Professional Documents
Culture Documents
C o g n o s Pow e r P l a y
Wi ndow s
(R)
fo r
DISCOVERING POWERPLAY
DISCOVERING POWERPLAY
TM
Product Information
(R)
This document applies to Cognos PowerPlay for Windows Version 7.4 and may also apply to subsequent releases. To check for newer
versions of this document, visit the Cognos Global Customer Services Web site (http://support.cognos.com).
Copyright
Copyright (C) 2006 Cognos Incorporated.
Portions of Cognos(R) software products are protected by one or more of the following U.S. Patents: 6,609,123 B1; 6,611,838 B1; 6,662,188
B1; 6,728,697 B2; 6,741,982 B2; 6,763,520 B1; 6,768,995 B2; 6,782,378 B2; 6,847,973 B2; 6,907,428 B2; 6,853,375 B2; 6,986,135 B2;
6,995,768 B2.
Cognos and the Cognos logo are trademarks of Cognos Incorporated in the United States and/or other countries. All other names are
trademarks or registered trademarks of their respective companies.
While every attempt has been made to ensure that the information in this document is accurate and complete, some typographical errors or
technical inaccuracies may exist. Cognos does not accept responsibility for any kind of loss resulting from the use of information contained in
this document.
This document shows the publication date. The information contained in this document is subject to change without notice. Any
improvements or changes to either the product or the document will be documented in subsequent editions.
U.S. Government Restricted Rights. The software and accompanying materials are provided with Restricted Rights. Use, duplication, or
disclosure by the Government is subject to the restrictions in subparagraph (C)(1)(ii) of the Rights in Technical Data and Computer Software
clause at DFARS 252.227-7013, or subparagraphs (C) (1) and (2) of the Commercial Computer Software - Restricted Rights at
48CFR52.227-19, as applicable. The Contractor is Cognos Corporation, 15 Wayside Road, Burlington, MA 01803.
This software/documentation contains proprietary information of Cognos Incorporated. All rights are reserved. Reverse engineering of this
software is prohibited. No part of this software/documentation may be copied, photocopied, reproduced, stored in a retrieval system,
transmitted in any form or by any means, or translated into another language without the prior written consent of Cognos Incorporated.
Table of Contents
Introduction 5
Chapter 1: PowerPlay at a Glance 7
Explore Performance Indicators 7
Investigate Business Impacts 7
Analyze and Report on Your Data 8
Change Performance Indicators 8
Drill Down 8
Slice and Dice 9
Filter 9
Change Displays 10
Determine Percent of Business 10
Rank 11
Highlight Exceptions 11
Calculate 12
Drill Through to Impromptu 12
Select a Distribution Option 12
Chapter 2: Essential Skills 13
Connect to a Cube 13
Access Local Cubes 13
Access Remote Cubes 14
Explore Using the Dimension Folders 15
Use Dimension Folders to Drill Down 15
Use Dimension Folders to Filter Information 16
Explore Using the Dimension Viewer 16
Change Performance Indicators 18
Drill Into Information 18
Filter Information 19
Isolate a Category 20
Drill Up by Resetting Dimensions 21
Slice and Dice Information 21
Drag Information Into a Report 21
Choose Categories 22
Swap Report Information 22
Add Nested Categories 23
Differences Between Explorer and Reporter 23
Explorer Reports 24
Reporter Reports 24
Drill Into Information 25
Slice and Dice 26
Return to the Top Level 27
Add New Categories 27
Show Percentages in Explorer 27
Move Between Explorer and Reporter 27
Switch Displays 28
Pie Display 29
Bar Display 29
Nested Charts Display 30
Line Display 31
Discovering PowerPlay 3
Introduction
What Is in This Document
Discovering PowerPlay shows you how to create reports and manipulate the data to analyze your
business. You learn
essential skills
how to create a variety of reports
how to customize the reports you create
Although this document focuses on tasks you can perform in PowerPlay for Windows, most of the
functionality is also available in the PowerPlay Web Enhanced interface.
Other Information
Our documentation includes user guides, tutorial guides, reference books, and other pieces to
meet the needs of our varied audience.
All information is available in online help. Online help is available from the Help button in a Web
browser, or the Help menu and Help button in Windows products.
The information in each online help system is available in online book format (PDF). However,
the information from a given help system may be divided into more than one online book. Use
online books when you want a printed version of a document or when you want to search the
whole document. You can print selected pages, a section, or the whole book. Cognos grants you a
non-exclusive, non-transferable license to use, copy, and reproduce the copyright materials, in
printed or electronic format, solely for the purpose of providing internal training on, operating,
and maintaining the Cognos software.
In Windows products, online books are available from the Windows Start menu (Cognos) and
from the product Help menu (Books for Printing). In a Web browser, online books may be
available from the Welcome section of the help system, or from within the Cognos Web portal
(Upfront). You can also read the product readme files and the installation guides directly from the
Cognos product CDs.
Only the installation guides are available as printed documents.
An annotated list of other documentation, the Documentation Roadmap, is available from the
Windows Start menu or the PowerPlay Help menu.
See Documentation Updates on the Cognos Global Customer Services Web site for additions and
changes to the Cognos documentation.
Questions or Comments?
For the fastest response to questions about using PowerPlay, contact customer support.
For information about customer support locations and programs, see Cognos on the Web on the
Help menu or visit the Cognos Global Customer Services Web site (http://support.cognos.com).
Discovering PowerPlay 5
Introduction
The interplay of factors driving performance indicators provides you with business intelligence.
For example, you can compare revenue in the Americas for the last two quarters to the product
plan (that is, the forecast revenue) for the same period. Then you can compare the difference
between revenue and product plan for the Americas to the numbers for the whole organization.
Discovering PowerPlay 7
Drill Down
You can drill down to lower levels to see what is driving a performance indicator, then drill back
up to any level. While the top level numbers for Outdoor Products are good, drilling down shows
which products contributed the most to 1996 revenue. For example, Tents did extremely well.
