A mandatory field is marked *

Select
*GST
TOTAL
Has all the relevant supporting documentation been attached ?
Signature: Date:
Collection Officer / Admin Officer
Signature: Date:
Finance Manager / Executive Officer
Signature: Date:
Signature: Date:
Office Use Only Debit Note Number:
Recommended by:
Authorised by:
$0.00 $0.00
REQUEST FOR DEBIT NOTE FORM
Requests will be returned if the information is not complete
ALL
TOTAL
$0.00
$0.00
Recommended by:
$0.00 $0.00
$0.00
GST AMOUNT
$0.00
$0.00
*Business Unit:
*Customer No: Customer Name:
*Justification for Debit Note:
*INVOICE NO *INVOICE DATE *AMOUNT
Business Unit
$0.00
$0.00
Other / Head of School
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00 $0.00
$0.00
Raised by:
$0.00 $0.00
Director of Operational Financial / CFO
Entered by:
Authorised by AR Manager: Date Received:
Date Entered:
INSTRUCTIONS FOR DEBIT NOTE FORM
This form is completed to enable someone to enter a Debit Note on your behalf.
All Debit Notes for external parties are raised by AR Team.
All Debit Notes for Related Entities, eg: UNSW Press, are raised by the central AR Team and should be
e-mailed to financehelp@unsw.edu.au .
All Debit Notes for Internal Entities within UNSW, eg: Internal Crediting between Faculties, Schools and
Divisions should be done via a journal rather than raising a Debit Note. We are all the same ABN
number, so there is no tax/GST implications, therefore a Debit Note is not required. Please refer to your
Client Services Accountant for guidance.
Grey cells contain formulas and you should not enter any information here.
Some green cells contain drop downs and you should select the appropriate code, such as Business Unit
and GST code.
Those cells with an asterix (*) are mandatory and must be completed.
To find Customer Details: Navigation: Customer > Customer Information > General Information Search
Customer's Name
When complete, save this file using the Customer's Name (or an abbreviation of it) and Today's Date,
eg: Princewales250607. This file should then be e-mailed to your local Finance and Admin person for
their approval before sending to AR.
Any queries can be referred to Finance Help on x53330 or email them at financehelp@unsw.edu.au .