Version 2007a

Exercises
XL Reporter -SAP

SBO

Edition
1
Table o !ontents
Additional Training Resources ............................................................................... ......................... 3
Exercise 1 Logging On ........................................................................................................... ...... 4
Exercise 2 Report Organizer ................................................................................................ ........ 5
Exercise 3 Creating an Excel Teplate ...................................................................................... .. !
Exercise 4 Report Coposer" Trial #alance ........................................................ ........................ $
Exercise 5 Report Coposer%&esigner%Organizer" 'ales Report .......................................... ..... 11
Exercise ! Report Coposer%&esigner%Organizer" 'ales Order Report .................................... 15
Exercise $ Report Coposer%&esigner" 'O ............................................................................ ... 1(
Exercise ( Report Coposer%&esigner" )* +AT# Report .............................. .......................... 1,
2
Additional Trainin" Reso#rces
1. -e.site /or Excel users and Excel 0uestions" 111.*rExcel.co
2. 2L Reporter 3ni4ersit5" 6ttp"%%111.xlreporter.co%xluni4ersit5%enu.6t.
7ncludes a 4ariet5 recorded sessions to assist 5ou in learning t6e 4arious coponents o/ 2L
Reporter.
3. 3ser 8uide" +elp /ile in 2L Reporter 9*ain enu +elp A.out:.
4. ;A<=s /or 2L Reporter is a4aila.le at 6ttp"%%support.sol4erusa.co.
5. Report exaples t6at 5ou can iport into 5our o1n 2L Reporter installation"
6ttp"%%support.sol4erusa.co.
!. Appendix A" +elp/ul +ints
$. >a6oo 8roups" 6ttp"%%groups.5a6oo.co%group%xlreporter%
T6is is a /ree c6at group /or end?users o/ 2L Reporter. *e.ers s6are 0uestions@ coents@
suggestions@ etc. As o/ $%1%2AA( 1e 6a4e approx !(A e.ers.
3
Exercise $ % Lo""in" On
7n order to log on to 2L Reporter 5ou ust /irst log in to '#O. A/ter 5ou 6a4e logged into '#O go
to t6e tools enu and select 2L Reporter"
T6e /ollo1ing screen s6ould appear"
Did you succeed? If so, the future is bright!
4
Exercise 2 % Report Or"ani&er
T6e Report Organizer 6as t6e looB and /eel o/ -indo1s Explorer.
8o to t6e Report Organizer and create t6e /ollo1ing /older s5ste 96int" Rig6t clicB in t6e rig6t
1indo1 pane to create a ne1 /older:. T6e gre5 /olders t6at alread5 exist are /or pu.lis6ed reports.
Reports stored in t6e gre5 /olders 1ill .e a4aila.le to run in t6e '#O enu s5ste"
5
Exercise ' % !reatin" an Excel Te(plate
Open Excel 9/ro 5our -indo1s desBtop: and create t6e /ollo1ing teplate to .e used later
16en 5ou design reports"
+ints"
*aBe ro1 $ 5our last 6eader ro1@ and /orat ro1s .elo1 t6is 1it6 account descriptions and
nu.ers in ind.
Add a s5ste date .5 adding a CO- or &ATE /unction
Also go to print pre4ie1 and page setup and adDust 5our argins and add a page nu.er.
Also aBe t6e /irst $ ro1s repeat .5 using t6e s6eet ta. in t6e page setup
'a4e t6e /ile as an .xlt /ile. 7t 1ill autoaticall5 .e sa4ed to a speci/ic Excel teplate
director5.
A/ter sa4ing t6e /ile@ go to ;ile@ )roperties and in t6e 'uar5 ta.@ c6ecB t6e .ox /or E'a4e
)re4ie1 )ictureE
Also teplates are sa4ed in t6e /ollo1ing /ile 9exaple: FC"G&ocuents and 'ettingsG&ean
#ell4illeGApplication &ataG*icroso/tGTeplatesGReport Teplate 21.xltF 16ic6 is a 6idden /ile.
Cote" c6ange t6e user nae a.o4e to t6e user t6at logged on to t6e coputer.
7/ 5ou are using O//ice 2)@ aBe sure t6at 5ou 6a4e 'er4ice )acB 2 installed or 5ou 1ill not
see 5our teplates.
!
Exercise ) % Report !o(poser* Trial Balance
A+ O,er,ie- o t.e Report !o(poser
8o to Report Coposer and use t6e /ollo1ing instruction to create t6e report .elo1"
/ata Area
T6e data area is displa5ed in .lue at t6e top o/ t6e 1indo1 and consists o/ t6e odules 1it6 data
fields 1it6in t6e. T6is a5 also .e re/erred to as t6e (od#le tab.
#ased upon t6e data sc6ea in '#O@ t6e odule ta. data /ields are .roBen do1n into
dimension, light dimension or measure categories. Eac6 o/ t6ese ites 6as a nae siilar to
t6e nae utilized in '#O and are displa5ed .5 categor5@ t6en alp6a.eticall5.
T6e di//erence .et1een t6e categories is 16at 5ou can c6oose 1it6 t6e@ and is ore e4ident
16en 5ou add t6e to 5our 0uer5. T6e data /ields are descri.ed 1it6 t6e /ollo1ing t6ree icons"
/i(ension ? siilar to cards in '#O and 6a4e a looBup
/unction in t6e Selections area. Additionall5 a diension 6as
attributes t6at suppleent it. ;or exaple@ t6e AccountString
diension includes t6e Account Number, Segment 1, Segment 2 and
$
Account Description attri.utes. >ou can also do /iltering o/ data 9in
t6e Selections area: .ased upon t6e dimension or attribute.
Li".t di(ension ? data t6at is transactional in nature .ut is not
calculated 9see measures .elo1:. An exaple 1ould .e General
ournal Number or !ransaction Date. Lig6t diensions do not 6a4e a
looBup /unction. 7/ 5ou drag t6e lig6t diension to t6e 'elections
area 5ou 1ill see t6at 5ou do not 6a4e a looBup icon.
0eas#res ? data t6at is 0uantitati4e in nature and can .e
calculated. An exaple is "ty or Amount. A easure is re0uired in
5our 0uer5 i/ 5ou o4e it to Excel. >ou cannot drag easures into
t6e 'elections area. 7/ 5ou need to /ilter or re/ine a easure@ 5ou
can do so in Excel 4ia t6e Ad4anced Report #uilder.
Additionall5 1it6 4ersion 4.A t6ere is a ne1 /unction called tool tips. Tool tips are a /eature t6at
o//ers .alloon 6elp and /urt6er in/oration on t6e data /ield 16en 5ou 6o4er o4er t6e nae.