Filter
You can filter the report to focus on the revenue for a single channel. For example, selecting Mass
Marketer from the Channels menu narrows the report scope to the information for a single
channel. By comparing the revenue for all channels in the first quarter to the revenue generated by
the Mass Marketer channel in the same quarter, you see that the Mass Marketer channel is a solid
contributor to the business.
Discovering PowerPlay 9
Note: The dimension line folders show you what filters have been applied to the original report.
Change Displays
By changing from a crosstab display to a stacked bar display, you see the trend for each quarter
and the relationship between locations. The stacked bar display shows that the Mass Marketer
channel performed well in the Far East and the Americas in 1996. The Far East benefited from a
particularly strong third quarter. The lower revenues in Europe could result from a lack of
information for the fourth quarter in this location. You can drill down on 1996 Q4 to investigate.
Rank
When you want to see the top selling products for 1997, you can rank them. You can show the
products from the top or from the bottom, and you can include all of them or just a specified
number. This report shows that Tents is the number-one revenue producer in 1997.
Note: Although not shown in this illustration, the rank values appear in italics, to distinguish
them from data values derived from the cube.
Highlight Exceptions
You can highlight all products with sales revenues above or below a given value, by associating a
style with specific conditions. Values that meet your criteria are highlighted. In this example,
several products generated sales above $35,000 but one, recycled products, did not.
Discovering PowerPlay 11
Calculate
You can calculate the difference between planned and actual revenue. Creating this calculation
shows that revenues far exceeded the forecasts for the first six months of 2004.
Connect to a Cube
Your administrator controls how cubes (.mdc) are distributed in your organization. PowerPlay
can connect to remote cubes through a server, or to local cubes stored on your computer. The most
effective distribution method is to provide access to remote cubes. Remote cubes allow centralized
administration of security and ensure that users throughout the organization are viewing the same
up-to-date data. Your administrator will supply the security and connection information required
for remote cubes. Use local cubes to explore data and create reports even when you are not
connected to a network.
Discovering PowerPlay 13
Try This
To create a report from a local cube:
1. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
If the Choose a Local Cube dialog box appears, you have installed PowerPlay User Edition or
PowerPlay Transformer Edition (Windows or UNIX edition).
2. In the Access box, select Local.
3. In the Files of Type box, select PowerPlay Cubes (*.mdc).
4. In the Look In box, select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
5. Select Great Outdoors.mdc and click Open.
Try This
To create a new connection:
The folders are organized hierarchically. For example, the Years dimension folder contains all
information about time, organized at the year, quarter, and month levels.
Levels
----->
Quarters
Months
2005/Jan
2005
2005 Q1
2005/Feb
2005/Mar
Categories
2005 Q2
2005/Apr
2005/May
2005 Q3
2006
2005/June
2005/Jul
2005/Aug
2005/Sep
Discovering PowerPlay 15
Tip: By default, the dimension viewer does not appear when you open PowerPlay. To view the
dimension viewer, select the Dimension Viewer command (View menu), or click the Dimension
Viewer button.
Try This
To open a report and look for information in the dimension viewer:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Select the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
5. Select Local to complete this tutorial.
For information about accessing a remote cube, see "Access Remote Cubes" (p. 14).
6. Select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
7. Select Great Outdoors.mdc and click Open.
A new Explorer report appears.
8. From the View menu, click Dimension Viewer.
9. In the dimension viewer, click the expand icon beside Years.
The next level of categories for Years appears.
10. Click the expand icon beside 2004.
The next level of categories for 2004 appears.
11. Click the expand icon beside 2004 Q1.
The next level of categories for 2004 Q1 appears.
12. Click the collapse icon for Years.
This button returns the hierarchical structure to the Years level.
Discovering PowerPlay 17
Try This
To change the performance indicator in the Great Outdoors cube:
1. At the end of the dimension line, click the Revenue folder.
A dimension menu appears for the folder.
2. Click Measures.
The arrow beside Measures indicates that there are child categories.
3. In the Measures folder, click Profit Margin %.
The measure in the report is now Profit Margin %.
4. In the Profit Margin % folder, click Measures.
The measure in the report shows Revenue because it is the first measure in the list.
Try This
To drill down on a column or row label:
1. Position the pointer over the Outdoor Protection column label.
Note the shape of the pointer.
2. Double-click the Outdoor Protection column label.
Lower-level categories replace the categories that were in the columns. The dimension folder
appears open and the name on the dimension folder changes to Outdoor Protection.
You can drill back up by double-clicking the same row or column label.
Try This
To drill up:
1. Position the pointer on the Outdoor Protection summary column label at the right of the
report.
2. Double-click the Outdoor Protection summary column label.
The dimension line folder resets to Products and closes. The report values change to reflect the
change in the dimension line.
You can also drill down or drill up on a value. When you drill on a value, you are drilling on both
the row category and the column category that correspond to the value.
Try This
To drill down and then drill up on a value:
1. Double-click the value in the Outdoor Protection column and the 2004 row.
The next lower level of categories for Outdoor Protection and 2004 replaces the higher-level
columns and rows.
When you read the dimension line, you see that this report shows the 2004 revenue for
Outdoor Protection in all locations, and margin ranges.
2. Position the pointer on the summary total at the bottom right value of the report.
The pointer shape indicates you can drill up.
3. Double-click the summary total.
Double-clicking on the summary total drills back up on both the rows and columns.
Try This
To undo your actions:
1. Double-click the 2004 row label.
The next level of categories for 2004 appears.
2. From the Edit menu, click Undo Drill Down.
The drill down action is reversed.
Tips
As you drill down to lower levels of detail, you may want to back up a level or two. You can
either drill up or reverse your actions with the Undo command (Edit menu).
In addition to using the plus sign to drill into visible categories, you can use the Drill Up and
Drill Down commands. These commands are available in a pop-up menu that appears when
you right-click in the report.
