MINUTES

CLOSED SESSION AND SPECIAL MEETINGS

CARMEL-BY-THE-SEA CITY COUNCIL
Monday, November 3, 2014 4:30 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
CLOSED SESSION - 4:30 p.m.
CALL TO ORDER: Mayor Burnett
The City Council of the City of Carmel-by-the-Sea met this date in a Closed and
Special session at 4:34 p.m. in the City Council Chambers, with Mayor Burnett
presiding.
ROLL CALL:
Members Present:
Mayor:
Burnett
Mayor Pro Tem:
Beach
Council Members: Dallas, Talmage, Theis
Staff Present:
City Administrator: Schmitz
City Attorney:
Freeman
Interim City Clerk: Frontella
PUBLIC COMMENTS:

Mayor Burnett to ask for Public comments on matters ONLY described in this Special
Meeting Notice (Government Code Section 54954.3).

Mayor Burnett opened the meeting to public comments, hearing none; Mayor
Burnett closed the public comments.
AGENDA ITEM(S):
Item 1:

LABOR NEGOTIATIONS
Government Code Section 54957.8
Agency Designated Representatives: Zutler

City Council Meeting of 12/2/2014

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Agenda Item: 7.A

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Employee Organization: LIUNA; CPOA

November 3, 2014

Attorney Freeman reported that Council provided direction to staff regarding Labor
Negotiations, no other business was conducted.

ADJOURNMENT OF CLOSED SESSION

There being no further business, Mayor Burnett adjourned the Closed Session
meeting at 5:32 p.m.
OPEN SESSION 5:30 p.m.
Next Resolution Number 2014-067
1.

Next Ordinance Number 2014-006

CALL TO ORDER MAYOR BURNETT

The City Council of the City of Carmel-by-the-Sea met this date in a regular
session at 5:36 p.m. in the City Council Chambers, with Mayor Burnett presiding.
2.

ROLL CALL

Members Present:
Mayor:
Mayor Pro Tem:
Council Members:

Burnett
Beach
Dallas, Talmage, Theis

Staff Present:
City Administrator:
City Attorney:
Interim City Clerk:

Schmitz
Freeman
Frontella

3.

PLEDGE OF ALLEGIANCE

City Attorney Freeman led the community in the Pledge of Allegiance.

4.

EXTRAORDINARY BUSINESS

Item 4.A:

Community Recognition: None

Item 4.B:

Employee Recognition: None

5.

ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL

MEMBERS AND THE CITY ADMINISTRATOR
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Agenda Item: 7.A

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Item 5.A:
Announcements from Closed Session

November 3, 2014

Attorney Freeman reported that Council provided direction to staff regarding Labor
Negotiations, no other business was conducted.
Item 5.B:

Announcements from City Council Members (Council Members

may ask a question for clarification, make an announcement or
report on his or her activities)

Council Member Talmage reported on the slow service of the mail; he called the
Post Office and they are working on the issue.
Mayor Pro Tem Beach reported on the upcoming symposium on January 22,
2015, Trails, Transit and Economic Vitality.
Council Member Dallas thanked staff and volunteers regarding the Sandcastle
Contest and the Holiday Parade.
Mayor Burnett reported on a Coastal Commission meeting that will be held on
Wednesday regarding the desalination test slant well. Mayor Burnett also reported
on the upcoming meeting with the State Water Board in regards to the Cease and
Assist Order from the Carmel River; the States mandate is no later than January
2017, City staff is asking for a modification to that date.
Mayor Burnett reported on the Transportation Agency meeting and noted they are
working on Highway 156 improvements and guiding principles plus various ways
to fund the project.
Item 5.C:

Announcements from City Administrator

City Administrator Schmitz reported that City job positions and salaries have been
posted on the Citys website as requested at the Councils open forum.
6.

PUBLIC APPEARANCES

At this time, members of the public may comment on any item NOT appearing on the agenda. Under State
Law, matters presented under this item cannot be discussed or acted upon by the City Council. For items
appearing on the agenda, the public will be invited to make comments at the time the item comes up for
Council consideration. At all times please use the microphone.
In response to your comments, the Mayor or presiding Council Member may:

Direct staff to assist or coordinate with you.

A Council Member may state a desire to meet with you.

It may be the desire of the Council to place your issue or matter on a future Council
agenda.
Please adhere to the following procedures when addressing the Council:

Comment will be limited to 3 minutes or less.

Your comments should be directed to the Council as a whole and not directed to
individual Council Members.

