1

I Swim for Bob Day ! Discover YOUR Adventure

Robert Norr Presidential Merit Scholarship Fund Event
March 28, 2015

RECR 491 Fall 2014

Table of contents
Background, Planning Process and overall Goal and Objectives3
Program Activity Sheets.5
Activity Training .15
Emergency Action Plan..17
Supplies and Equipment22
Personnel for the Event.27
Pre-registration Packet..29
Registration Procedures34
On-site Registration.36
Marketing37
Campus Email38
Lane Center Promotion.39
Flyer/Poster Distribution List.40
Registration Packet Distribution..41
Social Media42
Other Media45
Gantt Chart.46
Financial Management..62

Background
The I Swim for Bob Day event was established in memory of Robert Norr, a Recreation and
Park Management student, who tragically lost his life in a kayaking accident in 2012. The focus
of the event was to raise funds for the Robert A. Norr Presidential Merit Scholarship Fund and
to generate annual pass through monies to be awarded in a scholarship. The event began as a
healing event with the first one being held four months after Bobs death and the second event
a year later. These events brought together friends and family of Bob to celebrate his life and
assist students with their grieving process. The events have resulted in an endowed scholarship
of over $40,000 and annual pass through scholarships that have been awarded to students each
year.
Need for the Event:
The endowed scholarship now has a payout, but the tribute to Bob Norr is a priority to the
department and the Norr family. The events provide an opportunity to pay tribute to Bob,
award scholarships in his name, allow his family members to meet the students who receive the
scholarships, and provide students with a professional experience that permits them to work
for a meaningful purpose, develop their professional skills, and learn about philanthropy.
Program Planning Process:
The total event planning cycle takes one year and involved four classes across two semesters in
the planning, implementation, and evaluation process. The Fall semester RECR 491 class began
the planning process by reviewing the evaluation material from the 2014 event and using that
to plan the 2015 event. Ten of the twelve students in RECR 491 assisted with conducting either
registration or activities during the 2014 event and were part of the evaluation process. The
focus for the 2015 event is to engage more students on campus and alumni with a unique
collection of activities that are not normally provided, such as ultimate dodge ball, 12 minute
kickball, laser tag capture the flag, climbing at the climbing wall, swamped canoe relays, water
polo, water basketball, and water volleyball. The money raised went to the pass through
scholarship in order to meet the Norrs desires of creating a significant scholarship.
Additionally, the event was held Saturday, March 28 from 1-3 pm at the request of alumni and
recommendations from the RECR 491 class. The theme for the event was discover YOUR
adventure in tribute to the manner in which Bob lived his life; always looking for the next
adventure.
During spring semester, the RECR 491 class members were the managers and oversaw
marketing, logistics, training event staff, preparing for the event, and conducting the event.
The RECR 380 class conducted event activities to apply their leadership skills. The RECR 388
class conducted registration for the event and used that as foundation for an evaluation report

that analyzed quantitative and qualitative data and will serve as the foundation for the 2016
planning cycle. This program is the service learning component for each of these classes and is
supervised by Dr. Blankenship.

The Goals and Objectives for the event are the following:
Goal 1: The students will develop, prepare, promote, supervise, manage, and evaluate the
2015 I Swim for Bob.
Objectives:
1. The students of Fall RECR 491 will plan the event content, marketing, partnerships, and
budget.
2. The students of Spring RECR 491 will execute the program and supervise students from RECR
388 and RECR 380, conduct, manage, and evaluate the event.
3. The students of RECR 380 will conduct activities in the pool, gym, climbing wall, and baseball
room and evaluate the event.
4. The students of RECR 388 will conduct pre-registration and onsite registration and prepare
an evaluation report of the event.
Goal 2: The students will raise $4,000 for the pass through scholarship to be awarded in 2014.
Objectives:
1. The students of RECR 491, 388, and 380 will all contribute to the scholarship fund.
2. The students will raise $3,800 from participations.
Goal 3: The Norr family will be pleased with the efforts of the students and the program.
Objectives:
1. The Norrs will approve the program content and concept.
2. The Norrs will meet the student leaders for the event and scholarship winners.

Program Activity Sheets

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Activity Area: Pool

Activity Name: Canoe Relay

Activity Objective: The participants will finish the relay and try not to tip over in the canoe.

Activity Risk Management Considerations:

1. Getting hit by canoe
2. Canoe flipping

Supplies and Equipment Required:

1. 4 Canoes
2. Whistle

Activity Formation:
1. In order to give direction, have the participants stand in a circle listening to the instructor.
2. To play the activity, have the participants divide into even relay teams.

Activity Directions:
1. The staff will start by sinking the canoes so that they are filled with water.
2. Have three people in the canoe at a time
3. Paddle the canoe to the other side of the pool and switch with your team members at the other side
of the pool.
4. Safety concern: make sure people are not trapped in canoe if it turns over, their legs should not be
under the bar, and have a life guard in the pool with them.

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Activity Area: Pool

Activity Name: Water Polo

Activity Risk Management Considerations:

1. People not being able to touch the bottom of the pool
2. People coming up out of breath
Supplies and Equipment:
1. 6 small beach balls
2. Water polo goals
3. Items to determine teams (colors)
Activity Formation:
1. Divide people into to equal teams and explain the rules
2. Have each team at their goal for the beginning of each game
Activity Directions:
1. The purpose is to throw your ball into the other teams goal to score a point.
2. Be respectful and do not drown people on the opposite team.
3. The game begins with each team at their end of the pool at their goal.
4. The leader throws the ball into the center of the pool and play begins.
5. Teams play offense and defense at the same time.
6. The leader continues to throw balls into play.
7. Play can be non-stop or stopped when a goal is scored by either team and begin again.