Filter Information
You can explore information at any level in any dimension. For example, a report may have years
as rows and products as columns. To see this information for the Americas only, you can filter out
unnecessary information, such as Europe and the Asia Pacific. Only the information that you
require appears in the report. The filtering process creates focused reports that show the exact
level of information you want in each dimension.
Discovering PowerPlay 19
Dimension menus from the dimension folders are a quick way to get the level of detail you want.
Try This
To filter report information:
1. Click the Locations dimension folder.
The associated dimension menu appears.
2. Click Americas.
The name of the dimension folder changes to show that you are filtering the report to include
only the information for the Americas.
3. Click the Years dimension folder and then click 2004.
4. Click the Products dimension folder and then click Outdoor Protection.
Isolate a Category
You can start with the big picture of how your business is doing, and then focus on a single
category at the lowest level. By isolating a category, you can examine the impact of a single aspect
of your business on the whole. For example, you can select a sales representative and investigate
the relationship between this person and other information.
Try This
To drill down to a category at the lowest level:
1. Click the Boston dimension folder, and click Eric Carson.
2. Drill up to the Years level in the rows.
Notice that Eric Carsons sales for 2004 are highest in Insect Repellents.
The shape of the dimension folder indicates that Eric Carson is a single category at the lowest
level of detail.
Try This
To remove filters in all dimensions at once:
Click the Reset Dimensions button on the toolbar.
Try This
To change the report by dragging in new categories:
1. Drag the Locations dimension folder to the row label area of the report and drop it between
any two rows.
The pointer changes to indicate the drag action and the acceptable drop zones.
Discovering PowerPlay 21
Note that the Locations categories replace the Years categories in the row area.
2. Drag the Retailers dimension folder to the column label area of the report and drop it between
any two columns.
The Retailers categories replace the information that previously appeared in the columns.
Choose Categories
In the dimension viewer, you can select the categories you want to show in a report. After you
select a category, you can click one of the buttons in the toolbox to change what is currently in the
report.
Try This
To change a Reporter report by using the dimension viewer:
1. In the dimension viewer, select Products.
2. Click the Add as Rows button.
Notice that the Products category is added to the categories in the row area.
Try This
To change an Explorer report by using the dimension viewer:
1. In the dimension viewer, select Products.
2. Click the Replace Rows button.
Notice that the Products category and its next level of children replace what was in the row
area.
Try This
To rearrange the report information:
From the Explore menu, click Swap, and click Rows and Columns.
When you choose Rows and Columns, the columns become the rows, and vice versa.
Tip: You can also click the Swap Rows and Columns button.
Short bar drop zones indicate that the categories will be nested only with the row or column that
is marked. This graphic shows a short bar drop zone to the right of a row.
Discovering PowerPlay 23
Explorer Reports
In an Explorer report, categories from the first two dimensions in the dimension line appear when
you create a new report. For example, the categories from the top level of the Years dimension
appear in the row area; the categories from the top level of the Products dimension appear in the
column area.
Explorer reports are dynamic; that is, you can change the categories that appear in them.
However, the row and column areas always contain categories from a single level of a single
dimension. For example, 1996 and 1997 are categories at the same level, and they belong to the
dimension called Years.
A summary row and a summary column are included in all Explorer reports. The summary row in
this report is Years and the summary column is Products.
Reporter Reports
Reporter reports dont need to have a uniform structure. You have complete control over the
information in a report. You start with a blank report, to which you add the categories that you
want to see. Unless you create subsets, Reporter reports are static; that is, they are not updated
from the cube during exploration.
Try This
To create a Reporter report:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Clear the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
5. Select Local to complete this tutorial.
For information about accessing a remote cube, see "Access Remote Cubes" (p. 14).
6. Select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
7. Select Great Outdoors.mdc and click Open.
A blank Reporter report appears.
The row or column area can hold more than one level of categories and more than one dimension
can appear. You can add only the categories you want to see. If you dont want certain categories
in a report, you can remove them. For example, you can report the sales for the United States,
Boston, and individual sales representatives in the Boston branch for particular product lines.
Try This
To add categories to a Reporter report:
1. From the View menu, click Dimension Viewer.
The dimension viewer appears.
2. In the dimension viewer, click the expand icon beside Locations.
3. Click the expand icon beside Americas.
4. Click the expand icon beside United States.
5. Click the expand icon beside Boston.
24 Cognos PowerPlay(R) for Windows
Tip: You can remove a row or column that you dont want by selecting it and pressing Delete.
Observe that your customized report now contains just those categories (rows and columns)
that your users need to see.
In Reporter
When you drill down in Reporter reports, you add new categories to the report. Because drilling
down adds, rather than replaces categories, drilling does not filter information and the name on
the dimension folder does not change.
When you drill up, you remove categories. For example, if you drill up on 2004, the four quarters
disappear from the report.
Try This
To drill into information in a Reporter report:
1. Double-click the Outdoor Protection column label.
The next level of categories appears.
Discovering PowerPlay 25
In Reporter
When you drag a dimension folder to the row or column area, you add it to the current categories.
For example, if you drag Margin Ranges to the row area, Margin Ranges is added to the existing
rows. To see the next level of categories, you must drill down.
Try This
To slice and dice in a Reporter report:
1. Drag the Retailers dimension folder to the row label area of the report.
Retailers appears between the rows where you dropped it.
In Reporter
When you click the Reset Dimensions button in a Reporter report, all filters are removed and the
dimension line resets to the top level. However, the categories that you added to the report do not
change.
Try This
To view values as percentages:
1. Close all existing reports without saving them.
2. Create a new Explorer report by using Great Outdoors.mdc.
3. From the Explore menu, click Show Values As, and click % of Column Total.
When the values are calculated as a percentage of the column summary, the role played by
Outdoor Protection in 2004 becomes evident.
