CITY OF WEST BUECHEL, KENTUCKY (JEFFERSON COUNTY) Minutes of the Meeting dated 8/2/2011. The meeting was convened at 7:30 p.m. Mayor Fowler welcomed all the guests, the Council and Attorney Hensley. Mayor asked that al cell phones be turned off. Council Sharp lead the prayer and the Pledge of Allegiance was lead by Council Shouse. Mayor ‘reminded about the sign-in sheet on the table for those who wish to speak City Clerk Sherri Gillock took roll call: Council Clark (Absent)) Council Hardin - Present, Council Howard ~ Present, Council Mosely ~ Present, Council Sharp Present, Council Shouse- Present Mayor asked if there were any corrections to the budget meeting from June 7”. Council Mosely stated she had questions about the check resister but no corrections. Mayor said she could see the clerk’s office to clarify questions pertaining to the check register. Council Sharp said he had a question that needed to be addressed here and not at the office, he said it was about a refund to Fifth Third Bank. He stated he inquired about it at his bank and they told him it was for taxes collected but they didn’t owe. The Mayor explained how Fifth Third Bank was formerly in our City, but they currently are not. Fifth ‘Third was sending payments to West Buechel and the Mayor stated she saw what was happening and requested the payment be sent back to them. We sent the check back without cashing it, which actually sent up a red flag. We started refunding monies back. Mayor sald she asked the Clerks what was going ‘on with Fifth Third Bank and the Clerks said they notified Fifth Third Bank that they do not owe the City, but they stil sent money. There were no corrections to the budget minutes of June 7" or the regular me Council Howard motioned to accept, Council Shouse seconded. Council Hardin opposed. Minutes will be filed as is. There were no corrections to the minutes of June 21" budget meeting. Motion to accept made by Council Howard, seconded by Council Shouse. Opposed by Council Hardin and Council Mosely. Mayor broke the tie to accept. Minutes willbe filed as is 1B minutes of June 7”, Police Report/Contract Patrol: chief Manning gave the report for the months of June and July Chief Manning talked about meetings that he has been attending in regards to re-establishing our Police force. Manning gave his report and addressed questions that the Council had. Chief Manning also gave a report for the Code enforcement. Council Mosely questioned the identity of Code enforcement and his source of pay. Chief Manning stated it was Mr. Rick Nelson and that he was paid by Metro Security. UNFINISHED BUSINESS The Railway and Ethel Ave drainage: Mayor stated that this has turned into a cisaster situation due to the hard rains, Mayor said that the Mattingly's had her over to look at the drainage aftera hard rain. Mayor stated she sent the residents a letter on July 21" referencing MSD looking into the situation. Council Hardin was asked to brief us on what the Rall Road has agreed to do. CouncilHardin said both he and Joe met with a new guy and somebody a couple of times. Council Hardin ‘explained that the Rail Road would fix it with some over size pipe, but he wasn’t sure how much or how far it would extend, Council Hardin also said he had concerns about the drainage problem on Selma Avenue. Council member also had issues with the City’s maintenance shed, moving it or taking it down. Mayor asked if Council Hardin would like to spear head that. Council Hardin said he was undecided. Council Shouse stated that MSD could help. Council Hardin stated that with six on the Council everyone should work together on this. The discussion continued Ordinance 236 Non Moving Violation: Mayor stated that the Council had the opportunity to review the Ordinance that we had set about five months ago. The prevalent changes of the Ordinance are the handicap violation charge. Mayor said that Council Hardin brought in some paper work today still challenging those charges. Attorney Hensley has researched and was given information pertaining tothe City. Attorney Hensley explained that there are no statues as to what cities can charge. There was discussion between the Council and the Mayor and a decision was made to set the fine at $250.00 and after fourteen days it will be $260.00, the same as the City of Louisville. Council Hardin said he also had issue with parkng off the pavement onto the grass, he asked if we could have lead way for when we have company. Mayor asked the Attorney if the Officer could just use his own discretion on this. Attorney Hensley szid that we should leave the fine in position as $25.00 in case the Officer needs to use it. Attorney Hensley said that if we are leaving everything else the same then we could just get a ‘motion to amend this Ordinance to the extent that the handicap be $250.00/ $260.00 late fee and the rest would remain the