Mayor Burnett opened the meeting to public comments hearing none, Mayor
Burnett closed the public comments.
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Agenda Item: 7.A

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7.

November 3, 2014

CONSENT CALENDAR

All items on the Consent Calendar are to be acted upon by a single action of the City Council unless
otherwise requested by an individual Council Member or the public for special consideration. Otherwise the
recommendation of staff will be accepted and acted upon by majority voice vote.

Item 7.A:

Consideration of Approval of the City Council Minutes:

a.
Minutes of the October 2, 2014 Closed and Special City
Council Meeting
b.
Minutes of the October 7, 2014 Regular City Council Meeting
c.
Minutes of the October 7, 2014 Closed and Special City
Council Meeting
Action:

Item 7.B:

Approval of Warrant Register for the Month of September 2014.

Action:

Item 7.C:

Approved Minutes by Consent Calendar.

Approved Warrant Register by Consent Calendar.

Receive Monthly Summary Report:

a.
Monthly Police, Fire and Ambulance Reports
b.
Receive Monthly Code Compliance Reports
c.
Receive Public Record Act and Media Request Logs
Action:

This item was pulled and heard as a separate item.

Carolyn Hardy noted discrepancies of the response times regarding fire services.
MOTION 7.C: Motion by Council Member Theis, seconded by Council
Member Dallas to accept, receive and file reports. Passed 5/0
AYES:
5 Council Members: Dallas, Talmage, Beach, Theis, Burnett
NOES:
0 Council Members:
ABSENT: 0 Council Members:
Item 7.D:

Consideration of a Resolution Adopting a Revised Job Description

for the Community Activities Assistant position.
Action:

This item was pulled and heard as a separate item.

MOTION 7.D: Motion by Council Member Dallas, seconded by Council

Member Talmage to approve Resolution 2014-067 adopting a
revised Job Description for the Community Activities
Assistant position. Passed 5/0
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Agenda Item: 7.A

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November 3, 2014

AYES:
5 Council Members: Dallas, Talmage, Beach, Theis, Burnett
NOES:
0 Council Members:
ABSENT: 0 Council Members:
Item 7.E:

Consideration of a Resolution approving the use of one of the Five

Citys Free-use days of the Sunset Center Theater by Carmel
Public Library Foundation
Action:

Item 7.F:

Approved Resolution 2014-068 by Consent Calendar

Consideration of a Resolution Authorizing the City Administrator to

extend the Lease Rental Agreement with National Parking and
Valet for the Management of the Tour Bus Zone and Ocean Ave
Pilot Program, and Execute the Agreement with National Parking
and Valet for the Pilot Parking Ambassador Program.
Action:

This item was pulled and heard as a separate item

City Administrator Schmitz provided corrections to the agreements, 1) change

year from 2113 to 2013 and add two employees for 6 hours each per day.
MOTION 7.F: Motion by Council Member Talmage, seconded by Mayor Pro
Tem Beach to adopt Resolution 2014-069 authorizing the City
Administrator to extend the Lease Rental Agreement of the
Pilot Program and Execute the Agreement with National
Parking and Valet for the Pilot Parking program. Passed 5/0
AYES:
5 Council Members: Talmage, Beach, Dallas, Theis, Burnett
NOES:
0 Council Members:
ABSENT: 0 Council Members:
Item 7.G:

Consideration of a Resolution Authorizing the City Administrator to

enter into an Agreement between the City of Carmel-by-the-Sea
and the Transportation Agency for Monterey County for the
allocation of $13,000 to the City of Carmel-by-the-Sea as approved
by the Transportation Agency Board of Directors.
Action:
Calendar.

Item 7.H:

Approved

Resolution

2014-070

by

Consent

Consideration of a Resolution Awarding a Recycling Grant

Totaling $1,500 to the Carmel Youth Center and Allocating the
remaining $4,500 in Recycling Grant Funds to the Installation of
Cigarette Receptacles at various locations in the City.
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Agenda Item: 7.A

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Action:

November 3, 2014

This item was pulled and heard as a separate item.