Discovering PowerPlay 27
Duplicate Reports
If you want to retain both an Explorer and a Reporter version of a report, you can duplicate the
Explorer report as a Reporter report, or the Reporter report as an Explorer report, by using the
Duplicate As command (File menu).
Try This
To show information from many dimensions at once:
1. From the File menu, click Duplicate As, and click New Reporter Report.
The Explorer report is copied as a Reporter report.
2. From the Window menu, click Tile Horizontally.
3. Click the title bar of the Explorer report to make it active.
4. Drag the Locations dimension folder to the row label area of the active report and drop it
between any two rows.
The next level of Locations categories appears in the row area.
5. Drag the Retailers dimension folder to the column label area of the active report and drop it
between any two columns.
The next level of Retailers categories appears in the column area.
6. Click the title bar of the Reporter report to make it active.
7. Click the Products dimension folder, and click Outdoor Protection from the dimension menu.
8. Click the Outdoor Protection dimension folder, and click Sunscreen from the dimension
menu.
Compare the dimension lines for the two reports.
The Reporter report shows sunscreen sales in 2004, and the Explorer report shows that most
sunscreen has been sold in the Americas and Central Europe.
Tip: If the dimension lines in the reports are not the same, from the File menu, click Shared
Dimensions.
9. Click the Reset Dimensions button.
Notice the change to the dimension line in both reports.
Switch Displays
The default display type in PowerPlay is the crosstab. When you begin creating your report in
Explorer, the crosstab shows only one level in the rows and one in the columns. If you are creating
a Reporter report, it is empty by default. You can expand the crosstab so that it shows several
levels of categories nested together in the rows and columns.
After building your report, you can take advantage of the different display types. Changing the
display type can reveal new information about your business, because various types of displays
show information differently. To draw attention to relationships, trends, or variances, select the
appropriate display type.
28 Cognos PowerPlay(R) for Windows
Pie Display
Pie displays are useful for illustrating the relationship of a part to the whole. For example, a pie
display can effectively show the contribution of each retailer.
Try This
To switch to another display type:
In the Explorer report, click the Pie button, and review the report results.
Tip: Some displays, such as the pie display, show information from only one row at a time.
Use the scroll arrows in the status line to control which row appears.
Bar Display
You can show differences between categories with a bar display. For example, a clustered bar
display clearly compares retailers in each location.
Try This
To switch to another display type:
In the Explorer report, click the Clustered Bar button, and review the report results.
Try This
To turn off the summary values:
1. From the Format menu, click Display Options.
2. Click the Display tab.
3. Clear the Show the Summary Bar check box and the Show the Summary Cluster check box.
4. Click OK.
Discovering PowerPlay 29
The Locations summary bar and the Retailers summary cluster disappear.
Try This
To compare performance across several different dimensions or layers at once:
1. Create a new Explorer report by using Great Outdoors.mdc.
2. Double-click Outdoor Protection to drill down to the next level.
3. Drag the Retailers folder from the dimension line to the row area.
The crosstab shows the revenue generated by Insect Repellents, Sunscreen, and First Aid, in
each of the retailers.
4. Drag the Locations folder from the dimension line to the long bar drop zone to the right of the
retailers rows.
Central Europe, Northern Europe, Southern Europe, Asia Pacific, and Americas revenues, as
well as the totals for all locations, appear in the crosstab in nested format.
5. Click the Clustered Bar (Depth) button to change display types.
6. From the Explore menu, select the Nested Charts option.
7. From the Explore menu, select Swap, and then Rows and Columns.
Tip: You can change your report to show percent-of-total values and multiple pie charts, if
this better meets your reporting needs.
Line Display
The significance of trends is more apparent in a multiline display than in a crosstab, especially
when you are comparing values year over year. For example, seeing the revenue for each location
over the last four quarters shows how you have progressed and where your strengths lie.
For information about multiline displays, see "Create a Trend Over Time Report" (p. 47).
Try This
To switch to, and explore your data in, a multiline display:
1. Create a new Explorer report by using Great Outdoors.mdc.
2. Drag the Locations dimension folder to the row area.
3. Click the Multiline button.
4. Drag the Years dimension folder to the bottom axis of the display.
5. From the Explore menu, click Show Values As and select % of Column Total.
Percentage revenue by location appears, for every Years category.
Discovering PowerPlay 31
This multiline display shows that while revenue remained relatively constant in Central
Europe and Asia Pacific, revenue fell in the second quarter for the Americas, and then rose
again. Revenue rose slightly in Northern Europe and Southern Europe and then declined over
the next two quarters.
9. Close all reports without saving them.
Try This
To create an Explorer business mix report:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Select the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
5. Select Local to complete this tutorial.
For information about accessing a remote cube, see "Access Remote Cubes" (p. 14).
6. Select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
7. Select Great Outdoors.mdc and click Open.
A new Explorer report appears.
8. Double-click the 2004 row label.
The next level of categories for 2004 appears in the row area.
Discovering PowerPlay 33
When you compare the first quarter results for Camping Equipment to the results averaged
over the whole year, you see that Camping Equipment had a similar share of the product mix,
despite a drop that occurred in the second quarter.
In an Explorer report, both a summary layer and the next level of categories are added as layers.
In a Reporter report, a single category is added as a layer. You can drill down on this layer to add
lower-level categories.
Try This
To add additional perspective with layers:
1. Drag the Locations dimension folder to the layer target on the dimension line.
2. Use the scroll arrows on the right side of the layer bar to compare the product lines in each
location to the overall trend.
The business mix seems fairly consistent across locations, except for Outdoor Protection,
which is proportionately higher in Asia Pacific than in other locations.
Add a Title
You can enter as much text as you want into the title area for the report. You can control title
alignment, font size, style, and color. You can insert graphics into the title area, cut and paste
objects from the clipboard, and drag objects from other applications.
You can also include variables in the title. For example, the CurrentColumn variable shows the
name of the currently selected column. If you add this variable to the title, the name changes
automatically as you drill down and drill up on the column.