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Activity Area: Pool

Activity Name: Volleyball

Activity Risk Management Considerations:

1. Participants will be hitting the volleyball back and fourth to one another so theres a possibility of
being struck with by the ball.
2. If played in the deep end, endurance will be needed to tread water because players will not be able to
touch the bottom of the pool.
3. Stretching should be performed before this activity to avoid injury.
Supplies and Equipment Required:
1. A volleyball
2. Volleyball net
3. Whistle
Activity Formation:
1. Have the participants for a circle around the instructors so the instructors can explain the activity and
its rules.
2. Have the instructors divide the participants into teams depending on the number of the participants.
Activity Directions:
1. 1 team will start with the ball first and serve it to the opposing team to start the play.
2. Each team is allowed a maximum of three touches with no player allowed to touch the ball twice
consecutively before they have to hit the ball over the net back to the other team.
3. If you fail to return the serve back within three touches or the ball hits the water, the other team gets
a point.
4. First team to score 15 points wins that game!

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Activity Area: Pool

Activity Name: Basketball

Activity Risk Management Considerations:

1. There will be balls thrown in the air so theres a risk of being hit by one.
2. Swimmers may not be able to touch the bottom of the pool
Supplies and Equipment Required:
1. Pennys or items to determine different teams
2. Two Miniature basketballs
3. Two Homemade floating basketball hoop
Activity Formation:
1. Have the participants for a circle around the instructors so the instructors can explain the activity and
its rules.
2. Have the instructors divide the participants into teams of four depending on the number of the
participants.
3. There will be 4 different teams with evenly number players and two games being played at once in
two ten minute games. The winner of the first two games will face each other for the championship
while the losers will face off in the 3rd place match.
Activity Directions:
1. Participants will attempt to score the basketball into the floating basketball hoop.
2. Defenders may attempt to steal the ball from the other team but must avoid touching the floating
basketball hoop.
3. After a change of possession, the team must take the ball back to a designated clear space before
attempting to score the ball in the basket.
4. Three people must touch the ball before a shot can be taken.
5. Every basket scored counts as 1 point, team with most points after ten minutes wins the game.

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Activity Area: Practice Gym

Activity Name: Dodge ball (Backboard Dodge ball or Regular)

Activity Risk Management Considerations:

1. Participants will be throwing balls at each other so there is a risk of injury.
2. Stretching should be performed before this activity to avoid injury.
Supplies and Equipment Required:
1. For regular dodge ball, we will need at least 4-5 balls.
2. For backboard dodge ball we will need 2 basketballs, 2-3 regular balls, and 1 football.
3. A timer.
Activity Formation:
1. Have the participants for a circle around the instructors so the instructors can explain the activity and
its rules.
2. Have the instructors divide the participants into teams depending on the number of the participants.
Activity Directions:
1. For regular dodge ball, the instructors will set the balls in the middle of the court and each team will
start at their end of the court.
2. The instructors will indicate when to start the game with a 5 minute round. If a player is hit with a ball
from an opposing player before it hits the ground they are out, or if they throw a ball and it is caught by
the opposing team then they are out.
3. If you catch a ball thrown from the other team then one of your members that is out can come back
on the floor. The winner is if your team is the last one standing or whoever has more players at the end
of the five minute round.

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Activity Area: Practice Gym

Activity Name: 12 Minute Kickball

Activity Risk Management Considerations:

1. Player could get hit with ball.
2. Participants have a risk of running into each other.
3. Participants should properly stretch before this activity to avoid injury.
Supplies and Equipment Required:
1. A kick ball
2. Bases; either mats or plates depending on the variation the group wants to play.
3. A stop watch
Activity Formation:
1. Have the participants circle around the instructors to have them describe the activity.
2. Have the participants line up to divide the players evenly into teams.
Activity Directions:
1. The way this activity is played is just like normal kick ball, but instead of having 3 outs to switch teams
kicking, the team kicking will have 3 minutes to kick until switching to pitching.
2. If you kick the ball and it is caught in the air the kicker is still considered out but he has the
opportunity to kick again if his team goes quick enough. Each team must keep track of their own score.
3. After 3 minute intervals teams will switch from kicking to pitching; playing a total of 8 innings there
will be a break at the end of the 4th period to have participants catch their breath.

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Activity Area: Baseball Room

Activity Name: Capture the flag laser tag

Activity Risk Management Considerations:

1. Participants have the risk of running into each other.
2. Players should stretch before this activity to avoid injury.
Supplies and Equipment Required:
1. Bandanas to count as each teams flag.
2. Pennys or Bandanas to identify which team you are on.
3. Laser tag gun
4. Laser tag head bands
5. Music mix and player
6. Lighting
7. 3 whistles
Activity Formation:
1. Have the participants circle around the instructor to describe the activity rules.
2. The instructors will then divide the players into two teams.
The activity needs a minimum of 4 referees on the floor and the laser tag sensors should be set for 3
hits.
Activity Directions:
1. Have each team hide their flag in their defensive zone.
2. Each participant will be given a laser gun and head band with two lives. Once their 3 lives are
eliminated from that round and play and must leave the playing area.
3. The objective of the game is to successfully locate the other teams flag and then return to where
your flag is. Your flag must be present on your side of the field for your team to score.
4. Once the flag is found, flags will be sent back to their perspective team and each team will re hide
their flag to begin another round.

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Activity Area: Climbing Wall Room

Activity Name: Free Climb

Activity Risk Management Considerations:

1. Participants should be properly strapped in to avoid injury if they fall.
2. Participants should stretch before activity to avoid injury.

Supplies and Equipment Required:

1. Climbing safety equipment

Activity Formation:
1. Participants should be properly strapped with safety equipment before climbing the wall.
2. Participants should be aware of the rules and regulations and be respectful to other climbers.

Activity Directions:
1. Climbers are free to roam the climbing wall at their own pace using whatever holds they please.

