SAP FUCO Basic Settings BASIC SETTINGS (Configuration Steps) 1. Definition of Enterprise Structure Step 1.1: Definition of Company Path: IMG — Enterprise Structure — Definition — Financial accounting(new) - Define Company Click on “New entries” button Company Company name Street PO Box Postal Code City Country Language Key Currency = Click on “Save"button and Click on “Create request” button Short description = = Click on “Save” and Click Enter. Step 1.2: Define Company Code Path: Same as above, Click on “Edit, Copy, Delete, Check Company Code” Double Click on “Edit Company Cade data” Click on “New entries” Company Code Company Name City Country Currency Language Click on “Save” Title Name Country = Click on “Save” and Click Enter on Request message. Faculty: M.Upendar Reddy, 1.C.W.A and Sap FCO ConsultantSAP FUCO Basic Settings Step 1.3: Assign Company Code to Company Path: IMG — Enterprise Structure — Assignment — Financial accounting(new) — Assign Company code to Company Click on “Position” button, Company code = ACL Click on “Enter” Company = ‘Click on “Save” (By creating this step we are declaring to the System that Akhils Chemicals Limited belongs to Akhil Group of Companies) Step 1.4: Define Business Area Path: IMG — Enterprise Structure — Definition - Financial accounting(new) ~ Define Business Area Business Area Description 2. Fiscal Year Variant Step 2.1: Define Fiscal year variant Path: IMG — Financial accounting(new) — Financial accounting Global Settings - Ledger — - Fields--Define Fiscal Year Variant - T.Code - 0829 No action required if you want to assign any existing Fiscal Year Variant, Just identify which Fiscal Year Variant you want to use for your Company Code, If required Fiscal Year Variant is not available, we can create it either by copying it or by creating a New entry. Step 2.2 Assign Company Code to Fiscal year variant Path: Same as above - T.Code = OB37 Click on “Position”, Company code Fiscal year variant Click on “Enter” Click on “Save” 3. Chart of Accounts Step 3.4:Define Chart of Accounts Path: IMG Financial accounting(new) — General Ledger Accounting — G/L Accounts — Master records — Preparations — Edit Chart of Accounts list —T. Code - B13 Click on “New entries” Chart of Accounts = Description = Maintenance langague Lenth of GLA/c No. i : 1 Faculty: M.Upendar Reddy, 1.C.W.A and Sap FCO ConsultantSAP FUCO Basic Settings Step 3.2: Assign Company code to Chart of Accounts ~T. Code-O862 Path: Same as above. Click on “Position”, Company Code Chart of Accounts Click on “Enter” Click on “Save” Step 3.3: Define Account Groups — T. Code - OBD4 Path: Same as above. Click on “New entries” Chart of | Account Group | Name Accounts SCPL Share Capital RSPL Reserves & Surplus | ACDN ‘Accumulated Depreciation SCLN E UNSL Unsecured Loans CLPR Current Liabilities & Prvns FAST Fixed Assets Curr, Assets, Loans & Adv Sales Income Other Income Incr/Decr. OF Stocks | Material consumption Exps Personnel (Staff) Exps ‘Manufacturing Exps ‘Administration Exps Interest Expenses Depreciation Exps Step 3.4:Define Retained Earnings Account - T. Code - 0853 Path: Same as above, Chart of Accounts 7 lick on “Enter” P&L Statment A/c type e ‘Account = lick on “Save” Warning message appears, Ignore it by clicking an Enter again. 4. Posting period variant Step 4.1: Definition of posting period variant Path: IMG — Financial accounting(new} — Financial accounting Global Settings ~ ledger— Fiscal Year and Posting periads — Pasting periods---Define variants for open posting periods Click on “New entries” Faculty: M.Upendar Reddy, 1C.W.A. and Sap FVCO ConsultantSAP FUCO Basic Settings Variant Name Click on “Save” Step 4.2:Assign posting period variant to Company code Path: Same as above. Click on “Position” button Company Code Variant Click on “Enter” Click on “Save” Step 4.3:Open and Close posting periods. Path: Same as above. Click on “New entries” Variant ‘Account type (To open Normal posting periods) From period 1 = Year To period Year = (To open Special posting periods) From period 2 = Year = To period = Year = 5:Number ranges for Documents Step:Creation of number ranges for document type “SA” Path: IMG — Financial accounting(new) — Financial accounting(new) Global Settings - Document — Document Types — Define document types for Entry View T.Code - OBAT Click on “Position” button, Document type = SA Click on Enter Select “SA” document type line and Click on “Details” button Notice the properties of "Number range” (i.e. Serial Number of Number range) Click on “Number range information” - T.Code- FBNA Company Code = Click on “(Change} Intervals” button Click on “(Insert) Interval” button No - Year From Number To Number Click on “insert (Enter}" button Click on “Save” and on “OK” button on the warning message. Faculty: M.Upendar Reddy, 1.C.W.A and Sap FCO ConsultantSAP FUCO Basic Settings 6. Field Status Variant Step 6.1: Definition of field status variant Path:IMG — Financial accounting(new) — Financial accounting(new) Glabal Settings — Ledgers — Fields — Define Field Status Variant Select "0001" Field Status Variant line Click