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SAP WORKSHOP

HCM Overview
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Personnel
Administration
Personnel
Development
Compensation
Management
Time
Management
Payroll
Recruitment
Training & Event
Management
SAP Modules In Perspective
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Objectives
The Personal Administration module enables users to:

Describe HR Structures

Describe elements of the Enterprise Structure

Describe elements of the Personnel Structure

Describe the elements of the Organizational Management

Create the Personnel Area, Personnel Subarea, Employee
Groups and Employee Subgroups

Understand the concept of Groupings
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Example: Active Workforce
Retiree
Philadelphia
Foster City
Atlanta
SAP North America (NA)
Chicago
Enterprise Personnel
HR Structures
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Enterprise Structure
Model Company ( Services)
MCS NA MCS ASIA MCS AG
Atlanta Philadelphia Chicago
Training Administration
Company Code
Personnel Area
Personnel Subarea
Client
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Organizational Administrative
Way of Classifying Employees
Organizational Unit
Position Job
Personnel Structure
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Retiree





Early Retiree





Active Workforce
Employee Groups
Personnel Structure - Employee Group
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Trainee
Co-Op
Student
Salaried
Employee
Hourly Wage
Earner





Active Workforce
(Employee Group)
Personnel Structure - Employee Subgroup
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Examples:
By department
By geographical region
By business process
Organizational
units describe a
company's distinct
business units.
Executive Offices
Finance HR
Benefits Payroll A/P A/R Audit
Organizational Structure: Organizational Units
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Organizational Structure: Org units, Position,
Job and Relationships
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Enterprise, Personnel and Organizational
Structures
Enterprise
Structure
Personnel
Structure
Organizational
Structure
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Employee
Personal Information
Bank Details
Address
Actions
Organizational
Assignment
Master Data Maintenance - Infotypes
Master data in SAP is stored in screens containing
related fields called Infotypes.
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Master Data Maintenance - Screens
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Personnel Action Example - Hiring
Hiring Action
Run
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Personnel Actions
Features of Personnel
Actions:
Sequential processing
of infotypes
Ensures recording of
all required data
Efficient data entry
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Enables Users to Query and View Master Data
Caters Instantaneous Reporting Requirements related to Master
Data
Simple Graphical interface for filtering criteria
Example: Generate a list of employees hired in April and located at
Kolkata
Ad Hoc Query Feature
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Ad Hoc Query - Screen
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END OF PERSONAL
ADMINISTRATION
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Manages the Organizations recruitment processes

Handles Workforce Requirements and Job Advertising
Manage Applications and related data
Application status monitoring
Correspondence
Applicant Data Administration
Recruitment

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Vacancies in Recruitment Module
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Publishing Vacancies
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Applicant Status
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Applicant Activities and Applicant
Correspondence

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Hiring an Applicant

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END OF RECRUITMENT

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Time Management
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Time Management and Enterprise Structure and
Groupings
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Personnel Sub area Groupings for Work Schedules
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Time Management - Employee Sub Group Groupings
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Work Scheduling
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Planned Working Time Overview
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Attendance and Absence counting
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Overview of Time Evaluation

TATA CONSULTANCY SERVICES
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END OF TIME MANAGEMENT

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Salary Processing
Manage Revision of Pay
Perform Tax calculations
Advance Payments
Integration with Time Management
Generate Statutory Reports like Income Tax, PF, etc
Generate reports to evaluate Payroll results
Full & Final Settlement
Report payroll results to Finance
Payroll Highlights
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Simulation Run
Error
Correction
Start Payroll Run
Corrections
Change
Master data
Payroll Results
Exit Payroll
Wage Type
Distribution
Wage Type
Statement
Report
to Finance
Pay slip
generation
Master Data
Time Data
Loans Data
Investment Details
Third party
Deductions
YES
NO
Error Free
Payroll Processing
Bank Transfer
Salary Processing
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Payroll Areas
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SAP AG
R
Payroll Control Record
International Payroll Accounting
Subs.activities Environment Tools
Release payroll
Start payroll
Check result
Corrections
Exit payroll
Payroll
Incorrect pers.nos
Payroll area monthly
Payroll status
Release for payroll
Released for correction
Exit payroll
Check payroll results
Coordinates the
different stages
of payroll accounting
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Payroll Status and Control
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SAP AG
R
Payroll Log
Payroll run of 01.05.1998
General General data data
Payroll period
Selection
General program control
Successful personnel numbers Successful personnel numbers
00012356 James Bond
02356748 Harald Batman
05/1998 (01.05.1998 - 31.05.1998)
Rejected personnel numbers Rejected personnel numbers
00012342 John Little
Messages Messages
Statistics Statistics
Procedure for
successful
personnel numbers
Procedure for
successful
personnel numbers
Basic data
(non-specific)
Basic data
(non-specific)
Messages
Messages
Procedure for
rejected
personnel numbers
Display statistics for the
payroll run
Payroll Processing Log
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Manage changes in Pay Scale Structure and maintains history