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Activity Area: Climbing Wall Room

Activity Name: Blind Climb

Activity Risk Management Considerations:

1. Participants should be properly strapped in to avoid injury if they fall.
2. Climbers will be blindfolded so they will not be able to see; increased risk of falling.
3. Participants should stretch before activity to avoid injury.
Supplies and Equipment Required:
1. Climbing safety equipment
2. Blindfold
Activity Formation:
1. Participants should be properly strapped with safety equipment before climbing the wall.
2. Participants should be aware of the rules and regulations and be respectful to other climbers.
Activity Directions:
1. Climbers will be blindfolded before they attempt to climb the wall.
2. Climbers will began the climb by feeling with their hands and feet the different holds.
3. They will depend on their awareness and sense of feel to successfully climb up the wall.

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Activity Training Sessions

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Activity Area: Pool

Activity Name: Water Polo
Training Date: March 12, 2015

Activity leaders are to determine how they are going to separate people into
teams and how you are going to differentiate between the two teams.
Set up the water polo goals to their designated area.
Each leader should have an understanding of their assigned duty during the
game.
Have a shortened, simulated game of water polo.
As many as six balls could be in play during the actual event, so experiment and
take note of how hectic it gets the more balls that are in play.
Put an emphasis on safety; dont allow players to hold one another under water!

Activity Area: Pool

Activity Name: Canoe Races
Training Date: March 12, 2015

Activity leaders are to split the participants into four even teams for the activity.
Place the canoes into the water and sink them to the bottom. Canoes should be
positioned for the start of the race.
Leaders are to position the players of each team prior to the race beginning. Two
members of each team should be on the side of the pool where the canoe is
meanwhile the other two members of each team should be on the opposite end
of the pool.
Have a practice canoe relay.
Make sure participants arent placing their legs under the canoe bar. We want to
avoid the possibility of anyone getting stuck if the canoe flips.
Each participant should be completely out of the canoe before the next member
of the team climbs in.

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Activity Area: Pool

Activity Name: Volleyball
Training Date: March 12, 2015

Set up the volleyball net in its designated area so its ready for play.
Divide participants into two even teams and give instructions of the rules.
Play two shortened games of volleyball. One game in the deep end, one game in
the shallow end. We want to experiment on which end we would like to use for
the actual event. So figure out which depth of water allows the participants to
have a fun, competitive game that everyone can enjoy.
Be conscious of the rules! Each team is allowed three touches before the ball has
to be returned to the opponent.
When playing in the deep end, lifeguards must be on alert at all times because
participants wont be able to touch the bottom of the pool.

Activity Area: Pool

Activity Name: Basketball
Training Date: March 12, 2015

Set up the basketball nets so that theyre ready for play.

Leader should divide players into two even teams.
Play two shortened practice games of basketball. One will be played in the deep
end while the other will be played in the shallow end. We want to compare
games to see which depth we should play at for the actual event.
Leaders should get a grasp of the rules and understand what theyre looking for.
For example, each team has to have a minimum amount of passes before theyre
allowed to shoot. Also, the play clock that forces the players to shoot in a certain
amount of time.
Make sure players arent making contact with the hoop as it would make it
nearly impossible to score if defenders move it.

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Activity Area: Gym

Activity Name: Dodge Ball
Training Date: March 24, 2015

Leaders should divide the players into two even teams and explain the
instructions to them.
Leaders should each have a designated area they stand around during the
activity so that they have different angles of the play in order to make proper
calls.
Play a practice game of dodge ball.

Activity Area: Gym

Activity Name: 12 Minute Kickball
Training Date: March 24, 2015

Leaders should set the bases up so that theyre ready for play.
Divide the participants up into two even teams and explain the rules.
Players should be aware of the advantage of speed in this game. When your
team is on offense, you want as many players as possible to get a chance to kick
the ball in that three minute interval to score more points.
Play a shortened game of kickball.
Leaders should practice timing the event and making sure theres a smooth
transition when teams switch from offense to defense.
We want to keep the activity moving and maintain the level of fun.

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Activity Area: Baseball Room

Activity Name: Laser Tag-Capture the flag
Training Date: March 26, 2015

Obtain equipment for activity and blow up forms

Double check guns and sensors
Leader should review how equipment is used
Give each participant a sensor and gun
Give one team pennies to make different teams
Go into course and explain rules
Have staff that are referees on the floor
Play a round revise leadership and refereeing options
Play again having the leaders explain the activity to the group until clear
Clean up gear and store for Saturday

Activity Area: Climbing Wall

Activity: open climb
Training Date: March 24, 2015

The leaders will review the process of signing in to climb.

The process includes signing a release form
Providing sit harness and shoes
Showing the participant how to put on the harness
Introducing the participant to the climbing staff

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Emergency Action Plan

*In case of an emergency, these steps should be followed to maintain the safety of all employees and
individuals that will be attending the event.

Fire/ Evacuation:
1) Immediately call campus police and dial 911 to alert authorities of the situation.
2) Gain the attention of everyone in the premises and have them stay calm and follow your directions.
3) Have one designated employee lead them to the nearest exit in a fast but calm matter. Another
employee should be the last to leave the area to ensure everyone has safely exited the room.
4) Everyone in the climbing wall area should go out of the front exit of the PE building. Everyone from
the pool area should exit out of the back of the PE building. Everyone from the baseball room and the
practice gym should go out of the side exit down the narrow hallway. Managers of each area should be
aware of their designated exit areas to avoid traffic so that they can exit as quickly as possible.
5) Once everyone has exited the building take roll to make sure everyone is accounted for and that
nobody is missing.
Injury:
1) If a serious injury should occur that requires medical assistance call campus police and dial 911.
2) Dont attempt to move the injured person unless they are in a dangerous position that could cause
further harm.
3) Try to keep the person calm until medical officials get to the scene.
Resuscitation:
1) If someone cant breathe alert campus police and dial 911.
2) Someone CPR certified on the scene may have to give CPR to attempt to revive them if they arent
breathing until medical officials arrive

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Program Content and Time Table:

