CHILLER PLANT PREVENTIVE MAINTENANCE ‘STATEMENT OF WORK 41. GENERAL: The Contractor shall furnish all labor, travel, and miscellaneous expenses associated with maintaining the unit compressor assemblies, motors, starter control panel, temperature controls, etc., on four (4) Trane units at building two (2) and two (2) Trane units at building five (5), and service and clean cooling tower at bldg 25. 2. PERIOD OF PERFORMANCE: One base year with the possibilty of four (4) one-year option periods. Base Year January 30, 2013 - September 30, 2013 1* Option Period October 1, 2013 — September 30, 2014 2" Option Period October 1, 2014 — September 30, 2015 3° Option Period October 1, 2015 — September 30, 2016 4" Option Period October 1, 2016 — September 30, 2017 3. PLACE OF PERFORMANCE: Carl Vinson VA Medical Center, 1826 Veterans Blvd, Dublin, GA 31021. 4. EQUIPMENT: Equipment Manufacturer Model — Seriali# Area Served/Asset Tag ‘CVHF0485 Trane CVHF0485 TBD CTV03_ Building 2 (CVHF0485 Trane CVHF0485 TBD CTV01 Building 2 CVHEOSONAFO3 Trane CVHE 500 L96C02469 CTV06 Building 2 CVHEO50NA2F03 Trane CVHE 500 L96C02483 CTV05 Building 2 RTAC155 Trane RTA155 —_U08D08493 Building 5 RTAC155 Trane RTA1554 U05K04394 Building 5 RTAC155 Trane RTA155 — U08D08493 Building 55 RTAC155 Trane RTA1554 _U05K04394 Building 5 Multigas Ref Mtr Trane RMWD N/A Refrigerate Monitor R-123 Ref Mtr Trane RMWD NIA R-123, Cooling Tower BAC BAC NA Building 25 TowerChiller Plant Preventive Maintenance SOW — Dublin 5. PERFORMANCE REQUIREMENTS: Chillers - Building 2: Due to recent chiller replacements in building 2, two of the chillers will not be inspected the first year. Chillers to be serviced during base year of contract: Equipment Manufacturer Modet# —Serialtt Area Served/Asset Tag CVHEOSONAFO3 Trane CVHE 500 L96C02469 CTVO6 Building 2 CVHEOSONA2F03 Trane CVHE 500 L96C02483 CTVO5 Building 2 Chillers to be serviced during option years of contract: Equipment Manufacturer Model Seriali# Area Served/Asset Tag CVHF0485, Trane CVHF0485 TBD CTV03 Building 2 CVHF0485 Trane CVHF0485 TBD CTV01 Building 2 CVHEOSONAFO3 Trane CVHE 500 L96C02469 CTV06 Building 2 CVHEO50NA2F03 Trane CVHE 500 L96C02483 CTV05 Building 2 Chillers — Building 5: Equipment Manufacturer Model# — Serialt# Area Served/Asset Tag RTAC155 Trane RTA1S5 U08D08493 Building 5 RTAC155 Trane RTA1554 U05K04394._ Building 5 Chiller Annual inspection — 1 per year ({ 4 quarter — All Chillers) Provide Operating Inspection Verify condenser and evaporator flow protection Inspect control panel Check electrical connections Check high pressure cutout Check low refrigerant temperature cutout Check external shell condition Check insulation condition Replace oil filter Remove oil sample for testing Provide oil analysis, report and recommendations Disconnect vanes and check movement Inspect |GV motor terminals Provide insulation check on the motor MEG Provide insulation check on the oil pump motor MEG Replace the purge filter Inspect motor terminals Tighten electrical connections Lube tang assemblyChiller Plant Preventive Maintenance SOW — Dublin Check the oil return for proper operation Condenser Coil Cleaning for building five (5) chillers: 1. Clean condenser coils with pressure washer Comprehensive Annual Inspection Service lance Checklist (All Chillers): 41. Report to the designated area in Bldg. 29 before work commences and ‘sign in Log Book. 2. Record and report abnormal conditions, measurements taken, etc. 3. Review customer logs with the customer for operational problems and trends. Lubrication System (All Chillers): 1. Pull oil sample for spectroscopic analysis. 2. Test oil for acid content and discoloration. Make recommendations to the customer based on the results of the test. 3. Verify the operation of the oil heaters. Eddy Current Analysis/Testing (Building two (2) Chillers Perform eddy current analysis/testing on condenser and evaporator tubes on all chillers in year 2 of contract. Tube cleaning and brushing is excluded, as this is performed by VA personnel. Chiller Quarterly Operating Inspection — 3 per year for all chillers (Quarter ind 3) (All Chillers) Secure chiller Document Model and Serial number of chiller serviced. Service the Purge Check condenser coil Check moisture Total runtime Total Pumpout time Pumpout last 24 hours Average Pumpout 7 days Max Pumpout 24 hour setting Current Purge Mode Cheek the Controls Settings and Status Control Mode Run Status Active leaving water Setpoint Active Current Limit Setpoint Active Limits Compressor StartsChiller Plant Preventive Maintenance SOW — Dublin Compressor run hours Oil tank heater