Selections
T6e selections area is 16ere 5ou /ilter or re/ine t6e data .5 dragging and dropping t6e data /ields
/ro a.o4e. 7/ t6ere is no selection@ t6en all data /ro t6e Report Hie1 area 1ill .e included.
Anot6er concept 5ou ust understand is t6e data ob#ect and 6o1 it 1orBs in 2L Reporter.
#ased on 5our selection criteria@ 2LR creates a data o.Dect t6at co.ines posted and unposted
entries and open and 6istorical 5ears. #usiness rules and /orulas in *icroso/t &5naics are
pre1ritten in 2L Reporter so t6at aount I de.it credit.
Tec. Tip*
Ensure t6at 5ou include a selection or /ilter 16en 5ou re/res6 5our /irst 0uer5. 7/ 5ou do not@ 5ou
1ill 0uer5 all t6e odule records in t6e data.ase@ and 5our 0uer5 1ill taBe uc6 longer to run. 7t
could also 6a4e an e//ect on 5our production s5ste as it could .e a 4er5 large data 0uer5.
Report Vie-
T6e Report Hie1 area consists o/ t1o parts t6at displa5 5our report data.
T6e .lue area is /or grouping or suarizing .5 dimension or light dimension.
T6e .otto area is 5our data. >ou populate t6is area .5 re/res6ing t6e 0uer5.
Anot6er process in 2L Reporter t6at is di//erent /ro ot6er report 1riters is
A""re"ation. T6is is a process t6at aggregates@ or co.ines@ dimensions and
measures to deterine results. T6is eans t6at i/ 5ou c6oose G$ Account and
t6e Amount easure and re/res6@ 5ou 1ill deri4e t6e suation o/ t6is account
t6roug6out t6e 6istor5 o/ t6e data.ase. Ot6er report 1riters 1ould re0uire a
0uer5 .5 transactions to deterine t6e suation. T6is eans 5ou 1ill return
one ro1 instead o/ 1AAAs o/ ro1s /or 5our desired result.
Toolbar
1e- ? 1ill clear t6e selections /ro t6e current 0uer5.
Load ? 1ill open an5 existing .rcr 0uer5.
Sa,e ? to sa4e 5our 0ueries as an .rcr extension 16ic6 is sa4ed
as a 6ard /ile in a director5 1it6in 2L Reporter. 7/ 5ou 1ant to c6ange
t6e director5 t6is can .e done t6ru a Registr5 Entr5J re/er to t6e 6elp
/iles on 6o1 to c6ange t6is director5. 8enerated reports in Excel are
(
stored on t6e ser4er 16ic6 1ill .e co4ered in detail later.
Print ? to print t6e results o/ 5our 0uer5.
2enerate ? o4es 5our 0uer5 to t6e Ad4anced Report -riter in
Excel.
3ndo ? 1ill step .acB to 5our pre4ious action.
Reres. ? retrie4es 5our data. 7/ 5ou do not see data a/ter
clicBing t6is icon@ t6en eit6er t6ere is no data /or t6e /ields included or
5ou 6a4e .een disconnected /ro t6e data.ase.
B+ /etailed Trial Balance Report
Co1 1e are read5 to create a report. 8o to t6e Report Coposer and select t6e %inancials ta..
Ensure t6at 5ou include a 'election 16en 5ou do 5our /irst 0uer5. 7/ 5ou do not include a selection
5ou 1ill 0uer5 all t6e odule records in t6e data.ase@ so t6at 5our 0uer5 1ill taBe uc6 longer to
do. Also .usiness rules and /orulas are pre1ritten so t6at Aount I &e.it Credit. -e 1ill
deonstrate t6is .5 creating a trial .alance report /or 5ear 2AA5 and group it .5 departent.
T6ere are t6ree .asic portions o/ t6e Report Coposer@ one is t6e *odule Ta.@ t1o is t6e
'elections area and t6ree is t6e 'elected &iensions and *easures area. &iensions or 'o/t
&iensions can .e dragged and dropped into t6e 'elections area. 'ee 2LR 6elp /or an
explanation o/ &iensions and *easures.
+ints"
1. &rag ;inancial )eriod into t6e 'elections area and select 2AA5A1 to 2AA512. T6is is done
.5 le/t clicBing and 6olding do1n on /irst period 2AA5A1 and dragging t6ru t6e last period
2AA512. Cote t6at 2AA5A1 is t6e /irst period in t6e 5ear 2AA5. 'o@ i/ 5our /iscal 5ear starts on
Oct 1
st
1,,, 5our 2AAAA1 1ould .e e0ual to Oct ,,. 7/ 5ou 1ant to see t6e calendar
periods@ clicB into colun and c6oose )eriod'tart and 5our calendar period 1ill appear.
2. &rag 8%L Accounts@ and Aount into t6e 'elected diensions and easures screen.
3. Rig6t clicB in t6e 8%L Accounts colun and /ro &ispla5 ore attri.utes select Account
Cae. Cotice t6at 5ou can onl5 do one attri.ute at a tie. T6e 6eader la.el 1ill onl5 .e
Account .ut t6e Account Code attri.ute 1ill .e on t6e le/t and t6e Account Cae attri.ute
1ill .e on t6e rig6t 6and side. Kust clicB it and 5ou 1ill see part o/ t6e Account and t6en drag
and drop it.
4. ClicB t6e re/res6 report .utton on t6e tool .ar to execute t6e report.
5. Cotice t6e aount /ield. T6is represents t6e aount totals /or t6e total /iscal 5ear A5.
6. &rag do1n ;inancial )eriod to t6e 'elected diensions and easures and 5ou 1ill see
aount .5 period /or ;iscal >ear A5.
7. 8roup .5 Account Code .5 dragging t6e Account Code colun 6eader up to t6e .lue area
a.o4e
8. Rig6t clicB on an5 part o/ t6e selected area and c6oose Totals. >ou 1ill see Totals .5
Account Code and 8rand Totals. >our report 8rand Total s6ould .e zero.
9. Cext c6ange t6e period selection to 2AA5A3. >ou 1ill see t6e selection c6ange to 2AA5A3.
10. C6ange t6e 'election ;orula /or periods to Code I >T&92AA5A3: and re/res6 and 5ou 1ill
see t6e aounts /or t6e periods up to and including 2AA5A3.
11. Cext c6ange t6e ;orula to 2AA!A3?12. 7t s6ould .ring up 2AA5A3 data.
12. T6en co.ine t6e t1o pre4ious /orulas 1it6 a Code I >T& 92AA!A3?12: and 5ou 1ill see
>T& o/ t6e pre4ious /iscal 5ear.
