Professional Documents
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Project Report On: "Stress Management in Bpo'S"
Project Report On: "Stress Management in Bpo'S"
CERTIFICATE
I,
THAT
HEREBY CERTIFY
OF
SIGNATURE OF
PROJECT GUIDE
SIGNATURE OF
THE PRINCIPAL
DECLARATION
I,
OF
Acknowledgment
During the perseverance of this project I was supported by
different people, whose names if not mentioned would be
inconsiderate on my part.
I would like to extend my sincere gratitude and
appreciation to Prof. Savina Bhatt, who initiated me into the study
of stress management in BPOs
It has indeed been a great experience working under her
during the course of the project for her valuable advice and
guidance provided throughout this project.
Lastly, I shall thank my family and friends, who have
directly or indirectly supported me in the completion of this
project
INDEX
No.
Topic
1)
Introduction
2)
Theories of stress
3)
Stressors
4)
5)
Sources of stress
6)
Causes of stress
7)
Types of stress
8)
Effects of stress
9)
10)
11)
Stress in BPO
12)
Product of stress
13)
Burnout
14)
15)
16)
Introduction:
Definition:
The word 'Stress' is defined by the Oxford Dictionary as "a state of affair
involving demand on physical or mental energy". A condition or
circumstance (not always adverse), which can disturb the normal
physiological and psychological functioning of an individual. In medical
parlance 'stress' is defined as a perturbation of the body's homeostasis. This
demand on mind-body occurs when it tries to cope with incessant changes
in life. A 'stress' condition seems 'relative' in nature. Extreme stress
conditions, psychologists say, are detrimental to human health but in
moderation stress is normal and, in many cases, proves useful. Stress,
nonetheless, is synonymous with negative conditions. Today, with the rapid
What is Stress?
Stress is your body's way of responding to any kind of demand. It can be
caused by both good and bad experiences. When people feel stressed by
something going on around them, their bodies react by releasing chemicals
into the blood. These chemicals give people more energy and strength,
which can be a good thing if their stress is caused by physical danger. But
this can also be a bad thing, if their stress is in response to something
emotional and there is no outlet for this extra energy and strength.
Theories of Stress:
Biological Theories of Stress
1) Somatic-weakness theory
2) Specific-reaction theory
1) Somatic-weakness Theory:
The fundamental assumption of somatic-weakness theory is that weak
bodily organs are pre-disposed to generate a specific kind of stress, leading
to a particular physiological disorder. A particular organ system may remain
weak in view of several factors vis--vis genetic deficiency, undetected
childish illness or diet imbalance deficiency etc. these factors may
cumulatively disrupt a particular organ system making it weak and weak to
stress e.g., severe ulcers might be generated owing to a weak digestive
system, which ulcers in their true may lead to serious stressful events and
consequent psychological disorders.
2) Specific-reaction Theory:
1) Psychoanalytic theory:
Psychoanalytic theories explaining the development of stress undermine the
role of conscious-emotional states specific to each disorder. According to
Alexander (1950) various psycho-physiological disorders can be explained
as a function of our unconscious emotional states.
Alexander has further argued that repressed hostile impulses invariably lead
to chronic emotional states. Such states, in turn, are responsible for
hypertension, anxieties and worries and depression. "The damming up of
such hostile impulses if continues might develop stronger defensive
measures in order to keep pent-up aggression in check-because of the
marked degree of their inhibition. These patients are less effective in their
occupational activities and for that reason tend to fail in competition
and.hostile feeling towards more successful, less inhibited, competitors
are further intensified"
Alexander's hypothesis of unexpressed anger or anger-in theory was
formulated on his first hand observations of patients undergoing
psychoanalysis.
