Professional Documents
Culture Documents
Business Blueprint
Project: GMC
Created by: MESSAM
Created on: 5/22/2011
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Structure Elements: Parts of Structure Selected
Only Structure Elements wt! "ocuments
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Structure Elements: "s#lay $o%cal Com#onents
&eam Mem'er
"ocuments: "ocumentaton &y#e
"ocumentaton (ame
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Signed on Signature: Customer Signature: Consultant
Business Blueprint GMC
Contents
GMC-SAP IMPLEMENTATION................................................................................3
1 BUSINESS SCENARIOS........................................................................................................ 3
1.1 FICO Scenarios....................................................................................................... 3
1.1.1 Business Processes...................................................................................................... 3
1.1.1.1 New genera Le!ger an! Pro"# Cen#er Accoun#ing..........................................3
1.1.1.$ Accoun#s Pa%a&e................................................................................................ 17
1.1.1.3 Accoun#s Recei'a&e........................................................................................... 28
1.1.1.( Coec#ions Manage)en#.................................................................................... 36
1.1.1.* Ban+ Accoun#ing.................................................................................................. 37
1.1.1., -i.e! Asse# Accoun#ing...................................................................................... 42
1.1.1./ -inancia Cosing................................................................................................. 49
1.1.1.0 Con#roing............................................................................................................ 53
1.1.1.1 Cos# Cen#er Acoun#ing........................................................................................ 54
1.1.1.12 Pro"# Cen#er Accoun#ing.................................................................................. 57
1.1.1.11 Pro"#a&ii#% ana%sis......................................................................................... 58
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Business Blueprint GMC
GMC-SAP Implementation
1 Business Scenarios
11 !ICO Scenarios
111 Business Processes
"ame: GMC*+usness +lue#rnt* ,nternal
Order*110521-doc
Documentation #ype: +usness +lue#rnt
1111 "e$ general %edger and Pro&it Center Accounting
"ame: GMC*+usness +lue#rnt*or%ansaton
structure . General $ed%er*1
Documentation #ype: +usness +lue#rnt
5/22/2011
/
Business Blueprint GMC
1 1 I I"#'OD(C#IO" "#'OD(C#IO"
OB)*C#I+* O! #,IS '*PO'#
+ased on t!e dscussons0 'usness scenaros wll 'e documented and need to
'e addressed 'y t!e conf%ured ECC1 system- &!e #ur#ose of t!s re#ort s to
confrm t!e understandn% of t!ese 'usness scenaros0 w!c! wll form t!e 'ass
for system s#ecfcatons- &!s document co2ers only an o2er2ew of t!e to*'e
#rocesses- &!e e3act data on master data felds0 t!er status0 document ty#es0
num'er ran%es used n nd2dual transactons s!all 'e determned durn% t!e
4eal5aton #!ase-
B(SI"*SS P'OC*SS SCOP*
6nancal Accountn% 76,8 Mana%ement Accountn% 7CO8 6nancal su##ly c!an
Mana%ement 76SCM8 module wll co2er t!e follown% 'usness #rocesses:
Master Data Maintenance in Accounting
General %edger Accounting
Accounts Payable
Accounts 'ecei-able . Collection Management .Credit management
Ban/ Accounting .Cas0 Management
Asset Accounting
Closing Procedures
!inancial In&ormation System in !I
Cost Center Accounting
Pro&it Center Accounting
Internal Order
Pro&itability accounting
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Business Blueprint GMC
1 1 * *2*C(#I+* 2*C(#I+* S S(MMA'3 (MMA'3
G*"*'A%
SAP 6nancal Accountn% Module s!all co2er Gulf Medcal Com#any . (a%!
Medcal com#any 6nance related functons across 2arous 'usness locatons-
*"#*'P'IS* S#'(C#('*
:arous Sales Enter#rse Elements wll 'e used to ma# 2arous sales and
dstr'uton related or%ansatons of Gulf Medcal Com#any . (a%! Medcal
com#any ;!c! !as nde#endent le%al e3stence n Gulf Medcal Com#any .