Perform Arrear Calculation in case of back dated change in pay

Caters to any Mid-period change in pay


Manage Revision of Pay
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Manage Revision of Pay- Example
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Tax Calculations performed during Payroll processing

Caters to Organization specific Tax Exemption.
Eg. Tax Exemption for Uniform Allowance

Perform Tax Calculations
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Calculates remuneration based on
Attendance,
Absence,
Substitution

Calculates Leave Encashment
Integration with Time Management
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Integration with Time Management
Time Management
Absence Data Attendance Data Substitution Data
Payroll
Partial Period
Remuneration
Shift Change
Compensation
Leave
Compensation
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Manages Salary advances

Can be paid through Off cycle or through regular payroll


Advance Payments
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Comes as a Standard feature
Generates Reports like Income Tax, Provident Fund, etc
Predefined formats as per regulation
Easy to implement legal changes through Patches provided by SAP


Statutory Reports
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Generate Statutory Reports
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Generates Statutory reports
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Determines amount payable to employee at the time of Retirement,
Early Separation, Dismissal like
Notice Pay
Provident Fund
Gratuity
Superannuation
Leave Encashment
Reimbursement
Full & Final Settlement
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END OF PAYROLL

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Toolset for strategic remuneration Planning
Empowers manager to offer competitive and motivating
remuneration
Fixed Pay
Variable Pay
Performance linked Pay
Promotion
Compensation Management Highlights
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Salary Fixation
Market
survey
data on
position

Payroll data
of different
age group
and impact
level wise
Report of
compensation
data on
market survey
for a position


Report of
compensation
data from
payroll data
age group
wise
Arrive at Final Salary
Salary
Comparison
report
Industry
Benchmark
Data
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Salary Increase or Bonus Payment
Salary
increase
Distribution
of bonus





Appraisal
Rating






Distribution of
compensation
package
and generation of
Total compensation
statement along
with letter
generation
Guideline
for level 1
Guideline
for level 2
Guideline
for level
Guideline
for level
Guideline
for level
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END OF COMPENSATION
MANAGEMENT
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Components of Personnel Development
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Tasks involved in Personnel Development
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Information Required for Appraisals

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Integration
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END OF PERSONNEL
DEVELOPMENT

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ESS/Internet Services :
Employees can request for training in ESS.
Demand Determination :
The demand for training is determined from the requests from employees or
their supervisors.
Employee Qualifications :
Potential trainees are chosen in the view of their current and desired skills or
qualifications.


Processes in Training & Event Management

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Processes in Training & Event Management
contd.
Resource Management :
Room
Instructor
Materials
Other ( PCs, projectors etc.)
Learning Methods :
Class room training
Hands-on training
Web-based training etc.

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Processes in Training & Event Management
contd.
Attendance :
Prebooked
Booked
Rebooked
Replaced
Cancelled
Firmly Booked


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Processes in Training & Event Management
contd.
Correspondence :
System generated mail sent to Trainees and Faculties
To confirm the details of a scheduled training event
To support groups for necessary arrangement of resources





Reporting and Appraisals
Program feedback and suggestions for improvements of the
processes.
Feedback on the Trainees by their trainers.
Appraisals by the superiors of the attendees regarding the
implementation of newly acquired skills in work area.
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A Typical Training Process
Pre-booking by
trainees / approval by
superior.
Preparing Training Calendar
by Trg. Agency
Booking attendees to
events by Trg.
Agencies.
Finalization of
catalog by
Functional Expert
Team
Booking Resources by
Trg. Agencies
Acknowledge pre-booking
and send format to collect
expectation from the trainee.
Updating of
Training
Catalog.
Begin
Booking the attendance by
Trg. agency
Program Feedback.
Conducting the event by Trg.
Agencies
Feedback Analysis for
improvement
End
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END OF TRAINING
AND EVENT MANAGEMENT