Accounts Payable Flow Chart

Vendors
Invoices Received
via US Mail or
Interoffice Mail
Invoices
date
stamped
& Sorted
Invoice has a
PO#
Yes
No
Batched and
given to AP
Specialist
Batched and
given to AP
Coordinator
Is PO Received
in Colleague?
Is their a PO?
Yes
NO
Yes
NO
Updated 6/18/2007
Contact Campus
for Receiving
against PO
Campus
Receives in
Colleague
Yes
NO
Research Problem
with Campus and
Vendor
Problem
Resolved
Yes
No
Enter Invoice and/
or Release Invoice
for Payment
Check Print
Process & Invoice
Paid
Contact Campus
with Copy if
Invoice Seeking
Payment
Instructions
Campus
Resolves
Yes
No
Campus Issues
PO and Approves
or Prepares Check
Requests to pay
invoice
Researches
Problem with
Division and
Vendor
=Start or end point
=Process
=Decision
=Connector
=Direction of Flow
LEGEND
Business
Operations
Vendor
=Preparation
DSC AP
Accounts Payable Send Invoice