Data Management

Student Information System

Project Overview
Outline
Introduction
Data Management
Objectives
Project Goals
SIS Selection Process
Project Time Line
Advisory Committee
Project Team
Introduction
The First Nation Student Success Program (FNSSP)
supports the development of school success
planning, student learning assessments and
performance measurement in individual First Nation
schools.

The FNSSP is an initiative that supports First Nation
schools on reserve in their ongoing efforts to
respond to their students needs and improve
student and school results.

Database Management
The Database Management component will enhance
and support the collection and analysis of data on
student and school performance which is critical to a
schools ability to advance and track student
achievement. It allows schools to set targets and
monitor results and report to parents and
communities on how students are doing. Data
includes the day-to-day record keeping of students,
grades, results of standardized testing and other
academic assessments, including attendance.

Objectives
1. Streamline the school administrative tasks:
Easy to access student information
Attendance
Grades
Academic history
Demographics
Discipline
Contact information
Health information
Standard testing information


Objectives (Contd)
2. Streamline the management and aggregate data
reporting tasks:
Nominal Roll
Special Education
Monthly attendance rates
Graduation rates
Drop-out rates
Literacy test results
Numeracy test results

Objectives (Contd)
3. Have rule-specific access to data management
modules.
4. Have a Freedom of Information and Protection of
Privacy Act (FIPPA) and OCAP compliant structure.
5. Reduced requests from the Education Directors
office for student information.
6. Maintain student confidentiality while providing
access to staff members.
Objectives (Contd)
7. Configure system to schools unique
specifications:
Teachers
Scoped to Life-Long learning
School information
Courses
Students
Report cards
Federal and provincial reporting
Additional modules as required for facilities, busing, scheduling,
etc.

Project Goals
The goals of the project to implement a Student
Information System (SIS) are:
Implement a single SIS across all First Nations schools in Manitoba.
Implement a centralized repository for data management and reporting
purposes.
Provide school-based and aggregate reporting to education authorities,
schools, students, parents, the province of Manitoba, and Indian and
Northern Affairs Canada (INAC).
Facilitate school improvement through data-driven decision making.
Implement a SIS that reflects the Provincial standard for learning
outcomes.
Streamline school administrative tasks.
Reduce requests from the Education Directors office for student
information.
Maintain student confidentiality
Configure SIS for schools unique specifications.
SIS Selection Process
Project documented 317 requirements for SIS
including:
Assessment
Attendance
Demographics
Discipline
Health
Scheduling
Special Education
Gradebook/Transcripts
Reporting



SIS Selection Process
(Contd)
RFP was sent to 6 potential vendors:
Maplewood
Mayet (partnered with Protegra)
Dadavan
Trevlac
HARTS
Orion Software (partnered with Pearson)
SIS Selection Process
(Contd)
Based on how well the vendors met the
requirements, each solution was scored and totaled.
Vendors with the 3 highest score were short listed to
demonstrate their solution.
Mayet
Maplewood
Dadavan
SIS Selection Process
(Contd)
Based on vendor demonstrations, each solution will
be scored according to functionality, ease of use,
and suitability of product.
The vendor/solution with the highest score will be
selected.
14
Technical Assessment
Hardware, network, and connectivity
Provide best practices and recommended
upgrades/enhancements
Work with school to determine equipment needs/upgrades
Addressing School
Assessments
15
Staff Skill Assessment
Assess school staff computer skills and create customized
training
Provide training on Maplewood, MS Office, and
general computer skills to school staff and teachers
on ongoing basis.
Provide training materials and Maplewood reference
material in mulitple formats: hard copy, online, and
Captivate demos.
Training
16
Information Worker
Data Management will provide funding for an Information Worker
for each community.
The Information Worker is under the supervision of the Director
of Education.
The Information Worker is responsible for local administrative
and system support of the implementation of the Student
Information System (not technical support).
Service Desk
The MFNERC has a Service Desk for Data Management that is
available to answer any technical or software questions
regarding Maplewood.

Support
Milestones Achieved
Year 1 Year 2
Vendor Demonstrations Nov 25-26, 2009 NA
Select SIS Vendor Dec 8, 2009 NA
Customize SIS as Required Complete In Progress
School Training and Technology Assessments Complete Complete
Conduct Training on SIS for all school staff Complete Pending
Configure SIS Security Complete Pending
Configure Report Formats In Progress Pending
Install Required Hardware in Schools Complete Pending
Upgrade Internet Bandwidth as Required In Progress Pending
Data Conversion/Testing Complete Pending
Go Live Date Sept 2010 Sept 2011
18
Communtiy School
Bunibonibee Cree Nation 1972 Memorial School
Oxford House Elementary School
Fisher River Cree Nation Charles Sinclair School
Opaskwayak Cree Nation Joe A. Ross School
Sagkeeng First Nation Sagkeeng Anicinabe Community School
Sagkeeng Anicinabe High School
Sagkeeng Consolidated School
Tataskweyak Cree Nations Chief Sam Cook Mahmuwee Education
Centre
Wasagamack First Nations George Knott School
Waywayseecappo First Nations Waywayseecappo Community School
Year 1 Schools
19
Community School
Cross Lake First Nation

Mikisew Middle School
Otter Nelson River School
Fox Lake First Nation Fox Lake Native Spiritual School
Sapotaweyak Cree Nation Neil Dennis Kematch Memorial School
Brokenhead Ojibway First Nation Sargent Tommy Price
Opaskwayak Cree Nation Oscar Lathlin Memorial School
Keeseekoowenin First Nation Keeseekoowenin School
O-Chi-Chak-Ko-Sipi First Nation Donald Ahmo School
Sandy Bay Ojibway First Nation Isaac Beaulieu Memorial School
God's Lake Narrows First Nation Gods Lake Narrows First Nations School
Year 2 Schools
Advisory Committee
Purpose:
Assist with SIS vendor selection
Assist with creating policies and procedures regarding data
management/storage/access for SIS
Develop governance policies
Project Team
Howard Burston Project Sponsor
Paul Scott Project Manager
Jason Bailey System Administrator
Gary Page Senior Trainer/Technical Writer
Chris Guimond School Trainer
Adam Dyck School Trainer
Jonathan McKenzie Technician
Harvey Wastasecoot Technician
Michael Laferriere Technician
Theo Baschak - Technician
Conrad Beck Service Desk
Giselle Morriseau Administrative Assistant