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5-2013 Guidelines For Conduct of Summer Training MBA (Revised)
5-2013 Guidelines For Conduct of Summer Training MBA (Revised)
Work & gain knowledge of real business environment & corporate culture,
(b)
Analyse how theoretical concepts taught are applied/not applied in real business
situations,
(c)
(d)
(e)
Develop skills in technical report writing through data collection, data analysis,
data presentation and draw lessons cogently vis--vis a given firm or company.
On completion of the summer training each student is required to submit a written Summer
Training report as per standardised format and guidelines contained in this Academic Circular.
University Scheme for Summer Training
2.
As per the syllabi of MBA (Paper No MS-201 with four credits) students of Semester II
are to carry out summer training in a firm or company for the duration of Six Weeks and to
submit a report within Four Weeks of the commencement of Third Semester. The evaluation of
report has two components, viz.
(a)
External
(b)
Internal
3.
Each student shall be provided an internal faculty guide. Students are required to remain
in continuous touch with his/her guide during the summer training period. Besides internal
faculty guide an external supervisor under whom the student has completed summer training
shall assess his/her work as per the prescribed Performa (25% weightage shall be assigned to the
external assessment).
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08
by
to
the
Activity
Submission of Firm/Companys Name where the
student intends doing summer training & Briefing
Commencement of Summer Training
Marks
Allotted
-
Remarks
-
10
05
10
15
60
-do-
100
The Assessment Performa to be used by the external supervisor for assessing the student is
attached as Appendix-C.
6.
Faculty Guides and company allotted to each student shall be notified separately and be
displayed on notice board.
Prof (Dr) S Chaturvedi
Director
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Appendix-A
CONTENTS OF SUMMER TRAINING REPORT
Chapter plan and the contents that are to be included in the summer training report are given
below (Report should be covered within 80-100 double space typed pages):
Chapter-1: Profile of the Firm/Company
This chapter is to include the following aspects:
1.
Name of the firm/company, its complete address along with telephone numbers, email
address, website name. Mention whether local, national or multinational. If
national/multinational, give location & address of the registered office and geographical areas of
operation of the company.
2.
Explain the nature of the organisation and its business (service/production/trading etc),
i.e., type of industry & business in which the company is operating. Mention any specific
functional area, if any such as marketing, finance, HR, logistics etc, in which the company is
operating.
3.
4.
5.
6.
7.
8.
Present leadership. Mention the people & their level with whom you have interacted
during the summer training.
9.
Source of data collection: Give source of data for each type of data that you have
included in the report.
Chapter-2: SWOT Analysis of the Company
This chapter is to include the following aspects (Students may use any suitable model to carry
out competitive analysis of the organisation):
1.
2.
3.
Best practices/USPs that the company follows in different functional areas such as
marketing, HR, finance, inventory management, CRM, logistics, use of ITeS etc.
4.
Explain the variations/deviations in practices followed by the company vis--vis the
concepts taught to you in the classroom.
Chapter-3: Data Collection & Presentation
A.
Data Collection
Students are to collect data in key functional areas (such as Marketing, Human Resource
Management, Finance, ITeS etc) of the company and include these in this Chapter. The
data under each functional area is to be collected on the aspects mentioned below (the
aspects mentioned below are suggestive and not restrictive; depending on the
functional area of student and availability of data, total data may vary):
1.
Marketing: Product Planning Process; Pricing Policies/Strategies; Channel
Planning & Management; Promotional Policies & their effect on sales; CRM Policies;
Advertisement Process etc.
2.
HRM: HR Planning; Recruitment, Selection & Induction Processes; Training,
Performance Appraisal & Recognition Systems; Industrial Relations, Welfare, Career
Development & Grievance Handling Policies; Safety Policies & Practices etc.
3.
Production & Operations: Production & Procurement Planning; Supply Chain
Management such as Vendor Development, Logistics, Inventory Management; Quality
Assurance & Quality Control; Maintenance Practices etc.
4.
Finance: Analysis of Balance Sheet, Trading, Profit & Loss Statements, Cash
Flow Statements of the company and comments of at least two years; capital structure of
firm, various aspects of financial management of company such as Capital Budgeting,
Working Capital Management, etc.
5.
Use of ITeS: Use of information technology in the organisational processes such
as ERP systems, Web based technologies and degree of automation & transparency.
B.
Findings/Results
These are to be presented and supported by facts & figures in narrative form and be
culled out from the Chapter-4. The sequence of the results must be consistent with the
analysis presented in Chapter-4.
B.
Lessons Learnt
Students are to mention learning value of the summer training covering following aspects
(these are suggestive but not exhaustive):
1.
Comment on your experience about the working environment obtaining in the
company.
2.
Briefly explain the practical knowledge you gained during your summer training
in terms of practices followed by the company in different functional areas of
management.
3.
C.
Suggestions
Give your recommendations/suggestions whether the students should be sent to the
company in future for summer training. Difficulties, if any, experienced in the company
where you have undergone summer training.
Appendix-B
FORMAT OF THE SUMMER TRAINING REPORT
Format
1.
