Students Managing Folders in Office 365

Creating folders allows one to be able to easily sort and manage documents. It is for this reason that students should
learn how to do this task. The following steps are suggestions on how teachers could have students share folders so its
easier for students to organize their assignments, then share with the teacher. It also allows the teacher to monitor
student progress on assignments when they are shared with their teacher. By sharing documents, the students can be
working on document, while the teacher is able to monitor progress and insert comments. Teachers will no longer have
to wait for students to finish drafts.
1. The first step is to go to Office 365, OneDrive and have the students create a folder in the following way:
Last name, First name Grade ___
This folder will become the main folder that will be shared with their teacher. Inside the folder will be the subjects
that their teacher teaches the student. The point of doing this is to provide the teacher with ONE MAIN FOLDER for
each student, alphabetized by last name, and easily found in the teachers SHARED WITH ME area of Office 365. All
the assignments that the student will create, will be saved in the main file folder and in the appropriate subject file
folder. By sharing the main folder, assignments will be organized and will hold the assignments for the student for
the year. Each year a student may start a new grade level folder for sharing.

From the new area, the student

will create a new folder. This folder
will have the students last name,
first name and grade.

2. Note the example below, the students name and grade.

3. The student will then Open that newly created file folder, then create a new folder for subjects that their
teacher (or main teacher teaches). If there are other subject areas that other teachers teach, those individual
subject area folders will be shared with another teacher, but not the MAIN folder.

Note that in this folder is for ELA

and that it will be in the MAIN folder
under Mitchell, Taylor Grade 6

4. Teachers can then create other subject folders to go in the MAIN folder, as in the example.

5. After all the folders have been created, the student will then share that main folder with their teacher.

Click on the ellipsis () to Share a

folder (or a document).

6. In the Invite area, students will type their teachers last name (the Global Address list can be accessed in this
area, so full email addresses are not needed). Students may want to give their teachers editing rights, but its up
to the individual teacher.

7. When a student creates a document for a particular subject area or folder (depending on how the teacher
wishes to set this up), they will go into the MAIN folder, select the subject folder, then create a new document
inside the appropriate folder. If a student forgets to do this, documents can be dragged into folders, but folders
can NOT be dragged into folders in Office 365. Therefore if a student does not create a folder inside that main
folder, they will have to delete the folder and create a new one inside the MAIN folder.

Note this new Word Document will

be in the ELA Writing folder.

8. To navigate back to the OneDrive area from the folders, just click on the ONEDRIVE at the top of the screen in
Office 365 or click on Documents in the far left area.

9. Deleting a Document or Folder

If a folder or a document has to be deleted, students will need to go into OneDrive, and click on the ellipsis, and
click delete.

To delete the file, click on the

ellipsis () next to the file name, the
ellipsis again, and choose Delete.
10. To Rename a File
Click the ellipsis, then the ellipsis again, and choose Edit Properties. A new window will open, at this point you
can change the file name. Then click save.