Pool
1:00-1:30 Water Polo
1:30-2:00 Canoe Races
2:00-2:30 Volleyball
2:30-3:00 Basketball
Baseball Room:
1:00-3:00 Capture the Flag and Laser Tag
Practice Gym:
1:00- 1:15 12 minute kick ball
1:15- 1:30 Ultimate dodge ball
Climbing Wall Room:
1:00-1:30 Free Climb
1:30- 2:00 Blind Climb
Repeat Activities

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Supplies and Equipment

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Supplies and Equipment On-Hand:

Item
84 Round Plastic Tablecloth
Banners
Directional Road Signs
Sign Stands
B Norr Decals
White Wrist Bands
Gray Wrist Bands
Dark Blue Wrist Bands
Light Blue Wrist Bands
Name tags
3 Hour Music Mix
Roll Of Silver Paper
Light Teal Balloons
White Balloons
Dark Blue Balloons
Teal Balloons
Silver Balloons
Checkerboard cloth
Balloon Weights
Silver Table Cloth
Roll of Ribbon
Zip Ties
Napkins
Forks
Hot Cups
Large Coffee Pot
Coolers
I Swim for Bob Day T-Shirt
Inflatable Noodle
Blow-up Balls
Lanyards
Clear Name Tag Holders
XL T-shirt
Large Bag of Balloon Sticks
Clipboards
Calculator
Light Duty Staple Gun
Staples
Blue Pens
Black Pens
500 yds. 1 Masking Tape
500 yds. 2 Masking Tape
Scissors
Six Plug surge protector
50 ft. extension cords
Gloves

Quantity
1
2
15
16
173
56
72
60
143
100+
1
1
10
40
10
32
50
1
10
1
1
Many
150
~150
150
1
3
6 Child Small, 14 Medium
1
12
25
12
1 red, 1 black, 1 purple, 1 green
1
2
1
1
1500
32
2
4
1
8
1
2

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Items to seek in-kind donations from Walmart and Dollar General:

4 tanks of helium
5 bags of dark blue balloons
100 bottles of Gatorade (or split with Monster)
150 bottles of water (small)
2 large boxes mixed granola bars
6 plastic teal blue table cloths
8 whistles

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Other supplies and equipment needed: (Request Spring Semster)

Item
Sound system
Music mix for pool
Music mix for baseball
room
Sound system for
baseball room
Extension cord and
power strip
Tie down straps to
secure the screen,
projector, and lap top
10 soft dodge balls
4 bases
2 sets of pennies
One for laser tag and
one for pool
8 laser tag blow up
forms
Laser tag guns and
head straps
Water polo goals
Use of clock and
scoreboard in practice
gym

From whom
Amy Nazelrod
Spring Semester
Spring Semester
Amy Nazelrod
Dr. Blankenship
Dr. Blankenship

Kathy equipment check

out
Kathy equipment check
out
Kathy equipment check
out
Rob Webber
Rob Webber or
Amy Nazelrod
Amy Nazelrod

Requested

Obtained

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DIY: (Do It Your Self Volleyball Net and Basketball Hoops for Pool)
Volleyball:
10 slip caps
10 x $0.25= $2.50
2 4-way cross
4 x $1.00
$4.00
2 3-way tee
2 x $0.80
$1.60
4 top thread tee
4 x $0.80
$3.20
4 threaded male adapter 4 x $0.60
$2.40
3 10 ft. PPVC pipe
3 x $10.00 $30.00
Badminton net
50 nylon string
PVC cement
4 foam noodles
Need anchor to prevent it from floating away
Basketball:
2- 3/4 PVC tubing 10 long
16- 3/4 45 degree elbow
6- PVC tee
10-12 cable ties
- PEX tubing container
- Basketball nets (2)
- 5 noodles
- Ball (s)

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Personnel for the Event

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Personnel for Event and Manpower:

Class Managers RECR 491
Manager: (Registration and Marketing)
Assistant Manager: (Program)

Program Lead:
Pool Staff:
Lead RECR 491(Manager)
3 from RECR 380:
4 life guards volunteer their time (Maurice and three others)
Lane center staff for movie and sound system (Ryan Michael)
Practice Gym:
Lead RECR 491 (Manager)
3 from RECR 380:
Baseball Room:
Lead RECR 491 (Manager)
2 students from RECR 491:
3 from RECR 380:
Registration Lead:
Registration on site: (and hospitality)
2 students from RECR 491: Manager
RECR 388 class:
Event Greeters:
Marketing Lead:
RECR 491students: Manager
*Mangers are responsible for training, rehearsals, set up, staff monitoring, and evaluation.

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Registration Packet
Pre-Registration

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Discover YOUR Adventure

at
I Swim for Bob Day!
Registration Packet

Saturday, March 28, 2015

1:00 p.m. to 3:00 pm at the PE Center Lower Level
Registration Opens at 12:30 p.m.

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Registration Options:
Best Bargain!! Pre-register before Friday, March 13 2014 at 5:00 p.m. and save
50% off of walk-in registration!!
Individual Pre-registration: $5.00/person
Group Pre-registration: for a group of 5 is $20.00 (four individuals at $5.00 each and the 5 th
person free)

Walk-in registration day of the event (March 28, 2015) fees:

Individual walk-in registration: $10.00/ per person
Walk-in group registration for a group of 5: $40.00 (four individual at $10.00 each and the 5th
person free)

To register for the event as an individual or group, complete the attached

registration form and Photo Release form and submit with payment to:
Dr. Diane C. Blankenship at PE Center Office number 266 or stop by the Lane
Center table Monday, March 9-Friday, March 13 between 11 am 1 pm.
For questions or additional information contact Dr. Blankenship at:
dblankenship@frostburg.edu

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Individual Group Registration Form:

Please complete the following information below and submit with payment to
Dr. Diane Blankenship at the PE center Office number 266 by Friday, March 13,
2015 for pre-registration discount
Student Name
First Last

PAWS Number

School Address

Cell Phone
Number

Now please have participants registered for the event sign the photo release
form.