This is the inbuilt dichotomy operating in human's even though, very subtly
and silently. Moral, valuation or attitudinal changes may be experienced at
very higher or deeper levels of consciousness and our bodies may not be
attuned to such experiences easily and readily. In fact, it is pointed out that
our bodies are not designed to cope up with the outgoing pressures of our
higher mental faculties. They are not built to hold up the storms brought
about by our mental capacities. Thus, life-experience of human beings
seems continuously to be exceeding their resources or capacities to cope
with them. Such a dichotomous state of affair is inherently germane to the
fructification of chronic stresses and conducive to the development of
psycho-physiological disorder. Therefore, most humans are prone to this or
that kind of stress-related disorder.
Stressors:
Almost any change in the environmenteven a pleasant change, such as a
vacation- demands some coping; and a little stress is useful in helping us
adapt.
STRESS CYCLES
Where
stress
come s
from
Change Stressors
Chemical Stressors
Commuting Stressors
Decision Stressors
Disease Stressors
Emotional Stressors
Environmental Stressors
Family Stressors
Phobic Stress
Physical Stress
Social Stress
Work Stress
Pain Stressors
Stress Overloading
Immediate
effects
Long term
effects
Behavioral (e.g.
over eating and
excessive
alcohol
consumption
Behavioral
disorders (e.g.
obesity and
alcoholism)
Physiological (e.g.
heightened muscle
tension, elevated
blood pressure and
rapid heart beat)
Emotional (e.g.
heightened
anxiety,
depression and
anger)
Cognitive (e.g.
increased
distraction and
decreased
concentration
Medical disorders
(e.g. headaches,
hypertension and
heart disease)
Emotional
disorders e.g.
chronic anxiety
and depression,
phobias,
personality
changes mental
illness)
Cognitive
disorders (e.g.
many problems,
obsessive thoughts
and sleep
disorder).
Decreased Productivity
Decreased Enjoyment
Decreased Intimacy
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DISTRESS CYCLES
Where
stress
comes from
Change Stressors
Chemical Stressors
Commuting Stressors
Decision Stressors
Disease Stressors
Emotional Stressors
Environmental Stressors
Family Stressors
Pain Stressors
Phobic Stress
Physical Stress
Social Stress
Work Stress
Stress Overloading
Immediate
effects
Long term
effects
Behavioral
(e.g. over
eating and
excessive
alcohol
consumption
Behavioral
disorders (e.g.
obesity and
alcoholism)
Physiological
(e.g. heightened
muscle tension,
elevated blood
pressure and
rapid heart beat)
Emotional (e.g.
heightened
anxiety,
depression and
anger)
Cognitive (e.g.
increased
distraction and
decreased
concentration
Medical
disorders (e.g.
headaches,
hypertension and
heart disease)
Emotional
disorders e.g.
chronic anxiety
and depression,
phobias,
personality
changes mental
illness)
Cognitive
disorders (e.g.
many problems,
obsessive
thoughts and
sleep disorder).
Decreased Productivity
Decreased Enjoyment
Decreased Intimacy
11
Sources of Stress:
Stress is unavoidable and has become an inherent part of human life. It
arises as a result of the imbalance between the demands placed on an
individual and his/her capacity to meet those demands. For instance, if the
demands are way below his/her capacity, then the individual may feel bored
and disinterested. on the other hand, if demands are way above his/her
capacity, then the individual may feel overwhelmed and thus feel the
pressure. One way to handle such a situation is find a balance between the
demands and capacities. An individual must, therefore, try to reduce
demands from the environment and simultaneously increase his/her internal
capacity. To achieve this balance people must identify the sources of stress.
There are various sources of stress both at home and at work. The common
ones can be classified into internal and external stress.
Internal Stress:
Human beings have a tendency to worry about actions that may or may not
take place. Internal stress generally happens when individuals worry about
things outside their control. The personality of an individual plays a vital
role in stress management. Every individual can be categorized into Type A
and Type B personalities. An individual of Type A personality has a
continual sense of urgency and has an excessive competitive drive. He/she
is always in a hurry and is impatient. People with Type A personality are
fixated about winning and do not have the ability to spend leisure time
productively. These people are likely to be under stress even in minor
situations. People with Type B personality never sense the urgency of time.