Try This
To add a title with a graphic:
1. From the Format menu, click Title, Header and Footer, and click Title.
The Title dialog box appears.
Discovering PowerPlay 35
Try This
To examine other aspects of your business:
1. Drag the Retailers dimension folder to the row label area.
2. Click the Retailers label in the summary row to activate the variable in the title.
Sales in the 20% - 65% margin range in Asia Pacific were relatively consistent in each
quarter.
5. Use the scroll arrows on the layer bar to find where there were sales in the Under 20% margin
range.
6. Drag the Products dimension folder to the row label area.
When you compare the quarterly results for Outdoor Protection for each location, you see
that second quarter results were highest for Outdoor Protection in all locations except
Southern Europe.
Try This
To switch to a clustered bar display:
1. Click the Clustered Bar button.
2. From the Format menu, click Display Options.
Tip: You can add the Display Options toolbar button to the toolbar, and click it to show the
Display Options dialog box.
3. Click the Display tab.
Discovering PowerPlay 37
Try This
To adjust the legend:
1. Position the pointer anywhere on the border of the legend, and when the pointer changes
shape, drag the borders of the legend until the window is the size you want.
2. Click the title bar of the legend window and drag it to a location where it doesnt cover the
bars in the display.
Note: To print the display with the legend in a new location, you must move the legend in
page layout view; otherwise, it will print in the original place.
Try This
To print the Americas layer:
1. From the File menu, click Print, and click Options.
2. Click the Rows and Layers tab.
3.
4.
5.
6.
7.
8.
If the Rows and Layers tab is not available, you must first click Page layout view or Selected
display(s) on the Print tab.
Select Print the Specified Rows and Layers.
In the Layers box, select Americas and ensure that the other layers are cleared of any check
marks.
Select all the rows.
Click OK to close the Print Options dialog box, and click OK.
The Americas layer prints.
In the Save As dialog box, type Business Mix and click Save to save the report.
From the File menu, click Close to close the report.
Discovering PowerPlay 39
Try This
To create a Reporter top ten report:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Clear the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
5. Select Local to complete this tutorial.
For information about accessing a remote cube, see "Access Remote Cubes" (p. 14).
6. Select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
7. Select Great Outdoors.mdc and click Open.
A new Reporter report appears.
8. From the View menu, click Dimension Viewer.
The dimension viewer appears.
9. In the dimension viewer, click the expand icons beside Years and Relative Time.
10. Select YTD, and Ctrl+click to select Prior YTD.
11. Click the Add as Columns button.
Discovering PowerPlay 41
Note: The columns in your report may not appear in the same order.
Try This
To rank the top ten products for YTD in ascending order:
1. From the Explore menu, click Rank.
2. Click the Row(s) button.
This selection declares your intention to rank the rows.
3. In the By Column box, select YTD.
Note: If YTD is not showing, click the ellipsis button to open the By Column box.
4. In the Show Ordinals box, select the Top button.
5. In the Top box, type 10.
This entry sets the number of rows to show.
6. In the Which Value is Ordinal 1 box, select Highest.
7. In the Sort Ordinals box, select Ascending.
8. Click OK, and press Escape to remove the highlighting for the selection from the report.
The Rank dialog box closes and a new Rank (YTD) column appears in the report. (In
Explorer reports, the rank values appear in italics, to distinguish them from data values
derived from the cube.)
42 Cognos PowerPlay(R) for Windows
Notice that the Star Dome is the number one selling product for the year to date.
Try This
To calculate the growth and the percentage growth for products:
1. Ctrl+click to select the YTD and Prior YTD columns.
2. From the Calculate menu, click Subtract.
3. In the Subtract dialog box, select YTD - Prior YTD from the Order box.
4. In the Label box, type Growth, and click OK.
A new column called Growth appears.
5. Ctrl+click YTD and Prior YTD once again.
6. From the Calculate menu, click Percent Growth.
7. In the Percent Growth dialog box, select % growth (Prior YTD, YTD).
8. In the Label box, type Percent Growth, and click OK.
A new column called Percent Growth appears.
9. Select the Growth column and press Delete, so you can focus on Percent Growth.
Revenues for Canyon Mule Extreme Backpack (ranked as number eight) have the highest
growth rate.
Discovering PowerPlay 43
Note: Your administrator may have already included these two calculations under the special
relative time categories YTD Change and YTD Growth.
Try This
To rank and sort the products by percentage growth:
1. Select the Rank (YTD) column and press Delete, so you can focus on Percent Growth.
The lowest-level categories for the Products category appear in the row area.
2. Click the Percent Growth column label to select the column.
3. From the Explore menu, click Rank.
4. Click the Row(s) button.
5. In the Show Ordinals box, select the Top button.
6. In the Top box, type 10.
This entry sets the number of ordinals to show.
7. In the Which Value is Ordinal 1 box, select Highest.
8. In the Sort Ordinals box, select Ascending.
9. Click OK.
The Rank dialog box closes and a new Rank (Percent Growth) column appears in the report.
When products are ranked on percentage growth over the last two years, Seeker Extreme is
clearly the fastest growing product.
Try This
To move columns:
Click the label for Rank (Percent Growth) and drag the column, releasing it to the left of the
Percent Growth column.
Observe the pointer as it moves to the insertion location.
Note: Releasing a dragged column on the left edge of the row label border inserts the column
to the left of the row label area. If this result is not what you intended, you can use the Undo
command (Edit menu) to reverse your action.
Resize Rows
You can change the width of columns or the height of rows to improve the readability and
appearance of a report. For example, if you see ### in the rows, you can increase the height or
width of each row to make the data visible.
Try This
To resize rows so that all rows appear in the report window:
1. Position the pointer on the border of any row label.
2. Drag the border to resize the height of the row.
Note: When you select several rows and resize one of them, all selected rows become the same
size.
