CMe Sees) OSA Student Chapter Activity & Youth Education Grants Overview By Gale Mamatova Program Overview (OSA provides grant funding for OSA Student Chapters and Local Sections in two categories: © Youth Education © Activity/Professional Development & Special Events Youth Education Grants fund programs that enable Chapters and Sections to promote science learning, by working directly with grade school students. Activity Grants support professional development efforts that help students build technical skills and their network of colleagues around the world. Grant Categories Activity/Professional Development & Special im of $11 ‘© Chapter Promotion or Recruitment Event (up to $300) (© Events held to promote your chapter/section and recruit new members (© Eligibility: one per year, per chapter/section ‘© Joint Activity (up to $250) ‘© Events held in cooperation with other chapters, sections, societies, etc © Eligibility: one per year, per chapter/section ‘+ Professional Development (up to $750) (© Technical sessions, lectures, networking and other events to further your careers and/or scientific knowledge (© Eligibility: two per year, per chapter/section ‘© Competition/Award (up to $500) (© Technical paper or poster contests, award submissions, etc. © Eligibility: one per year, per chapter/section ‘© Social Function ($100 for <15 members and $200 for 15+ members) ‘© Networking receptions, pizza parties, happy hours, ° ilty: one per year, per chapter/section Page 1 of 14Youth Education Grants (maximum of $1000 in funding per year ‘© Youth Education (up to $500) ‘© Youth education events including classroom demonstrations, science fairs, etc. (© Eligibility: two per year, per chapter/section Eligibility + OSA Student Chapters must be in good standing, with a minimum of 5 OSA Student Members. and a completed Annual Report. For information on whether your chapter meets these requirements, please email chaptersandsections@osa.org. + All previous program reports must be filed for all completed Activity and/or Education Outreach grants funded. Application Deadlines Deadline Program Terms Notification Fall Review 30 October | January —June of the following year | 30 December Spring Review |1 February 30 April | July December of the following year | 30 June fons are scored on several factors: ‘+ Does the application effectively describe the project goals? ‘+ Do the goals meet the project's objectives? ‘+ Are the goals achievable based on project budget, resources and timing? ‘+ Is the budget realistic? ‘+ Is the scope of the program realistic? ‘+ Does the application effectively describe measureable outcomes? Page 2 of 14Grants Review Exercise Group 1 Dear Reviewer, ‘This year, we've divided the applications into categories. Your review category is: Social Function. Social function grants fund networking receptions, pizza parties, happy hours. Student chapters are eligible to apply once per year, per chapter. Please score the grant applications using the evaluation form below, on a scale of zero to the highest value indicated, to determine which applications you will fund. This year’s budget is $350 USD. Name: OSA Chapter 1 Location: Brazil ‘Amount Requested: $200 ‘Activity Description: Chapter party ion 2 Applic Name: OSA Chapter 2 Location: USA ‘Amount Requested: $200 Activity Description: Each year, the student committee in Engineering Physics organizes a week dedicated to physics, and each year the OSA student chapter is invited to animate a few activities, We will present the Extreme Microwave conference, which shows different physics phenomena which can happen in a microwave. We also organize a social activity forall the students in Engineering Physics. Such activities promote interactions between students of different years, including graduates and undergraduates, and give the OSA chapter visibility and recruitment opportunities. This year, we plan on renewing the laser alignment game where the ‘students must send a laser on targets in a room using small mirrors. The requested funds are to allow us to buy the necessary material for this activity (mirrors, beam splitters, etc, and to provide refreshments for the participants. Application 3 Name: OSA Chapter 3 Location: Germany ‘Amount Requested: $100 Activity Description: After a lengthy campus recruitment session coincident with the new academic year, the group hopes to organize an informal social networking function ata local bar, hosting both OSA members and invited faculty. Pizza and beverages will be provided, and attendees will ave the opportunity to participate ina few organized activities such as optical trivia, We hope to foster an environment for students and faculty alike to discuss science and engineering informally. The event will double as an information gathering session to gauge the Page 3 of 14interests and suggestions of