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They work at their own pace, with no need to prove their achievements.
These people are less likely to be under stress. Studies suggest that people
with Type A personality are at greater risk of getting heart attacks than
people with Type B personality.
External Stress:
This type of stress is the result of environmental influence on an individual.
External stress is a result of stress from the environment. This can be stress
from family, work, peers, and friends. Physical conditions such as poor
lighting, loud noise, poor seating arrangements, and extreme workplace
temperatures (a too hot or too cold cabin) are also stressors. Even the
climate where one resides can be a significant contributor to ones stress
level. In particular, living in extreme climates can heighten an individuals
stress level. Temperature extremes and the amount of sunshine that exists on
a daily, weekly, or monthly basis can affect the level of stress experienced.
Causes of Stress:
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Many different things can cause stress -- from physical (such as fear of
something dangerous) to emotional (such as worry over your family or job.)
Identifying what may be causing you stress is often the first step in learning
how to better deal with your stress. Some of the most common sources of
stress are:
Survival Stress
You may have heard the phrase "fight or flight" before. This is a common
response to danger in all people and animals. When you are afraid that
someone or something may physically hurt you, your body naturally
responds with a burst of energy so that you will be better able to survive the
dangerous situation (fight) or escape it all together (flight). This is survival
stress.
Internal Stress
Have you ever caught yourself worrying about things you can do nothing
about or worrying for no reason at all? This is internal stress and it is one of
the most important kinds of stress to understand and manage. Internal stress
is when people make themselves stressed. This often happens when we
worry about things we can't control or put ourselves in situations we know
will cause us stress. Some people become addicted to the kind of hurried,
tense, lifestyle that results from being under stress. They even look for
stressful situations and feel stress about things that aren't stressful.
Environmental Stress
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This is a response to things around you that cause stress, such as noise,
crowding, and pressure from work or family. Identifying these
environmental stresses and learning to avoid them or deal with them will
help lower your stress level.
Fatigue and Overwork
This kind of stress builds up over a long time and can take a hard toll on our
body. It can be caused by working too much or too hard at job, school, or
home. It can also be caused by not knowing how to manage time well or
how to take time out for rest and relaxation. This can be one of the hardest
kinds of stress to avoid because many people feel this is out of their control.
Types of Stress:
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Types of stress that are personal and work related are discussed below,
1) Personal stress:
This is extra-organizational stress. Individuals play many roles in life like
that of a father, brother, friend or mother, wife, sister, etc. In this process,
various factors cause stress.
2) Family stress:
Family stress may arise from conflict of ideas or relationships with wife,
children, siblings, parents. This stress may also be caused by the ill-health
of a family member, financial problems, a divorce, or the death of a dear
one.
3) Health related stress:
This may be a result of undetected or neglected health problems. For
example, a person may neglect minor ill health, which over a period may
develop into a serious health problem that may require immediate attention.
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Often people ignore health and give importance to work. This results in loss
of health and in stress.
4) Society related stress:
Society related stress occurs due to the influence of the society on an
individual. Here friends, colleagues, and neighbors are the influencing
factors. For example attending a community meeting after a long workday
may seem very stressful.
5) Work-related stress:
This is organizational stress. Work-related stress relates to the working
environment and policies of the organization. Work related stress can be
further classified into organizational stress and job stress.
a) Organizational stress:
The stress resulting from the conflict of organizational goals with personal
goals is called organizational or work place stress.
Delegation of authority and responsibility: For instance, an
employee may be given many responsibilities without sufficient
authority. This would result in stress in performing the duties and
responsibilities.
Long work hours: Everyone has a natural body clock. Working
against this clock can create stress. Attempts to alter the body clock
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Effects of Stress:
20
The human bodys reaction to stress is natural. It results from the need to
resist a stressful situation. For example, when a person is nervous, there is
an increase in his/her pulse rate. This is a fight or flight response.