same. Council Sharp made the motion to change the handicap fee to $250.00 $260.00 late fee. Council Mosely 2% the motion. Mayor asked Clerk Gillock to take a poll. Council Clark- Absent, Council Hardin- yeah, Council Howard-yeah, Council Mosely-yeah, Council Sharp-yeah, Council Shouse-yean. Mayor stated that the Ordinance 236 Series 2011will be amended with the handicap fee change. Park Grounds: Mayor said that we had published in the paper that the rock was for sale with no response for that sale, so this allows the City to go forth to replace with rubber mulch. Council Hardin had questions about the amount of rock we have. Mayor stated that the bids are no longer being accepted. Clerk explained that a bid was handed to her minutes before this meeting started. After much discussion, it was decided to let the Residents have the gravel and get on a list and divide it up with those residents of West Buechel. The time will be decided at a later date. The city will give notice and make alist of persons interested in the rock, and then make a distribution. NEW BUSINESS College Tour: Mayor stated West Buechel had the honor of sending Brandon McClellan and Nick Jefferies, on the college tour this year. Both have been working with the city in the park area this, summer. Mayor said she has been promoting higher education thru participating in the college tours since 1994. Tours in the past have taken in colleges in states of Ohio & Tenn., Harvard, Duke and Yale have been toured. West Buechel sponsored Brandon and Nick on a trip, last month to Western Ky. University.Project- City Improvements: Mayor stated that the Council had authorized her a few months ago to begin a research on programs and housing development for the handicapped, disabled and seniors. Mayor said she hasbeen meeting with Mr-Mansferd Reid. Mayor stated that Mr. Reid is chairman of the board for Metro Housing Authority of Louisville. Mayor said Mr. Reid has worked with three Louisville Mayors, maintaining, establishing and developing housing in the Metro area. Nayor said we've had meetings to be inclusive of Ms Semekula an experienced grant writer. Atty. Hensley, and board members ofthe Bashford Manor association have been participants in those meetings as well. Mayor said that each Council received in their packet the resolution allowing the city to create a board set forth as W.B. Economic Planning Commission. Mayor asked the council to read the resolution. Mayor asked for a motion to pass the resolution #105 Series 2011. Council Hardin asked f we could put the Resolution on told. Council Sharp made a motion to have a Public Hearing on the Resolution in a couple of weeks. Council Mosely 2” the motion. All were in favor. Date and time will be announced. Bardstown Rd- Beautification Project: Mayor said that Ms Cynthia Cook the incoming president of the Bon Air Assoc. is working on the Bardstown Road project. She requested our help in November. Mayor said they wil be doing the laying down of cardboard &mulch to kill grass. They are seeking volunteers who are willing to help with project. Persons interested in helping please call city hall, and give the clerk your info & availability. jabetic Events & Education: Mayor stated that we have representative, David Turner, who has been participating in our food program, on the 3" Wednesday of the month, Mayor said he is willing to work with us in staging events, activities and programs for diabetics for the youth, parents and family members. Mayor said he is starting to petition the medical facilities & companies who will donate to the cause, these activities will take place at the community center. OPEN FLOOR 1® speaker: Chris Medley, his complaint was about the City’s Loading/Unloading License (Ordinance110.02R171(R). Mr. Medley was questioning if we can legally charge this tax and he had Papers he handed to Attorney Hensley. She addressed Mr. Medley and explained that she was already looking into this and would get back with him. 2° speaker: Carolyn Wells asked about the Ethics board and she wanted to know when would there be ‘another meeting, She questioned if she would get paid whether she missed a meeting or not like a Council member dees. Attorney Hensley explained why it’s not the same comparison. Carolyn Wells had other complaints about grass. 3° speaker: Loy Crewford said it was confusing the way it was posted about the pea gravel and he stated since its been deciced to give the gravel back to the residents he would like his name to be added to list ‘and he made mention that he owns three properties that could use it.Mayor asked for a motion to adjourn. Council Shouse made a motion to adjourn and Council Mosely 2 it. Allin favor. The meeting adjourned at 9: tes. JDL, ‘CITY CLERK “7/40 1f DATE This warrant is drawn by the Mayor, signed by the clerk and counter signed by the Mayor as prescribed by the KRS 92.070