members. This information will be used to outline a plan which will serve as a guide for the OSA chapter throughout the year. Application 4 Name: OSA Chapter 4 Location: italy ‘Amount Requested: $200 Activity Description: Pizza and beer at local bar Application 5 Name: OSA Chapter 5 Location: India ‘Amount Requested: $200 Activity Deseri Evaluation form jon: New Year party ‘Application 1 “Application 2 “Application 3 ‘Application 4 ‘Application 5 “are the goals relevant to the category? (Highest value: 4 points) ‘re the methods proposed to achieve the goals reasonable? (Highest value: 25 points) Do the Intended results seem attainable and realistic? (Highest value: 15 points) ‘Does the proposed budget match the description of the project and activities? (Highest value: 10 points) Please rate your agreement withthe following statement: I would support funding for this project. (Highest value: 4 points) Total Score: Page 4 of 14Grants Review Exercise Group 2 Dear Reviewer, ‘This year, we've divided the applications into categories. Your review category Is: Professional Development. Professional Development programs are to funds technical sessions, lectures, networking and other events to further the careers and scientific knowledge of students. Please score the grant applications using the evaluation form below, on a scale of zero to the highest value indicated, to determine which applications you will fund. This year’s budget is $750 USD. Application 1 Name: OSA Chapter 1 Location: USA Amount Requested: $750 Activity Description: We are planning to organize a tour with the chapter members and visit a lab. Application 2 Name: OSA Chapter 2 Location: Russia ‘Amount Requested: $250 ‘Activity Description: We had the idea to organize a meetings focused on different topics that of Interest to students. These topics concern several people of in our chapter, from young, researchers and students who are working in this research field to young students. The symposium will be based on a topical lecture given by some high profile invited speaker and ther shart talks by local speakers including the active contribution of students. The workshop will start with a broad introduction to the concepts .The expected audience is composed by bachelor, master and PhO students, young and senior researchers. ‘Application 3 Name: OSA Chapter 3 Location: Italy ‘Amount Requested: $500 ‘Activity Description: This activity is conference and school for students from all over the world. Its main goal isto organize the series of lectures for students, which will be given by the invited scientists, who will represent the world famous laboratories. The key scientific areas, which will be covered in the talks, are Physics of Semiconductors, Optoelectronics, Photovoltaics, Engineering and Physics of Nanostructures. The series of unique educational courses on ‘modeling of semiconductor lasers, nanostructures and their growth techniques is also planned. During the planned Student poster sessions there will be splendid opportunity for valuable Page 5 of 14scientific discussions and communication between the student authors and the scientists from all over the world. Travel grants for students from abroad and remote districts are also available. Application 4 Name: OSA Chapter 4 Location: USA ‘Amount Requested: $750 Activity Description: We are proposing to take a short road trip to optics companies in the San Jose area. We have contacts at Lighthouse Photonics (Santa Clara), Spectra-Physics (Santa Clara), ESI (Sunnyvale), Raydiance (Petaluma), and intend to contact Coherent and SPI Lasers as well. ‘The trip would serve as a fantastic networking opportunity for our students and foster professional growth in the photonics industry. Application 5 Name: OSA Chapter S Location: Russia ‘Amount Requested: $400 ‘Activity Description: This event is aimed to present information on present directions in the science and technologies. We are going to organize meetings with specialists for bachelor and ‘master students of our university. During event directors of companies will present, so it would bbe a good chance for student to find job and develop career in the field of Physics (Optics) and Engineering Evaluation form ‘Application | Application | Application | Application | Application 1 2 3 4 5 “are the goals relevant to the category? (Highest value: 4 points) ‘re the methods proposed to achieve the goals reasonable? {Highest value: 15 points) Do the intended results seem attainable and realistic? (Highest value: 15 points) ‘Does the proposed budget match the description of the project and activities? (Highest value: 10 points Please rate your agreement withthe following statement: | would support funding for this project. (Highest value: 4 points) "Total Score: Page 6 of 14Grants Review Exercise Group 3 Dear Reviewer, “This year, we've