However, things can go out of control if too much stress is present. The
person can have a heart attack or a nervous breakdown. Too much of stress
can tell upon a persons health. If neglected, it can lead to serious health
disorders at a later stage. Stress has both physical and psychological effects
on an individual.
2) Psychological Effects:
21
Difficulty in concentrating
Unable to spend leisure time productively
Always anxious
Bad decision making
Mood swings
Increased usage of food, cigarettes, alcohol and drugs
Developing fears and phobias
Feeling out of control and confused
2) Effects on Environment:
Stress affects not only the individual but also his/her environment. It has an
affect on the individuals family, work, and society.
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effects of stress. Employees under stress have less concentration and this
could lead to accidents. The more stressed a person is the more likely he/she
is of getting into conflicts. Conflicts can lead to a turbulent work
environment and affect the organization as a whole. Stress can also be
related to occupation. For instance, a person working for long hours on the
computer may get computer vision. A person working in a noisy work
environment may develop hearing disorders.
5) Effect on society:
Stress has an effect on society as well. It makes people feel isolated,
irritated, and unfriendly. This affects the interpersonal relations of the
person.
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3) Laughter:
25
changes that occur during stress. Exercise should increase blood circulation
to the heart.
5) Relaxation:
The best strategy to reduce stress is to relax. Relaxation is not being idle. It
is doing what one wants to do, rather than what one should do. It is very
important for a person to schedule some time for relaxation. This relaxation
time should disconnect the person from all his/her tensions, worries. This is
the time when the person rebuilds his/her energy levels. Relaxation
techniques vary from person to person.
6) Diet:
A good balanced diet plays a vital role in reducing stress. A person tends to
neglect diet when under stress. This may lead to overeating or under-eating.
This improper eating results in a weak immune system and creates health
problems. A well-balanced meal that is eaten on time is very important to
minimize stress.
7) Sleep:
Sleep is a weapon. During sleep, a person prepares himself/herself to face
another day. Stress makes a person sleepless or very sleepy. A stressed
person may feel sleepy throughout the day and awake during nights. On an
average, everyone needs at least 7-8 hours of sleep per day. Some may need
more sleep or some less. After a good nights sleep, a person feels fresh. An
individual must adopt a bedtime routine that induces sleep like reading a
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book that is soothing, and listening to music that is relaxing. One must go to
bed at the same time every day.
8) Meditation:
Meditation is one of the most effective techniques in reducing and avoiding
stress. Regular meditation helps in stress reduction. It enables one to control
the thought process enables one to take effective decisions helps in physical
and mental relaxation Improves concentration Meditation is a technique to
achieve a thoughtless or mindless state. In this state, a person has no
thoughts. This kind of state thus acts a stress reliever and a great
rejuvenator.
9) Yoga:
Yoga is another important stress reliever. Yoga has been tried and tested
since ancient times. According to Patanjali Maharishi, yoga is the cessation
of mind. It is a state of no-mind. Yoga is not for bodybuilding. It simply
focuses on gentle postures that improve circulation of blood to vital parts of
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the body. The increase in blood circulation rejuvenates the organs and
releases stress.
10) Maintaining work-life balance:
Work-life balance means a harmonious balance of work and domestic life. It
allows an employee to fulfill all the roles in his/her life effectively and
efficiently. Researches have proved that employees are at their best when
they are contented and motivated both at work and at home.
Achieving a work-life balance is not as easy as it seems. In the corporate
world, change is constant and imminent. The impact of globalization has
further fuelled these changes. The corporate world signifies uncertainties,
too many responsibilities, and long work hours. These changes in the
environment disturb the balance between domestic and work-life of
employees. The increasing competition and demands of society further
aggravate the situation. All this adds up to stress.
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Stress in BPOs:
Today world is moving towards its progress at a very fast rate. The size of
the industry from textile to I.T is growing at an alarming however this
industry today adopts capital-incentive modern technology to give required
quality and quantity output. Today in order to survive in the throat-cutting
world of competition, use of these techniques has become the need of time.