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Photo Release
I (person below) give Frostburg State University (the University) the absolute right and
permission to use my photograph in its promotional material and publicity efforts for I Swim
for Bob Day! I understand that the photographs may be used in a publication, printed ad
direct-mail piece, electronic medias (internet), or other forms of promotion for Frostburg State
University, as determined solely by the University. I release the University, the photographer,
their officers, employees, agents, and designees from liability for any violation of any personal
or proprietary right I may have in connection with such use.
I understand and agree that the University is the exclusive owner of the image and has the sole
and exclusive right to display it and to make an unlimited number of copies in any format. I
further agree that the image may be copyrighted, and distributed without limitation by the
University, through any means, now and at any time in the future. I agree that I have no right
of ownership of any photograph or other image produced by the University. I hereby waive any
right that I may have to inspect and/or approve the finished photographic product.
Please return signed photo release form with registration and payment to:
Dr. Diane Blankenship, PE Center, Office 266.
For questions, please email her at dblankenship@frostburg.edu
Name

Phone number

Email

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Registration Procedures for Pre-registration:
1. Double check the form to ensure it is complete with the students name, PAWS number and cell
phone number. The PAWS number is needed to report the donation to the Development office.
2. Ensure the photo release form is signed.
3. Write at the bottom of the registration page the amount paid and if cash.
4. Paper clip the payment to the registration form. Make sure that the correct amount of money if
clipped to the registration form (if they paid $10 then $10, if they paid gave you $20 for $5 payment
give the person change from the change fund and clip only $5 to the registration form. Place the form in
the large envelope
5. Complete a receipt and give the yellow copy to the person paying.
Supplies needed: registration packets, pens, paper clips, receipt book, change fund, large envelope,
balloons, helium, balloon weights, table cover, wrist bands, decals, gift cards for drawing at event,
banner, signage.

Day of Registration:
1. Double check the form to ensure it is complete with the students name, PAWS number and cell
phone number. The PAWS number is needed to report the donation to the Development office.
2. Ensure the photo release form is signed.
3. Write at the bottom of the registration page the amount paid and if cash.
4. Paper clip the payment to the registration form. Make sure that the correct amount of money if
clipped to the registration form (if they paid $10 then $10, if they paid gave you $20 for $5 payment
give the person change from the change fund and clip only $5 to the registration form. Place the form in
the large envelope
5. Give the person a wrist band and decal.
6. As registration closes the people handling cash will review all transactions and verify change fund and
payment.
Supplies needed: registration form, pens, paper clips, receipt book, change fund, sign for registration,
table covers, balloons, helium, balloon weights, transaction sheet.

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Cash Transaction Summary Sheet
Person

Amount paid

Payment type(cash, check)

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I Swim for Bob

Discover YOUR adventure!
On-site Registration Form
March 28, 2015

Name:___________________________________

Address:___________________________________________

City, State Zip Code:__________________________________________________

Are you a current student of Frostburg State University?

__NO ___YES

If you are a student, what is your PAWS number:________________________________________

Amount Paid______________ Transaction Completed by:____________________________________

Cash____ or Check:____

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Marketing Information

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Campus Email:
Mark your calendars and Save the date for the 4th Annual
I Swim for Bob Day discover YOUR adventure!

The I Swim for Bob Day - discover your Adventure! Is an annual event of the Recreation and Parks
Management program in tribute to Robert Norr who lost his life tragically in a kayaking accident in
January 2012.
Come celebrate his life and sense of adventure Saturday, March 28, 2015 from 1 p.m. to 3 p.m.
Discover YOUR adventure planning water polo, water volleyball, water, basketball, 12 minute kick ball,
ultimate dodgeball, laser tag capture the flag, and rock climbing in the indoor facility!
Pre-registration will be held the week before Spring Break, March 9-13, 2015, in the Lane Center. Preregister and you could win tattoo gift certificate of Sheetz gift certificate!
Best Bargain!! Pre-register before Friday, March 13 2014 at 5:00 p.m. and save 50% off of walk-in
registration!!
Individual Pre-registration: $5.00/person
Group Pre-registration: for a group of 5 is $20.00 (four individuals at $5.00 each and the 5th person free)
Walk-in registration day of the event (March 28, 2015) fees:
Individual walk-in registration: $10.00/ per person
Walk-in group registration for a group of 5: $40.00 (four individual at $10.00 each and the 5th person
free)

Registration will also be held the week leading up to the event (March 23-27, 2015) in the Lane
Center. All donations go to the Robert A. Norr Presidential Merit Scholarship Fund.
If you have any questions, please contact Dr. Diane Blankenship at dblankenship@frostburg.edu.

40
Lane Center Table:
Pre-registration: March 9-13, 2015 from 11 am- 1 pm
Supplies needed:
Flyers
Pre-registration packet
Table cloth teal blue or gray
18 balloons (2 of each color: teal, silver, dark blue and white)
White ribbon for balloons
Helium
Scissors
Pens
Computer presentation
Personnel
Registration: March 23-27, 2015 from 11 m 1 pm
Supplies needed:
Flyers
Pre-registration packet
Table cloth teal blue or gray
18 balloons (2 of each color: teal, silver, dark blue and white)
White ribbon for balloons
Helium
Scissors
Pens
Computer presentation
Personnel

41
Flyer Distribution:
100 to Residential Life for approval and distribution to RAs for each floor

Old Main- Two flyers on the two classrooms on third floor- 4 flyers
Guild- Two flyers on each floor- 2 floors (4flyers)
Flyers by the front door of dunkle- 2 flyers
Pullen- flyer on bulletin board -1 flyer
CCIT, Compton- Anna has that info
Fine Arts- flyer on first two floors- 4 flyer
Frampton- 3 floors 3 flyer per floor- 9 flyer
Performing Arts- 3 flyers first floor - 3 flyer
Gunter- 2 flyers by front door- 2 flyers
Lowndes- 2 flyer by front door- 2 flyer
Library- 2 flyers- One on bulletin board on 3 floor and one on bulletin board on 2nd floor
Resident Halls- Need to be approved - Kyle
Chesapeake- Bulletin board by front door- 1 flyer