13. Cext c6ange to ;orula to >earall 92AA5A!: and re/res6 and 5ou 1ill see t6e all periods
1it6in t6e 5ear.
14. Cext c6ange to ;orula to >ear;irst92AA5A!: and re/res6. >ou 1ill see period 2AA5A1.
15. Rig6t clicB on periods and delete t6e colun.
16. &rag do1n Cu.er 9KE C.r: into t6e 'election area and re/res6 t6e report. >ou 1ill see
one Dournal entr5 per line. >ou can also enter &ocuent &ate and &etails. T6is allo1s 5ou
to drill do1n to t6e transaction le4el into 'A) #usiness One. &elete t6e Cu.er or an5
ot6er detail /ields t6at 5ou dropped into t6e report.
,
17. 'a4e t6e report .5 clicBing t6e ;lopp5 &isB .utton /ro t6e tool .ar. Cae t6e report
Trial #alance.
!+ Trial Balance Report -it. 4 0ont.s Across in !ol#(ns
Clear 5our Report Coposer .5 clicBing on t6e Ce1 .utton. T6en clicB t6e Open .utton and
c6oose t6e per4ious report. *odi/5 t6e trial .alance report /ro t6e last exercise to include !
periods across in t6e coluns.
+ints"
1. C6ange t6e /ilter 5ou created on )eriods to include t6e /irst six ont6s in 2AA5
2. &rag ;inancial )eriod do1n /ro t6e ;inancials ta. and into t6e colun next to Aount
3. 8roup .5 &epartent
4. Rig6t clicB an516ere in t6e report and select Expand ;inancial )eriods as coluns
5. Re/res6 t6e report
1A
Exercise 5 % Report !o(poser6/esi"ner6Or"ani&er*
Sales Report
Clear t6e screen /ro t6e report in t6e prior exercise .5 clicBing t6e Ce1 .utton on t6e tool
.ar.
A+ !reate a sales report -it. t.e Report !o(poser
ClicB on t6e 'ales A%R ta.
;irst@ re4ie1 t6e #usiness rules 1it6 t6e 'O) &ata O.Dect. T6e O.Dect contains all open and
closed 'O) O.Dects. T6is includes all AR docuent t5pes.
Create a sales report .5 doing t6e /ollo1ing"
1. &rag #usiness )artner do1n to t6e 'elections area and clicB t6e diension looBup
.utton. C6oose all Custoers t6at t6eir nae .egins 1it6 #. 8o to t6e .otto o/ t6e
diension looBup 1indo1 and c6ange t6e attri.ute to #) T5pe. Add #) T5pe to t6e list .5
clicBing t6e Colun .utton and placing a c6ecB arB in t6e s0uare next to #) T5pe. T6en
c6oose a #usiness )artner 1it6 t6e #) T5pe o/ C to liit 5our select to custoers onl5.
On t6e second ro1 o/ t6e 'elections c6oose LAndE in t6e /irst colun. T6is eans .ot6
stateents 6a4e to .e true in order to return t6e record. T6en c6ange t6e attri.ute on t6e
second ro1 to #) Cae. C6ange t6e operator to L#egins -it6E. T6en t5pe a L#E into t6e
4alue cell. 9'ee ;igure 'O) 1:.
2. &rag #usiness )artner do1n into t6e Report Hie1 1indo1 pane.
3. T6en drag do1n 7te%'er4ice &escription@ &ocuent Cu.er@ AR &ocuent T5pe@
&ocuent 'tatus@ <uantit5@ 3nit )rice and Ro1 Total.
4. #ring up nu.ers .5 clicBing on t6e Re/res6 on t6e tool .ar.
5. Rig6t clicB on t6e #usiness )artner colun and select &ispla5 ore Attri.utes t6en select
#) Cae.
!. 8roup t6e report .5 Custoer .5 le/t clicBing and 6olding on t6e #) Code colun 6eader
in t6e report 4ie1 and pus6ing it up to t6e lig6t .lue grouping area. Once 5ou 6a4e
grouped .5 soet6ing 5ou can rig6t clicB in t6e /ace o/ t6e report and select Totals. T6is
1ill add su.totals .5 custoer.
$. Re/res6 t6e report.
11
7i"#re SOP $
T6e report s6o1s Custoer Totals /or 7n4entor5 ites t6at are /ro all AR &ocuent T5pes and
6a4e a status o/ Open and Closed. 7t also s6o1s data /ro all periods. Cext 1e are going to
extract data Dust /or Open 7n4oicing and t6e /irst 0uarter o/ 2AA5.
1. &rag do1n AR &ocuent T5pe to t6e 'election area and c6oose 7n4oice.
2. &rag do1n &ocuent 'tatus and c6oose O 9T6is is Open status in 'O):
3. &rag do1n ;inancial )eriod and c6oose 2AA5A1"2AA5A3
4. Re/res6 t6e report. 9 'ee ;igure 'O) 2:
12
7i"#re SOP 2
'a4e t6e report as L'ales ReportE .5 clicBing on 'a4e As on t6e tool .ar.
13
B+ Transor( t.e Sales Report into an Excel Report /einition
Create an Excel report de/inition o/ t6e 'ales Report 5ou Dust created in t6e Coposer in t6e last
exercise.
+ints"
1. ClicB t6e 8enerate .utton on t6e toll .ar.
2. C6oose 3se Excel Teplate and enter a nae /or 5our report. C6oose Edit &e/inition
and clicB OM
3. To get nice /oratting /ro t6e start@ use t6e Excel teplate 1e created in Exercise 3
4. 'a4e t6e report de/inition to t6e 1. &e/initions /older in t6e Organizer
5. Once t6e report is in t6e Excel Report &e/inition 5ou s6ould see a /loating tool.ar called
Report &esigner. -e 1ill co4er t6is tool.ar in detail later. 7/ 5ou can=t see t6e tool.ar
c6ecB .e6ind t6e report or on t6e tool.ar enu o/ Excel. 7/ 5ou are on Excel 2AA$ or later
it 1ill .e on t6e Add?7ns ta..
Once t6e report de/inition opens in Excel@ 5ou can /orat it and add totals
+int" To add totals@ use t6e fx .utton to appl5 2L Reporter=s special total /unctions.
8o .acB to t6e Report Coposer and per/or 4arious 8rouping and /iltering exercises 9liBe
dragging 'ales Eplo5ee and 7te%'er4ice &escription into t6e report 1indo1 and group .5
.ot6 o/ t6e .5 dragging t6e to t6e .lue area a.o4e t6e colun 6eaders:
14
Exercise 4 % Report !o(poser6/esi"ner6Or"ani&er*
Sales Order Report
3se t6e report Coposer to Create a 'ales Order Line 7te &etail report. 3se t6e /ollo1ing /ields
96int" i/ 5ou 6old do1n t6e control Be5 5ou can select t6e .e/ore dragging t6e do1n to t6e
report 4ie1"
#usiness )artner 9rig6t clicB on t6e colun a/ter 5ou dragged it do1n to add a colun 1it6
#) Cae:
&ocuent Co.
