5366 Regular Meeting 25 February 2015 ‘The Board of Education of the Borough of Lodi, New Jersey, convened to hold a Regular Meeting, 25 February 2015, at the Board of Education Meeting Room, Lincoln School, 8 Hunter Street, Lodi, New Jersey, at 7:00 P.M. ‘The meeting was called to order at 7:00 P.M. by Mr. Joseph Licata, Board President who led in the Pledge of Allegiance. The following statement was read by Mr. Licata: "The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Lodi Board of Education has caused notice of this meeting to be published by having the date, time, and place thereof sent and/or published in the Herald News, Bergen Record, Office of the Borough Clerk, and the entrance to the Board of Education Meeting Room." The following members of the Board of Education were present: Trustees Vara, Carafa, Telep, Carbonetti, Cardone, Nardino, Marra, D'Amico, and Licata. Also present were Mr, Frank Quatrone, Superintendent of Schools, Mr. Marc A. Capizzi, Board Secretary/Business Administrator, and Mrs. Alisa DiChiara, Board Attorney. MINUTES Upon a motion by Marra, seconded by Carbonetti , the minutes of the following meeting were approved and are hereby ratified as typewritten: > (a) Regular Meeting 17 December 2014 > (b) Re-Organization Meeting 6 January 2015 ‘Trustee Carafa abstained from voting on the December 17, 2014 minutes COMMUNICATIONS NONE5367 Regular Meeting 25 February 2015 RESOLUTION(S) BOARD OF EDUCATION LODI, NEW JERSEY RESOLUTION RESOLUTION RE: SCHOOL DISTRICT REPORTING OF HARASSMENT/INTIMIDATION/ BULLYING OFFERED BY TRUSTEE: MARRA ‘SECONDED BY TRUSTEE: NARDINO WHEREAS, the Lodi Board of Education has received the Superintendent's report of incident(s) of Harassment/Intimidation/Bullying (“HIB”) within the District; and WHEREAS, the Board has the opportunity to review the Superintendent's recommendations with respect to the incident(s) of HIB. NOW, THEREFORE BE IT RESOLVED, that the Board may or may not accept the Superintendent's recommendations. BE IT FURTHER RESOLVED, that pursuant to N.J.S.A. 18A:37-15(d), the building Principal shall inform the applicable parents/guardians of the students involved in these incidents with the following information within five (5) school days of this Board meeting: 1, The nature of the investigation; 2. Whether the District found evidence of HIB; 3. Whether discipline was imposed; 4. Whether services were provided to address the incident of HIB DATE: FEBRUARY 25, 2015 VOTE: APPROVED UNANIMOUSLY LODI BOARD OF EDUCATION LODI, NEW JERSEY RESOLUTION RESOLUTION RE: NEW JERSEY QUALITY SINGLE ACCOUNTABILITY CONTINUUM (NJQSAC) 2014-2015 SCHOOL YEAR OFFERED BY TRUSTEE: MARRA SECONDED BY TRUSTEE: NARDINO BE IT RESOLVED by the Board of Education of the Borough of Lodi, New Jersey, as follows: WHEREAS, the Lodi School District is required to prepare and submit a District Performance Review and Statement of Assurance under New Jersey Quality Single ‘Accountability Continuum (NJQSAC); and5368 Regular Meeting 25 February 2015 WHEREAS, this report includes evaluation in five key component areas of school district effectiveness — instruction and program, fiscal management, governance, personnel, and operations; now therefore be it RESOLVED, that the Lodi Board of Education hereby adopts the Lodi School District's NJQSAC for the 2014-2015 school year; and be it further RESOLVED, that the Superintendent is hereby directed to submit the NJQSAC electronically to the NIDOE. DATE: FEBRUARY 25, 2015 VOTE: APPROVED UNANIMOUSLY BOARD OF EDUCATION LODI, NEW JERSEY RESOLUTION RESOLUTION RE: AUTHORIZING AGREEMENT FOR CERTAIN LEGAL ‘SERVICES ADOPTED BY THE BOARD OF EDUCATION OF THE BOROUGH OF LODI IN THE COUNTY OF BERGEN OFFERED BY TRUSTEE: MARRA ‘SECONDED BY TRUSTEE: NARDINO WHEREAS, there exists a need for specialized legal services in connection with the authorization and the issuance of obligations of the Board of Education of the Borough of Lodi in the county of Bergen (the “Board”), a body corporate of the State of New Jersey, including the review of such procedures and the rendering of approving legal opinions acceptable to the financial community; and WHEREAS, such special legal services can be provided only by a recognized Bond Counsel firm, and the law firm of McManimon, Scotland & Baumann, L.L.C., Roseland, New Jersey Is so recognized by the financial community; and WHEREAS, funds are or will be available for this purpose; BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE BOROUGH OF LODI IN THE COUNTY OF BERGEN AS FOLLOWS: 1. The law firm of McManimon, Scotland & Baumann, L.L.C., Roseland, New Jersey is hereby retained to provide specialized legal services necessary in connection with the capital program and the authorization and the issuance of obligations of the Board in accordance with an Agreement dated as of February 26, 2015 and ‘submitted to the Board (the "Contract”). 2. The Contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contracts Law, N.J.S.A. 18A:18A-5(a)(1), because it is a service performed by persons authorized by law to practice a recognized profession. 3. A copy of this resolution as well as the Contract will be placed on file with the Secretary of the Board.5369 Regular Meeting 25 February 2015 4. A notice in accordance with the Public School Contracts Law of New Jersey in the form attached hereto shall be published in an official newspaper. DATE: FEBRUARY 25, 2015 VOTE: APPROVED UNANIMOUSLY BOARD OF EDUCATION LODI, NEW JERSEY RESOLUTION RESOLUTION RE: AUTHORIZING AGREEMENT FOR CERTAIN ACCOUNTING SERVICES ADOPTED BY THE BOARD OF EDUCATION OF THE BOROUGH OF LODI IN THE COUNTY OF BERGEN OFFERED BY TRUSTEE: MARRA SECONDED BY TRUSTEE: NARDINO WHEREAS, there exists a need for specialized accounting services in connection with the authorization and the issuance of obligations of the Board of Education of the Borough of Lodi in the county of Bergen (the “Board”), a body corporate of the State of New Jersey; and WHEREAS, funds are or will be available for this purpose; BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE BOROUGH OF LODI IN THE COUNTY OF BERGEN AS FOLLOWS: 1. The accounting firm of Lerch, Vinci & Higgins, L.L.P., Fair Lawn, New Jersey is hereby retained to provide specialized accounting services necessary in connection with the capital program and the authorization and the issuance of obligations of the Board in accordance with an Agreement dated as of February 26, 2015 and submitted to the Board (the “Contract”). 