Council Report Report: FIN 06-15 shatsworth, To: Mayor Bab Pringle and Council Members. From: Grace Nayler, Treasurer, and Assistant CAO/Clerk Meeting Date: June 17, 2015 Subject: ‘Annual Department Budget Report to May 31, 2015 Recommendation(s) Whereas it is expedient to present Council with a monthly report showing the Revenues and Expenditures for the previous month compared to Budget on a monthly basis; ‘And Whereas a report showing Revenues of $4,938,118.50 and Expenditures of $4,141,770.11 up to the end of May, 2015 having been received and recorded by the ‘Troasury Department is being presented to Council; Now Therefore Be it Resolved that the Council of the Township of Chatsworth receive the ‘Treasurer's Report: FIN 06-18 reflecting the Budget and Revenues and Expenditures ‘comparison for the Township to May 31, 2015 Background ‘The Annual Department Budget Report — Revenue and Expense has been generated and reviewed and is now being presented to Council. A copy is attached to this report as Schedule mn Items for Consideration: Taxatio Currently, reflected in the Taxation Revenue amount is the amount collected from the Interim billing to 50% of the previous year's actuals. This amount includes thke General, County and ‘School Board levies. ‘When the Final Tax Billing is generated, the actual amounts, based on the Actual Tax Rates will then be allocated to each levying agency. Levying agencies are paid levy amounts based ‘on quarterly estimates. A final payment is reconciled and paid on December 15, of every year. All levies are reflected in each revenue account based on their Tax Class and Tax Qualifier in ‘order to report properly to each Levy Authority and to the Province of Ontario.Council Report Report: FIN 06-15 shatsworth. Actual amounts cannot properly be recorded unt the Final Tax Biling has taken place, Depreciation Expense and Budgeted Reserve Transfers: Depreciation Expense Budgeted for the 2015 year has been fully reflected in the actual numbers for the 2015 yea All budgeted transfers both to and from Reserves, where the budgeted numbers are not based ‘on actuals, have been transferred and are reflected in the actual numbers, Budgeted transfers where the amounts will be transferred on the actual costs, such 2s ‘consultants etc. will be transferred from reserves when the actual amounts are realized Reserve that have not been transferred: Building Department Contract Costs Roads Study Contract Costs ‘Waste Site Engineering Costs (Expansion to Cell C) Biodigester Study Planning — Parkland Dedication Fees Capital Transfers for Budgeted capital projects. ‘The funding from the County in the amount of $146,068 has been received and transferred into Reserve for future Capital ads projects. Bank Reconciliations: Bank Reconciliations have been completed to the end of March, 2015. They will be completed to the end of May, 2015 for the June, 2015 report to Council Roads Department: Expenditures have been cealized more in some department areas and less in other departments based on needs. The Roads Superintendent is fully cognizant of the overall budget amounts being Revenues of $225,268 and Expenditures of $2,323,809. Departmental costs in some departments are flexible. While some department costs must be fully spent in that Department area, other Department costs are more flexible and may be shared with other Department needs as necessary or with Council's direction, ‘Sanding does not include materials for January to Apri,Council Report Report: FIN 06-15. shatsworth ‘Cat Backhoe needed new tres. ‘Cat Grader 07-22 has required repairs of $26,662 and budget was $22,300. ‘McLean $10,081 and budget was 9,100 due to three new doors this year. Machinery costs by machine are not always foreseeable. The overall budget amount is '$578,898.00. While some machinery may be over the budgeted amount, others will De under. Staff Recommendations Staff is striving to keep wthin budget by looking for opportunities to reduce costs whenever possible. Itis recommended that Council adopt the Treasurer's Report FIN 06-15 to May 31, 2016.Council Report Report: FIN 06-15 Shatsworth Schedule “A” Annual Department Budget Report ~ Revenue and Expensearso22509Tm “ewe of Chava zorsaoi2 «210M General Ledger ‘Annual Deparment Budget Repor - Revenue and Expense Summary cal Yar Een DEC 312015 To Psa 5 eso Omsoon Prvbicget— PvAaual VIDA! 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