42
Registration Packets to:
1. Greek Council
2. Swim team coach
3. Berg
4. Compensation admissions:
a. 5 to APO fraternity
b. 5 to BERG
c. 5 to RA with international students
d. 5 to Maggie Be Fit Dorm RA
e. 5 to AST for help with Halloween
5. 40 Student organizations on campus through Lane Center

43
Social Media:
I Swim for Bob Facebook event page with up dated information
Bob Norr Facebook page with up dated information
Rest in Peace Bob Norr Facebook page with up dated information
Personal Facebook page to alumni, family and friends
Update frostburg.edu/rpm page with current information
Alex Coleman connection with alumni of the program, event, and friends of Bob

44
Facebook copy and website copy need photos imbedded to enhance the presentation

The Robert A. Norr Scholarship

Who was Bob? Bob Norr was an outstanding student, loved by all who knew him, who lost his
life in a tragic kayaking accident in 2012. He was a dedicated friend, always there to lend a
hand. He had a passion for kayaking, and with his recreation training, wanted to introduce this
passion to wounded warriors to help them discover a new world they could enjoy and benefit
from.
Gabe: The whitewater kayaking community is a tight knit community and everyone needs to
depend on each other for safety as well as fun when on the river. Bob was largely respected in
this which is a testament to his character.
The Robert A. Norr Scholarship: Established in 2012 in memory of Bob, the scholarship is
dedicated to helping future students complete their college education. It is awarded to
students who:
* Are studying Recreation and Park Management
* Are honors students
* Are/or/may concentrate in Therapeutic Recreation
* Exemplify the character and spirit of Bob
Each year the goal is to raise $5,000 to invest in the endowment fund for the future and an
additional $3,000 to provide an immediate scholarship for one student. Since the scholarship's
founding in 2012 it has supported four students.
How is the scholarship funded? The "I Swim for Bob Day-Discover Your Adventure" is the result
of students paying tribute to Bob. With the oversight, training and support of recreation
faculty, -- students plan, organize, fundraise, manage and carry out the event. The day is filled
with fun for the entire student body at Frostburg State University, alumni, and family and
friends of Bob. People can participate in laser tag, water volley polo, indoor rock climbing,
kickball games, laser tag and much more.
Participants pay an admission fee which is dedicated to the scholarship. In addition, grants and
contributions are sought from individuals, businesses, civic and educational organizations and
numerous other sources to fund the event.
Heather Working the event is something I won't forget because it is working something that
is more important than grades and classes. It is continuing the memory of a fellow Parks and
Rec. major...

45

What can your contribution do?

* Help a Recreation and Parks management student achieve his/her goal of a college
degree
* Help support the efforts of students helping students
*Celebrate Bob Norr's life and inspire students to help others
*Assist students in discovering their personal passion and ways to make a positive
impact on other's lives
Chris The scholarship helped me astronomically. I was able to pay for part of my tuition and
continue education at Frostburg State University. I am now working for the Army MWR at
Fort Meade as a Recreation Assistant
How to contribute to the "I Swim for Bob Day-Discover Your Adventure"

http://www.frostburg.edu/rpm/i-swim-for-bob-day-registration/

46
Other Electronic Media:
1. Digital sign request for Lance Center www.frostburg.edu/digitalsignage
Week before pre-registration and week of pre-registration:
I Swim for Bob Day discover YOUR adventure! Saturday, March 28 1-3 pm in PE center. Pre-registration
discount from March 9-13 with 50% savings! 5.00 per person and $20 for team of 5 people. Sponsored
by the Recreation and Park Management program.
Week of the event:
I Swim for Bob Day discover YOUR adventure! Saturday, March 28 1-3 pm in PE center. Register in Lane
Center March 23-27 from 11-1 pm or day of event $10.00 per person and $40 for team of 5 people.
Sponsored by the Recreation and Park Management program.
2. Electronic Spot Light
Email information for preregistration and registration

47

Program Planning Gantt Chart

48
Program Planning
Task
Program
1. Create Program
content
a. pool

10/3

10/10

10/17

Joe

x
x

x
x

x
x

Joe

Joe

c. Baseball room

Joe

d. Climbing wall

Joe

2. Activities per
area
a. pool

Joe

Joe

Joe

c. Baseball room

Joe

d. Climbing wall

Joe

3. Time schedule of
program
a. pool

Joe

Joe

Joe

c. Baseball room

Joe

d. Climbing wall

Joe

b. gym

b. gym

b. gym

Person
Joe

Dr. B
Contact Amy for
use and staff of
climbing wall

10/24

10/31

11/7

11/14

11/21

49

Task
4. Supplies and
equipment per
activity per area
a. pool

Person
Joe

10/3

10/10

10/17

Brandon

Brandon

c. Baseball room

Joe

d. Climbing wall

Joe

5. Personnel needs

Spring Semester

b. gym

a. pool

Spring Semester

b. gym

Spring Semester

10/24

10/31

11/7

11/14

11/21

c. Baseball room

Spring Semester

d. Climbing wall

Dr B

6. Activity sheets
per area and activity
a. pool
b. gym
c. Baseball room

Joe

Joe
Joe
Joe

X
X
x

x
x
x

x
x
x

d. Climbing wall

Joe

7. Determine
training needs for
activities and
develop training
units for activity
areas
a. pool

Joe

Joe

b. gym

Joe

d. Baseball room

Brandon

Dr. B

e. climbing wall

50

Task
8. Leadership
training dates
Practice gym
practice gym
training dates
a. equipment to
reserve
b. time: 2-3:15
during class March
26
c. training plan
submitted to Anna
9. Leadership
training baseball
room
a. reserve
equipment with
Robert Webber for
rehearsal (Lane
Center)
b. reserve baseball
room with Rubin (PE
Center) Thursday,
March 26 2-3:15
d. reserve
equipment from PE
center (what is
needed if any)
e. Time to report for
set up ( at least 1
hour early
of training
f. training plan
submitted to Anna
g. Manpower
needed for set up