7te 9rig6t clicB on t6e colun a/ter 5ou dragged it do1n to add a colun 1it6 7te
&escription:
<uantit5
3nit )rice
Ro1 Total
Ro1 8ross )ro/it
Re/res6 t6e report.
15
Co1 add &ocuent Total to t6e 'elected &iensions and easures. >ou 1ill notice t6at t6e
suar5 /ield &ocuent Total is gra5ed out. T6is is a /unction o/ tr5ing to atc6 a suar5 /ield
1it6 t6e detail /ields.
1!
T6en clicB t6e 8enerate .utton on t6e toll .ar. Cae 5our report@ select a /older to store it in
and clicB OM. T6e report 1ill no1 .e in Excel.
>our executed report s6ould looB siilar to t6is 95ou can add logos@ date and tie using standard
Excel /unctionalit5:
1$
Exercise 7 % Report !o(poser6/esi"ner* SO
S#((ar8 Sales b8 9ear
Co1 are 5ou going to do a report .5 t6at s6o1s suar5 period .alances o/ sales .5 5ear.
1. ;irst c6oose t6e 'ales A%R *odule and drag t6e #usiness )artner 9#) Code N #)
Cae:@ ;inancial )eriod@ and &ocuent Total ;ields. Re/res6 5our data.
2. Cext Rig6t ClicB on ;inancial )eriods and c6oose expand .5 colun. T6en drag AR
&ocuent T5pe into t6e 'elections area and c6oose L7n4oiceE /or 7n4oice. Cext .ring o4er
t6e report to Excel and /orat as 5ou 1ant.
1(
Exercise : % Report !o(poser6/esi"ner* P0 ;ATB
Report
Co1 are 5ou going to do a report .5 t6at s6o1s A) +istorical Trial #alances.
1. ;irst c6oose t6e )urc6asing A%) odule and drag t6e #usines )artner 9#) Code N
#) Cae:@ &ocuent Cu.er@ A) &ocuent T5pe@ &ocuent &ate@ ;inancial )eriod
and &ocuent Total. &rag t6e #) Code &iension to 8rouping. &rag t6e ;inancial
)eriod &iension to t6e 'election Area and c6oose 5our period. C6ange t6e operator
to a O and re/res6. Rig6t clicB and add Totals and 5ou 6a4e a )* +AT#.
2. Cext Rig6t ClicB on ;inancial )eriods and c6oose expand .5 colun. C6oose and select
#usiness )artners t6at 5ou 1ant. Cext .ring o4er t6e report to Excel. -6en t6e report is in Excel@
liit t6e /inancial period .5 selecting a paraeter and t6en select 5our aging periods .ased upon
5our paraeter. T6is is co4ered in t6e later exercises.
1,
Exercise < % Report !o(poser* Pro=ect S#((ar8 Report
T6is tie 1e are going to create a report /or )roDects in t6e report coposer. &rag t6e )roDect
Code 9)roDect Code N )roDect Cae:@ 8%L Accounts 9Account Code N Account Cae:@ ;inancial
)eriod and Aount /ro ;inancials to t6e Report Hie1 area. T6e report 1ill s6o1 all t6e proDects
5ou 6a4e set up. Also@ t6e Account is re0uired to s6o1 t6e di//erent accounts t6at 16ere posted to
/or a proDect.
2A
Exercise $0 % Report /esi"ner
T6is tie 1e are going to create a report in t6e report coposer and t6en odi/5 it in t6e Report
&esigner.
!reate a Proit > Loss Report in t.e /esi"ner
1. 8o to t6e Report Coposer and drag and drop 8%L Accounts /ro ;inancials and t6en rig6t
clicB on attri.utes and add Account Cae and Catural Account. Also drag 8%L Accounts to t6e
'election area and c6oose all t6e )NL accounts.
2. &rag and drop ;inancial )eriod do1n to t6e 'election area and c6oose all 2AA5 periods. T6en
go .acB to t6e Report Hie1 and delete t6e Account Code. T6is is done /or per/orance reasons
and 6as data pulled /ro one instead o/ t1o diensions. Re/res6 5our data and execute t6e
report de/initions to Excel. Resize 5our coluns.
>our report s6ould looB liBe )L ;igure 1.
PL 7i"#re $
3. T6ere are t6ree di//erent parts o/ t6e report 1riter inter/ace" Ad4anced Report -riter@ t6e
Excel 'preads6eet and t6e 2L Reporter Tool.ar. ;irst t6e Ad4anced Report -riter 9AR-: 6as
an inter/ace to c6ange 5our report t5pes and selections. 7/ 5ou aBe c6anges in t6e AR- 5ou
1ill see t6e c6anges in t6e '5ntax in t6e Coplete 'election area. 'econd is t6e Excel
spreads6eet. T6e 'preads6eet acts actuall5 liBe a regular Excel spreads6eet except it can
6a4e 2L Reporter ;orulas in t6e cells. ClicB on an5 cell in a copleted report and 5ou 1ill see
t6e 2L Reporter /orula. -6en 5ou execute 5our report 5ou 1ill see t6e Excel 4alue 1it6in t6e
21
cell. T6e last part is t6e 2L Reporter Tool.ar. T6e tool.ar is called Report &esigner in t6e
tool.ar list. T6ere are t1o .uttons t6at are iportant on t6e tool.ar. ;irst is t6e 8enerate
Report .utton 16ic6 executes t6e report 1it6 t6e 2L Reporter ;orulas and t6en /ors t6e
resulting Excel spreads6eet. Cext 1e are going to get /ailiar 1it6 t6e Ad4anced Report
#uilder 9)L ;igure 2:

PL 7i"#re 2
T6e ta.s explain 16at part o/ t6e spreads6eet 5ou are 1orBing 1it6.
T6e diensions are used /or record selection and 6a4e t6e sae /unction as t6e5 did in t6e
Report Coposer.
T6e Coplete 'election s6o1s t6e '5ntax code /ro t6e a.o4e selections.
22
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&iensions
)araeters@ &rill
&o1n and Appl5
'5ntax@ Result o/
selections
Cext@ clicB on ro1 ( o/ t6e report 16ic6 .5 de/ault 9can .e c6anged at an5 tie: is t6e data line.