Try This
To add a title:
1. From the Format menu, click Title, Header, and Footer, and click Title.
2. In the text area, type Top Ten Products and press Enter.
3. In the text area, type Ranked on Percent Growth.
Discovering PowerPlay 45
Discovering PowerPlay 47
You can ask your administrator to add other special categories that make sense to your business.
For example, your cube could include a special category for newly hired employees.
Try This
To start a trend over time report:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Clear the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
5. Select Local to complete this tutorial.
For information about accessing a remote cube, see "Access Remote Cubes" (p. 14).
6. Select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
7. Select Great Outdoors.mdc and click Open.
A new Reporter report appears.
8. From the View menu, click Dimension Viewer.
The dimension viewer appears.
9. In the dimension viewer, click the expand icons beside Years and Relative Time.
10. Select 2004.
11. Click the Next Level Children button.
12. Click the Add as Columns button.
2004 Q1, 2004 Q2, 2004 Q3, and 2004 Q4 appear as columns.
Try This
To add the exception dimension categories you want to compare:
1. In the dimension viewer, select Margin Ranges.
2. Click the Next Level Children button.
This selection indicates you want to show the next level of categories for Margin Ranges.
Try This
To switch the display and see trend lines:
1. Click the Multiline button on the Displays toolbar.
Try This
To remove the Locations categories from the layers and add them as a nested level to the rows:
1. Right-click the layer bar, and click Delete All Layers.
2. Click the Crosstab button.
3. In the dimension viewer, click the expand icon beside Locations.
4. Ctrl+click to select Locations, Americas, Central Europe, Asia Pacific, Northern Europe, and
Southern Europe.
5. Drag the categories and drop them to the right of the first column.
Note: A thick black line appears when you reach the long bar drop zone, as shown below.
Discovering PowerPlay 49
6. Select and delete the Under 20% and 20% - 65% categories.
Note: You can only delete categories in a Reporter report.
7. Move the Over 65% category to the right of the Locations, Americas, Central Europe, Asia
Pacific, Northern Europe, and Southern Europe column.
Notice that Locations and the Over 65% margin range are nested together, producing groups
of information.
8. Click the Multiline button.
Try This
To rename a label:
1. Click the Crosstab button.
2. Right-click the Locations label, and click Rename Label.
3. Type All, and click OK.
Try This
To format the report values:
1. In the dimension viewer, click the expand icon beside the Measures folder.
2. Select Revenue.
3. Click the Format Measure button.
The Number Format dialog box appears.
4. From the Format Option box, select $#,##0, and click OK.
Try This
To format the report:
1. Click the Multiline button.
2. From the Format menu, click Display Options.
3. In the Display tab, select the Show check box.
4. In the Size box, type 20.
Discovering PowerPlay 51
Try This
To uncover new information:
1. Double-click the 2004 Q1 label on the X-axis in the display.
The next level is added to the report.
2. Press Escape to remove the highlighting for the selection from the report.
3. Ctrl+click to select the 2004 Q1, 2004 Q2, 2004 Q3, and 2004 Q4 labels.
4. Press Delete to remove the selected categories.
Americas
When you remove the 2004 Q1, 2004 Q2, 2004 Q3, and 2004 Q4 categories, you see the
Americas reaches its highest profit margins in March.
5. From the File menu, click Save.
6. In the Save As dialog box, type Trend Over Time and click Save.
7. From the File menu, click Close to close the report.
Try This
To create a Reporter report with two measures:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Clear the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
Discovering PowerPlay 53
The report shows the actual revenue and the planned revenue for each month in 2004 for all
Products, Locations, Retailers, and Margin Ranges.
Try This
To create a variance calculation:
1. Ctrl+click to select the Revenue and Product Plan rows.
2. From the Calculate menu, click Subtract.
The Subtract dialog box appears.
3. In the Order box, select Revenue - Product Plan.
4. In the Label box, type Variance and click OK.
A new row named Variance appears.
Try This
To switch to a clustered bar display:
Click the Clustered Bar button.
Try This
To add an additional perspective with layers:
1. Drag the Products dimension folder to the layer target.
The report now has a single layer called Products.
2. Drill down by double-clicking the Products label in the layer area.
The next level of Products categories is added to the report, which now has four layers.
3. Scroll through the layers by using the scroll arrows.
Products label
Compare the variance between revenue and product plan for the different product lines. The
product plan for Outdoor Protection shows the least amount of variance.
Discovering PowerPlay 55
Try This
To view only the variances:
1. In the legend, select Revenue and Product Plan.
2. From the Format menu, click Hide, and click Selected Categories.
Note: You can resize and move the legend window so it doesnt cover the bars in the display.
Discovering PowerPlay 57
Try This
To add the Revenue/Employee measure and other categories to the report:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Clear the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
5. Select Local to complete this tutorial.
For information about accessing a remote cube, see "Access Remote Cubes" (p. 14).
6. Select installation location\samples\PowerPlay\Cubes and Reports.
If your sample cubes are stored in a different location, contact your administrator for details.
7. Select Great Outdoors.mdc and click Open.
A new Reporter report appears.
8. From the View menu, click Dimension Viewer.
The dimension viewer appears.
9. In the dimension viewer, click the expand icons beside Locations and Americas.
10. Select United States.
11. Click the Next Level Children button.
12. Click the Add as Columns button.
The names of cities with branch offices appear in the column area.
13. Click the expand icon beside Measures.
14. Click Revenue/Employee.
15. Click the Format Measure button.
The Number Format dialog box appears.
16. In the Format Option box, select $#,##0, and click OK.
17. Click the Add as Rows button.
Revenue/Employee appears in the row area.
18. From the Edit menu, click Select, and click Columns.
19. Position the pointer on the border of one of the columns, and drag the border to reduce the
column width.
All selected columns shrink to the same width.
20. Press Escape to remove the highlighting for the selection from the report.
The report shows the revenue per employee for each city.
Try This
To create an exception definition that highlights good and bad news:
1. From the Explore menu, click Custom Exceptions.
The Custom Exceptions dialog box appears.