divided the applications into categories. Your review category is: Youth Education. Youth Education grants fund events such classroom demonstrations, science fairs, etc. Please score the grant applications using the evaluation form below, on a scale of zero to the highest value indicated, to determine which applications you will fund. This year’s budget is $1,000 USD. Application 1 Name: OSA Chapter 1 Location: China ‘Amount Requested: $500 Activity Description: To better enable our chapter into the primary and middle schoo! Classroom, so all of our chapter members will take turns serving as a teacher at primary and teaching electives at the middle school during the whole semester. itis a migrant elementary school, whose condition is inadequate for pupils, so we will bring them several interesting, simple physics experiments every Thursday, and try our best to broaden their horizons. We are also going to donate some stationery and books to children. In addition, we'll keep on being the teacher for high grade elective "Myth Busters” at the middle school, exposing some rumors of life with the scientific knowledge we have learned, for example, using microwave ovens frequently will not give rise to cancer. We hope that they can learn to observe and ponder with the scientific mind in routine. Application 2 Name: OSA Chapter 2 Location: Africa ‘Amount Requested: $1,000 Activity Description: Will attend an exhibition that focuses on displays, workshops, tours, talks and hands-on activities aimed at enthusing learners, students and the general public about the endless possibilities of science and technology. ‘Application 3 Name: OSA Chapter 3 Location: Africa ‘Amount Requested: $1,000 ‘Activity Description: Some of our members take part in outreach events, but we would like to organize our outreach efforts so that they form @ more cohesive part of our chapter programming. With this grant, we'd pay for transportation and lunch for those OSA members Participating in our outreach events. We think this will be a good way to have fun, participate in the local community, and build community in our group. We hope to use the Optics Suitcase Page 7 of 14(see other grant) along with some of our members’ research materials for fun optical demonstrations. We would like to do this with the museums and local schools our area. Application 4 Name: OSA Chapter 4 Location: USA ‘Amount Requested: $500 Activity Description: We would like to participate in an optics demo competition to create low: cost, creative, educational, and entertaining demos. In Students can team up to submit a 1-page idea. After the first submission, they will pick a certain number to give short presentations about their idea and a proposed budget. Then they will pick 5 teams to compete in a final event that involves building a demo and presenting it to an audience. The final winners will be awarded with prizes and certificates. Application 5 Name: OSA Chapter S Location: Argentina ‘Amount Requested: $500 Activity Description: Develop not for seeing objects and experiences to explain science concepts to the blind community, using other senses like hearing, touch, smell and taste. Those will be simple objects we design and proof with the students of a blind institute where we can go to be sure they work, we will work with two plastic artist who already worked with the blind community (they don’t want to be pay, we should just support their transport in case they visit, the blind Institute with us). Evaluation form ‘Application ] Application | Application | Application | Application 1 2 3 4 5 ‘are the goals relevant to the category? (Highest value: 4 points) ‘Are the methods proposed to achieve the goals reasonable? (Highest value: 15 points) Do the intended results seem attainable and realistic? (Highest value: 15 points) oes the proposed budget match the description ofthe project and ‘activities? (Highest value: 10 points) Please rate your agreement with the following statement: | would support funding for this projec. (Highest value: 4 points) Total Score Page 8 of 14Grants Review Exercise Group 4 Dear Reviewer, ‘This year, we've divided the applications into categories. Your review category is: Competition/Award. Competition/Award grants fund technical paper or poster contests, award submissions, etc. Please score the grant applications using the evaluation form below, on a scale of zero to the highest value indicated, to determine which applications you will fund. This year's budget is $500 USO. Application 1 Name: OSA Chapter 1 Location: USA, ‘Amount Requested: $500 Activity Description: To celebrate the coming 100 anniversary of OSA, we plan to host a competition of knowledge about the history and achievements of OSA. In this way, we can offer a platform for our members to know more about OSA. Also, non-members are welcome, since we can