The final report should be written and compiled in the following the
sequence:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(g)
(h)
(i)
(j)
(k)
Title Page
Certificate (s)
Acknowledgements
Contents
List of Tables
List of Figures
List of Symbols
List of Abbreviations
Executive Summary
Body of the Report (As per Appendix A)
References/Bibliography
Appendices
Title Page
2.
Certificate
3.
The format of the certificate is attached as Annexure-2. A certificate
of the organisation where the student has conducted the summer training
may also be attached separately after the Institutes certificate.
Acknowledgements
4.
In the Acknowledgements page, the writer recognises his
indebtedness for guidance and assistance by the faculty guide and any other
member (s). Courtesy demands that he/she also recognises specific
contributions by other persons or institutions such as libraries and research
foundations. Acknowledgements should be expressed simply, tastefully, and
tactfully duly signed above the name.
Contents & List of Tables/Figures/Symbols/Abbreviation
5.
The format of Contents and list of Tables/Figures/Symbols is attached as
Annexure-3.
Executive Summary
6.
The Executive summary shall contain objectives, scope and an effective summary of the
Report with clear headings.
One additional loose copy of Executive Summary is to be
submitted.
Body of the Report: Guidelines for Report Writing
7.
The guidelines for writing the report detailed in
Following aspects must be adhered to:
Appendix-A.
(a)
Page Size: Good quality white A4 size executive bond paper
should be used for typing and duplication.
(b)
Chapter/Para Numbering: The chapters are to be numbered as
Chapter-1, Chapter-2 etc. The heading/title of the chapter is to appear
below the chapter number in uppercase.
Paragraphs are to be
numbered as 1,2,3 etc in every chapter separately. Sub-paras are to
be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3-----etc. Sub-sub paras are
to be numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.
(c)
Page Specifications:
(i)
(ii)
(iii)
(iv)
Left Margin
Right Margin
Top Margin
Bottom Margin
: 1.25 inch
: 1.25 inch
: 1 inch
: 1 inch
(d)
Page Numbers: All text pages starting from Body of the Project
Report should be numbered at the bottom center of the pages.
(e)
(f)
Structure of Final Report: The report should be of covered within 40 to 50
typed pages in double space (excluding Appendices and Bibliography) on A4 size paper
with 12 font size.
(g)
Table and Figure Number: Table and figure numbers are to be written at the
bottom of the table/ figure as given below:
(i)
(ii)
(h)
References/Bibliography
8.
Appendices
9.
The appendices are to be attached at the end of the report and to be numbered as
Appendix-A, Appendix-B
etc. right justified at the top of the page. Below the word
Appendix write in parenthesis Refer Para No__. The para number should be the number in the
body of text where the reference of appendix is given. An appendix may have annexure (s). The
annexures, if any, are to be attached immediately after the said appendix. The annexures are to
be numbered as Annexure-1, Annexure-2 etc.
Annexure-1
To
Guide:
Guide Name:
Submitted by:
Student Name:
Roll No.:
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Annexure-2
Certificate
I, Mr./Ms._______________________________, Roll No. ________________ certify that
the Summer Training Report (Paper Code MS-201 entitled _________________________
is done by me and it is an authentic work carried out by me at _______________________
_________________________ (Name of the firm or company). The matter embodied in this
Report has not been submitted earlier for the award of any degree or diploma to the best of
my knowledge and belief.
Certified that the Summer Training Report (Paper Code MS-201) entitled
Countersigned
Director/Project Coordinator
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Annexure-3
FORMAT FOR CONTENTS & LIST OF TABLES/FIGURES/ SYMBOLS
CONTENTS
S No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Topic
Certificate (s)
Acknowledgements
List of Tables
List of Figures
List of Symbols
List of Abbreviations
Executive Summary
Chapter-1: Profile of the Firm/Company
Chapter-2: SWOT Analysis of the Company
Page No
-
Title
Number of Employees in Organisation ABC
Page No
LIST OF FIGURES
Figure No
1
2
Title
Sales Figures of ABC Company for 2002-2006
Page No
LISTABLE OF SYMBOLS
S No
1
2
Symbol
LISTABLE OF ABBREVIATIONS
S No
1
2
Abbreviated Name
CRM
EPS
Full Name
Customer Relationship Management
Earning Per Share
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Appendix-C
Very Good
Good
Satisfactory
Unsatisfactory
S No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Attribute
Communication Skills: Oral / Written / Listening skills.
Ability to take initiative
Presentations skills
Documentation skills
Analytical Skills
Punctuality
Sense of Responsibility
Ability and willingness to put in hard work.
Acceptability (Patience, pleasing manners, the ability to instill trust etc.)
Technical knowledge gathered about the industry and the job he/she was involved
Ability to work in a team
Ability to develop a healthy long term relationship with client
Ability to relate theoretical learning to the practical training
Ability to grasp new ideas and knowledge
Creativity & ability to innovate with respect to methods & procedures used by the
Score
organisation
Total (sum of 1 to 15)
15. Any other Comment ________________________________________________________________
Assessors Email ID_____________________________
Assessors Name:
Designation:
Organization Name & Address:
Seal
Note: Kindly send the filled form in sealed envelope to Training & Placement Officer; Gitarattan International Business School, PSP II A
& B Complex II, Madhuban Chowk,Rohini, New Delhi-110085.
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