2. The Contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contracts Law, NJ.S.A. 18A:18A-5(a)(1), because it is a service performed by persons authorized by law to practice a recognized profession. 3. A copy of this resolution as well as the Contract will be placed on file with the Secretary of the Board. 4. A notice in accordance with the Public School Contracts Law of New Jersey in the form attached hereto shall be published in an official newspaper. DATE: FEBRUARY 25, 2015 VOTE: APPROVED UNANIMOUSLY5370 Regular Meeting 25 February 2015 LODI BOARD OF EDUCATION LODI, NEW JERSEY 07644 RESOLUTION RESOLUTION RE: ENTERING INTO CLOSED SESSION OFFERED BY TRUSTEE: MARRA SECONDED BY TRUSTEE: NARDINO WHEREAS, the Lodi Board of Education shall go into CLOSED SESSION on WEDNESDAY, FEBRUARY 25, 2015 following the Resolution portion of the Regular Meeting TO REVIEW AND DISCUSS PERSONNEL MATTERS; AND WHEREAS, this discussion will not be disclosed at any open public Meeting until such time that a reason for privacy no longer exists. DATE: FEBRUARY 25, 2015 VOTE: APPROVED UNANIMOUSLY RECESS ‘The meeting was recessed at 7:02pm and the Board entered into Closed Session. RECONVENE ‘The Board then, upon a motion by Carbonetti, seconded by Nardino, and approved unanimously, went back into the Open Public Meeting at 7:39 P.M. BILLS Upon a motion by Nardino, seconded by Marra, and approved, the issue of warrants in the amount of, and to the credit of, those indicated on the attached list of bills is hereby confirmed and approved. ‘Trustee Carafa abstained from voting. BOARD SECRETARY'S MONTHLY FINANCIAL REPORT Upon a motion by Vara, seconded by D'Amico, and approved, the Board of Education does hereby accept the monthly Financial Report for the period ending DECEMBER 31, 2014 and JANUARY 31, 2015. These reports are on file in the Board Secretary's office. Trustee Carafa abstained from voting on the December 31, 2014 Monthly Financial Report.5371 Regular Meeting 25 February 2015 BUDGETARY LINE ITEM STATUS. Pursuant to N.J.A.C. 6:23A-16.10(c)(3), I certify that as of DECEMBER 31, 2014 and JANUARY 31, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1. Marc A, Capizzi /s/ Pursuant to N.J.A.C, 6:23A-16.10(c)(3), I certify that as of DECEMBER 31, 2014 and JANUARY 31, 2015 no budgetary line item account has been over expended in violation of NJAC. 6:23A-16.10(c)(3). Marc A. Capizzi /s/ Upon a motion by Carbonetti, seconded by Nardino, and approved, the Lodi Board of Education does hereby accept the Board Secretary's Monthly Certification Budgetary Line Item Status for the month of DECEMBER 31, 2014 and JANUARY 31, 2015. This Certification is on file in the Board Secretary's office. Trustee Carafa abstained from voting on the December 31, 2014 Budgetary Line Item ‘Status. BOARD OF EDUCATION’S MONTHLY CERTIFICATION BUDGETARY MAJOR ACCOUNT/FUND STATUS Upon a motion by Marra, seconded by Cardone, and approved, pursuant to N.J.A.C. 6:23A-16.10(c)(4), we certify that as of DECEMBER 31, 2014 and JANUARY 31, 2015 the Board Secretary's Monthly Financial Report (appropriations section), did not reflect any ‘over expenditure in any of the major accounts or funds, and based on the appropriation balances reflected on this Report and the advice of district officials, we have no reason to doubt that the district has sufficient funds available to meet its financial obligations for the remainder of the fiscal year. Trustee Carafa abstained from voting on the December 31, 2014 Budgetary Major AccountyFund Status. CASH REPORT Upon a motion by D’Amico, seconded by Vara, and approved, the Lodi Board of Education does hereby accept the monthly Cash Reconciliation Report for the period ending DECEMBER 31, 2014 and JANUARY 31, 2015. These Reports are on file in the Board Secretary's Office. Trustee Carafa abstained from voting on the December 31, 2014 Cash Report.5372 Regular Meeting 25 February 2015 BOARD SECRETARY’S SPECIAL REPORT The Board Secretary submitted a report dated FEBRUARY 25, 2015. The report is on file in the Board Secretary’s office, and resulted in the following actions: 1. TRANSFERS FOR 2014-2015 SCHOOL YEAR Upon a motion by Marra, seconded by Telep, the request for confirmation of the transfer of funds for the 2014-2015 school year, as attached is hereby approved unanimously. CONFIRMATION OF DISCARDS/TRADE IN Upon a motion by Marra, seconded by Telep, the request for confirmation/approval of the discarding of the following items is hereby approved unanimously: ‘A. The following list of books as requested by Kevin Dowson, Vice Principal of ‘Thomas Jefferson Middle School, in accordance with a memo dated December 19, 2014: gory BOOK 155 | History Alive- The Ancient World ISBN# 1-58371-351-8 188 | History Alive- The United States Trough 2 Industrialism ISBN# 1-58371-404-4 _ . The following list of items as requested by Kevin Dowson, Vice Principal of Thomas Jefferson Middle School, in accordance with a memo dated December 12, 2014: —OTY___ DESCRIPTION _ 1 1 1 Dell Laptop Inspirion 2500 TAG# 5: Philips Magnavox Television TP2780 Go Video VCR C. The following list of items as requested by Frank D’/Amico, Principal of Lodi High School, in accordance with a memo dated December 17, 2014: Item Café Food Warmer TAG# 2583 Café Food Warmer TAG# 2590 GE Stove Whirlpool Dryer S/N WED5300VWO _ 1 1__ | Infocus Projector TAG# 7022 1 Dell Optiplex 755 TAG# 6960 D. The following list of items as requested by Glenn Focarino, Principal of Hilltop School, in accordance with a memo dated January 9, 2015: QTY | ITEM 1 Optiplex 755 Computer TAG# 6989. 