Employee Orientation

Presented By
Arushi Malpani
Megha Bothra
Nayna Garg
Shruthi Choudary

Overview

Orientation - Definition and meaning

Purpose of orientation
Orientation programme
Requisites of an effective programme
Problems of orientation
Orientation check list
Evaluation of orientation programme
Employee placement

Orientation
Definition: Orientation is a systematic and
planned introduction of employees to their jobs,
their co-workers and the organization.
It is also called as Induction.
Orientation is designed to provide a new
employee with the information he/she needs to
function comfortably and effectively in the
organization.
Should be a process, not an event.

Purpose of
Orientation
To reduce start
up costs (associated with job
learning)

To reduce anxiety
To reduce employee turnover
To save time for supervisor & colleagues
To Develop Realistic Job Expectations and Job
Satisfaction

Purpose of
Orientation
The idea is to make the new employees feel at
home in the new environment
Expedite proficiency
Assist in newcomer assimilation
Enhance adjustment to work group and norms
Encourage positive attitude

Orientation
Programme
checklist,
employee handbook

1.Orientation
orientation program.

and

2.Communicate pride in the company by giving each

new employee an item with the company logo on it.
3.Encourage communication, and a sense of
importance, by inviting new employees to have
coffee or lunch with the company owner or a senior
manager.

Orientation
Programme
4. Encourage new
employees to sample the product

and or service that the company sells (i.e. Some

restaurants offer new employees a complimentary
meal).
5. Reduce the stress of starting a new job by pairing
new employees with a buddy (a more senior or
experienced team member) that can help coach them
through the first few weeks on the job.

Orientation
Here are someProgramme
ideas to consider, when devising the
orientation program:

1. The MIND thinks in IMAGES not WORDS!

2. Repetition is Key Repetition is Key Repetition is
Key.
3. Employee is most excited on the first day of work.
You need to keep that excitement alive for as long
as possible!

Orientation
Games can provide
for an informal and fun
Programme
orientation.. For example:

Photo match after the tour

Signature hunt

Requisites of orientation
Typically orientation conveys three types of info:
(i)General information about the daily work routine;
(ii)A review of organizations history, founding fathers,
objectives, operations and product or services, as
well as how the employees job contributes to the
organization's needs; and
(iii)A detailed presentation,perhaps,in a brochure, of
the organization policies, work rules and employee
benefits.

Requisites of an
effective
Educate theprogramme
attendees about the history of the

company, the financial performance of the company and

the marketing initiatives of the company.
Brief history and operations of the company.
Products and services of the company.
The companys organization structure.

Requisites of an
effective
programme

Location of department and employee facilities.

Rules, regulations and daily work routines.
Grievance procedures.
Safety measures.
Standing orders and disciplinary procedures.

Requisites of an effective
programme
Terms and conditions of service including wages,
working hours, overtime, holidays etc.
Suggestion schemes.
Benefits and services for employees.
Opportunities for training, promotions, transfers
etc.

Problems of Orientation
Too much paperwork
Information overload
Information irrelevance
Scare tactics

Problems of Orientation
Too much selling of the organization
Too much one-way communication
One-shot mentality
No evaluation of program
Lack of follow-up

Problems of Orientation
The program was not planned
The employee was unaware of the job requirements
The employee does not feel welcome

Orientation Checklist
Preparation for First Day
First Day
Second Day
First week
Within the first month
90-days and ongoing

Evaluation of Orientation
Employee has to fill in a questionnaire evaluating the
programme
Group discussion sessions with new employees who
have settled into their jobs
Verbal feedback from the employees

Employee Placement
Allocation of employee to their right jobs.
It includes initial assignment of new employees,
and promotion, transfer, or demotion of present
employees.

Employee Placement
Collect details about the employees
Construct their profile
Which subgroup profile does the individuals profile
best fit?

Employee Placement
Compare the subgroup profile to job family
profiles
Which job family profile does subgroup profile
best fit?
Assign the individual to job family
Assign the individual to specific job after further
counseling and assessment

Role Play

Situation 1

Situation 2

Group Discussion

Differences in the two orientations

How will the employee be after a month of work?

Should orientation be spread out to avoid

information overload?

Buddy +ve and -ve

Role Play
Differences

Good Orientation

Bad Orientation

1. HR welcomes new employee

Has to search for HR department

2. Orientation kit ready

Takes and hour to get in place

3. Colleagues know

Colleagues dont know

4. Colleagues are not prejudiced

Colleagues are prejudiced

5. Lunch with Senior manager

No introduction

6. Orientation over a week

One day orientation

7. Formal and informal

No interaction

2002