take this opportunity to promote OSA’s concept and influence. We plan to set round robin contest, then knock-out contest, finally the finals. Application 2 Name: OSA Chapter 2 Location: China ‘Amount Requested: $500 Activity Description: Our University hosts an annual symposium dedicated to celebrating and understanding novel work in optics and photonics. In addition to giving graduate students the ‘opportunity to review relevant and exciting research, this symposium provides students the stage to showcase their work via posters to interested fellow investigators. Using this annual ‘symposium as the venue, we propose to create a poster competition with prizes given to the top three posters. Furthermore, while the poster contest provides a good setting for academic competition, we also will strive to create an atmosphere ripe for networking, To this end, we will provide light refreshments and snacks to facilitate networking between all attending. Application 3 Name: OSA Chapter 3 Location: USA ‘Amount Requested: $500 Activity Description: As new members of OSA chapter, we have great enthusiasm to acknowledge our young researchers for their devoted efforts in optics and photonics. Our chapter plans to host an academic presentation competition, rendering young researchers @ great chance to report their recent accomplishments to more people. The theme of this competition is focused on nanostructures for efficient light manipulation. The participants who Page 9 of 14have at least one year research experience in related fields should write a brief abstract (100 words). Except for the abstract for preliminary filtering, 10 remaining participants should submit their sides for the evaluation by invited judges, which will account for 40% of the total score. 30, ‘minutes presentation accounting for another 60% will be performed by participants on the competition day. Final congratulations will be publicly sent to four top winners (one first prize '$250, one second prize $150, and two third prizes $50 each), Application 4 Name: OSA Chapter 4 Location: Brazil ‘Amount Requested: $500 ‘Activity Description: Poster competition. Prizes will be given. We will order pizza and beer. Application 5 Name: OSA Chapter 5 Location: India ‘Amount Requested: $500 Activity Description: The objective of the contest is to bring together experienced and young, scientists working on various aspects of optics. Evaluation form ‘Application | Application | Application | Application | Application 1 2 3 4 5 ‘Are the goals relevant to the ‘category? (Highest value: 4 points) ‘re the methods proposed to ‘achieve the goals reasonable? (Highest value: 15 points) ’Do the Intended results seem attainable and realistic? (Highest value: 15 points) ‘Does the proposed budget match the description of the project and activities? (Highest value: 10 points) Please rate your agreement with the following statement: | would support funding for this project. (Highest ‘value: 4 points) Total Score Page 10 0f 14Grants Review Exercise Group 5 Dear Reviewer, This year, we've divided the applications into categories. Your review category is: Chapter/Section Promotion or Recruitment Event. Chapter/Section Promotion or Recruitment Event funds events held to promote your chapter/section and recruit new members. Please score the grant applications using the evaluation form below, on a scale of zero to the highest value indicated, to determine which applications you will fund. This year’s budget is $300 USD. ‘Application 1 Name: OSA Chapter 1 Location: USA ‘Amount Requested: $300 Activity Description: We will order pizza and beer and hope to get more people join our chapter, ‘Application 2 Name: OSA Chapter 2 Locati Amount Requeste ‘Activity Description: Advertisement in the university premises by posters. Optical Freebies/gift for the students attending the events promoting our OSA students chapter. India ‘Application 3 Name: OSA Chapter 3 Location: USA ‘Amount Requested: $150 ‘Activity Description: The aim of the event is to promote our OSA chapter, among under- ‘graduate, graduate and Ph.D. students. The event will be focused on the presentation of the past and future activities of the chapter. In addition, a series of short seminars about the scientific researchers developed will be shown by new and old officers. After the dissertations, the participants will be invited to socialize during a coffee break. We expect to give visibility to ‘the OSA Student Chapter and to involve new members in the activities. Moreover, we expect to have an audience of about 30 people. ‘Application 4 Name: OSA Chapter 4 Location: Italy Page 11 of 14Amount Requested: $150 Activity Description: Recruitment program reserved for photonics member to keep the sustainability of this chapter management. One of the target isto increase the number of new ‘members of student