1 | Optiplex 755 Computer TAG# 6771. “1 Optiplex 755 Computer TAG# 6988 1 | Optiplex 755 Computer TAG# 67735373 Regular Meeting 25 February 2015 E. The attached list of books as requested by Frank D‘Amico, Principal of Lodi High School, in accordance with a memo dated January 14, 2015. F. The following list of items as requested by Lois Nunno, Supervisor of Special Services, in accordance with a memo dated January 16, 2015: {ErEM Dell Optiplex Minitower TAG# 6901 Dell Optiplex computer TAG# 6154 Vostro 1720 Laptop Computer TAG# 7260 F G. A Xerox Phaser Color Printer TAG# 6881 as requested by Frank D'Amico, Principal of Lodi High School, in accordance with a memo dated January 21, 2015. H. The following list of items as requested by Glenn Focarino, Principal of Hilltop School, in accordance with a memo dated January 26, 2015: Ory |EM 1 Dell Latitude E5500 Laptop TAG# 7057 1 Dell Latitude E5500 Laptop TAG# 7056 Dell Optiplex 960 Computer TAG# 6995. 1 Cafeteria Table TAG# 0284 . A Dell Optiplex 755 computer TAG# 6655 as requested by Emil Carafa, Principal of Washington School, in accordance with a memo dated January 28, 2015. J. The following list of items along with the attached list of books as requested by Kevin Dowson, Vice Principal of Thomas Jefferson Middle School, in accordance with a memo dated January 29, 2015: DE! IN 7 Dell Tower TAG# 6746 Dell Tower TAG# 7028 [Dell Laptop TAG# 6416 [Dell Laptop TAG# 6792 Dell Laptop TAG# 6417 Dell Laptop TAG# 6732 InFocus Projector TAG# 6733. InFocus Projector TAG# 6420 InFocus Projector TAG# 6789. ‘InFocus Projector TAG# 6788 Sansui TV Serial# 065390406114 Multi-Media Carts : | | K. A Dell Latitude computer D820 TAG# 6367 as requested by Christie \Vanderhook, Principal of Wilson School, in accordance with @ memo dated February 9, 2015.6. 5374 Regular Meeting 25 February 2015 L. The following list of items as requested by Frank D‘Amico, Principal of Lodi High School, in accordance with a memo dated February 5, 2015: Oty | Item 1_| Refrigerator/Freezer TAG# 5834 1__| Refrigerator/Freezer TAG# 5835 REMOVAL/ADDITION FROM/TO INVENTORY Upon a motion by Marra, seconded by Telep, the request for authorization to remove a Unify Projector TAG#8787 from the Hilltop School inventory is hereby approved unanimously. This item was defective and under warranty. It was replaced by the manufacturer with a functioning Unify Projector TAG#9258. AUTHORIZATION TO AWARD ACCESS CONTROL SYSTEM Upon a motion by Marra, seconded by Telep, and in accordance with N) Statute Title 18A:18A-10 (New Jersey State Contract Division of Purchase and Property, in the Department of the Treasury), the request for authorization to award a contract to Millenium Communications Group, Inc. in the amount of $143,743.90 to furnish, install, and configure additional Access Control Card locations throughout the district is hereby approved unanimously. As per NJ State Contract #M-7000 (Data Communications Equipment), this contract best meets the Lodi School District's requirements for the expansion of the District’s Access Control System. REMOVAL/ADDITION FROM/TO INVENTORY Upon a motion by Marra, seconded by Telep, the request for authorization to remove a Projector S/N# 0003374 TAG#8066 from the Wilson School inventory is hereby approved unanimously. This item was defective and under warranty. It was replaced by the manufacturer with a functioning Projector S/N# 0005798 TAG#9247. AUTHORIZATION TO AWARD WIRELESS ACCESS POINTS FOR THE LODI SCHOOL DISTRICT Upon a mation by Marra, seconded by Telep, and in accordance with the Board's ‘Cooperative Purchasing Agreement with Educational Data Services, the request for authorization to purchase wireless access points in the amount of $457,661.00 from Promedia Technology Services, Inc. is hereby approved unanimously. The Wireless Access Points are an Integral part of the District’s ongoing efforts to be prepared for the Partnership of Readiness for College and Careers (PARC) testing requirements as well as to enhance overall instructional based activities for students. The purchase includes the design, installation, and configuration of wireless access points and related equipment.5375 Regular Meeting 25 February 2015 2 RECEIPT OF BIDS ROOSEVELT SCHOOL WINDOW REPLACEMENT PROJECT On THURSDAY, JANUARY 29, 2015 at 10:00 A.M., sealed bids were received for the Roosevelt School Window Replacement Project. The bids were as follows: Bidder Base Bid D & E Window & Door, LLC | $59,000.00 230 Sherman Avenue Berkeley Heights, NJ RD Architectural Products, Inc. | $80,800.00 39-40 Broadway Fair Lawn, NJ Cypreco Industries, Inc. $97,723000 1420 9" Avenue Neptune, NJ Upon a motion by Marra, seconded by Telep, and in accordance with the recommendation of SSP Architectural Group, the Board's Architectural firm, the request for approval to award the Base Bid to D & E Window & Door, LLC, the lowest responsible bidder complying with the bid specifications is hereby approved unanimously. 