Procedure for checking in new magazines (Sierra)

**

Dont forget to record the magazine issue date (month in the top part of box, in
number form [ex May = 5] and the last part of the year,[ ex 2015= 15], in the
bottom part of the box)on the magazine check-in list in the blue folder.
*Check inside of new magazine for subscription form inserts; remove and throw
away.
Press F3 to get to the Search/Holds function in Sierra. Type in the title of the
magazine you need to add. If necessary, double click on Periodical/Microform
in the format box on the left hand side of the screen.
1. Place yellow Cannot be checked out sticker on the upper right hand
corner and write the date (month/year) of the issue, and place Library
location sticker in the lower left hand corner on the magazine to be
checked in, and place a J in the lower right corner and the date of the
magazine right above the library address (on the sticker).
2. Click on the View dropdown menu. Choose i Item. Click the Attach New
Item button. The New Item Options menu will pop up, then click OK.
3. Edit Data box comes upenter data as it prompts (Ensure that all data is
accurate. The info entered here will populate the new record):
Price:
click next

check to see if price is on magazine and change if necessary,

Volume:
Type the issue date (month and year- ex. May 2015 or May/June
2015) of the
magazine, click next.
Barcode:

leave blank until this item is circulating, click next

(Call#:
Automatically fills in, it should say 092 JUV
MAGAZINE, click next to continue)
4. Click the Close buttontop right hand of screen and select Yes to save new
record and place on magazine on shelf (or simply click the Save button)

Procedure for changing non-circ magazines to circ

While looking at screen that shows all issues (summary page), highlight the last
issue (previous months issue), click record tab.

Change icode, itype, and status:

Icode: enter your icode
Itype: 70-Circulating
Status:

-Check shelf

After putting barcode sticker over yellow Cannot be checked out sticker, click
Insert button. Scroll down to b Barcode and scan the new barcode. Check to
make sure you changed all necessary info and click Save button.