Exploring Access Chapter 1 Intro to Access

4-1

Access Terminology

Object

Main Components that are created to make

the DB function
6 Main types

Tables
Queries
Forms
Reports
Macros
Modules

4-2

Access Terminology

Relational Database
One or more related tables to store data
Tables (Entities)
Something users want to keep track of
Collection of related records
Field
Smallest data element contained in a table
Attributes that describe Entities
Columns
Records
Complete set of all data elements (Fields) about a person,
place, event, or concept
Rows
4-3

Primary Key & Foreign Key refresher

First row of the Email Table is

related to Andrea Baker in
Student Table

Last row in Office_Visit Table

related to Adam Verberra in
Student Table

5-4

Primary Key

A column or group of columns that identify a unique row in a

table
Every table must have a key
Occasionally, more than 1 column is needed to form a key
(unique identifier)
In a City table what would be needed to have a key?
o City & state
Key of the Student table?
Student Number
Key of the e-mail table?
E-mail number
Key of the Office Visit table?
Visit ID
4-5

Foreign Keys

Foreign Key
A primary key field of a different (foreign table) than
the one in which it resides.
For example, the Student Number is the Primary Key
in the Student Table, but it is a Foreign Key in the email table

Relational databases
Relationships among tables are created by using
foreign keys
These relationships are created on the Common Fields
between the 2 tables.

4-6

More Terminology

Filter
Displays a subset of data based on a specified
criteria
Criteria
A number, text phrase, or expression that is used
to filter data down to a subset
Examples:
Using ZipCode to show bank depositors and their
balances in one particular part of town.
Using Date to show only sales made on a particular day

4-7

A primary key in one table cannot be used as a

foreign key in a different table.
1.

2.

True
False

100%

0%
1

7-8