8. RECEIPT OF BIDS. PLUMBING SERVICES FOR THE LODI SCHOOL DISTRICT A On FRIDAY, JANUARY 30, 2015 at 10:00 A.M., sealed bids were received for plumbing services for the Lodi School District. The bids were as follows: Bidder Over | Holiday Time Time | Magic Tough | Construction Foreman $82.30 $123.45 | $164.60 59 W. Front Street Keyport, NJ Journeyman | $80.35 $120.53 | $160.70 TDi Pasqua Plumbing | & Heating Foreman $85.00 $127.00 $170.00 | 121 Liberty Street Lodi, NJ Journeyman | $70.00 $105.00 $140.00 JAC Mechanical Services Foreman $108.00 $162.00 $216.00 3505 Route 94 | Hamburg, NJ Journeyman | $106.00 $159.00 | $212.00 | A Burlew Mechanical, LLC Foreman $86.18 $129.27 $172.36 484 South Pine ‘Avenue Journeyman | $82.30 $123.45 | $164.60 South Amboy, NJ Upon a motion by Marra, seconded by Telep, the request for authorization to award the plumbing services bid to Magic Tough Construction, the lowest responsible bidder complying with the bid specifications is hereby approved unanimously.10. 1. 5376 Regular Meeting 25 February 2015 RENEWAL OF LICENSING AND MAINTENANCE AGREEMENT, 2015-2016 SCHOOL YEAR Upon a motion by Marra, seconded by Telep, the request for authorization to renew the licensing and maintenance agreement between EDUCATIONAL DATA SERVICES, INC. and the Lodi Board of Education for 2015-2016 school year for an annual fee of $8,180.00 which reflects no increase in price is hereby approved unanimously. HURRICANE SANDY UPDATE Tam in receipt of a check in the amount of $18,727.20 from the State of New Jersey for damages sustained from Hurricane Sandy. The payment was made in accordance with an ongoing claims review conducted by FEMA. I will report any updates regarding said review as they become available. (Received and Filed) OUTSTANDING CHECKS Upon a motion by Marra, seconded by Telep, the request for authorization to void the following checks from the following bank account as listed below is hereby approved unanimously. Said checks have not been cashed/cleared for more than six (6) months. CHECK NUMBER AMOUNT ACCOUNT 2673 ] $300.00 Lodi High School Student Body Activity Account 2697 $50.00 Lodi High School Student Body Activity ‘Account SUPERINTENDENT'S SPECIAL REPORT ‘The Superintendent submitted a report dated FEBRUARY 25, 2015. The report is on file in the Board Secretary's Office and resulted in the following actions: 1. HOME INSTRUCTION Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval for home instruction for the students listed below is hereby approved unanimously: ‘Student Effective Date Provider a, #09-02 1-5-15 District b. #A.G. 41-13-15 District cc. #10-19 1-26-15 District JOB EXPENSES Upon a motion by Vara, seconded by Carbonetti, and in accordance with Policy 6471, Schoo! District Travel, the recommendation of the approval/confirmation of the following travel and related expenses in the amount of $1,471.16 as attached is hereby approved unanimously. Said expenses are relating to the scope of the staff members’ and/or Board Trustees’ current responsibilities and will promote the delivery of instruction and/or further the efficient operation of the Lodi School District.5377 Regular Meeting 25 February 2015 PAID SICK LEAVE OF ABSENCE Upon a motion by Vara, seconded by Carbonetti, the letter from Stacy Telep, Special Education Teacher at Washington School, requesting a paid sick leave of absence utilizing her accumulated sick days from January 5, 2015 to February 20, 2015 is hereby approved. Ms. Telep will resume her duties on February 23, 2015. Trustee Telep abstained from voting. PAID SICK LEAVE OF ABSENCE Upon a motion by Vara, seconded by Carbonetti, the letter from JoAnne Caiafa- Focarino, Special Education Teacher at Thomas Jefferson Middle School, requesting a paid sick leave of absence utilizing her accumulated sick days from January 16, 2015 to January 30, 2015 is hereby approved unanimously. Ms. Caiafa-Focarino will resume her duties on February 2, 2015. PAID/UNPAID SICK LEAVE OF ABSENCE Upon a motion by Vara, seconded by Carbonetti, the letter from Kristen Davis- McCrimlisk, Thomas Jefferson Middle School Special Education ‘Teacher, requesting a sick leave of absence utilizing her accumulated sick days from November 12, 2014 to November 21, 2014 is hereby approved unanimously. She further requests an unpaid sick leave of absence from November 24, 2014 to February 6, 2015. She will resume her duties on February 9, 2015. (A doctor's note is on file). TUITION Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval for the tuition of the student(s) for the 2014-2015 school year as listed below is hereby approved unanimously: i, South Bergen Jointure Commission Student Code = Annual Tuition Program Effective Date a. #08-04 $51,540.00 BD 12-08-14 to 6-26-15 b. #20-06 $60,950.00 AUT HS 01-05-15 to 6-26-15 c, #25-25 $38,700.00 PS MD 12-15-14 to 6-26-15 d. #20-21 $38,700.00 PS MD 12-15-14 to 6-26-15 e. #01-13 $60,950.00 PS AUT 01-05-15 to 6-26-15 f. #13-18 $60,950.00 PS AUT 01-08-15 to 6-26-15 g. #01-01 $60,950.00 PS AUT 01-12-15 to 6-26-15 h. #16-01 $60,950.00 PS AUT 01-12-15 to 6-26-15 i, #11-06 $51,540.00 BD 01-12-15 to 6-26-15 lil, Somerset County Educational Services Commission ‘Student Code Annual Tuition Program Effective Date #M.G. $20,900.00 Somerset Secondary 9/18/14 - 6/30/15 Academy Alternative Academic Program10. 5378 Regular Meeting 25 February 2015 iil, Special Education Tuition Contract Agreement StudentCode © Annual Tuition Program Effective Date a. #05-12 $57,717.00 The Phoenix 01-12-15 to 6-30-15 ($320.65/diem) Center Additional services for 1:1 Aide at a cost of $26,280.00 ($146.00/dier). HOSPITAL BASED INSTRUCTION Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval to enter into an agreement with Education, Inc. to provide hospital based instruction services to the student(s) listed below Is hereby approved unanimously: ‘Student Facility Location Effective Date ion +#19-06 Newark Beth Israel 12-18-14 to $47.00 per hour Newark, NJ 12-23-14 10 hours/week Students will be provided with fully-certified instructors for two hours per day, Monday through Friday, except Thanksgiving, Christmas and New Year's Day. HOSPITAL BASED INSTRUCTION Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval to enter into