(a%! Medcal com#any consdered as a two se#arate com#any codes n SAP0 to
#ro2de se#arate fnancal re#ortn% for nternal and e3ternal #ur#oses-
Company Code "ame S0ort "ame
SAP
Code
Gulf Medcal Com#any-
Gulf Medcal
Com#any
GMC
(a%! Medcal Com#any-
(a%! Medcal
Com#any
(MC
Com#any code s t!e central entty n 6, as well t!e !%!est entty n $o%stcs-
&!e le%al com#anes wll 'e ass%ned to one Controlln% Area 710008-
C!art of Accounts are G/$ Account Master 4ecords re<ured n t!e com#any
codes- Postn%s are made to t!ese accounts- &!e len%t! of t!e G$ code wll 'e 1
7numerc8-
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Business Blueprint GMC
Credt Control Area controls t!e credt lmt and credt controls n SAP- At Gulf
Medcal Com#any0 one credt control area wll 'e defned and ass%ned to t!e
Gulf Medcal com#any code0 and one credt control area wll 'e defned for t!e
(a%! medcal com#any-
Currenc%
Gulf Medcal Com#any And (a%! Medcal Com#any wll use Saud Ara'an 4yal
7SA48 and Ara' Emrates "r!am 7AE"8 as t!e Com#any code currency- +ot!
Com#anes wll defne =S "ollar0 Euro0 +rts! Pound0 >a#anese yen 7>P?80 Ara'
Emrates "r!am 7AE"8 0 E%y#tan Pound 7EGP80 +a!ran dnar @ 7 +A" 8 0
Batar ryal 7BA480 $e'anese #ound 7$+P8 0 Saud Ara'an 4yal 7SA48 0 n
relaton to t!er com#any codes currency - 6actors for all currency translatons
wll 'e mantaned n t!e system- =sers can also enter a##ro#rate e3c!an%e rate
for con2erson of eac! fore%n currency nto SA4- As default0 t!e con2erson wll
taCe #lace on t!e 'ass of t!e last translaton rate mantaned n t!e system-
6ore%n Currency translaton rates need to 'e re2sed #erodcally-
-isca %ear
&!e fnancal year of Gulf Medcal Com#any . (a%! Medcal Com#any s 12
normal #erods -e- from >anuary to "ecem'er . 9 s#ecal #erods for fnancal
closn%-
"*4 G*"*'A% %*DG*' A"D P'O!I# C*"#*' ACCO("#I"G :
G/$ accountn% #ro2des a com#re!ens2e #cture for e3ternal accountn% and
accounts- Essentally0 t!e %eneral led%er ser2es as a com#lete record of all
'usness transactons entered nto t!e SAP system- ,t s t!e central5ed0 u#*to*
date reference for t!e rendern% of accounts- Actual nd2dual transactons can
'e c!ecCed at any tme n real*tme #rocessn% 'y ds#layn% t!e or%nal
documents0 lne tems and mont!ly de'ts and credts at 2arous le2els-
+ot! Com#any codes wll =se t!e follown% G/$ account %rou#s:
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Business Blueprint GMC
Account Group !rom #o
Assets 110000 11DDDD
,n2estment 120000 12DDDD
,n2entory 1/0000 1/DDDD
Accounts 4ece2a'le . Ot!er "e't
+alances 190000 15DDDD
Cas! On Aand 110000 11DDDD
+anCs 1E0000 1EDDDD
Accounts . (otes Paya'les 210000 21DDDD
Pro2son 220000 22DDDD
$on% &erm $a'ltes 2/0000 2/DDDD
E<uty /00000 /DDDDD
Consum#ton 7Project Cost
elements8 900000 9DDDDD
Sales 4e2enue 510000 51DDDD
Cost of Sales 110000 11DDDD
,ndrect Cost 120000 12DDDD
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Business Blueprint GMC
Sales . MarCetn% E3#enses 1/0000 1/DDDD
"str'uton E3#enses 190000 19DDDD
General . Admnstrat2e E3# E10000 E1DDDD
Pro2son EFP E20000 E2DDDD
"e#recaton EFP E/0000 E/DDDD
Ot!er ,ncome / E3#ense G10000 G1DDDD
O#enn% +alance Accounts D10000 D1DDDD
Offsettn% Accounts D20000 D2DDDD
Offsettn% cas! and 'anC Accounts D/0000 D/DDDD
G/$ master data controls entern% and #rocessn% of 'usness transacton data n
t!e a##ro#rate account as well as mana%ement of account wt!n a com#any
code- &!e felds t!at must 'e flled /selected w!le creatn% masters are as
follows:
C C(''*"C3 (''*"C37S 7SAO=$" AO=$" +E +E "E6A=$&E" "E6A=$&E" &O &O SA4 SA4 ,( ,( GMC . AE" GMC . AE" ,( ,( (MC8- (MC8-
' '*CO"CI%IA#IO" *CO"CI%IA#IO" A ACCO("# CCO("# !O' !O' A ACCO("# CCO("# # #3P* 3P*