chapter members, We need recruitment to attract the interest of the students in optics a photonics field in order to keep the sustainability of this chapter. We need @ grant for promoting and campaigning activities to promote the chapters to other students in our institutions, About 10 until 20 newer members are hoped to strengthen the activities in the ‘coming year. This program is planning to startin the early of the month September 2014, Attractive promoting and campaigning programs will utilized posters, opening a special booth in the locations where student’ activities centered, and other media such as social media, and ‘mailing list. A simple welcome party will be also being held to inaugurate these new members. Application 5 Name: OSA Chapter 5 Location: Russia ‘Amount Requested: $300 ‘Activity Description: This is our annual recruitment event where we invite the Incorning graduate students to get to know our chapter and the benefits of joining OSA. We deliver talks by chapter executive members explaining the responsibilities of each member. We end the session by an informal talk session over coffee + snacks or pizza, Usually students sign up for the chapter after this session. Usually the cost distribution is as follows: Reservation of meeting room + projector = $150 Lunch or snacks or pizza = $150 Evaluation form “Application | Application | Application | Application | Application 1 2 3 4 5 ‘Are the goals relevant tothe category? (Highest value: 4 points) Are the methods proposed to achieve the goals reasonable? (Highest value: 15 points) Do the intended results seem attainable and realistic? (Highest value: 15 points) Does the proposed budget match the ‘description of the project and activities? (Highast value: 10 points) Please rate your agreement with the following statement: | would support funding for this project. (Highest value: 4 points) . Total Score: Page 12 of 14Grants Review Exercise Group 6 Dear Reviewer, This year, we've divided the applications into categories. Your review category is: Joint Activity. Joint Activity grants fund events held in cooperation with other chapters, sections, societies, ete. Please score the grant applications using the evaluation form below, on a scale of zero to the highest value indicated, to determine which applications you will fund, This year’s budget is $300 USD. Application 2 Name: OSA Chapter 1 Location: india ‘Amount Requested: $300 Activity Description: in this joint activity we wish to host the nearby OSA student chapter at our university. The visit will start with a lab tour and be followed by a social activity. We know from past experience that meetings between different local student chapters provide a good ‘opportunity for both social and professional contacts to be formed, expanding the collaboration between the two chapters and institutes. We hope this activity will contribute to our efforts of building a connection net between all student chapters in our area Application 2 Name: OSA Chapter 2 Location: USA ‘Amount Requested: $300 Activity Description: Party to host another OSA chapter. Application 3 Name: OSA Chapter 3 Location: Italy ‘Amount Requested: $300 ‘Activity Description: Teach at the Beach is a student mini-conference and networking event between two OSA student chapters. Students are requested to prepare 20-minute talks aimed at students of a similar level of understanding from different fields in optics and photonics, Students will be accommodated in self-contained huts. Conference presentations will be held in the mornings, with networking events (such as beach excursions and a barbecue dinner) to be held in the afternoons and evenings. Application 4 Name: OSA Chapter 4 Location: India ‘Amount Requested: $300 Page 13 of 14Activity Description: Organized jointly with the SPIE chapters this daylong event will focus on ‘opportunities involving entrepreneurship in optics and photonics. The event will feature presentations from local optics entrepreneurs together with informal sessions aimed at sharing their expertise and thelr experience with the local students. Application 5 Name: OSA Chapter 5 Location: Canada ‘Amount Requested: $300 Activity Description: We want to get to know other chapters in the area by going to a local bar and hosting atrivi Evaluation form “Application ‘Application 2 ‘Application 3 ‘Application 4 “Application 5 ‘are the goals relevant to the category? (Highest value: points) ‘re the methods proposed to achieve the goals reasonable? (Highest value: 25 points) Do the intended results seem attainable and realistic? (Highest value: 15 points) Does the proposed budget match the description of the project and activities? (Highest value: 10 points) Please rate your agreement with the following statement: | would support funding for this project. Highest value: 4 points) Total Score: Page 14 of 14