Discovering PowerPlay 59
It is easy to spot the city (Miami) that is doing poorly, and the top revenue producer (Seattle)
is also clearly visible.
Try This
To add a title that explains exception highlighting:
1. From the Format menu, click Title, Header and Footer, and click Title.
The Title dialog box appears.
2. In the text area box, type Revenue per Employee.
3. To change the default font color, select the text and choose a color from the Color box.
4. To center the text, select it, and click the Center button.
5. Press Enter, and type Greater than $2,000,000 Is Italic.
6. Adjust the text color (green) and the alignment (center).
7. Press Enter, and type Less than $1,000,000 Has a Pattern.
8. Adjust the text color (red) and the alignment (center).
9. Click OK to close the Title dialog box.
Try This
To add another display:
Ctrl+click the Simple Bar button.
A second display appears.
Try This
To arrange the display:
1. From the View menu, click Page Layout.
2. Select the crosstab display and drag the upper border to reduce its size.
3. Select the simple bar display and drag the lower border to increase its size.
The simple bar display is now more prominent.
Discovering PowerPlay 61
Try This
To create a quarterly revenue statement:
1. From the File menu, click Preferences.
The Preferences dialog box appears.
2. Click the Startup tab.
3. Select the Create an Explorer Report by Default check box and click OK.
4. From the File menu, click New.
The Choose a Remote Cube dialog box appears.
Discovering PowerPlay 63
Notice that Golf Equipment revenue fell in February, then rose again in March.
Try This
To add more perspective with nested categories:
From the dimension line, drag the Locations dimension folder to the left of the row label area.
The pointer changes to a vertical line to indicate where you can drop the category to nest it
with existing categories.
When you drop a category, its child categories appear as nested categories in the rows.
You can see that in January, Camping Equipment was the best-selling line in the Americas and
Central Europe regions, while Personal Accessories was a better performer in Asia Pacific.
Try This
To change your report to a professional format:
1. From the Format menu, click Crosstab Layout, and click Indented 2.
The report is shown in a professional layout with totals.
Discovering PowerPlay 65
2. From the Format menu, click Title, Header and Footer, and click Title.
3. In the text area, type Quarterly Revenue by Location and Product Line and click OK.
Tip: You can also show the Crosstab Layout toolbar (Toolbars command, View menu) and
use the toolbar buttons to change the crosstab layout.
Try This
To publish your crosstab report as an HTML document and view it (statically) using a Web
browser:
1. From the File menu, select Publish as HTML.
2. In the Publish as HTML dialog box, click the Create New Folder button.
3. Type Q1 Revenue and press Enter.
4. Double-click the Q1 Revenue folder.
5. In the Prefix box, type Q1 Revenue.
6. In the Report Format box, click HTML Table.
7. Click OK.
66 Cognos PowerPlay(R) for Windows
Discovering PowerPlay 67
Description
Advanced Subset
Charting Options
Currency (Explorer)
Currency (Reporter)
External Rollup
Forecasting
Nested Crosstab 1
Nested Crosstab 2
Nested Crosstab 3
Nested Crosstab 4
Parentage Subset
Percentage Sales
Ranking 1
Ranking 2
Ranking 3
Discovering PowerPlay 69
Index
Top Level, 21, 24
Symbols
.cub formats
opening reports in, 13
saving reports in, 12
.ppx formats
publishing reports, 12
Numerics
80/20 suppression
using to remove unnecessary information, 57
A
accessing
user-class protected cubes, 13, 14
Add as Columns button, 24, 41, 48, 53, 58
Add as Layers button, 48
Add as Rows button, 24, 41, 48, 53, 58
adding
calculated categories, 27
calculations, 43
categories, 24, 47
displays, 60
layers, 34, 55
margin range categories, 48
nested categories, 49, 64
titles, 35, 45, 60
variables to titles, 35
arranging displays, 61
authentication source
using to access protected cubes, 13, 14
B
bar displays, 29, 37
Business Mix report, 37
creating, 33, 38
description, 33
buttons
Add as Columns, 24, 41, 48, 53, 58
Add as Layers, 48
Add as Rows, 24, 41, 48, 53, 58
Clustered Bar display, 29, 30, 37, 55
Crosstab display, 49, 50
Dimension Viewer, 16
Format Measure, 51, 58
Lowest Level Children of, 41, 53
Multiline display, 31, 49, 51
Next Level Children of, 48, 58
Pie display, 29
Replace Rows, 22
Reset Dimensions, 21, 27
Simple Bar display, 60
C
calculating
growth, 43
percentage growth, 44
variance, 54
calculations, 12
adding, 43
growth, 43
percentage growth, 43
categories
adding, 24, 27, 47
adding margin ranges, 48
adding nested, 49, 64
calculating, 27
changing, 24
choosing, 22
deleting, 24
dragging, 21
drilling down, 8, 18, 25, 52
isolating, 20
nesting, 23
selecting multiple, 24, 41, 49
slicing and dicing, 9, 22, 26
swapping, 22
top level, 24
Categories dialog box, 22
changing
categories, 24
displays, 10, 31, 55
measures, 8, 18
performance indicators, 8, 18
report labels, 50
choosing categories, 22
Clustered Bar display, 29, 37, 55
Clustered Bar display button, 29, 30, 37, 55
collapse icon, 17
columns
deleting, 24
dragging, 21
drilling down, 18
drilling up, 18
hiding, 56
moving, 45
removing, 24
swapping with rows, 22
configuring
authentication source for protected cubes, 13, 14
copying reports, 28
copyright, 2
creating
Discovering PowerPlay 71
Index
Business Mix report, 33, 38
