From: Management

To: Northwest Area Sales Staff

RE: New Monthly Reporting System
Wed like to quickly go over some of the changes in the new monthly sales reporting
system that we discussed at Mondays special meeting. First of all, we'd once again like to
stress that this new system will save you a lot of time when reporting future sales. We
understand that you have concerns about the amount of time that will be initially required
for inputting your client data. Despite this initial effort, we are confident that you will all
soon enjoy the benefits of this new system.
Here is a look at the procedure you will need to follow to complete your area's client list:
1. Log on to the company web site at http://www.picklesandmore.com
2. Enter your user ID and password. These will be issued next week.
3. Once you have logged on, click on "New Client".
4. Enter the appropriate client information.
5. Repeat steps 3 and 4 until you have entered all of your clients.
6. Once this information has been entered, select "Place Order".
7. Choose the client from the drop down list "Clients".
8. Choose the products from the drop down list "Products".
9. Choose the shipping specifications from the drop down list "Shipping".
10. Click on the "Process Order" button.
As you can see, once you have entered the appropriate client information, processing
orders will require NO paperwork on your part.
Thank you all for your help in putting this new system into place.
Best regards,
Management


























MemoTo: Heady the Head Honcho, Andy Adler
From: Darcy Darko
Date: June 15, 2006
Re: Update on the T-12 Phase Three testing
As we enter Phase Four of the T-12 testing, I wanted to provide a progress overview of the
Phase Three testing.
The body of the memo might include two-four paragraphs outlining the purpose of the
memo. If this is a longer memo, each paragraph will have a subhead to help guide the reader
through the document.
Finally, the writer includes a summary paragraph, which features bullets highlighting the
main points of each previous paragraph, and concludes the memo with a stated action
required by the reader or writer.
A quick note about the use of "memo" vs. "memorandum:" it doesn't really matter. It falls in
line with the style selected by the writer.


























Memo
To: All Staff
From: Heady the Head Honcho
Date: June 1, 2006
Re: New Memo Format Effective June 1
In order to make interoffice communications easier, please adhere to the following guidelines
for writing effective memos:
Clearly state the purpose of the memo in the subject line and in the first paragraph.
Keep language professional, simple and polite.
Use short sentences.
Use bullets if a lot of information is conveyed.
Proofread before sending.
Address the memo to the person(s) who will take action on the subject, and CC those
who need to know about the action.
Attach additional information: don't place it in the body of the memo if possible.
Please put this format into practice immediately. We appreciate your assistance in developing
clear communications. If you have any questions, please don't hesitate to call me. Thank you.






RESPONSE MEMO

MEMORANDUM TO: Kenneth M. Mead, Inspector General
FROM: Linda M. Combs, Assistant Secretary for Budget and
Programs/CFO
SUBJECT: Management Response Report of the Inspector General (IG)
on the Consolidated Financial Statements for Fiscal Years (FY) 2004 and
2003
The Department is pleased to respond to your audit report on the
Consolidated Financial Statements for FY 2004 and 2003. For the fourth
consecutive year we have achieved an unqualified audit on the
Consolidated Financial Statements.
We concur with the four material weaknesses and four reportable
conditions contained in the report. Corrective actions have already been
initiated to address these items. The Department will submit a detailed
Action Plan to your Office by December 15 to address the findings
contained in the report. Our Action Plan will also address the findings
contained in the Audit of the Highway Trust Fund and the Audit of the
Federal Aviation Administration. We generally agree with the
recommendations listed in these reports and will utilize them to develop
corrective action measures.
The achievement of an unqualified audit opinion was accomplished through
the joint efforts of your staff, contract auditors and the financial staffs of
the Operating Administrations. In several cases extraordinary efforts were
required to compensate for financial management weaknesses. We will
work with our Operating Administrations, and the various audit groups to
ensure that the steps we are taking will result in measurable improvements
in Financial Management throughout the Department.
I would like to express my appreciation for the cooperation and
professionalism displayed by your staff and your contractors during the
course of the audit.