A ACCO("# CCO("# D D*SC'IP#IO" *SC'IP#IO"
A ACCO("# CCO("# D D*SC'IP#IO" *SC'IP#IO"
% %I"* I"* I#*M I#*M M MA"AG*M*"# A"AG*M*"# I"DICA#O' I"DICA#O'
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Business Blueprint GMC
G*"*'A% %*DG*' #'A"SAC#IO"S P'OC*SSI"G:
&!e system uses t!e document #rnc#le as ts reference for entern% and #ostn%
'usness transactons- Eac! 'usness transacton s stored as a document form
wt!n t!e system tll t s arc!2ed-
&!e follown% common documents wll 'e used wt!n t!e General $ed%er:
Posting area ad5ustment entries . and manual entries &or closing acti-ity
Ban/ing and Cas0 #ransactions
Pro-ision Postings and Ot0er G.% transactions
Inter-company transactions
PAR3E4 4OCUMENTS5
"ocument #arCn% can 'e used to enter and store 7#arC8 ncom#lete documents
n t!e SAP System wt!out carryn% out e3tens2e entry c!ecCs- ParCed
documents can 'e com#leted0 c!ecCed and t!en #osted at a later date- &!e
amounts0 account codes and t!e #ostn% date may 'e c!an%ed 'efore #ostn%-
Aowe2er t!e document date cannot 'e c!an%ed- And wt! #arCed document we
can use a standard worCflow for an a##ro2al cycle EF0 accountant wll #arC a
document0 and t!e mana%er wll a##ro2e t-
RECURRING ENTRIES5
4ecurrn% "ocuments are created for #rocessn% transactons t!at are of routne
and re#ett2e nature- ,n Gulf Medcal com#any . (a%! Medcal com#any 0
entres 6or e3am#le t can 'e used for :
Prepayments
Insurance
INTEREST CALCULATION5
,nterest can 'e calculated on G$ account 'alances n two ways:
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Business Blueprint GMC
Account 'alance nterest calculaton
Calculaton of nterest on arrears
4OCUMENT RE6ERSALS5
"ocument re2ersal s used to re2erse a %eneral led%er transacton n error0
!owe2er not for an accountn% entry #osted from Asset Accountn% or ot!er
module- A reason code can 'e set and ass%ned to a re2ersal document- &!e
documents0 w!c! !a2e 'een #osted due to error0 s!ould 'e re2ersed n t!e
same #erod 7mont!8 f t!e #ostn% #erod s o#en- ,n case w!ere t!e #erod s not
o#en t!en t !as to 'e #osted to t!e current #erod- GMC and (MC wll use t!e
true re2ersal-
MAI"#*"A"C* O! ACCO("# BA%A"C*
&!e follown% s t!e transacton w!ere automatc clearn% wll 'e utl5ed 'y
GMC/(MC:
Goods recei-ed In-oice recei-ed 6G'I'7: 40en a goods receipt is entered8
it is posted to t0e G'.I' account 40en t0e in-oice is posted to a -endor8 it
is matc0ed $it0 t0e goods receipt and Purc0ase Order8 and an o&&set is
posted to t0e G'I' account #0e clearing process $ill clear t0e o&&setting
open items automatically8 based on a ma9imum o& &our user criteria
,o$ $e $ill clear s0ipper8 Insurance : #ra-el Agencies in-oices Manual or
Automatic;
Manual clearing :
In manual clearing procedure8 $e indi-idually select eac0 open item seen on
t0e screen at a global le-el8 t0at balance to <ero &rom an gi-en G% account
#0e said G% account needs to be de&ined as open item managed account
#0e system mar/s t0e items as cleared and a clearing document number is
generated
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Business Blueprint GMC
ACCRUALS 7 4E-ERRALS ENGINE5
&!e ass%nment of an or%an5atonHs rece#ts and e3#endture to #artcular
#erods0 for #ur#oses of calculatn% t!e net ncome for a s#ecfc #erod- A
dstncton s made 'etween:
Accruals * An accrual s any e3#endture 'efore t!e closn% Cey date t!at
re#resents an e3#ense for any #erod after t!s date-
"eferrals * "eferred ncome s any rece#ts 'efore t!e closn% Cey date t!at
re#resent re2enue for any #erod after t!s date-
Gulf Medcal Com#any and (a%! Medcal Com#any Can use 'ot! for o'ject lCe
rent0 nsurance etc-
G*"*'A% %*DG*' B(SI"*SS P'OC*SS MOD*%
P'OC*SS !%O4:
Postn% General $ed%er Account "ocuments
