Managing Coach (Head Coach / Lead Coach)

1. Helps assign roles and ensures that coaches understand their duties
2. Manages the daily tasklists
3. ...
4. ...
5. ...
Administrative Assistant
1. Attendance sheets made and updated every morning
2. Answer the telephone
3. Create o! lists "or #$unior Coach% administrative support team
4. $o! schedule "or cleanup& photographer& scanning
5. Assists Anthology Manager as needed 'especially (nal days)*
+. ,rgani-e and manage showcase night 'take parent attendance)*
.. Manages teacher re/uests "or digital scans and0or printed copies
a. Check with la! supervisors to make sure that colored ink cartridges are
disa!led
!. 1ost instructions "or scanning and printing2 train other coaches as needed
c. 3esign a simple system "or course leaders to re/uest copies2 type the
instructions
d. 4tart an organi-ed sheet to track paper inventory on a daily !asis
e. Check paper inventory near the end o" each day
Snack Manager (may also be Staf Photographer)
1. 4tart an organi-ed sheet to track inventory on a daily !asis
2. Check "ood 5 napkin inventory near the end o" each day
3. Meet with designated supervisor and0or #snack !uyer% near the end o" each
day
4. 6eep a pu!lic #shopping list% to post necessities
Photo Manager
1. 3ay 17 8ake photo portraits o" each student '93 photo* 5 la!el pics with
names)
2. 8ake a #group photo% near end o" (rst week 'or any day with 1::;
attendance*
3. <earn to use the =lickr Account 'ask Mrs. 6ing "or account name and
password*
4. ,rgani-e photos into separate "olders7 give link to Admin. Asst. 5 >e!
Manager
5. >ork with 1hotographer to take pictures o" all the di?erent workshop
activities
+. ,rgani-e photos into "olders or #al!ums% 'ask Mrs. 6ing "or list o" categories*
.. 8ag photos with key identi(ers 'ask Mrs. 6ing "or must@have tags*
A. 8ag all teacher photos with teachersB names
C. Assists 4nack Manager daily '5 minutes set@up D 1: minute supervision*
Anthology ditor
1. Assists Administrative Assistant as needed 'especially (rst three days*
2. >ork with site leader to make sure teachers identi"y !est proects !y
deadline
3. 1repare anthology cover 'ask Mrs. 6ing "or guidelines*
4. Help 1hoto Manager choose and tag #!est pics% in =lickr.
5. Arrange two photo pages in a >ord document 'see margin guides*
+. Collect #!est proect% teEt "rom each student
.. ,rgani-e proects in one >ord document or Foogle doc '=9G48 name 0 <A48
initial only*
A. Clear styles and re"ormat the document with de(ned styles "or headings and
author names
C. =it each proect on one page i" possi!le H 2 pages maEimum
1:. Check care"ully and revise as needed2 have other coaches check as well.
11. Create a ta!le o" contents Fdocs I https700www.youtu!e.com0watchJ
vI.2K/.m<$GeL
12. 4ave as 13=
13. Convert 13= to digital Mip!ook 'Nookemon and0or Kou!lisher* H em!ed on
we!site)
14. 9= workshop leaders want a printed copy& print and !ind only a "ew.
!ebsite Manager (" Assistant !ebsite Manager)
1. 4ee separate lists
2. .
A#ter$School %o&th Activity Manager
1. 4ee separate lists
2.