9'ee ;igure )L 2:
T6is is t6e data ro1 and it 6as a group s5.ol. T6e di//erence .et1een t6e group s5.ol and t6e
selection s5.ol is t6at t6e group s5.ol 1ill group 5our data so t6at i/ 5ou group .5 &epartent
it 1ill s6o1 all data 4alues o/ t6e &epartent group t6at are uni0ue per segent nu.er. T6is is
done in conDunction 1it6 t6e 8roup%'ort #utton. 7/ 5ou clicB on t6e 8roup%'ort .utton 5ou 1ill see
t6at Account and &epartent are grouped toget6er. So i 8o# c.oose a ran"e o /epart(ent
o t.ree 2L acco#nts 8o# -ill .a,e t.ree ro-s in Excel -it. t.e Expandin" 2ro#ps? @ 8o#
#se t.e selection and c.oose t.e sa(e acco#nts 8o# -ill .a,e one ro- in Excel -it. t.e
total o all t.ree acco#nts? ;irst@ 1e go to Account in 16ic6 5ou 1ill see t6e 4alues t6at 5ou
used in t6e Report coposer. T6is eans all )NL records /ro t6e Account 1it6in t6e segent
are c6osen. ClicB t6e selection .utton in t6e Account selection Colun. T6is 1ill .ring up t6e
&iension LooBup 1indo1. C6ange t6e operator to #egins -it6 and t5pe in L4E@ 16ic6 are t6e
Re4enue Accounts. Once 5ou 6a4e ade t6e c6anges@ ensure t6at 5ou clicB on t6e Appl5 .utton.
7/ 5ou do not clicB on t6e Appl5 .utton 5our c6anges 1ill .e lost. C6ecB t6e 8roup 'ort and c6ecB
t6at Account Catural Account is selected. LooB at t6e s5ntax .ox and 5ou 1ill see t6e selection
t6at 5ou Dust ade.
Cext clicB on ro1 $ and 5ou 1ill see t6at t6e s5ntax disappears@ clicB .acB on ro1 eig6t and it is
.acB again.
Re/orat t6e data 1it6 a currenc5 asB@ c6ecB properties and add totals and group t6e data line.
T6e reason to c6ecB properties is to ensure t6at 5ou 6a4e drilldo1n capa.ilit5. 8o to )roperties in
t6e AR- and clicB on properties. T6e c6ecB.ox /or drilldo1n needs to .e c6ecBed. To add totals
Dust clicB into t6e cell t6at 5ou 1ant t6e totals and t6en go to t6e ;orula #uilder and c6oose
Colun Totals and dou.le clicB. Also@ i/ 5ou didn=t use t6e teplate created earlier add a title .5
using t6e erge /unction in Excel@ Dust select 5our cells and rig6t clicB and go to alignent and
c6oose *erge Cells. Also put in a s5ste date .5 going to /unctions and c6oosing t6e CO-
/unction. Execute 5our report in t6e report designer and 5our report s6ould looB liBe t6is.
23
-6at 1e 6a4e is data /or ;iscal >ear A5. Cotice t6at t6ese aounts are negati4e@ indicating a
credit .alance. To c6ange t6e sign@ go .acB to t6e Report &esigner and ultipl5 t6e data 4alue in
Excel .5 ?1@ 16ic6 1ill re4erse t6e 4alue. Cext@ 1e are going to add &epartent in colun C.
7nsert a colun into colun C and use t6e ;orula #uilder and 5ou s6ould see t6e &iension
t6at 5ou are using. Add t6e &epartent to t6e Excel Cell on t6e data line.
Cext@ 1e are going to restrict t6e data .5 colun /or t6e current ont6 .5 using a paraeter
94aria.le:. ;irst 1e need to do an Excel ;orula in Colun ; .5 taBing Aount di4ided .5 Total
Re4enue and La.eling it P o/ Total Re4enue. To do so 1e 1ill use t6e /ollo1ing Excel /orula@
I7;9QEQ,IA@A@E(%QEQ,: and /orat it as a percentage. T6is regular Excel /orula taBes in
account an5 &7H%A errors.
Cext@ 1e are going to add a paraeter /or t6e current ont6. One t6ing to Beep in ind 16en
doing paraeters is t6at 5ou pro.a.l5 1ill run reports toget6er in Report )acBages. 7/ 5ou la.el
5our paraeters t6e sae 9including t6e sae upper case%lo1er case: t6en 5ou onl5 6a4e to
update one and it 1ill update all t6e reports. 8o to t6e Ad4anced Report #uilder and Report
&e/ault and clear out t6e ;inancial )eriods data. T6is 1as onl5 used to restrict t6e data 0uer5 and
1ill no longer .e used. Cext clicB on )araeters and enter 4alues in t6e /ields as s6o1n in ;igure
)L 3. Cote in t6e Categor5 entr5@ 5ou 6a4e a c6oice o/ &iension@ Expression or Literal as
'tring. T6e &iension eans one 4alue and is al1a5s used 1it6 periods@ t6e Expression is a
range o/ 4alues .ut can=t .e used 1it6 >T& and ot6er s5ntax and t6e 'tring is a set Halue entered
.5 t6e end?user and is not a data.ase 4alue liBe &iensions and Expressions. -it6 &iensions
5ou can use t6e listed attri.utes on t6e paraeter and 1it6 Expressions 5ou can use t6e
attri.utes 1it6 ranges in t6e selection. T6e Expression selection 6as t6e sae /unctionalit5 as t6e
Report Coposer 1it6 regard to coluns and use o/ attri.utes.
7i"#re PL '
Co1 t6at 5ou 6a4e t6e paraeter 1e are going to 8roup t6e Aount@ #udget Aount and
Hariance and appl5 t6e paraeter. T6is 1ill gi4e us data /ro t6e ro1s t6at are restricted .5 t6e
paraeter t6at t6e user c6ooses.
;irst@ clicB on colun E and add a colun suar5. T6e reason t6at 1e 1ant t6is is to restrict
data in Colun E to t6e paraeter 4alue. Cext go to t6e )eriod &iension and clicB t6e selection
.utton and 5ou 1ill see t6e list t6at 1e 6a4e 1orBed 1it6 .e/ore. C6oose t6e paraeter ta.
instead and c6oose t6e paraeter 94Current*ont6: t6at 5ou ade in t6e step a.o4e. ClicB on
Appl5 and 5ou 1ill see 5our selection in t6e Coplete 'election area.
>our report s6ould looB liBe t6is.
24
Execute 5our report and 5our paraeter 1ill popup .5 using t6e dialog .utton and 5ou 1ill see
t6e data list and use t6e 4alue o/ 2AA5A2 and 5ou s6ould see data /or ;e.ruar5 2AA5. ClicB on
an5 transaction aount on 5our report and rig6t clicB on drilldo1n 16ic6 1ill taBe 5ou to t6e
&rilldo1n /unction. >ou s6ould see ;e.ruar5 2AA5 Transactions.
