TEMPLATE FOR PREPARING PROJECT PROPOSALS

I. Project Cover sheet include contact information, project director, project period,
indigenous population that your organization represents or works with, and project
summary
II. Organiationa! histor"# $ission# vision an% str&ct&re include a few brief
paragraphs explaining how your organization was established, its mission, vision and
structure, as well as its record of working on indigenous issues
III. 'ac(gro&n% an% ana!"sis o) the *ro+!e$ to +e a%%resse% provide an
an analysis of the field, what are the existing gaps and challenges, and what
exactly is the problem to be addressed? Which indigenous peoples are affected by
this problem and how can the proposed project/program help address the issue?
I,. Pro*ose% goa!# o+jectives# target *o*&!ation an% i$*!e$entation *!an What is
the overall goal of the program/project, and what are the objectives? ow will the
project be implemented?
,. Ann&a! *roject +&%get ! provide a line item budget in "#$ with short narrative
explanations for each line item, which can be footnoted to the budget% &
sample budget is attached on the following page%
,I. Attach$ents-
'verall organizational budget (operating budget)
*ist of other potential sources of support (if any)
+y!laws of association/organization, where appropriate

, -ote. /his template is intended to serve as a sample to assist in writing a project proposal%
/he organization should feel free to use other formats, as long as all the above!mentioned
elements are included in the proposal% 0roject proposals should be no longer than 12 pages,
although shorter proposals would be preferred%
SAMPLE Project Budget Outline US$

UN Fund Other
Sources
(if any)
! Project Personnel "
#$! %onsultant(s)
11.51Consultant 1 150$/month*10months 1500
11.52 Consultant 2 150$/month*10months 1500
&#!! Ad'inistrati(e Su))ort
13.01Financial officer 450$*10months
13.02Administrator 400$/month*10months 1500
$#!! Official *ra(el
15.01 ra!el in " districts 120$/month*10months 1200
Project Personnel
+#!! %o')onent *otal $,!!

&! *raining""
&&#!! -n.ser(ice *raining
33.01#ent of the $or%sho& facilities 100$*'$or%sho&s '00
33.02(andout &re&aration 50$*'$or%sho&s 450
33.03#efreshments 100$*'$or%sho&s '00
33.04Coordination fee for the districts 50$*'districts 450
33.05Stationaries 50$*'$or%sho&s 450
33.0)rans&ortation for the $or%sho& 50$*'$or%sho&s 450
33.0"*er diem/Accomodation +0$*+$or%sho&s*5&eo&le 3200
33.0+,nfo sheets 200$*3t-&es.500co&ies each/ )00
&+#!!%o')onent *otal ,/!!

/! E0ui)'ent"""
/#!!E1)enda2le E0ui)'ent
41.01oner/*rinter cartrid0e 100$/month*10months 1000
41.02Stationaries 50$/month*10month 500
/3#!!Non.E1)enda2le E0ui)'ent
42.01*C Com&uter1*rinter 1500$ 1500
/+#!!%o')onent *otal &!!!

$!Miscellaneous
51.002&eration3 4aintenance3 #e&air of e5ui&ment 30$/month*10months 300
52.00*u6lications of the tool %eet 2$/co&-*1000co&ies 2000
53.00Sundr- and communications 100$/month*10months 1000
$+#!!%o')onent *otal &&!!

++#!! 4rand *otal +/!!

Narrati(e to 2udget line ite's5
* *ro7ect *ersonnel 8 the &ro7ect $ill re5uire t$o consultants to im&lement the $or%sho&s and financial officers to
mana0e the lo0istics
** rainin0 8 the &ro7ect o67ecti!es $ill 6e met 6- underta%in0 ' $or%sho&s on ca&acit- 6uildin0 and $ill include the
a6o!e costs
***95ui&ment 8 the or0ani:ation $ould re5uire the follo$in0 e5ui&ment in order to &re&are for the $or%sho&s3etc.