Prof.

Mahesh Kumar IBS Hyd 1

BUSINESS MEETING
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THREE PHASES
PREPARATORY PHASE

CONDUCT PHASE

FOLOW-UP PHASE
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PREPARATORY PHASE

PURPOSE OF MEETING (TYPES)
1.Informational 2.Problem-solving 3.Change-facilitating

AGENDA PREPARATION

VENUE SELECTION-DATE-TIME

POSTING OF LETTERS/AGENDA

ARRANGEMENTS-SEATING PLAN
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SEATING ARRANGEMENT
(RIGHT & LEFT IN DESCENDING ORDER)

NAME PLATES
AGENDA COPY
PEN/PENCIL
WHITE PAPERS
(PROTOCOL OF THE COMPANY)
CHAIRMAN
GUEST
OF
HONOUR

CHIEF
GUEST


SECRETARY
PROECT
DIRECTOR


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THEATRE STYLE

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SCHOOL ROOM STYLE
.
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ROUND TABLE/ PARTICIPATIVE
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BANQUET STYLE
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T- STYLE
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U-STYLE
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OVERTLY DIRECTIVE
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COVERTLY DIRECTIVE
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EQUALISING
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CONDUCT PHASE
CHAIRMAN TO CONDUCT

SECRETARY RECORDS THE MINUTES

PROCEED AS PER AGENDA- ITEM WISE

MOVE A PROPOSAL

SECOND A PROPOSAL
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CONDUCT PHASE
PASS RESOLUTIONS

EACH RESOLUTION IS MINUTED AS
RESOLVED TO ..
MR.XXXXX MOVED THE PROPOSAL
MR.XXXX SECONDED THE PROPOSAL

POINT OF PRIVILEGE

POINT OF ORDER

POINT OF INFORMATION
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STANDARD AGENDA
CALLING DIGNITARIES TO THE DAIS
MEETING CALL TO ORDER
WELCOME ADDRESS
APOLOGIES FOR ABSCENCE
ESTABLISHMENT OF QUORUM
ADOPTION OF AGENDA
READING & CONFIRMATION OF MINUTES OF
PREVIOUS MEETING
REPORT BY DIRECTOR/MGR - SALES
REPORT BY DIRECTOR/MGR- FINANCE
APPROVAL OF ACCOUNTS
ANY OTHER MATTER WITH THE PERMISSION
OF THE CHAIR
VOTE OF THANKS
ADJOURNMENT
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TYPES OF PEOPLE
THE LATE COMER / EARLY LEAVER
THE BROKEN RECORD
THE DOUBTING THOMAS
THE HEAD SHAKER
THE DROP-OUT
THE WHISPERER
THE LOUD MOUTH
THE ATTACKER
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THE FOLLOW-UP PHASE
MINUTES TYPED AND POSTED

REVIEW ACTION TAKEN
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AGENDA FOR A GEN. MEETING
CALLING DIGNATARIES TO DAIS
MEETING CALL TO ORDER
PRAYER
WELCOME ADDRESS
RECOGNITIONS
SECRETARYS REPORT
INTRODUCTION OF THE CHIEF GUEST
ADDRESS BY THE CHIEF GUEST
PLEASANTRIES
VOTE OF THANKS
ADJOURNMENT
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Business Meeting
Welcome Address
Apologies for absence
Minutes of last meeting
Matters arising from the minutes
First main item (Report by Finance manager)
Second main item
Third main item
Any other matter with the permission of the Chair
Vote of thanks
Adjournment
Welcome Address
Apologies for absence
Reading & Confirmation of Minutes of last meeting
Matters arising from the minutes
First main item (Report by Finance manager)
Second main item
Third main item
Any other matter with the permission of the Chair
Vote of thanks
Adjournment
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Recording the MINUTES
Organization
Place, Date and Time
Chairman-Secretary
Members present
All motions/amendments/resolutions with
the Names of Movers & Seconders
Results of voting, if any
Vote of thanks
Adjournment
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MINUTES
Resolution Copy/ Extract

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