Cext go to cell E!. ;ro t6e /orula .uilder picB t6e )eriodEnd2 attri.ute o/ t6e ;inancial
)eriod diension. T6is date can .e s6o1n .5 /oratting .5 *ont6 and >ear or it can .e
s6o1n as t6e last da5 o/ t6e ont6. T6is s5ntax allo1s 5ou to s6o1 t6e selection period t6at
5ou are using. Cext@ go to t6e cell under t6e title and add t6e /ollo1ing Excel /orula@
IFReport End as o/ FN TE2T99E!:@F%dd%5555F:. T6is /orula re/erences t6e E! ont6
/orula and 1ill gi4e 5ou t6e last da5 o/ t6e ont6. Ot6er period s5ntax exaples can .e /ound
in t6e 6elp /iles and t6ere is also a period s5ntax exaple on t6e iL5tix )artner 1e.site.
Cext@ 1e are going to s6o1 data /ro t6e last /iscal 5ear /or t6e sae ont6. Cop5 colun E to
; and paste t6e in Coluns + to 7. Once t6at is /inis6ed@ select colun +. 8o to t6e ;inancial
)eriod diension and select t6e looBup .utton. Reselect t6e 4Current)eriod paraeter. T6en
select t6e looBup .utton /ro t6e Halue cell. 'elect Current )eriod o/ )re4ious >ear /ro t6e
list o/ period /unctions. -6en coplete@ 5our /orula s6ould looB liBe t6is" ;ACT )ER9 Code I
R4Current)eriod?12 :.
>our report s6ould looB liBe t6is.
25
Execute 5our report and 5ou 1ill see no data and a RE; error. T6ere is no data /or ;e. A5 so
to /ix t6is@ unc6ecB t6e L&o not &ispla5 #lanB RecordsE in t6e Ad4anced Report #uilder and run
5our report again.
Cext 1e are going to add >T& and L>T& coluns. -e are going to use t6e sae /orulas t6at
5ou used in t6e Report Coposer in Exercise 4@ except 1e are going to use t6e 1it6 a
paraeter instead o/ )eriod. 3se t6e sae procedure as a.o4e .5 cop5ing and pasting except
/or grouping@ 5ou are going to .e adding a selection instead o/ a grouping. ;or >T& c6ange t6e
/orula to )ER9 Code I >T&9R4Current*ont6: : and /or L>T& c6ange t6e /orula to )ER9
Code I >T&9R4Current*ont6?12: :. +int" 3se t6e ;inancial )eriod /unction looBup to easil5
create t6ese /orulas. See 7i"#re '. C6ange 5our 6eading to >T& and L>T& and execute
5our report. C6ange t6e paraeter to 2AA5A3 and 5ou use t6e sae 4alue to /ilter t6e ot6er
coluns.
2!
7i"#re '
At t6is point 1e 6a4e copleted our coluns /or t6e )L Report .ut 1e ust /inis6 t6e rest o/
t6e ro1s /or t6e ot6er parts o/ t6e )NL. To do t6is 1e 1ill use t6e sae concept /or ro1s t6at
1e did /or coluns except t6at 1e 1ill c6ange t6e segents /ro Re4enues to t6e ot6er
Categories.
;irst insert a ro1 a.o4e ro1 (. T6en add t6e la.el LRe4enueE in cell A( and t6e /orula IETotal
LNA( in cell A1A. T6en cop5 and paste ro1 , t6ru 11 to ro1 13. ClicB on ro1 14 and c6ecB to
see t6e selection criteria /orulas 1ere copied /ro ro1 , to ro1 14.
Cext@ go to ro1 11 and t6e 8%L Accounts diension and enter Account Code #egins -it6 F5F
16ic6 are 5our CO8' accounts. ClicB 5our report and c6ange 5our la.els to CO8' and
execute 5our report.
-e are no1 going to aBe a Ro1 t6at taBes t6e totals /ro Re4enues and su.tracts CO8'
and gi4es a 8ross )ro/it. T6is is done .5 t6e /ailiar Excel /unction o/ adding t6e t1o totals in
t6e colun.
T6e rest o/ t6e )L Report is a atter o/ using t6e sae tec6ni0ue as a.o4e and /oratting in
Excel. Additionall5@ 5ou ig6t 1ant to use a c6ecB /igure concept to ensure t6at 5our )L
.alances. To do a c6ecB /igure go to an5 ro1 and cop5 a selection /orula and go to t6e .otto
o/ t6e report and clicB on a ro1. 8o to t6e Ad4anced Report #uilder and c6oose 'election
instead o/ grouping. T6is 1ill put in all 5our results in one ro1 instead o/ ultiple ro1s. Appl5
and run 5our report and t6en c6ecB /igures s6ould atc6 5our Cet 7ncoe i/ 5ou 6a4e included
all o/ 5our 'egents Correctl5. >our /inal report s6ould looB soet6ing liBe t6is.
2$
2(
Exercise $$ % Report !o(poser6Report /esi"ner* 2L 2ro#pin"
b8 Acco#nt 1#(ber in Excel
Cext@ 1e are going to do an exercise t6at /ull5 uses t6e /unctions o/ 2L Reporter and Excel. >ou
are going to do a ulti grouping 1it6 &rilldo1n to t6e Transaction Le4el.
1. ;irst go to 5our Report Coposer and add 8%L Accounts@ Transaction Cu.er and Aount
/ro t6e ;inancials odule. Add Attri.utes /or 8%L Accounts 9Account Cae and &epartent:
and Transaction Cu.er 9Original Kournal &escription:. &rag and &rop@ ;inancial )eriods and
8%L Accounts into 'elections and C6oose )eriod 2AA5A2 and &epartent range A1 to ,,.
Re/res6 and t6en group .5 &epartent and Account and add totals. 'ee ;igure 1.
7i"#re $ 2L 2ro#pin"
2. Cext .ring o4er t6e report to Excel. ;orat t6e Report and 8roup 1it6 Excel Ro1 1A. Re4ie1
t6e pre4ious exercise i/ 5ou /orgot 6o1 to 8roup 1it6 Excel. Add an Account &escription to Ro1
3. Cext collapse ro1 1A and t6en 8roup line , to 11. -6at 5ou s6ould 6a4e is t6ree expansion
groups. 'ee ;igure 2. T6en cop5 t6e account nu.er /ro cell #, to #11. Add a description to
C11 i/ 5ou 1ant. Execute 5our Report.
2,
7i"#re 2 2L 2ro#pin"
4. >ou 1ill notice t6at 5ou no1 6a4e totals per &epartent and 8%L Accounts in 5our Reports.
