When corresponding with other groups, as well as with people internally, to

communicate your needs, efforts, challenges, and successes, the best

information, I took, from the book On Writing Well, by William Zinsser is how
to keep the clutter at bay, how to decide what information is needed and
what is not, and keeping your language simple.
Clutter at bay
When editing, try to reduce long clauses to shorter phrases.
Also, try to reduce phrases to single words.
When possible, make the subject of a sentence do something.

What information is needed

Ask yourself what purpose:
Many times the things we write are filled with unnecessary information; words,
unrelated facts, and just plain babel.
read over your information and decide if the bits and pieces of the letter are necessary
and fulfill a relevant purpose.
Simple Language
Simple words help you express your message clearly. Too many complex words slow readers
down.
Replacing complex words with simpler words lets your readers concentrate on your content.
Using simple and familiar words where possible doesn't insult your readers intelligence but
emphasizes clarity rather than formality.
Foreign words, jargon, and abbreviations may detract from the clarity of your writing. Readers
often skip over terms they don't understand, hoping to get their meaning from the rest of the
sentence.