e(ample of how the internship helped you in your studies
or career pursuits.
6. Cow can the employer improve the internship e(perienceB
9. <hat s&ills or e(periences did you gain most from the internshipB
;. <ould you recommend this employer to your friendsB <hy or why notB
=. >ate the overall internship e(perience on a scale from ! 1 !E (! being the .owest, !E
being the Cighest).
?. <hat would you tell the ne(t intern ta&ing the position so they can get as much or
more out of the e(perienceB
!E. +re there other areas involving the internship program or the intern that you wish to
comment onB
Your Logo Here
Sample "it Interview
Schedule in advance to give the student opportunity to prepare thoughts and #uestions.
+void scheduling on the student8s last day on the -ob so that there is time to ta&e care of
any action items that come up.
2(it nterview Steps
!. 2(plain the purpose of the e(it interview
*. 2ncourage the student to be as candid as possible
/. 2(plain that you will be ta&ing notes
3. Begin with less sensitive #uestions to put the student at ease
6. 5radually move into areas of greater sensitivity
9. +s& the student if he/she has any remaining #uestions or suggestions for improving
the internship program
;. )onclude by than&ing the student for his/her time and honesty
2(it nterview Summary
,ame$ :ate$
:epartment$ Supervisor$
0rganization property returned$
'eys
Badge
0ther
2nsure transition process was completed or scheduled
!. Cow similar was your actual assignment to your e(pectationsB
*. Cow would you rate (0rganization name) as a place to wor&B
/. Cow well did your e(perience provide information about your chosen fieldB
3. <hat was the best part of your intern e(perienceB
6. <hat was the worst part of your intern e(perienceB
9. <ould you recommend (0rganization name) to other students for an internship
assignmentB <hy or why notB
;. <hat suggestions do you have for improving the internship programB
=. nclude any other comments you would li&e to write down.