Karen Ferlito asked to place cigarette butt receptacle by the bus station and noted
they are needed immediately.
Carolina Bayne asked if the new waste management company will be cleaning
these receptacles. Public Services Director Friedrichsen noted with the current
and new contract the cleanup is included.
MOTION 7.H: Motion by Council Member Talmage, seconded by Council
Member Dallas to adopt Resolution 2014-071 awarding a
Recycling Grant Totaling $1,500 to the Carmel Youth Center
and Allocating the remaining $4,500 in Recycling Grant Funds
to the Installation of Cigarette Receptacles at various locations
in the City. Passed 5/0
AYES:
5 Council Members: Talmage, Dallas, Beach, Theis, Burnett
NOES:
0 Council Members:
ABSENT: 0 Council Members:
Item 7.I

Consideration of a Resolution Authorizing the City Administrator to

Eliminate the Position of Administrative Services Director and to
fund the Human Resources Manager Position.
Action:

Item 7.J:

Approved Resolution 2014-072 by Consent Calendar

Consideration of a Resolution Authorizing the Mayor to Execute an

Employment Agreement between the City of Carmel-by-the-Sea
and Douglas J. Schmitz, City Administrator.
Action:
Approved Resolution
agreement by Consent Calendar.

Item 7.K:

and

execute

Responses to Public from the Community Forum of September 8,

2014.
Action:

MOTION:

2014-073

Received included information, no action required.

Motion by Council Member Talmage, seconded by Mayor Pro

Tem Beach to approve the Consent Calendar as recommended
with items 7.C, 7.D, 7.F and 7.H being pulled and heard under
separate motion. Passed 5/0
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Agenda Item: 7.A

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November 3, 2014
AYES:
5 Council Members: Talmage, Beach, Dallas, Theis, Burnett
NOES:
0 Council Members:
ABSENT: 0 Council Members:
8.

ORDERS OF COUNCIL

Item 8.A:

MOTION:

Receive Farmers Market Ad Hoc Committee and Community

Activities and Cultural Commission Recommendations regarding
the Farmers Market and provide direction; Consider extending the
current Contract with West Coast Farmers Market Association for
up to six months per the Recommendations of CA&CC.
Motion by Council Member Talmage, seconded by Mayor Pro
Tem Beach to provide the following direction to staff regarding
the Farmers Market contract, RFP/RFQ and recommendations
as follows:
1.
Make market a Community Event;
2.
Place on 6th Avenue year round, Market times from 10
to 2pm for the time being, but put question in RFP for
feedback for best time to provide market;
3.
Meet the existing Artisan Food Experience
Guidelines with the following modifications (see
Number 11 below);
4.
At least 60% of produce sold from tri-county area;
5.
Start work on RFP/RFQ now and include all the
/guidelines, including requesting strong local activity
with volunteers and CBTS participation;
6.
Non-profits to be allowed to set up a booths working
to weave the community into the event;
7.
Extend the current contract on a month-to-month
basis, until the RFP process is complete, with a 30
day cancellation clause from either City or West
Coast Farmers Market Association;
8.
CA&CC will review the market quarterly and report to
City Council as necessary;
9.
Emphasize the intent to provide a good quality
market, not necessarily fill all vendor spaces and/ or
maximize 6th Avenue
10.
Will not use Devendorf Park;
11.
Attachment A included:
#2 adopt Ad Hoc committee recommendation
#3 Minimum of 15% of booth space for CBTS
businesses with no vendor booth charge
#4 adopt Ad Hoc Committee recommendation
#5 adopt Ad Hoc Committee recommendation
#6 offer hot food year round
#8, adopt Ad Hoc Committee recommendation
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November 3, 2014
#9, adopt Ad Hoc Committee recommendation
#10 adopt Ad Hoc Committee recommendation
#11 adopt Ad Hoc Committee recommendation
#12 adopt Ad Hoc Committee recommendation
#13 adopt Ad Hoc Committee recommendation
#14 adopt Ad Hoc Committee recommendation
#15 adopt Ad Hoc Committee recommendation
#16 adopt Ad Hoc Committee recommendation
12. Require that RFP/RFQ respondents propose a way to
maximize local and organic goods
Passed by the following Roll Call vote, 5/0
AYES: 5
NOES: 0
ABSENT: 0

Council Members: Talmage, Beach, Dallas, Theis, Burnett

Council Members:
Council Members:

9.

FUTURE AGENDA ITEMS

10.

RECONVENE TO CLOSED SESSION (IF NECESSARY)

11.

ADJOURNMENT

There being no further business, Mayor Burnett adjourned the meeting at 8:51
p.m.
APPROVED:

ATTEST:

______________________________
Jason Burnett, Mayor

__________________________
Lori Frontella, MMC
Interim City Clerk

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Agenda Item: 7.A

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