Co1 taBe coluns C t6ru E and 8roup t6e. Collapse 5our report ro1s 916ic6 one do 5ou t6inB
aBes ost sense to collapseS A and run it and 5ou 6a4e a ulti detail drilldo1n report.
3A
Exercise $2 % Report /esi"ner* !reate a Balance S.eet
T6is tie 1e are going to create a report in t6e Report Coposer /or t6e #alance '6eet and t6en
odi/5 it in t6e Report &esigner. T6is is 4er5 siilar to t6e exercise t6at 5ou Dust copleted /or a
)ro/it Loss 'tateent.
A+ !reate a Balance S.eet report in t.e Report !o(poser6 /esi"ner
1. 8o to t6e Report Coposer and c6oose ;inancials and drop 8%L Accounts and t6en rig6t
clicB on attri.utes and add Account Cae. Also drag Aount to t6e Report Hie1 area. Also
drag and drop ;inancial )eriod and c6oose t6e /irst period in t6e list t6ru 2AA5A2. T6en go
.acB to t6e Report Hie1 and delete t6e Account Code. T6is is done /or per/orance reasons
and 6as data pulling /ro one instead o/ t1o diensions. Re/res6 5our data and execute t6e
report de/initions to Excel.
2. >our report s6ould looB liBe )L ;igure 1.
7i"#re $
3. &elete t6e /orula in t6e Report &e/ault and clicB appl5. ClicB on Ro1 ( and add totals and
titles and /orat 5our data. Add Assets as 5our title and cop5 and paste and c6ange ro1 selection
/or t6e /ollo1ing 8roupings. Ree.er to Cop5 and t6en go to t6e ro1 5ou 1ant to paste to and
t6en add a grouping and t6en paste t6e /orula in t6e Coplete 'election area and t6en paste.
a: Current Assets ? ;ACT ACC9 Le4el2 I FCurrent AssetsF : 8roup #5 ACC.Le4el3Cae
.: ;ixed Assets ? ;ACT ACC9 Le4el2 I F;ixed AssetsF : 8roup #5 ACC.Le4el3Cae
c: Long?Ter Assets ? ;ACT ACC9 Le4el2 I FL%Ter AssetsF : 8roup #5 ACC.Le4el3Cae
d: Add Totals o/ A to C 1it6 Excel La.el it Total Assets
e: Current Lia.ilities ? ;ACT ACC9 Le4el2 I FCurrent Lia.sF : 8roup #5 ACC.Le4el3Cae
31
/: Long?Ter Lia.ilities ? ;ACT ACC9 Le4el2 I FL%Ter Lia.sF : 8roup #5
ACC.Le4el3Cae
g: Add Totals o/ ET; 1it6 Excel La.el it Lia.ilities
6: 'tocB E0uit5 ? ;ACT ACC9 Le4el2 I F'tocB E0uit5F : 8roup #5 ACC.Le4el3Cae
i: Current >ear Cet 7ncoe ? ACC9 AcctCode UI F4AAAAAAAAAAAAAAF :
D: Add Totals o/ Total Lia.ilities T Total E0uit5 T Current Cet 7ncoe 1it6 Excel La.el it
Lia.ilities and E0uit5
5. Cext 1e are going to do a selection .5 Colun instead o/ .5 Ro1. ;irst Add a ont6
)araeter.
!. Cext ClicB on colun # and c6oose 'uar5 Colun instead o/ Expanding Colun. Add
t6e /ollo1ing /orula in t6e Coplete 'election@ ;ACT )ER9 Code I
2AA5A1"R4Current*ont6 : and t6en clicB Appl5. T6is /orula 1ill gi4e 5ou t6e account
.alances at t6e end o/ t6e period 5ou select. Also ree.er to unc6ecB t6e L&o not displa5
.lanB recordsE@ t6is ust .e done to ensure 5our Excel ;orulas 1orB.
32
7i"#re 2
33
Exercise $' % Report !o(poser and Ad,anced Report Ariter*
!reatin" a /as.board?
1. ;irst go to t6e Reports coposer and add t6e /ollo1ing /ields@ 'ales@ <uantit5@ Ro1 Total and
Ro1 8ross )ro/it. C6oose A%R &ocuent T5pes 7n4oice 9AR 7n4oice: and ARReturns 9Returns:
and 'elect periods 2AA5A1 to 2AA512. Re/er to earlier lessons 1it6 Report Coposer i/ 5ou need
6elp 1it6 t6is. Execute into Excel and do not use a teplate and sa4e into AR Reports.
2. Cext@ add a paraeter /or 'tart*ont6 and End*ont6 c6ange t6e periods selection to 2AA5A1
to 2AA512 in t6e Report &e/ault to Code I R'tart*ont6"REnd*ont6.
3. Cext /orat 5our report it liBe ;igure 1.
7i"#re $
4. Cext@ 1e are going to use t6e c6arting 1izard to create t6ree c6arts. ;irst cut and paste ro1s
5 and ! to ro1s 2( and 2, and insert a ne1 colun in /ront o/ colun A to allo1 enoug6 roo /or
t6e c6arts on top. T6en 6ig6lig6t C2( to E3A and clicB on t6e c6arts. ;ollo1 t6e 1izard and
place t6e c6art. -6en 5ou are in &ata Range@ clicB on 'eries. C6ange t6e 4alues to ;igure 2.
34
7i"#re 2
.
5. 8o t6roug6 t6e sae process and add a c6art /or Re4enue and 8ross )ro/it. Add t6e Co1
/unction and paraeter and 5our report s6ould looB liBe t6is.
35
!. Cext 1e 1ill add &rill&o1n ;unctions. T6e &rilldo1n /unction is done using +5perlinBs in Excel.
>ou cannot use +5perlinBs in t6e actual report .ecause it doesn=t 6a4e 1orBs6eet naes. To
accoplis6 t6is 5ou need anot6er Excel 1orB.ooB and install du5 1orBs6eet 1it6 t6e
1orBs6eet naes and create t6e 65perlinBs t6ere. T6e 1orBs6eet naes 1ill .e t6e naes o/ t6e
reports. Cop5 and paste t6e 65perlinBs to t6e 2L Reporter report and sa4e 5our report. Cext .uild
a 'ales )erson Report 1it6 detail t6at 6as Custoers and 7tes. 'ince t6is is a detail report@ use
t6e Line Total and Line 8ross )ro/it. Add t6e 65perlinB and sa4e in t6e &as6.oard Reports@ aBe
sure t6at 5ou nae t6e report t6e sae nae as t6e +5perlinB 5ou created. Cext@ 5ou 1ill .e
read5 to .uild a Report )acBage /or 5our &as6.oard.