amps Oil pump motor amps Active Diagnostics Review Diagnostic history Provide operating log of the chiller SENBAaeNS Entering/Leaving chilled water temperature Evaporator Refrigerant temperature Evaporator Approach Evaporator refrigerant pressure Chilled water differential pressure Entering/Leaving condenser water temperature Condenser refrigerant temperature Condenser Approach Condenser refrigerant pressure Condenser water differential pressure Differential oil pressure Oil tank temperature Oil level Bearing temperature Journal and Thrust Refrigerant discharge temperature Motor Volts and Amp readings Average % RLA Motor winding temperatures ind Starter (All CI Clean the starter cabinet and starter components. Inspect wiring and connections for tightness and signs of overheating and discoloration. Check the condition of the contacts for wear and pitting. Check contactors for free and smooth operation. Check all mechanical linkages for wear, security and clearances. Verify tightness of the motor terminal connections. Meg the motor and record readings. Verify the operation of the electrical interlocks. Measure voltage and record. Voltage should be nominal voltage +10%. 10. Provide a written teport of completed work, operating log, and indicate any uncorrected deficiencies detected. PaRene ction (Quarterly) Maintenance Check! {All Chillers) Report to the designated area in Bldg. 29 before work commences and sign in Log Book. Check the general operation of the unit. Log the operating temperatures, pressures, voltages, and amperages. Check the operation of the control circuit. Check the operation of the lubrication system. Check the operation of the motor and starter.Chiller Plant Preventive Maintenance SOW — Dublin 7. Analyze the recorded data. Compare the data to the original design conditions. 8. _ Review operating procedures with operating personnel. 8. Provide a written report of completed work, operation log and indicate any uncorrected deficiencies detected. Refrigerate Monitors: During the quarterly inspections, the refrigerant monitors located in the chiller room (basement of building 2 and basement of building 28) will be checked for proper operation as follows: Equipment Manufacturer Model## Seriali# Area Served/Asset Tag Multigas Ref Mtr Trane RMWD NIA Refrigerate Monitor R-123 Ref Mtr Trane RMWD NIA R-123 Record and report abnormal conditions. Check chassis mounting in enclosure. Check operation of the clear language display (review diagnostics). Visually check photo-acoustic sensing device. Provide written report of completed work. Indicate any deficiencies detected. Change intake filters Check warning levels and alarm levels Verify Exhaust fan operation 10. Provide calibration of both units annually using appropriate test gases for each refrigerant. 11. Calibrate to zero 12. Calibrate span for each refrigerant. PONAARONS Co Tower Equipment Manufacturer Modeli# Seriali# Area Served/Asset Tag Cooling Tower BAC BAC N/A Building 25 Tower Cooling tower Building 25. Drain, clean and wash tower annually. Replace belt annually. Check motor, heat exchanger and circulating pump quarterly. General Assembly (Cooling Tower): Inspect for leaks and report leak check result. Repair minor leaks as required (e.g. valve packing, flare nuts). Check for refrigerant loss and report the results to the customer. Check the condenser fans for clearances and free operation. Check tightness of condenser fan motor mounting brackets. Check the set screws on the fan shafts. Visually inspect the condenser coil for cleanliness. Verify the performance of the fan control inverter VFD, if applicable. Grease bearings as required. POENDMAYONSChiller Plant Preventive Maintenance SOW — Dublin Contr id ies (Cooling Tower) Inspect the control panel for cleanliness. Inspect wiring and connections for tightness and signs of overheating and discoloration. Verify the working condition of all indicator/alarm lights and LED/LCD Test oil pressure safety device (as required). Calibrate and record setting. Test the operation of the chilled water pump starter auxiliary contacts. oaeNe 6. CONTRACT PERFORMANCE MONITORING: The government reserves the right to monitor services in accordance with Performance Requirements. 7. INVOICES: The contractor shall submit all invoices arrears and must contain the appropriate PO number and be mailed to the Department of Veterans Affairs (FSC), P.O. Box 149971, Austin, TX 78714, 8. EVALUATION CRITERIA: Past Performance, compliance with solicitation requirements, technical excellence, management capability, personnel qualifications and overall cost.