MANAGING

EFFECTIVE
MEETINGS
Victor Manuel Nava Zatarain

WRONG WAY
Convene a
meeting
Wait to people
Start discussions,
arrive; decide if all
time is running out
those who
and the
participate will be
participants begin
present.
to leave,
concludes the
Trying to
meeting.
decide why we
met and what
we mean.

Effective Meetings

Two heads are better than one.

Responsability from all participants

It requires involvement of all

Types of Meetings

Informative

Ideas Generation

Goals descriptions and action plans

Project Review

Identify and solve problems

Decisions

Planning Meetings

Participants

Content

Time

Place

Participants Roles

Leader

Facilitator

Recorder

Time administrator

Participant

Principal Keys

Maintaining and increasing self-esteem

Listen and respond with empathy

Ask for help and promote involvement

Feedback

It reinforces what has been done well.

Suggests areas for improvement and

ideas to make things better.

Feedback
When you give it:

Be specific

Avoid to focus on negative ideas

Do not try to guess partner ideas

Feedback
When you receive it:

Think it is a way to learn

Listen to your team with all attention

Ask for good samples and improvements

Conclusion
A meeting requires:
A goal to meet or need to cover.
Be carefully planned: information, participants,
duration, location, tracking, logs, etc..
Participation of all present when needed.
Interpersonal skills to interact and
communicate with others.
Defined roles on the boards of a structure
through an agenda and follow-up helped by the
records.