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Business Blueprint GMC
"s#layn% t!e "ocument >ournal-
"s#layn% G/$ +alances 7$st8-
Carryn% Out 4ecurrn% Entres-
Account Mantenance: Automatc and Manual Clearn%-
=*3 POI"#S:
#ro2des a com#re!ens2e #cture of e3ternal accountn% and accounts
4ecords all 'usness transactons n a software system t!at s fully nte%rated
ensures t!at t!e accountn% data s always com#lete and accurate
Automatc and smultaneous #ostn% of all su' led%er tems n t!e a##ro#rate
%eneral led%er accounts 7reconclaton accounts8
Smultaneous u#datn% of %eneral led%er and cost accountn% areas
4eal*tme e2aluaton of and re#ortn% on current accountn% data
fnancal statements wt! dfferent 2ersons and addtonal analyses
Actual nd2dual transactons can 'e c!ecCed at any tme n real*tme #rocessn%-
TRANSACTION CO4ES
The following common transaction codes are used:
Transac#ion
Co!e
4escri8#ion
FB50 G/L Posting in FI
FB03 Display Ao!nting Do!"#nts
FB08 $#%#&s# In'i%i'!al Do!"#nt
F(02 G#n#&al Posting
F)50 *'it o& Pa&+ G/L Do!"#nt
FBD1 $#!&&ing Do!"#nt
FB02 ,-ang#
FB)0 Post/D#l#t# Pa&+#' Do!"#nt
FB)6 $#.#t Pa&+#' Do!"#nt
FB/8 ,&oss(,o"pany(,o'# 0&ansation /$#%#&s#
FBL31 Display/,-ang# Lin# It#"s
F200 ,#nt&ally
F.52 Balan# Int#&#st ,al!lation
F.13 3it-o!t 2p#i4ation o5 ,l#a&ing ,!&&#ny
F.14 $#!&&ing *nt&i#s/*6#!t#
A,A,0$**0
1
,&#at# A&!al 78.#ts
A,A,A,0 2ta&t P#&io'i A&!al $!n
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Business Blueprint GMC
ROLES5
Business Roe
General Ledger
Accountant
Accounting Manager
1111 Accounts Payable
"ame: GMC*+usness +lue#rnt* Accounts
Paya'le*110521-doc
Documentation #ype: +usness +lue#rnt
ACCO("#S PA3AB%*:
&!e Accounts Paya'le a##lcaton com#onent records and mana%es accountn%
data for all 2endors- ,t s also an nte%ral #art of t!e #urc!asn% system:
"el2eres and n2oces are mana%ed accordn% to 2endors- &!e system
automatcally tr%%ers #ostn%s n res#onse to t!e o#erat2e transactons-
+*"DO' ACCO("# G'O(PS:
&!e account %rou# controls t!e num'er ran%e and t!e feld t!at need to 'e
ca#tured at t!e tme of creaton of master records- ,t determnes w!c! felds
!a2e to 'e or can 'e flled w!en creatn% t!e master record- 6ollown% are t!e
2endor account %rou# created for GMC/(MC Grou# for &rade . ,ndustry-
GMC Suppliers
#rade Suppliers
Sister : A&&iliated Co
GMC Contractors
#rade Contractors
!oreign Suppliers
Sales Sta&& *mployees
"on Sales Sta&& *mployee
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Business Blueprint GMC
C'*A#IO" O! +*"DO' MAS#*':
Creaton of 2endor master s dscussed under t!e follown% !eads:
MM +endor: In respect o& -endor related to procurement o& Material
6Domestic8 Imports7 -endor master creation $ill be done by t0e !inance
Department
!I +endor: Maintain +endor related In&ormation &or !I-+endors &or non-order
related purc0ases
And t0e -endor $ill be created &irst in t0e MM module t0en 0e $ill be created
in t0e !I module
*MP%O3** +*"DO':
Em#loyees Master 4ecords wll also 'e created as :endor Master 4ecords n
SAP- Creaton of new em#loyee master records n t!e #ay roll systems wll
re<ure creatn% a new 2endor master record for suc! em#loyees n SAP- And
t!ey wll 'e created under e3ternal num'er ass%nment to matc! t!e #ersonal
num'er-
6ollown% are t!e 2arous #ayments 'ooCed t!rou%! em#loyee 2endor for
#ayment to em#loyee-
Imp rest Cas0 Ad-ance
Salary Ad-ance 6i& any7
Sta&& %oans Ad-ance 6i& any7
#ra-el Ad-ances 6i& any7
Purc0ase and *9pense Ad-ances
6ollown% are t!e entres for #rocessn% t!e m# rest:
1- ,ssun% an ,m# rest to em#loyee-
D$9 *"ploy##( I"p &#st ::2P Gl;</=;
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Business Blueprint GMC
,$9 ,as-