Due to the use of the capital intensive technology the number of
employment opportunities available in the production field has decreased.
However in order to get competitive edge over other competitors, the
company today concentrates on improving their quality of work and service
to customers. This has given rise to BPOs. This either supports the
production and distribution process or provided service to customers.
There are two types of BPO or call center, domestic and international
BPO. The domestic BPO deals with the work of clients within India,
whereas in the international BPO works for the client located in the foreign
countries. We today have number of BPOs both domestic and international
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Nature of work:
The nature of work is the main cause of job stress. The workday of the BPO
is designed for 8 to 9 hours a day. Most of the BPOs employees in
Mumbai, Delhi, and Bangalore are spending at least 1 hour travel up or
down to get on work every day. So the BPOs employee has to spend 11
hours a day on work. Some BPO encourages its employee to work over
time if the work load is more or work is very important. So some time
employee may have to work for long 13 to 14 hours a day, In International
BPOs operational heads my trend to put 16 to 18 hours on regular basis to
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stay back for customer conference call from us and other foreign countries.
Working for long hours may lead to job stress.
Workload:
The primary source of stress reported lies in the inherent nature of the
job. BPOs executives spend hours on the phone; deal with people on a
continuous basis, day after day, and work under constant pressure to deliver
quality service along with volumes on calls. They do not have the liberty to
get off the phone and often have no time to recover from an uncomfortable
call or customer rejection.
Insufficient Holidays:
Lack of sufficient holidays has emerged as the most critical
contributor to high stress levels at Indian BPOs. While BPOs work 24x7,
executives work 12-14 hour shifts on an average: mostly at US or UK
shifts. Going by the Indian Standard Time, people work nights. Staying up
nights for days, weeks and months together adds not just too physical stress
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No job security:
Today no BPO employee is given permanent job in any company.
According to the companys law if the employee work for more the 240
days in any BPO then he is entitle to get all benefits of permanent
employee. So these BPOs give breaks to the employees after completing
240 days and call them back after a short or long break. Most of the
employees themselves leave the BPO job because of the job stress and
emotional stress.
34
Irate customers:
It is BPO employee who has to directly interact with customers and
clients. The team leaders and the other seniors do not directly interact with
customers therefore very few of them actually get burnt. The job of BPO
employee is to deal and interact with clients and the customers. Most
customers call when they have a problem. Often they are further irritated by
long call queues. In such cases the customers get irritated and remove their
frustration on BPO employee. So irritation of the customers again increases
the stress of BPO employees.
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Products of Stress:
Stress can be either temporary or long term either mild or serve. The
effects on an employee depend mostly on how long its causes continue, how
powerful they are and how strong the employees recovery powers are. If
the stress is temporary and mild, most people can handle it or at least
recover from its effects rather quickly. The inflated salaries that BPO
employees enjoy dont come without paying a price. Spondylitis,
backaches, soreness and dryness of eyes, blurred vision and headache is
some of the serious illness that they tend to complaint about.
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Burnout:
In contrast to temporary stress there are some major pressures that result in
stress that is sustained for long periods. Problems predictable arise when
high intensity stress continues for an extended duration. The human body
cannot instantly rebuild its ability to cope with stress once it is depleted. As
a result, people combat it. This condition is called burn out- a situation in
which employees are emotionally exhausted, become detached from their
clients and their work and feel that they are able to accomplish their goals.
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3) Depression:
In survey disorders has climbed up the chart, affecting nearly one-fourth of
the respondents. Not surprising, since, as the industry matures, the initial
glitz and glamour wears away and the real problems come to the fore. Not
only are there several health related issues, but, on top of that, the gradual
realization that there is limited scope in developing a career owing to fewer
growth opportunities is increasing the frustration levels. Coupled with
growing mental fatigue and increasingly punishing physical environments,
depression is the obvious end result. Some BPOs have now devised
different stress management programs mainly to counter depression.