Person

10/3

10/10

10/17

10/24

10/31

11/7

11/14

Joe

Joe

Joe

11/21

Joe
Joe

Dr. B

Dr. B

Dr. B
Spring
semester

Dr. B
Spring
semester

Brandon

Brandon

10. Climbing wall

a. reserve wall talk
with Lisa and Troy
Dell
b. equipment and
supplies needed
Manpower needed
Spring semester

Dr. B

Dr. B

DR. B
Spring
semester

51

Task
11. Staging and
transition plan for
program activity
areas
a. Time schedules
for activity areas
Concurrent or other
option

Person
Joe

12. Risk
management plans
for each activity and
activity area
a. Pool

Joe/Brandon

b. Gym
c. baseball room
d. climbing wall

Joe

10/3

10/10

10/17

10/24

10/31

11/7

11/14

11/21

Spring
semester
Spring
semester
Spring
semester
Spring
semester

10. Emergency
action plan
a. steps and
procedures
b. EMT on site or
what?

Joe

Joe

REGISTRATION AND
HOSPITALITY
1. Revise preregistration
procedure
2. Revise walk-in
registration process
3. Revise paperwork
needed for walk-in
4. Compose preregistration list
5. Develop check-in
lay out and signage
needed
6. Determine all
signage needed
7. Make signage

Jamal
Dr. B

Dr. B

Dr. B

Spring
Semester
Dr. B

Spring
Semester
Spring
semester

52

Task
8. Training date and
program for
registration process
for RECR 388

Person
Dr. B

9. Training plan
submitted to Quincy

Dr. B

10. Supplies

Brandon
Brandon

a. inventory current
supplies and
equipment
11. Determine
supplies and
equipment needs
12. Submit supplies
and equipment need
to Anna
13. Walmart in kind
donation request
14. Identify hospitality
items needed

15. Purchase
hospitality items
needed or seek inkind donations

10/3

10/10

10/17

10/24

10/31

11/7

11/14

11/21

x
x

Brandon

Brandon

Anna

Anna
Anna

53
Marketing and Promotion Plan
Task

Person

PROMOTION PLAN
1. Greek Life
Point of contact for
council for class:
Jamie Winters
How should we
promote IS4B
When should we
promote IS4B
Registration packet
for Greeks
Team registration
Photo release form
Turn in point with
money
Have registration
packet submitted
to duplicating
Receipts for groups
at meeting
Verify payments

Summary sheet of
Student
PAWS number for
Development
office to go with
payment for check
in day of
Submit payment to
development
office to pass
through fund
Create list of preregistered people
and groups

11/14

11/21

Quincy
Andie
Andie

x
x

x
x

Andie

Andie

Andie

Spring
semester
Spring
semester
Spring
semester
Dr. B
Spring
semester
Dr. B
Spring
semester
Dr. B
Spring
semester
Dr. B
Spring
semester

Dr. B
Spring
semester
Dr. B
Spring
semester

10/3

10/10

10/1
7

10/24

10/31

11/7

54
Task

Person

2. BERG Group

11/21

Brandon

Point of contact for

council for class
Meeting dates,
times and place for
BERG group
Contact Don
Swoggert
Mocktails and
comps

Brandon

Brandon

Brandon

5 free registration
for help

Brandon

Registration packet
for group

Spring
class
Spring
class

Turn in money to
development
office
3. Residential Life
(RAs)
Registration packet
for group
How and when
Team registration
packet
Turn in point with
money due date
Dr. B to meeting
with receipt book

10/10

10/1
7

11/14

Turn in point with

money due date
at meeting notify
Dr. B to attend for
funds
Turn in registration
forms to POC to
create list for
development
office
Summary sheet of
Student
PAWS number for
Development
office to go with
payment for check
in day of

10/3

10/24

10/31

11/7

Spring
class

Spring
class

Spring
class
Kyle
Spring
class
Spring
class
Spring
class

55
Task

Person

Summary sheet of
Student
PAWS number for
Development
office to go with
payment for check
in day of
Turn in money to
development
office

Spring
class

3. Athletics

Quincy/
Morgan

Team registration
Photo release form
Turn in point with
money due date
Dr. B receives
money
Summary sheet of
Student
PAWS number for
Development
office to go with
payment for check
in day of
Turn in money to
development
office
APO Contact for 5
free participants.
For support of
Halloween
Eric (301) 8070961
AST five free
participants
For help with
Halloween

10/10

Spring
class

Swim team only

Registration packet
for group

10/3

Spring
semester
Spring
semester
Spring
semester
Spring
semester
Spring
semester
Spring
semester

Spring
semester

Spring
semester

Spring
semester

10/1
7

10/24

10/31

11/7

11/14

11/21

56
Task
5. Study abroad
Chinese students
Point of contact :
Director of Study
abroad program
RA to
communicate with
and what dorm
do they live in
Meeting dates,
times and place for
group
Item on agenda
how to do that?
5 free entrances
free one for RA
and 4 for study
abroad students to
whom?
Registration packet
for group
Team registration
Photo release form
Turn in point with
money due date,
Dr. B there for
verification and
receipts
Turn in registration
forms to Will to
create list for
development
office
Summary sheet of
Student
PAWS number for
Development
office to go with
payment for check
in day of
Turn in money to
development
office

Person
Spring
Semester
Spring
Semester
Spring
Semester
Spring
Semester
Spring
Semester
Dr. B