on “Copy as” button FSTV Field status name Click on “Copy all", Click Enter on message Select “ Field Status Variant line created above Double Click "Field Status Groups” Click on “Enter” Double Click on Field Status Group “GO01" Double Click "General Data” Select “Required Entry” option against “Text” field ‘Click on “Save” Double Click on Field Status Group “GO01" Double Click “Additional Account Assignments” Select "Raquired Entry” option against "Business Area’ field” Click on “Save” Double Click on Field Status Group “GOOS” Double Click “General Data” Select “Required Entry” aption against “Text” field ‘Click on “Save” Double Click on Field Status Group “GO0S" Double Click “Additional Account Assignments” Select “Required Entry” option against “Business Area” field Click on Double Click on Field Status Group “GO05” Dauble Click "Payment transactions” Select “Required Entry” option against "Value date” field Click on “Save” Step 6.2:Assign Company Code to Field Status variant Path: Same as above Click on “Position” Company Code Click on “Enter” Field Status Variant Click on “Save” 7. Tolerance Groups Step 7.1: Definition of Tolerance Groups for G/L Accounts Path: IMG — Financial accounting(new) — General Ledger Accounting — Business transactions ~ Open item clearing ~ Clearing differences ~ Define tolerance groups for G/L Accounts Faculty: M.Upendar Reddy, LC.W.A. and Sap FCO ConsultantSAP FUCO Basic Settings Click on “New entries", Company Code Tolerance group Name " (Blank) Step 7.2:Definition of Tolerance Groups for Emplayees Path: Same as above. Click on “New entries” Group “*(Blank) Company Code = Amount per document ‘Amount per open item Cash discount per line item lick Save Step 7.3: Assign users to tolerance groups Path: Same as above. Note: No action required if Blank tolerance group is already assigned to “SAPUSER”. If not assigned already, Click on “New entries”, User Name = sapuser Tolerance group = “ (Blank) Click Save Global Parameters Step:Enter global parameters Path:IMG — Financial accounting(new) — Financial accounting(naw) Global Settings — Company Code — Enter global parameters Click on “Position” button Company Code = Click on “Enter” Select” "Company Code line and Click on “Details” button Select “Business area financial statements” Select “Propose fiscal year” Select “Define default value date” Select "Negative postings allowed” Click on “Save” 9. Document splitting: Step: Deactivation of Document splitting functionality (on temporary basis) Path: IMG-Financial accounting{new) (New) - General Ledger Accounting (New) - Business Transactions- Document splitting - Activate Document splitting Double click on “Deactivation per company code” Folder Faculty: M.Upendar Reddy, 1.C.W.A and Sap FCO ConsultantSAP FUCO Basic Settings Click on “Position” button, Company Code = Select “Inactive” option against your Company Code. Click on Save button. Important Note: Document splitting functionality is disactivated only on a temporary basis. After completing learning of Classic GL Accouning, we activate Document splitting again. In a realtime project we don’t deactivate this functionality. Assign country to calculation procedure Path: IMG — Financial accounting{new) — Financial accounting Global Settings — Tax on Sales / Purchases ~ Basic Settings — Assign Country taCaiculation Procedure Click on “Position” button, Country = IN — Click onEnter, Procedure = TAXUS - Save Note: if'a Calculation procedure is already assigned, then it is not required te do it again. This step is not required in every Company Cade. This step is a “Country” level object, so itis to be created in a Client system only once. Controlling Module- Basic Settings Step: Maintain Controlling Area Path: IMG — Controlling — General Controlling — Organization — Maintain controlling area Double Click "Maintain Controlling Area” —T.Code OKKP Click “New entries” Controlling Area $ Name controlling Area Company Code to Controlling Area - Controlling area Same as Company Code Currency type 10 (Company Code currency) Currency INR Cost center standard hierarchy == Click Save and Yes. Double Click “Assignment of Company Codes” Click “New entries”, Company Code = ‘Click Save Dauble Click “Activate Components / Contral indicators” Fiscal Year = Cost centers = Component active Select “AA: Activity type” (AA: Account Assignment) Order Management = Component active Select “ProfitCenter” ‘Click Save Faculty: M.Upendar Reddy, 1.C.W.A and Sap FCO ConsultantSAP FUCO Basic Settings Step2: Maintaining Number ranges for Controlling documents ~ T.Code KANK Path: Same as above. CO area = Click on “(Maintain) Groups”, From Menu, Group, Insert Text = Number range for CO Area From Number =1 To = 1000000 Enter and Save Double Click on “COIN”, "RKIU", "RKP1”, "RKU1" and “RKU3”. Select “Number range for CO Area » Click on “(Assign) Element /Group” button Click Save. Step 3: Maintain versions T.Code OKEQ, Path: Same as above Select Version “0”, Double Click “Settings for each Fiscal Year” CO Area = Enter and Save Faculty: M.Upendar Reddy, 1C.W.A. and Sap FVCO Consultant