4) Severe Stomach Related Problems:
Continuing digestive problems lead to severe stomach disorders like
gastroenteritis, as endorsed by more than 24% of the respondents. Even
doctors in major cities agree-in recent times many of the patients with
Various stomach ailments are from BPOs.
5) Eyesight Problems:
Globally BPO industry employees are considered a high-risk group for eyerelated problems. While the quality of monitors might impact these
disorders, sitting continually without adequate breaks seems to be the truer
reason. The number of people affected seems to be on the rise-last year only
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19% complained; this year it has gone up to 23%. At some point of time,
this problem might also afflict the IT services industry, but for the BPO
industry
6) Ear Problems:
More than 16% of the respondents inform that they have hearing problems.
Again, no surprises here, since a BPO job involves taking calls throughout
the shift, sitting with headphones. While quality of headphones does make a
difference, it would not be correct to completely wish the problem away by
thinking that changing headphones will solve it.
The BPO employees ranked high for attrition due to health reason:
For sleeping disorder - 83%
Voice loss
- 39.5%
Ear problem
- 8.5%
Digestive disorders
- 14.9%
Eyesight problems
- 10.6%
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Solution
The professional counselors can conduct group-counseling, workshops,
educative film shows in order to create awareness on effects of bad habits.
Such actions will enable individuals to realize the importance of good habits
and they could seek one to one counseling sessions to solve their problems.
provide
excellent
working
environment,
free
food
and
45
Majority of Employees think like that, this is the first employment and they
are fresh out of the colleges. Few tend to behave differently and they have
the "do not care" attitude. Such executives will not take their job seriously,
they indulge in teasing, and joking, talking over mobile phones, have
friction within the team. These aspects may go noticed or unnoticed by the
supervisors.
The fact remains that such unacceptable behaviors will cause disturbance to
others and overall it affects the productivity. Sleeping while on duty, reading
novels and playing games on the computer during working hours brings
down productivity and quality suffers.
Solution
The professional counselor can play a major role in educating the
youngsters on discipline; provide advice to erring executives. The
counselors with their wisdom and experience can tackle such issues
tactfully and bring change within the individuals.
The HR representatives and professional counselors jointly have a role to
bring behavioral change starting from the training days. Continuous
education and Counseling will help to mitigate such problems and it is
Possible to prevent serious problems.
Inter-personal relationship and friendship:
Executives develop friendship quickly and sometime the friendship breaks
and there will be misunderstanding among the team members and naturally
affects the team performance. When the relationship fails the individuals
will also break down mentally. They either absent for duties or fall ill or the
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classes
and
progressive
relaxation
programmers.
Such
51
Relaxation
also
involves
meditation.
Meditation
involves
3) Imagery training:
The work life of BPO employee is hectic further the long hours of work and
irate customers and to the stress.
Thoughts about the problems keep on spinning in minds, one idea
lead to another and soon the employee turned down in a frazzle. For a BPO
employee mental relaxation is equally important as physical relaxation.
Imagery training helps to reduce and control mental anxiety. In Imagery
training, training is given to the employees to visualize pleasant images in
mind. Visualizing the successful dreams helps to produce a state of calm.
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work of the employee or group during the break time or otherwise special
party is arranged to appreciate to work employees.
Employees get a sense of satisfaction through appreciation
programmed as they feel that their efforts are recognize by the employer
and are paid off regular.
6) Personal Wellness:
Many BPO have there own wellness centers. This wellness center includes
fitness centers health education programmers and in-house court or indoor
games. Many BPO have there own health care specialist and dietician who
recommend practices to encourage changes in life style such as breathing
regulation muscle relaxation, positive imagery, nutrition management and
exercise embalming employee to use more of their full potential.
BIBLIOGRAPHY
Organizational Behavior- Stephen Robbins
ICFA- Effective communication skill book
Stress Management- Edwaed.A.Charlesworth and Ronald G.
Nathan
www.google.com
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