Use Custom Dictionaries To Add Words To The Spelling Checker

Word > Spelling, grammar, and thesaurus
Use custom dictionaries to add words to the spelling checker

When you use the spelling checker, it compares the words in your document with those in the main dictionary.
The main dictionary contains most common words, but it might not include proper names, technical terms, or
acronyms. In addition, some words might be capitalized differently in the main dictionary than in your file.
Adding such words or capitalization to a custom dictionary prevents the spelling checker from flagging them as
mistakes.
IMPORTANT Any custom dictionary setting you change in one Microsoft Office 2010 program affects all the
other programs.
What do you want to do?

Enable custom dictionaries
Open the Custom Dictionaries dialog box
Create a custom dictionary
Add an existing custom dictionary
Add, delete, or edit words in a custom dictionary
Change the language associated with a custom dictionary
Change the default custom dictionary to which the spelling checker adds words
Enable custom dictionaries

You can use the Custom Dictionaries dialog box to manage your custom dictionaries. However, the settings in
this dialog box do not take effect unless you enable custom dictionaries.
Which Office 2010 program are you using?

Access
Excel
InfoPath
OneNote
Outlook
PowerPoint
Project
Publisher
SharePoint Workspace
Visio
Word
ACCESS, EXCEL, ONENOTE, POWERPOINT, PROJECT, PUBLISHER, VISIO, AND

WORD
1.
Click the File tab.
2.
Under Help, click Options.
3.
Click Proofing.
4.
Make sure the Suggest from main dictionary only check box is cleared.
5.
Click Custom Dictionaries.
6.
In the Custom Dictionaries dialog box, make sure the check box next to each custom dictionary
that you want to use is selected.
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OUTLOOK
1.
Open a mail message.
2.
Click the File tab.
3.
4.
Click Mail, click Spelling and Autocorrect, and then click Proofing.
5.
6.
7.
In the Custom Dictionaries dialog box, for any custom dictionaries you want to use, make sure
the check box next to each of those dictionaries is selected.
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INFOPATH
1.
On the Home tab, click the arrow next to Spelling, and then click Spelling Options.
2.
3.
4.
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SHAREPOINT WORKSPACE
In SharePoint Workspace, the Spelling Options dialog box is accessible only via the Spelling dialog box. So
you must first start a spell checking session in order to enable custom dictionaries.
1.
In a rich text area in a SharePoint Workspace tool, start a spell checking session.
2.
In the Spelling dialog box, click Options.
3.
4.
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Open the Custom Dictionaries dialog box

Which Office 2010 program are you using?
Access
Excel
InfoPath
OneNote
Outlook
PowerPoint
Project
Publisher
SharePoint Workspace
Visio
Word
ACCESS, EXCEL, ONENOTE, POWERPOINT, PROJECT, PUBLISHER, VISIO, AND

WORD
1.
Click the File tab.
2.
3.
Click Proofing.
4.
5.
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OUTLOOK
1.
Open a mail message.
2.
Click the File tab.
3.
4.
Click Mail, click Spelling and Autocorrect, and then click Proofing.
5.
6.
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INFOPATH
1.
On the Home tab, click the arrow next to Spelling, and then click Spelling Options.
2.
3.
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SHAREPOINT WORKSPACE
In SharePoint Workspace, the Spelling Options dialog box is accessible only via the Spelling dialog box. So
you must first start a spell checking session in order to open the Custom Dictionaries dialog box.
1.
In a rich text area in a SharePoint Workspace tool, start a spell checking session.
2.
In the Spelling dialog box, click Options.
3.
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Create a custom dictionary

1.
Open the Custom Dictionaries dialog box by following these steps.
2.
Click New.
3.
In the File name box, type a name for the custom dictionary.
4.
Click Save.
5.
If you want the new dictionary to be used for another language, while the new dictionary is still
selected on the Dictionary List, select the language on the Dictionary language menu.
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Add an existing custom dictionary

The Custom Dictionaries dialog box lists the available custom dictionaries the program can use to check
spelling. If the dictionary that you want to use for example, one that you purchased from a third-party
company is installed on your computer but not listed in the Dictionary list box, you can add it.
1.
2.
Click Add.
3.
Locate the folder containing the custom dictionary you want, and then double-click the dictionary
file.
If you want additional help installing a third-party dictionary, see the installation instructions for that dictionary.
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Add, delete, or edit words in a custom dictionary

1.
2.
Select the dictionary you want to edit. Make sure you do not clear the check box.
3.
Click Edit Word List.
4.
Do one of the following:
To add a word, type it in the Word(s) box, and then click Add.
To delete a word, select it in the Dictionary box, and then click Delete.
To edit a word, delete it, and then add it with the spelling you want.
To remove all words, click Delete all.
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Change the language associated with a custom dictionary

By default, when you create a new custom dictionary, the program sets the dictionary to All Languages, which
means that the dictionary is used when you check the spelling of text in any language. However, you can
associate a custom dictionary with a particular language so that the program uses the dictionary only when you
check the spelling of text in a particular language.
1.
2.
In the Dictionary list box, click the dictionary that you want to change.
3.
On the Dictionary language menu, click the language for which dictionary should be used.
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Change the default custom dictionary to which the spelling

checker adds words
Whenever you check the spelling of a file, you have an option to add a word flagged as a misspelling to a
custom dictionary. The default custom dictionary is the dictionary to which the program adds the word when
you do this.
Do the following to specify the default custom dictionary that Microsoft Office programs use for all languages or
for each language that you work in:
1.
2.
In the Dictionary list box, do one of the following:
To change the default dictionary for all languages, click the dictionary name under All
languages.
To change the default dictionary for a particular language, click the dictionary name
under the language heading.
3.
Click Change Default.
NOTE
If there is only one dictionary under a heading, then it is must be the default dictionary. In
this case, the button is not available.

The next time that you check spelling, the program uses the default custom dictionaries that you selected. For
more information, see Check spelling and grammar.
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Use Custom Dictionaries To Add Words To The Spelling Checker

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Word > Spelling, grammar, and thesaurus

Use custom dictionaries to add words to the spelling checker

What do you want to do?

Enable custom dictionaries

Which Office 2010 program are you using?

ACCESS, EXCEL, ONENOTE, POWERPOINT, PROJECT, PUBLISHER, VISIO, AND

Click the File tab.

Under Help, click Options.

Click Custom Dictionaries.

Open a mail message.

Click the File tab.

Under Help, click Options.

Click Custom Dictionaries.

Click Custom Dictionaries.

In the Spelling dialog box, click Options.

Click Custom Dictionaries.

Open the Custom Dictionaries dialog box

ACCESS, EXCEL, ONENOTE, POWERPOINT, PROJECT, PUBLISHER, VISIO, AND

Click the File tab.

Under Help, click Options.

Click Custom Dictionaries.

Open a mail message.

Click the File tab.

Under Help, click Options.

Click Custom Dictionaries.

Click Custom Dictionaries.

In the Spelling dialog box, click Options.

Click Custom Dictionaries.

Create a custom dictionary

Open the Custom Dictionaries dialog box by following these steps.

Add an existing custom dictionary

Open the Custom Dictionaries dialog box by following these steps.

Add, delete, or edit words in a custom dictionary

Open the Custom Dictionaries dialog box by following these steps.

Click Edit Word List.

Do one of the following:

To remove all words, click Delete all.

Change the language associated with a custom dictionary

Open the Custom Dictionaries dialog box by following these steps.

Change the default custom dictionary to which the spelling

Open the Custom Dictionaries dialog box by following these steps.

In the Dictionary list box, do one of the following:

Click Change Default.

this case, the button is not available.

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