an agreement with Saint Clare's Hospital to provide hospital based instruction services to the student listed below is hereby approved unanimously: Student —_ Facility Location ive pe jon a. #1R. Saint Clare's Hospital 1-7-15 to 1-20-15 $54.00 per hour Boonton, NI 5 hours/week ANTI-BULLYING DISTRICT AND SCHOOL GRADE REPORT In accordance with the Anti-Bullying Bill of Rights Act, the Lodi School District is required to report and review its Anti-Bullying Bill of Rights Act grades to the Board of Education as well as post the grades on the school district's HIB webpage and on each individual school’s webpage. The Anti-Bullying District and School Grade Report has been posted as attached. (Received and Filed) ANTI-BULLYING BILL OF RIGHTS ACT Attached please find the results of investigations regarding incidents of Harassment, Intimidation, or Bullying for the month of January. (Received and Filed)5379 11. 12, 13. 14, 15. Regular Meeting 25 February 2015 NJ FAMILY LEAVE ACT Upon a motion Vara, seconded by Carbonetti, the letter from Alyson Gorski, Health and Physical Education Teacher at Lodi High School, requesting an unpaid leave of absence in accordance with the New Jersey Family Leave Act beginning on March 23, 2015 through May 12, 2015 is hereby approved unanimously. She will resume her duties on May 13, 2015. pr sci] PAID SICK LEAVE OF ABSENCE. Upon a motion by Vara, seconded by Carbonetti, the letter from Samantha Simon, Kindergarten Teacher at Washington School, requesting a paid sick leave of absence utilizing her accumulated sick days from February 23, 2015 to March 25, 2015 is hereby approved unanimously. She further requests an unpaid sick leave of absence from March 26, 2015 to March 31, 2015. STAFF ACHIEVEMENT Upon a motion by Vara, seconded by Carbonetti, the degree change of the following staff member effective September 1, 2015 is hereby approved unanimously: ‘Staff Member Degree a. Kristen Kelly-Tula MA to MA+30 CONTRACTED SERVICES AGREEMENT Upon a motion by Vara, seconded by Carbonetti, the recommendation for approval of the contracted services agreement between BAYADA Home Health Care, Inc. and the Lodi Board of Education to provide nursing care for student J.D. in-school and during transport to and from school, as follows is hereby approved unanimously: Personne! Cost Factor —_—Effective Date a. RN Services $52.00/hour 1-5-15 to 6-30-15 b. LPN Services $42.00/hour 1-5-15 to 6-30-15 FIELD DAY Upon a motion by Vara, seconded by Carbonetti, the request for approval of the following field day as listed below is hereby approved unanimously: A Washington School Friday, May 22, 2015 @ Kennedy Park Dismissal: p.m. Rain Date: Tuesday, May 26, 201516. 17, 18. 19, 5380 Regular Meeting 25 February 2015 MENTOR TEACHER(S) — ALTERNATE ROUTE (34 WEEKS) Upon a motion by Vara, seconded by Carbonetti, the recommendation of the following mentor teacher(s) for the substitute teacher as listed below is hereby approved unanimously: ‘An amount of $450.00 will be paid for the initial four weeks of intensive mentoring, and a fee of $550.00 for the subsequent 30 weeks of less intensive support and guidance for a total of $1,000.00. Mentor Teacher © Substitute Teacher — Alternate Route Geraldine Daleo Veronica Grace — Hilltop School, Grade 5 MATERNITY LEAVE OF ABSENCE Upon. a motion by Vara, seconded by Carbonetti, the letter from Maria Vicente, Grade Teacher at Washington School, requesting a paid maternity leave of absence utilizing her accumulated sick days from March 30, 2015 to June 1, 2015 is hereby approved unanimously. Ms. Vicente will resume her duties on June 2, 2015. TUITION AND ADDITIONAL SERVICE CONTRACT Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval for the tuition of the student(s) for the 2014-2015 school year as listed below is hereby approved unanimously: Saddle Brook Board of Education Student Code Annual Tuition Program Effective Date a. #1413 $30,000.00 PD (full time) 9-3-14 to 6-20-15 In addition the services contracted for by the Special Education Tuition Contract, the following may be required for any given special education student: (a) OT/PT Services - $100.00 per 30 minute session (b) Transportation Services — full cost incurred by Receiving District (c) Individual Aides, if so designated by an LE.P. — full cost incurred by Receiving District WITHHOLDING OF INCREMENT Upon a motion by Vara, seconded by Carbonetti, the request for authorization to withhold the increment of Staff Member No. 65317574 effective February 1, 2015 through the duration of the salary guide term is hereby approved. Trustee D’Amico abstained from voting.5381 Regular Meeting 25 February 2015 20. HOSPITAL BASED INSTRUCTION Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval to enter into an agreement with Professional Education Services, Inc. to provide hospital based instruction services to the student listed below is hereby approved unanimously: ‘Student a. #18. Paramus, NJ 21. Facility Location High Focus Centers Effective Date _ Instruction Rate 1-23-15 to 3-6-15 $41.00 per hour 10 hours/week PROGRESS OF MERIT BONUS GOALS In accordance with N.J.A.C, 6A:23A-3.1(e) (10-11), the Chief School Administrator shall update the Board of Education on the progress toward the achievement of merit bonus criteria during the months of November and January. The Chief Schoo! Administrator shall also present a final report to the Board with any available data in support of merit bonus criteria during the month of March. The following steps have been accomplished as outlined in my Action Plan to achieve the 2014-2015 Merit Bonus Goals: Goal ‘Accomplished as of January 16, 2015 Conduct a full technology audit in which 100% of all hardware, software and infrastructure in the district will be accounted for in order to align our technology assets to meet the demands of PARCC while allowing teachers continual access to technology. 