Exception report, 61
Top Ten report, 41, 42, 45
Trend Over Time report, 52
Variance report, 56
Crosstab display button, 49, 50
crosstab layout
formatting, 65
D
data
filtering, 19
hiding, 56
ranking, 42, 44
sorting, 42, 44
deleting
layers, 49
rows and columns, 24
summary categories, 29
details, lowest level, 41
dimension folders, 7, 15, 16, 36
drilling down and up, 15
filtering, 16
dimension line, 15, 64
description, 7
menus, 19
sharing, 28
dimension menu, 19
dimension viewer, 16, 24, 41
toolbox, 17
Dimension Viewer button, 16
dimensions
examining, 36
displays
adding, 60
arranging, 61
bar, 29, 37
changing, 10, 31, 55
Clustered Bar, 29, 37
line, 31
nested charts, 30
switching, 28, 54
dragging
categories, 21
columns and rows, 21
dimension folder, 21
drill down, 19
pointer, 18
drill up, 19, 47
pointer, 19
Reset Dimensions button, 21
drilling
dimension folders, 15
down, 8, 18, 52
drill-down pointer, 18
drill-up pointer, 18
Explorer and Reporter, 24, 25
labels, 18
through to Impromptu, 12
up, 18, 21
values, 19
drop zones, 21
long bar, 21, 23, 49
short bar, 21, 23
duplicating reports, 28
E
exception dimensions, 48
exception highlighting, 11, 59
describing, 60
Exception report, creating, 61
exceptions, highlighting, 57
expand icon, 17
Explorer
description, 24
differences from Reporter, 27
drilling, 25
slicing and dicing, 26
F
filtering, 9, 21
categories, 20
data, 19
description, 19
dimension folders, 16
removing, 21
flyout menu, 19
folders, dimension, 7, 15, 36
Format Measure button, 51, 58
format options, 51
formatting
crosstab layout, 65
labels, 50
numbers, 51
reports, 45, 65
titles, 51
values, 51
G
growth calculations, 43
H
hiding
data, 56
unhiding hidden categories, 56
highlight exceptions, 57
Highlight Exceptions command, 59
highlighting
describing, 60
exceptions, 11, 59
Home, See Reset Dimensions
I
information, hiding, 56
isolating categories, 20
L
labels
changing in reports, 50
Index
formatting, 51
renaming, 50
layer scroll buttons, 34
layers
adding, 34, 55
deleting, 49
printing, 38
target, 34
legends, 38
moving and sizing, 38
resizing, 38
line displays, 31
long bar drop zone, 21, 23, 49
Lowest Level Children of button, 41, 53
lowest level of detail, 41
M
margin ranges, adding as categories, 48
markers, 51
measures, 57
changing, 8, 18
description, 7, 8
product plan, 53
revenue, 53
showing more than one, 53
minus sign icon, 17
moving, columns and rows, 45
MS SSOS client application
opening reports in, 13
saving reports in, 12
Multiline display button, 31, 49, 51
N
nested categories, adding, 49, 64
nested charts, 30
nesting categories, 23
Next Level Children of button, 48, 58
number formats, 51
O
opening
reports in .cub format, 13
reports in .mdc format, 13
Other categories
80/20 suppression rule, 57
P
page layout, 61
page width, 61
PDF
publishing reports, 12
percent command, 43
percentage growth calculation, 43, 44
percentages
determining percent of business, 10
showing, 27
performance indicators
changing, 8, 18
description, 7
Q
Quarterly Revenue Statement, creating, 63
Quick Tour
introduction to PowerPlay, 5
R
Rank dialog box, 44
ranking, 11
data, 42, 44
removing
categories, 56
layers, 49
rows and columns, 24
summary categories, 29
renaming labels, 50
Replace Rows button, 22
report types, switching, 28
Reporter
description, 24
differences from Explorer, 27, 28
drilling down, 25
slicing and dicing, 26
reports
adding titles, 35
adding variables to titles, 35
Business Mix, 38
choosing types, 28
copying, 28
creating, 17, 24, 48, 53, 58
differences between Explorer and Reporter, 28
duplicating, 28
Exception, 61
formatting, 45, 65
highlight exceptions, 57
labels, 50
moving between Explorer and Reporter, 27
opening in .cub format, 13
publishing in PDF format, 12
publishing in portable format, 12
Quarterly Revenue Statement, 63
ranking, 44
saving in .cub format, 12
Discovering PowerPlay 73
Index
saving in portable format, 12
sharing dimension lines, 28
switching report types, 28
Top Ten, 45
Trend Over Time, 52
Variance, 53, 56
Reset Dimensions button, 21, 27
resizing the legend, 38
revenue measures, 53
revenue per employee, 57
roadmap
documentation list for PowerPlay, 5
rows
deleting, 24
drilling down or up, 18
hiding, 56
moving, 45
removing, 24
swapping with columns, 22
rules, highlighting exceptions, 59
S
saving
reports in .cub format, 12
reports in .mdc format, 12
selecting multiple categories, 24, 41, 49
shapes, markers, 51
sharing dimension lines, 28
short bar drop zone, 21, 23
showing percentages, 27
Simple Bar display button, 60
slicing and dicing, 9, 26
choosing new categories, 22
description, 21
dragging information into the report, 21
Explorer and Reporter, 26
swapping rows and columns, 22
sorting data, 42, 44
special categories
adding, 47
subtract command, 43
summary categories, removing, 29
suppressing
unnecessary information, 57
swapping categories, 22
switching
displays, 28, 54
Explorer to Reporter, 27
report types, 28
T
titles
adding, 35, 36, 45, 60
adding report variables, 35
Titles dialog box, 35
toolbox, 16, 17
top level categories, 24
Top Level, See Reset Dimensions
Top Ten Report, creating, 42, 45
Trend Over Time Report
creating, 52
description, 47
trends, variance, 54
Try, 34, 41
U
undoing changes, 19
unhiding hidden categories, 56
V
values, formatting, 51
variables, adding to titles, 35
variance
calculating, 54
trends, 54
Variance report, 53
creating, 56
description, 53
version of document, 2
views
page layout, 61
page width, 61