3!
Exercise $) % Report Or"ani&er* PacBa"es6Cobs6BooBs
A: Creating a Report )acBage
-it6 t6is exercise 1e are going to create a Report )acBage. T6e /unction o/ t6e Report pacBage
is to group reports toget6er. Eac6 report 1it6in a )acBage 1ill .e a 1orBs6eet 1it6in Excel and
t6e nae o/ t6e )acBage 1ill .e t6e -orB.ooB Cae. 7/ 5ou 1ant to control 1ere in t6e 1orB.ooB
t6e reports%1orBs6eet appears it is .est to nae t6e reports 1it6 a nu.er. Also 5ou can use
Excel /or.idden c6aracters in t6e Report and )acBage naes. Oit % or N or V or an5 ot6er
special c6aracters. Also 5ou 6a4e a liit o/ 15 c6aracters /or nae. Additionall5 t6e pacBage 6as
to .e in a di//erent /older t6an t6e .ooB as 16en 5ou create t6e report t6e .ooB 1ill .e naed
a/ter t6e pacBage and 5ou 1ill recei4e an error. Create a Report )acBage and call it L'ales
)erson 'ales )acBageE and sa4e it in t6e &as6.oard )acBage ;older.
To create t6e pacBage rig6t clicB in t6e /older and c6oose add pacBage. T6en drag and drop 5our
reports onto t6e pacBage. ClicB on 5our pacBage on t6e le/t side o/ t6e Reports Organizer and
5ou s6ould see linBs to 5our reports. Also@ i/ 5ou renae or o4e 5our reports it 1ill in4alidate t6e
linBs to 5our pacBage and t6e pacBage 1ill not longer /unction.
+int" Rig6t clicB in t6e rig6t pane o/ t6e Report Organizer to create a ne1 Report )acBage and
t6en drag and drop report de/initions 'ales )erson &as6.oard /irst and t6en 'ales )erson
&as6.oard &etail.
B+ !reatin" a Report Cob
Ko.s gi4e )acBages /unctionalit5 liBe sc6eduling and e?ail distri.ution. >ou ust 6a4e
paraeter to set up a Do.. T6e Do. can co.ine reports and it controls distri.ution or printing o/
t6e report pacBage9s:. 7/ 5ou go to t6e properties o/ t6e Ko. t6ere are ;i4e ta.s.
T6e /irst ta. is 8eneral and 5ou and 5ou can enter a description /or 5our Do..
T6e second ta. is )acBages and 6ere is 16ere 5ou control 5our paraeters. 7/ 5ou expand t6e
pacBage 5ou s6ould see 5our reports. To update 5our paraeters clicB on t6e pacBage and clicB
'et paraeters. 7/ 5ou do not see all o/ 5our paraeters clicB on 3pdate )araeters. T6is is
16ere naing 5our paraeters coes in pla5. 7/ 5ou 6a4e t6e sae paraeter nae across all
5our report t6en 5ou can c6ecB *ultiple and it 1ill update all 5our reports.
3$
T6e next ta. is t6e output ta.. T6e output ta. controls 16ere t6e report is distri.uted to. T6e .ooB
is stored on t6e '<L ser4er in t6e *etadata data.ase. T6e .ooB ust .e stored in a separate
/older /ro t6e pacBage as t6e5 are .ot6 t6e sae nae. 7/ 5ou looB at t6e select /older t6is 1ill
taBe 5ou .acB to t6e Report Organizer 16ere 5ou can sa4e t6e .ooB. 7/ 5ou c6oose to o4er1rite
t6e .ooB it 1ill 6a4e t6e sae nae .ut 1it6 a se0uence nu.er. 7/ 5ou c6ecB L7nclude
paraeters in report naeE t6en all 5our -orBs6eets%reports 1ill 6a4e an additional nu.er@
norall5 t6e period or 16ate4er 5ou used as paraeters. T6e L'a4e to &isBE allo1 5ou to send
5ou report to soe16ere on 5our local net1orB as an Excel -orB.ooB. L'end .5 e?ailE .rings
up 5our eail pro/ile on t6at s5ste and 5ou can eail copies o/ t6e report to ultiple recipients.
Cote t6at i/ 5ou are on a Citrix s5ste 5ou 1ill 6a4e to setup an e?ail pro/ile per user.
3(
T6e next ta. is sc6eduling. T6is is pure -indo1s CT sc6eduling. T6e Be5 t6ing 1it6 t6e sc6eduler
is t6at 5ou 6a4e to set t6e pass1ord per sc6edule. Also 5our 3ser 7& ust 6a4e perissions to
sc6edule on t6at coputer. T6is is soeties an issue 1it6 Citrix ser4ers.
T6e last ta. is log. -it6in t6e log 5ou can see i/ 5our Ko. 1as success/ul and all errors are logged
in t6e Do..
Create a Report Ko. t6at contains 5our Report #ooB de/ined a.o4e and call it LTerritor5 'ales
Ko.E
+int"
1. Rig6t clicB in t6e rig6t pane o/ t6e Report Organizer to create a ne1 Report Ko. and
nae it 'ales )erson 'ales Ko. and t6en drag and drop Report )acBage 'ales )erson
'ales )acBage into it.
2. 'et up a /older called &as6.oard #ooBs.
3. 'et up t6e properties /or t6e Ko. .5 rig6t clicBing on L'ales )erson 'ales Ko.E and
c6oose )roperties.
a. Enter a description 9e.g. L*5 &ail5 Reports are run e4er5 da5 and sent out to
)eter@ Tor6ild and EricE: in t6e 8eneral ta.
.. 7n t6e Output ta.@ c6oose 'tore in Report #ooB@ select t6e /older &as6.oard
#ooBs @ clicB oB to exit.
4. Also i/ 5ou 6a4e paraeters in 5our report@ re/res6 5our paraeters 1it6in t6e Do..
5. 7/ 5ou 1ant to sc6edule 5our report 1it6 -indo1s CT 'c6eduler@ aBe sure t6at 5ou use
aut6enticate 5our sc6edule or it 1ill not run.
3,
!+ !reatin" a Report BooB
'tart t6e report Do. and 16en is 6as /inis6ed go t6e &as6.oard #ooBs /older and open t6e /ile t6at
1as created.
7/ 5ou 1ant to sa4e an Excel spreads6eet to a .ooB@ 6a4e 5our .ooB located on t6e le/t side o/
5our Report Organizer and on t6e rig6t side@ rig6t clicB and c6oose 5our Excel 1orB.ooB.
!licB on t.e Sales Person Sales BooB and c.oose open in ExcelD /rill do-n t.roug6 t.e
.8perlinBs t.at 8o# .a,e installed?
4A