80 % of students in grades 3 -5 will demonstrate a 75 point increase in the STAR Reading Assessment Sealed Score over the course of the 2014-2015 school year, as measured by a Pre and Post STAR Reading Assessment. Install a surveillance camera network system and color coded window decals in all 7 district schools in order to enhance current security and ensure a safe learning environment for all students and staff. Met with Director of Technology in order to evaluate software to audit and track technology assets throughout the district. Purchased chosen software. Developed a technology plan for implementation of software. Began installing software. Ensured that teachers in grades 3-5 administered the STAR Reading assessment and analyzed the strengths and weaknesses by setting up a schedule and having the teachers submit results to me. T instructed the Principals to have their teachers meet to discuss findings in grade level PLCs. Principals have been instructed to analyze the findings across grades 3-5 in their building. Held meetings with the Supervisor of Curriculum & Instruction and Principals in order to discuss and remediate deficiencies in the curriculum. In conjunction with the Lodi Police Department, assessed and prioritized the appropriate scope of the project and coverage areas for surveillance cameras and determined optimal color codes and locations of decals. Chose vendor and awarded contract to purchase and install desired network and cameras. Created color coding and naming convention system to distribute to building Principals. Principals submitted building layout and location of each decal, including the room number on each label. Obtained quotes and initiated Purchase Oder to vendor for purchase and installation of window decals. Review and approve proofs from vendor before going _5382 Regular Meeting 25 February 2015 Increase professional development ‘opportunities for all staff (certificated and non-certificated) by creating a local Professional Development Academy that will provide instructional and non- instructional training programs to Lodi staff at no expense to the Board of Education other than substitute coverage. Increase the overall effectiveness and efficiency of high school guidance department and also lower the overall student to counselor ratio by replacing a full- time secretary with a part-time secretary and creating a part-time Grade 9 Schoo! Counselor position. (Received and Filed) ‘to production. Implemented and installed hardware and software associated with the camera system, Met with the district's Supervisor of Curriculum & Instruction and Supervisor of Guidance and assessed the district's professional development needs in accordance with NJ DOE mandated trainings and in support of new initiatives. ‘Met with district's administrative team and assessed the district's professional development needs. Met with the district's Supervisor of Curriculum & Instruetion and Supervisor of Guidance and developed a staff survey to gauge the staif’s perspective of their professional development needs. Met with the district's Supervisor of Curriculum & Instruction and Supervisor of Guidance and developed 2 fall professional development calendar. Distributed the fall professional development calendar to all staff for registration. Monitored staff participation in fall professional development programs by reviewing training participation lists and feedback forms. Met with the district's Supervisor of Curriculum & Instruction and Supervisor of Guidance to develop a spring professional development calendar. Distributed the spring professional development calendar to all staff for registration. Met with the district's Supervisor of Guidance and High School Principal and assessed the high school’s current student to counselor ratio. Met with the district's Supervisor of Guidance and High School Principal and determined the department's required staff energy to maintain effective management of its clerical needs. ‘Met with the district's Supervisor of Guidance and High School Principal and discussed the pros and ‘cons of replacing full-time secretary with a part-time secretary. ‘Met with the district's Supervisor of Guidance and High School Principal and discussed the feasibility of adding a part-time Grade 9 School Counselor. Recruited and hired the following positions for 2014- 2015: 1. Part Time Guidance Secretary 2. Part Time Grade 9 School Counselor Met with the district's Supervisor of Guidance and High School Principal and created part time secretary work schedule. Met with the district's Supervisor of Guidance and restructured high school counselor caseload to calculate new student to counselor ratio. Met with the district's Supervisor of Guidance in Sept., Oct., and Nov. to assess ongoing progress of department’ s restructuring plan student to counselor ratio. Met with the district's Supervisor of Guidance and High School Principal to conduct mid-year ‘assessment of overall progress of department's restructuring plan including student to counselor ratio.5383 22. 23. 