Spring
Semester
Spring
Semester
Spring
Semester
Spring
Semester

Spring
Semester

Spring
Semester

Dr. B
Spring
semester

10/3

10/10

10/17

10/24

10/31

11/7

11/14

11/21

57
Task

Person

10/3

10/10

10/1
7

10/24

10/31

11/7

11/14

11/21

PRINTED MEDIA
7. Printed media
Glossy Flyers and
non-glossy
Master list of
buildings, where to
post flyers, and
what permission is
needed
Number needed of
each
Location sites for
each
Point of contact for
each site on
campus
Classroom
buildings

Quincy

Lane Center
Organizations mail
boxes
Chesapeake
Library
For lane center
display table
Dorms
Duplicating
request

Quincy

Quincy

Quincy

Quincy

Quincy
Spring
semester
Quincy
Quincy
Quincy

X
X

X
X

x
x

X
X
X

X
X
X

x
x
x

Kyle
Dr. B

X
x

58
Task

Person

8. Face-to Face:
General

11/21

Kyle

1. Promotion of
event at Lane
Center:
Dates: March 913 and March 2327
Times: 11-2

Kyle

Kyle

Kyle

Reservations
complete Table
instruction
http://frostburg.e
du/roomres/instr
uctions
Display elements

Kyle

X
x

X
x

2- $25 dollar
sheetz cards to be
given away at the
event must be
there in person
Tattoo gift
certification $50
Supplies list and
what is needed
Instructions for
spring semester

Spring
semester
Spring
semester
Spring
semester

10/10

10/1
7

11/14

Spring
semester
Spring
semester

10/3

10/24

10/31

11/7

59
Task

10. Social
Media:
Spring semester
I Swim for Bob
Day event page
(344 people) on
Facebook
What to post:

Person
Dr. B/Alex

12/5

12/12

12/19

12/26

Jan 2

1/9

1/16

1/23

Dr. B/Alex

Dr. B/Alex

Save the date Jan

1
Goal financially

Dr. B/Alex

Dr. B/Alex

Registration
options
Donation option

Dr. B/Alex

Dr. B/Alex

Description of
the event
Link to IS4B

Dr. B/Alex

Dr. B/Alex

Rest in Peace
Bob Norr page
What to post:
link to I Swim For
Bob Day link Jan
Link to fb page
and website

Dr. B/Alex

Dr. B/Alex

Dr. B/Alex

Web page

Dr. B/Alex

Design

Dr. B/Alex

Content

Dr. B/Alex

Host site and fee

Dr. B/Alex

Domain names
purchase
PayPal account

Dr. B/Alex

Dr. B/Alex

60
Task
11. FSU web page
Rebecca Ramspot
feature
when
what
Rebecca Ramspot
FSU Instagram
Tweet or twitter
on event

Person
Dr. B
Dec/Jan
Dr. B
Dec/Jan
Dr. B
Dec/Jan
Dr. B
Dec/Jan
Dr. B
Dec/Jan
Dr. B
Dec/Jan

10/3

10/10

10/17

10/24

10/31

11/7

11/14

11/21

12. On campus
electronic
marketing:
Digital sign
request:

Andie

www.frostburg.e
du/digitalsignag
e
One 10 second
advertisement to
be displayed on
the LUC Digital
Signage System
for duration of up
to 2 weeks is free
for offices,
programs, or
services of FSU
Information
needed:
Name of the
event;
Date/time/locatio
n; cost of the
event, Who can
attend? (FSU
students); Name
of sponsoring
organization, and
name phone
number and
email of person

Andie

Andie

Andie

61
Task
13. On
Campus
Printed media
State Lines:
Submit to Liz
Medcalf at
emedcalf@frostb
urg.edu
telephone 301687-4751
What promotion

Person

10/3

10/10

10/1
7

10/24

10/31

11/7

11/14

11/21

Dr. B

Dr. B

When promotion

Dr. B

How promotion

Dr. B

14. FSU's
Spotlight: Enter
your event at
events.frostburg.
edu then email
SpotlightOnline
What promotion

Brandon

Andie

When promotion

Andie

How promotion

Andie

Event coverage
after PR

Andie

When

Andie

What

Andie

How

Andie

62

Task

Person

15. FSU's
Bottom Line

Andie

Pre event
promotion and
Event coverage
after PR
When

Andie

Andie

What

Andie

How

Andie

Update Bulletin
Boards

Anna
Andie
Anna
Andie
Anna
Andie
Anna
Andie
Anna
Andie
Anna
Andie

Website
development
RPM webpage
Regulated by
university

Dr. B

Dr. B

Campus wide
e-mail

Morgan

Rm 110-1 what is
happening
Features
conferences
Events
Bob Norr Event
and fund raising
goal $4,000

10/3

10/10

10/1
7

10/24

10/31

11/7

11/14

11/21

X
X
X
X
X

Students through
Bob Cat Connect
with recreation
society
Copy written

Approval process
and due dates

63

Financial Management

64

Item

Item number

T-Shirts staff, sizes and

number
S
M
L
XL
XXL

Source

Cost

Total Cost

final touch

20 x$7

$140

Subtotal
Teal Balloons

Bag

White Balloons

Bag

Blue Balloons

bag

Helium Tank

Hospitality
Bottled Water
Granola bars
Pizza for 60 people
Gatorade

14 pizzas
13 packsx8 in a pack (100)

Paper banner
Banner stand

$60 ea
$175 each

4 bags x
$0.97
4 bags x
$0.97
4 bags x
$0.97
3 x $21.97
Subtotal

x$7
x $3
14 x $9
13 x $5.50
Subtotal

Total

65

Supplemental Funding:
1. Foundation Grant for

$500.00

2. Department Budget allotment

$350.00

3. Presidential Experiential Learning Grant ($553)

$$850

In-kind donations seeking:

1. Final touch for discount of t-shirts: at cost
2. BERG mock-tails
3. Walmart and/or dollar store $500 worth of product