24, 25. Regular Meeting 25 February 2015 ELECTRONIC VIOLENCE AND VANDALISM (EVVRS) REPORT Attached please find the Electronic Violence and Vandalism Report that was submitted to the New Jersey Department of Education for Report Period 1 (between September 1 and December 31, 2014). (Received and Filed) HIB TRAININGS AND PROGRAMS In accordance with the Anti-Bullying Bill of Rights Act, districts must report to the New Jersey Department of Education on the trainings conducted and programs: implemented to reduce harassment, intimidation, and bullying (HIB) twice each school year between July 1 and December 31 (Report Period 1) and between January 1 and June 30 (Report Period 2). Similarly, all HIB trainings and programs must be reported to the Board of Education. Attached please find HIB trainings and programs that were submitted to the New Jersey Department of Education for Report Period 1 for the 2014-2015 school year. (Received and Filed) HOSPITAL BASED INSTRUCTION Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval to enter into an agreement with Saint Clare's Hospital to provide hospital based instruction services to the student listed below is hereby approved unanimously: Student —_ Facility Location Effective Date Instruction Rate a. #LR. Saint Clare's Hospital «1-28-15 to 2-4-15 $54.00 per hour Boonton, NJ 5 hours/week CONTRACTED SERVICES AGREEMENT - BERGEN COUNTY SPECIAL SERVICES Upon a motion by Vara, seconded by Carbonetti, the request for approval for the contracted services agreement between Bergen County Special Services School District, Educational Enterprises Division and the Lodi Board of Education for the school year 2014-2015 to provide Transition Services as outlined below is hereby unanimousty: Student Services Rate a, #10-03 Two situational $1,037 (not to exceed) assessments including transportation, job development; meeting w/ student, district; communications and report writing.26. 27. 28. 29. 30. 3. 5384 Regular Meeting 25 February 2015 ADOPTION OF REVISED/NEW POLICIES AND REGULATIONS. Upon a motion by Vara, seconded by Carbonetti, the recommendation of the adoption of the following revised policies as listed below is hereby approved unanimously: PolicyNo. —_ Title 2622 Pupil Assessment (revised) 5440.1 National Honor Society, Lodi Chapter 1559 (revised) MATERNITY/NJ FAMILY LEAVE ACT Upon a motion by Vara, seconded by Carbonetti, the Sara Scimeca, 6” Grade Language Arts Teacher at Thomas Jefferson Middle School, requesting a paid maternity leave of absence utilizing her accumulated sick days from March 26, 2015 to June 1, 2015 is hereby approved unanimously. Mrs. Scimeca further requests an unpaid leave of absence in accordance with the New Jersey Family Leave Act from June 2, 2015 to October 23, 2015. Mrs. Scimeca will resume her duties on October 26, 2015. MATERNITY/NJ FAMILY LEAVE ACT Upon a motion by Vara, seconded by Carbonetti, the letter from Elisa Steccato, District School Psychologist, requesting a paid maternity leave of absence utilizing her accumulated sick days from May 28, 2015 to July 17, 2015 approved unanimously. Mrs. Steccato further requests an unpaid leave of absence in accordance with the New Jersey Family Leave Act from August 17, 2015 to November 6, 2015. Mrs. Steccato will resume her duties on November 9, 2015. APPOINTMENT OF INTERIM SCHOOL PSYCHOLOGIST Upon a motion by Vara, seconded by Carbonetti, the recommendation of the appointment of Hillary Sobol to the position of Interim School Psychologist from May 26, 2015 to November 13, 2015 at a rate not to exceed $9,700.00 per month is hereby approved unanimously. Ms SoboI’s services are needed due to a maternity/child rearing leave. APPOINTMENT OF INTERIM HILLTOP SCHOOL GIFTED AND TALENTED TEACHER Upon a motion by Vara, seconded by Carbonetti, the recommendation of the appointment of Sadie Mayer to the position of Interim Hilltop School Gifted and Talented Teacher effective February 23, 2015 to June 23, 2015 is hereby approved unanimously. Stipend shall be $1,530.00 (prorated) in accordance with the labor agreement between the Lodi Education Association and the Lodi Board of Education. WITHHOLDING OF INCREMENT Upon a motion by Vara, seconded by Carbonetti, the request for authorization to withhold the employment increment and longevity payment of Staff Member No. 65250649 in accordance with N.J.S.A. 18A:29-14 effective February 1, 2015 through the duration of the salary guide term is hereby approved. Trustee D'Amico abstained from voting.5385 32. 33. 34. 35. 36. a Regular Meeting 25 February 2015 WITHHOLDING OF INCREMENT Upon a motion by Vara, seconded by Cabonetti, the request for authorization to withhold the employment increment and longevity payment of Staff Member No. 65260556 in accordance with N.J.S.A. 18A:29-14 effective February 1, 2015 through the duration of the salary guide term is hereby approved. Trustees D'Amico and Cardone abstained from voting. APPROVAL OF SIDEBAR AGREEMENT Upon a motion by Vara, seconded by Carbonetti, the request for confirmation of approval of the Sidebar Agreement dated January 26, 2015 and made part of the Collective Bargaining Agreement between the Lodi Education Association and the Lodi Board of Education is hereby approved unanimously. 2014-2015 SCHOOL CALENDAR REVISION Upon a motion by Vara, seconded by Carbonetti, the request for authorization to conduct a half day session for all schools on Tuesday, May 12, 2015 due to a Municipal Election is hereby approved unanimously. THOMAS JEFFERSON MIDDLE SCHOOL - “OZ” CLUB 1 am in receipt of a the letter from Robert Sciolaro, Thomas Jefferson Middle School Principal, requesting to institute the "Oz" Club at the middle school is hereby approved unanimously. The mission of the club is to promote tolerance and acceptance for any lesbian, gay, bisexual or transgender youth and create a sense of unity within the school. Heather Beintema, Thomas Jefferson Middle School Social Studies Teacher, will serve as the advisor on a voluntary basis. Upon a motion by Vara, seconded by Carbonetti, the recommendation that the Oz” Club be instituted at the Thomas Jefferson Middle School at no cost to the Board is hereby approved unanimously. RESIGNATION OF LHS ASSISTANT TRACK COACH Upon a motion by Vara, seconded by Carbonetti, the letter from Kevin Dowson, Vice Principal at Thomas Jefferson Middle School, resigning from his position as Assistant Track Coach at Lodi High School effective January 16, 2015 is hereby approved unanimously. APPOINTMENT OF LHS ASSISTANT TRACK COACH Upon a motion by Vara, seconded by Carbonetti, the recommendation of the appointment of Kristen Policastro, Lodi High School Health and Physical Education Teacher, to the position of Lodi High School Assistant Track Coach for the 2014-2015 school year is hereby approved unanimously. Stipend shall be $6,968.00 in accordance with the labor agreement between the Lodi Education Association and the Lodi Board of Education.38. Bs. 41. 42. 43. 44. 5386 Regular Meeting 25 February 2015 APPOINTMENT OF HEAD GIRLS’ TRACK COACH Upon a motion by Vara, seconded by Carbonetti, the recommendation of the appointment of Robert Cannizzaro, Lodi High School Social Studies Teacher, to the position of Lodi High School Head Girls’ Track Coach for the 2014-2015 school year is hereby approved unanimously. Stipend shall be $9,681.00 in accordance with the labor agreement between the Lodi Education Association and the Lodi Board of Education. NOTICE OF RETIREMENT Upon a motion by Vara, seconded by Carbonetti, the letter from Francene Rozman, Lodi High School Supervisor of Science/French, advising that she will retire effective June 23, 2015 is hereby approved unanimously. ANTI-BULLYING BILL OF RIGHTS ACT ‘Attached please find the results of investigations regarding incidents of Harassment, Intimidation, or Bullying for the month of February. (Received and Filed) PAID SICK LEAVE OF ABSENCE Upon a motion by Vara, seconded by Carbonetti, the letter from Tina DeMarco, Kindergarten Teacher at Wilson School, requesting a sick leave of absence utilizing her accumulated sick days from February 23, 2015 to March 6, 2015 is hereby approved unanimously. Ms. DeMarco shall resume her duties on March 9, 2015. (A doctor's note is on file). 2015-2016 PRESCHOOL PROGRAM PLAN & BUDGET Upon a motion by Vara, seconded by Carbonetti, the request for approval to submit the 2015-2016 Preschool Program Plan & Budget to the New Jersey Department of Education, Division of Early Childhood Education, and the Department of Education, Bergen County Office is hereby approved unanimously. A copy of the plan is on file in the Office of the Superintendent. DONATION OF EYE GLASSES Upon a motion by Vara, seconded by Carbonetti, the request for authorization to accept a donation of prescription eye glasses from Lens Crafter for a student at Lodi High School is hereby approved unanimously. The student lost his glasses ina house fire. DONATION OF SERVICES Upon a motion by Vara, seconded by Carbonetti, the request for approval for the donation of services from Blackbird Theatrical Services in order to use their stage lighting equipment for the upcoming performance of the Lodi High School Drama lub is hereby approved unanimously.5387 45. 47. 48. 49. Regular Meeting 25 February 2015 PAID SICK LEAVE OF ABSENCE Upon a motion by Vara, seconded by Carbonetti, the letter from Joleen Velazquez, a 2" Grade Teacher at Washington School, requesting a sick leave of absence utilizing her accumulated sick days from March 2, 2015 to June 30, 2015 is hereby approved unanimously. (A doctor's note is on file). SUBSTITUTE TEACHER/SUBSTITUTE TEACHER AIDE /SUBSTITUTE SECRETARY LISTS Upon a motion by Vara, seconded by Carbonetti, the recommendation that the following person(s) be added to the substitute teacher, substitute teacher aide, and substitute secretary lists for the Lodi School District for the school year 2014-2015 as listed below is hereby approved unanimously: Substitute Teacher Kathleen A. McFadden* Abbey Rabinovich (pending receipt of Substitute Teaching Certificate) Substitute Teacher Aide Substitute Secretary Kathleen A. McFadden* Kathleen A. McFadden* * Pending Lodi School District training. NOTICE OF RETIREMENT Upon a motion by Vara, seconded by Carbonetti, the letter from Grace Longo, Lodi High School Supervisor of Special Education, advising that she will retire effective June 30, 2015 is hereby approved unanimously. CONTRACTED SERVICES AGREEMENT Upon a motion by Vara, seconded by Carbonetti, the request for authorization to enter into an agreement with Carol Raff, MSW, in order to provide education evaluations for the 2014-2015 school year at the rate listed below is hereby approved unanimously: $250.00 ~ Evaluation $50.00 — Attendance at Meeting EXTENSION OF SICK LEAVE OF ABSENCE Upon a motion by Vara, seconded by Carbonet, the of a letter from Stacy Telep, Special Education Teacher at Washington School, requesting an extension of her paid sick leave of absence utilizing her accumulated sick days from February 23, 2015 to March 27, 2015 is hereby approved. She will resume her duties on March 30, 2015. (A doctor's note is on file). Trustee Telep abstained from voting.5388 Regular Meeting 25 February 2015 50. NOTICE OF RETIREMENT Upon a motion by Vara, seconded by Carbonetti, the letter from Maryann Zahorniak, Lodi High School Special Education Teacher Aide, advising that she will retire effective June 30, 2015 is hereby approved unanimously. 51. PRE-SCHOOL ELIGIBILITY IEP MEETINGS Upon a motion by Vara, seconded by Carbonetti, the request for authorization to appoint Sandra La Motta to assist the Child Study Team as the district's pre- ‘school representative during pre-school eligibility IEP meetings for the 2014-2015 school year at a rate of $40.00 per meeting is hereby approved unanimously. REPORT OF THE PRESIDENT None REPORT OF COMMITTEES None OLD BUSINESS None NEW BUSINESS None HEARING OF CITIZENS. None ADJOURNMENT Upon a motion by Nardino, seconded by Carbonetti, and approved unanimously, the meeting was adjourned at 7:45 P.M. THE PRECEDING IS A CONCISE STATEMENT INTERPRETED BY THE BOARD SECRETARY AND MAY NOT INDICATE THE PRECISE INTENT OF THE BOARD MEMBERS. THE MINUTES OF THE MEETING ARE TAPED AND ARE AVAILABLE AT THE OFFICE OF THE BOARD SECRETARY. Board Secretary/Business Administrator